Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers October 26, 2021 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (arrived at 5:51 p.m.), Charmaine Crabb, Glenn Davis (arrived at 5:41 p.m.), R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, and Toyia Tucker. Deputy City Manager Lisa Goodwin, City Attorney Clifton Fay, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Evelyn “Mimi” Woodson, City Manager Isaiah Hugley, and Clerk of Council Sandra T. Davis were absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rabbi Shmuel Polin at Temple Israel of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the October 12, 2021, Council Meeting UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 RECOGNITION: Mayor’s Agenda #3: No Action Taken 3. To recognize Boy Scout Troop 555 as partial fulfillment of their Citizenship in the Community Merit Badge. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-08-21-1520: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia changing certain boundaries of a district located at 6565 Talokas Lane (parcel # 110-002-068) from PMUD (Planned Mixed Use Development) Zoning District to GC (General Commercial) Zoning District. (Planning and PAC recommend approval) (Mayor Pro-Tem) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-08-21-1523: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia by changing certain boundaries of a district located at 1309 Wildwood Avenue (parcel # 185-041-006) from RO (Residential Office) Zoning District to RMF2 (Residential Multifamily 2) Zoning District. (Planning Department and PAC recommend approval) (Councilor Garrett) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An ordinance providing for the demolition of various structures located at: 1) 4009 Young Avenue (Brion Folarin & Omotayo Folarin, Owner); 2) 3313 7th Avenue (Albert G. & Betty Jean Currington, Owner); 3) 2937 Colorado Street (Yong Kook Pak & Yeon Ho & Family Value Realty, LLC, Owner); 4) 2443 Wise Street (Paz G Pedrozo Trust, Owner); Page 2 of 14  5) 2215 1st Avenue (Clinton D Hammond II & Joel D Hammond, Owner); 6) 1102 Winston Road (Frank A & Edna E Turman, Owner); 7) 378 Clover Avenue (Henry & Ozella Edwards, Owner); 8) 370 28th Avenue (3 Port Investments, LLC, Owner); and 9) 33 Eddy Drive (Miguel H Villar, Owner) (Mayor Pro-Tem) (as amended). City Attorney’s Agenda #4: Vote Result: AMENDED to include “each administrative order issued pursuant to this paragraph shall clearly state the parks or playgrounds to which it applies and its duration and shall be promptly furnished to the Councilor for the District in which the affected park or playground is located”; Vote Result: ADOPTED AS AMENDED 4. 2nd Reading- An Ordinance amending Articles I and III of Chapter 4 of the Columbus Code to provide that the City Manager in consultation with the Chief of Police may change the hours of any public park or playground when warranted by public safety or public health concerns; and for other purposes. (Councilor Tucker) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- REZN-08-21-1617: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 1400 17th Street (parcel # 027-009-001) from RO (Residential Office) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval) (Councilor Woodson) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- An Ordinance amending Chapter 8 and Chapter 13 of the Columbus Code by establishing minimum guidelines for fines imposed for various building code, nuisance and solid waste violations in those chapters; and for other purposes. (Mayor Pro-Tem) PUBLIC AGENDA 1. Mr. Harry C. Underwood, representing Fountain City Fairness Coalition, Re: The Non- Discrimination Ordinance. No Action Taken 2. Ms. Starlet Kissam, Re: The Non-Discrimination Ordinance. Not Present 3. Mr. Nathaniel Sanderson, Re: Yard Waste pickup. No Action Taken Page 3 of 14 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Road Improvement, Safety and Alternative Transportation Projects Approval is requested to proceed with executing and funding the pre-construction requirements for Road Improvement, Safety, and Alternative Transportation Projects totaling $4,649,124 funded through the Other Local Option Sales Tax (OLOST), Transportation Special Purpose Local Option Sales Tax (TSPLOST) Discretionary Funds, State of Georgia, Department of Transportation Z230 funds, and the Paving Fund to include right of way acquisition, permanent and temporary construction easements, utility relocation, environmental mitigation and other necessary agreements to prepare projects for construction. City Manager’s Agenda #2: Vote Result: APPROVED 2. Columbus Police Department: Donation Receipt Approval is requested to accept a donation of 215 Medical Pouches from MSN Healthcare Solutions for Patrol Officers. City Manager’s Agenda #3: Vote Result: APPROVED 3. Donation of Fire Truck Approval is requested to donate a 1997 International Fire Truck to Oakland Fire and Rescue, Mauk GA. The fire truck is over 20 years old and is no longer useful for Columbus Fire and EMS. City Manager’s Agenda #4: Vote Result: APPROVED 4. Acquisition of 230 North Oakley Drive Approval is requested to enter into a purchase and sale agreement with Midtown Village Partners LLC to purchase the building at 230 North Oakley Drive Road for $78,000. The acquisition will allow the Columbus Fire department to expand its dormitory and operational space. City Manager’s Agenda #5: Vote Result: APPROVED 5. Housing Authority of Columbus Georgia License Agreement Approval is requested to authorize the City Manager to enter into a License Agreement with the Housing Authority of Columbus Georgia to utilize 11 parcels as a “lay down” area for construction of Mill Village. Page 4 of 14 City Manager’s Agenda #6 (A-C): Vote Result: APPROVED 6. PURCHASES A. Change Order 2 for PI 0011436 – Muscogee County Buena Vista Road Improvements at Spiderweb 1 - Phase I – RFB No. 20-0035 B. Two 2022 Ford Explorer Mid-Size SUVs For Public Works – Georgia Statewide Contract Cooperative Purchase C. One Forklift for METRA – RFB No. 22-0008 City Manager’s Agenda #7 (Add-On): Vote Result: APPROVED 7. Future Payments to Court Reporters Connie Montgomery and Kim Raines for Services Rendered – ADD-ON Approval is requested to authorize a special exception to Columbus Code Section 19-36 (b) in order to process future payments to Court Reporters Connie Montgomery and Kim Raines for services rendered relative to Case No. SU 2021 CR 001819, State of Georgia vs Mark Preston Jones pursuant to forthcoming court orders. 8. UPDATES AND PRESENTATIONS A. Evictions Update - Lisa Goodwin, Deputy City Manager. No Action Taken BID ADVERTISEMENT October 27, 2021 1. Roofing Services at Boxwood Recreation Center – RFB No. 22-0016 Scope of Bid Provide all labor, equipment, and materials to remove the existing roof system at Boxwood Recreation Center and replace with an asphalt shingle roof system, in full compliance with the project manual. 2. Roofing Services at Gallops Senior Center/Linwood Tillis Park – RFB No. 22-0017 Scope of Bid Page 5 of 14  Provide all labor, equipment, and materials to replace designated roofs and repair designated roofs, in full compliance with the project manual, at Gallops Senior Center and other structures in Linwood Tillis Park. 3. Roofing Services at Carver Park Gym – RFB No. 22-0018 Scope of Bid The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide fourteen (14) full-size, four-door sedans. 4. Sedans – RFB No. 22-0007 Scope of Bid Provide all labor, equipment, and materials to remove the existing roof at the Carver Park Gym and replace with a ketone ethylene ester (KEE) roof system, in full compliance with the project manual. October 29, 2021 1. Inmate Telephone System/Muscogee County Prison (Annual Contract) – RFP No. 22- 0003 Scope of Proposal The Columbus Consolidated Government (The City) is seeking proposals from qualified vendors to provide a turnkey, fully operational, secure and reliable inmate telephone system designed to improve the management and control of inmate telephone usage in the Muscogee County Prison. The telephone system should include the provision of a mobile for isolation units, and a video visitation system for dorm units. November 3, 2021 1. Fiber Contractor Services (Annual Contract) – RFB No. 22-0019 Scope of Bid Provide outdoor fiber runs, both overhead and underground, or a combination, to various locations of the Columbus Consolidated Government. The term of this contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. 2. Basketball Uniforms for Parks & Recreation Leagues (Annual Contract) – RFB No. 22-0013 Scope of Bid Provide basketball uniforms for various Parks & Recreation leagues on an “as needed” basis. The term of this contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. Page 6 of 14 November 5, 2021 1. Comprehensive Inmate Healthcare Services for Muscogee County Jail (Annual Contract) – RFP No. 22-0016 Scope of RFP Columbus Consolidated Government, on behalf of the Muscogee County Sheriff’s Office, is seeking proposals for the provision of healthcare services for offenders incarcerated at the Muscogee County Jail. The requested services consist of medical, dental, and mental health, as well as healthcare personnel. Medical services include but not are limited to x- ray, laboratory, and prescription drug services for an average daily population of approximately 975 inmates. The contract term shall be for two years with the option to renew for three additional twelve-month periods. November 12, 2021 1. Professional Services for Remediation and Disposal of Environmental Hazardous Chemicals and Waste (Annual Contract) – RFP No. 22-0011 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) is soliciting proposals from qualified firms to provide professional consulting, construction, equipment, labor and transport services on an “as needed” basis for the remediation and disposal of environmental hazardous chemicals and waste. The contract period shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A Resolution excusing Councilor Evelyn “Mimi” Woodson from the October 26, 2021 Council Meeting. Clerk of Council’s Agenda #2: Vote Result: CONFIRMED the reappointment of Ernie Smallman, Mike Welch, and Dr. John Kingsbury to the Hospital Authority of Columbus. 2. Copy of Email correspondence from Board Secretary Mr. Kenneth Henson, Jr. advising that the Hospital Authority of Columbus has re-elected Mr. Ernie Smallman, Mr. Mike Welch and Dr. John Kingsbury to serve another term of office. (The Council may confirm the selection of the three board members.) Page 7 of 14 Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. Resignation Letter of Mr. Jack Kinsman from his seat on the Pension Fund, Employees’ Board of Trustees. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Board of Tax Assessors, #34-21 Development Authority of Columbus, September 2 and 23, 2021 Mayor’s Commission on Reentry, September 20, 2021 Clerk of Council’s Agenda #5: Vote Result: APPROVED 5. ADD-ON: Correspondence from Board Secretary Ms. Katherine Kelly, advising of Ms. Lisa Smith’s resignation from the Development Authority. BOARD APPOINTMENTS - ACTION REQUESTED 6. COUNCIL’S DISTRICT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6 (A): No Action Taken A. RECREATION ADVISORY BOARD: James Wilkoff (Council District 2- Davis) Does not desire reappointment Term Expires: December 31, 2021 Latisha Stephens-Archibald (Council District 3- Huff) Seat declared vacant Term Expires: December 31, 2023 Page 8 of 14 7. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7 (A): No Action Taken A. AIRPORT COMMISSION: Tana McHale Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2021 The term is five years. Meets monthly. The Columbus Council fills the vacancy from the commission's nominee. Women: 1 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #7 (B): No Action Taken B. ANIMAL CONTROL ADVISORY BOARD: Christy Noullet Open for Nominations Seat Declared Vacant (Council’s Appointment) Term Expired: April 11, 2022 The terms are two years. Meets as needed. Women: 8 Senatorial District 15: 2 Senatorial District 29: 5 Page 9 of 14 Clerk of Council’s Agenda #7 (C): Nomination: Mayor Pro Tem Allen nominated U. D. Roberts as recommended by the Republican Party Chair; Vote Result: CONFIRMED reappointment of U. D. Roberts to serve on the Board of Election & Registration C. BOARD OF ELECTION & REGISTRATION: U. D. Roberts Open for Nominations Eligible to succeed (Council’s Appointment) Republican Party Representative Term Expires: December 31, 2021 The Republican Party Chair is submitting Mr. U.D. Roberts as the nominee. The term is four years. Meets monthly. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #7 (D): No Action Taken D. BOARD OF HEALTH: Dr. Rajinder Chhokar Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2021 The term is five years. Meets monthly. Women: 3 Senatorial District 15: 1 Senatorial District 29: 4 Page 10 of 14 Clerk of Council’s Agenda #7 (E): Nomination: Councilor House nominated Alice Graham to succeed Chester Randolph; Nomination: Councilor Davis nominated Kathy Jones to succeed Chester Randolph. E. BOARD OF TAX ASSESSORS: Chester Randolph Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2021 Councilor House is nominating Alice Graham for this seat. The term is six years. Meets weekly. Women: 2 Senatorial District 15: 1 Senatorial District 29: 4 Clerk of Council’s Agenda #7 (F): No Action Taken F. COOPERATIVE EXTENSION ADVISORY BOARD: Margaret Higdon Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2021 The term is six years. Meets quarterly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 2 Page 11 of 14 Clerk of Council’s Agenda #7 (G): Deputy Clerk of Council McLemore stated Mayor Pro Tem Allen and Councilor Barnes are delaying their nominations until the November 9, 2021, Council Meeting. G. DEVELOPMENT AUTHORITY: late Jacki Lowe Open for Nominations (Passed away) (Council’s Appointment) Term Expires: April 30, 2022 Mayor Pro Tem Allen is nominating Dallis Copeland for this seat. Councilor Barnes is nominating Geniece Granville for this seat. The is a four-year term. Meets monthly. Women: 1 Senatorial District 15: 5 Senatorial District 29: 1 Clerk of Council’s Agenda #7 (H): Nomination: Councilor Huff nominated Torrance Goodwin to succeed himself; Nomination: Mayor Pro Tem Allen nominated Dennis Walsh to succeed himself; Councilor Crabb nominated Tracy Walker to succeed John F. Rowe, Jr. H. PERSONNEL REVIEW BOARD: Torrance Goodwin Open for Nominations (Regular Member 3) (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2021 Dennis Walsh Open for Nominations (Alternate Member 1) (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2021 Page 12 of 14  Tracy Walker- Interested in serving another term Open for Nominations (Alternate Member 2) (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2021 Darlene Small Open for Nominations (Alternate Member 3) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2021 John F. Rowe, Jr. Open for Nominations (Regular Member 2) (Council’s Appointment) Resigned Term Expires: December 31, 2021 Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 The terms are three years. Meets weekly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 Clerk of Council’s Agenda #7 (A): No Action Taken I. UPTOWN FACADE BOARD: Alan Udy Open for Nominations Does not desire reappointment (Council’s Appointment) Uptown Business Improvement District Term Expires: October 31, 2021 The is a three-year term. Meets monthly. Women: 3 Senatorial District 15: 6 Senatorial District 29: 3 Page 13 of 14 At the request of Mayor Henderson, Mayor Pro Tem Allen made a motion to go into executive session to discuss matters of personnel, seconded by Councilor Huff and carried unanimously by the nine members present, with Councilor Woodson being absent for the meeting, and the time being 6:46 p.m. The Regular Meeting reconvened at 6:54 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss personnel matters; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the October 26, 2021, Regular Council Meeting, seconded by Councilor Crabb and carried unanimously by the nine members present with Councilor Woodson being absent for the meeting, and the time being 6:55 p.m. Page 14 of 14