Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers November 9, 2021 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived at 10:31 a.m.), Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 9:04 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Jerry “Pops” Barnes and Judy W. Thomas were absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by City Manager Isaiah Hugley PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the October 26, 2021 Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 APPOINTMENT Mayor’s Agenda #3: Vote Result: APPROVED 3. Resolution appointing Mr. Herbert Walker as Warden at the Muscogee County Prison. PRESENTATION: Mayor’s Agenda #4: No Action Taken 4. Water and Sewer Rate Study (Presented by Steve Davis, President Columbus Water Works) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-08-21-1617: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 1400 17th Street (parcel # 027-009-001) from RO (Residential Office) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval) (Councilor Woodson) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An Ordinance amending Chapter 8 and Chapter 13 of the Columbus Code by establishing minimum guidelines for fines imposed for various building code, nuisance and solid waste violations in those chapters; and for other purposes. (Mayor Pro-Tem) Page 2 of 13 City Attorney’s Agenda #3: PUBLIC HEARING HELD; AMENDED to require the business to install security cameras and allow access to security footage to the Columbus Police Department; AMENDED ordinance to require approval from the Engineering Department on the egress and ingress of traffic accessing property; AMENDED to add a condition to restrict the use of the property located at 2019 Warm Springs Road to convenience stores with gas sales, medical offices or business office uses 3. 1st Reading- REZN-09-21-1744: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2019 Warm Springs Road (parcel # 036-005-013) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District with conditions. (Planning Department recommends conditional approval. PAC recommends denial.) (Councilor Garrett) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- REZN-09-21-1746: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 3294 Confetti Blush Drive (parcel # 073-021-001) from PMUD (Planned Mixed Use Development) Zoning District with conditions to RE1 (Residential Estate 1) / RMF1 (Residential Multifamily 1) / RO (Residential Office) Zoning Districts with conditions. (Planning Department and PAC recommend approval.) (Councilor Davis) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- An Ordinance amending and restating Chapter 5 of the Columbus Code to provide for an Animal Services Division, an Animal Services Director, and Animal Enforcement Officers to be provided through an approved contract with a division of a licensed private non-profit animal shelter, or in the absence of such contract allow such services to be provided by a Division of the Columbus Consolidated Government and its employees; to make other necessary changes in the Chapter to accommodate the smooth administration of services related to the regulation, enforcement, care and protection of animals in Columbus/ Muscogee County; and for other purposes. (Mayor Pro-Tem) PUBLIC AGENDA 1. Mr. Paul Olson, Re: Georgia Municipal Association Guidelines, (2) The purchase of the Synovus Building, (3) Funding for WC Bradley Parking Garage and WC Bradley Project and (4) Election Results. No Action Taken Page 3 of 13 2. Ms. Cynthia Stubbs, Re: Community gang stalking. Cancelled 3. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Parents Summit, Cure Violence Columbus. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. PlanFirst Redesignation Approval is requested to enter into a Memorandum of Agreement with the Georgia Department of Community Affairs regarding the 2021-2024 PlanFirst Redesignation for the Columbus Consolidated Government. City Manager’s Agenda #2: Vote Result: APPROVED 2. Expansion of an Existing “Access & Utility Easement” Approval is recommended to enter into an agreement and execute an amendment to an existing Access & Utility Easement that serves the River Road Landfill and property owned by Bonnydoon, LLP and Charles Dwight Bowers. The Property Owners will be responsible for the cost of maintenance of their portion of the driveway/easement as required. City Manager’s Agenda #3: Vote Result: APPROVED 3. Street Acceptance – Blackmon Lane as shown on Replat of Lot 2002-D, Blackmon Village and Blackmon Lane Right of Way Approval is requested for the acceptance of Blackmon Lane as shown on Replat of Lot 2002-D, Blackmon Village and Blackmon Lane Right of Way. The street has been improved and meets the required specifications for acceptance by the City. City Manager’s Agenda #4: Vote Result: APPROVED 4. 2021 Brownfield Assessment Grant Page 4 of 13 Approval is requested to apply, and if awarded, accept, and amend the Multi-Governmental Fund by the amount awarded up to $500,000 from the Environmental Protection Agency (EPA). The grant funding will be utilized to conduct Brownfield Assessments of properties within the Southside Railroad Corridor areas of Columbus. There are no match requirements for this grant. City Manager’s Agenda #5: Vote Result: APPROVED 5. Marathon Petroleum Foundation Grant Approval is requested to apply for, and accept, if awarded, a Marathon Petroleum Foundation Grant for Columbus Fire and EMS in the amount of $5,000, or as otherwise awarded, with no local match required, and to amend the Multi-governmental Fund by the amount awarded. City Manager’s Agenda #6: Vote Result: APPROVED 6. 2021 Firehouse Subs Public Safety Foundation Grant Approval is requested to accept a grant in the amount of $8,850 from the Firehouse Subs Public Safety Foundation Grant with no matching funds required. Columbus Fire and Emergency Medical Services is requesting acceptance of funds for the purchase of an inflatable boat and boat motor. City Manager’s Agenda #7: Vote Result: APPROVED 7. Water Resources Development Act Grant Approval is requested to submit an application and accept grant funds under the Water Resources Development Act (Water Resources Development Act). WRDA is a civil works program which is under the U.S. Army Corps of Engineers. The bill will authorize Army Corps related water resources projects such as dams, levees, shore protection, dredging, and ecosystem replenishment. The City may be required to pay up to 50% local match of a feasibility study. Once the study is completed and if Congress appropriates funding, the federal government will pay between 20% and 100% of the total construction costs, depending on the project. City Manager’s Agenda #8 (A-F): Vote Result: APPROVED 8. PURCHASES A. Anchor Tenants for Concessions & Retail Services/Columbus Civic Center (Annual Contract) – RFP No. 21-0007 Page 5 of 13  B. Thirteen 2022 Ford F-150s for Parks and Recreation – Georgia Statewide Contract Cooperative Purchase C. One 2022 Ford F-350 for Parks and Recreation – Georgia Statewide Contract Cooperative Purchase D. Animal Care and Control Services (Annual Contract) – RFP No. 21-0034 E. Uninterruptible Power Supply for Information Technology Rooms at the Citizens Service Center – GSA Cooperative Purchase F. Bus Repair Services for METRA 9. UPDATES AND PRESENTATIONS A. Animal Control Update - Lisa Goodwin, Deputy City Manager. No Action Taken B. American Rescue Plan, SPLOST and Other Projects Update - Pam Hodge, Deputy City Manager. No Action Taken C. Monthly Finance Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT November 10, 2021 1. Fiber Contractor Services (Annual Contract) – RFB No. 22-0019 Scope of Bid Provide outdoor fiber runs, both overhead and underground, or a combination, to various locations of the Columbus Consolidated Government. The term of this contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. November 12, 2021 1. Professional Services for Remediation and Disposal of Environmental Hazardous Chemicals and Waste (Annual Contract) – RFP No. 22-0011 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) is soliciting proposals from qualified firms to provide professional consulting, construction, equipment, labor and transport services on an “as needed” basis for the remediation and disposal of environmental hazardous chemicals and waste. The contract period shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. Page 6 of 13 November 19, 2021 1. Anchor Tenants for Concession & Retail Services/Columbus Civic Center II (Annual Contract) – RFP No. 22-0012 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) invites qualified offerors to submit proposals for anchor tenants for concession and retail services at the Columbus Civic Center. The City has identified the need to contract with additional vendors to provide the requested services. The term of this contract shall be for two years, with an option to renew for three additional twelve-month periods. Vendors responding to the Primary Contract are not required to submit for this Secondary Contract. 2. Comprehensive Inmate Healthcare Services for Muscogee County Jail (Annual Contract) – RFP No. 22-0016 Scope of RFP Columbus Consolidated Government, on behalf of the Muscogee County Sheriff’s Office, is seeking proposals for the provision of healthcare services for offenders incarcerated at the Muscogee County Jail. The requested services consist of medical, dental, and mental health, as well as healthcare personnel. Medical services include but not are limited to x- ray, laboratory, and prescription drug services for an average daily population of approximately 975 inmates. The contract term shall be for two years with the option to renew for three additional twelve-month periods. December 1, 2021 1. METRA Adopt-A-Stop Signs (Annual Contract) – RFB No. 22-0021 Scope of Bid Columbus Consolidated Government is requesting bids from qualified vendors to provide EG .080 metal, post-mounted (U-channel post) signs which will be mounted on to METRA Transit System’s bus stop posts as part of METRA’s “Adopt-A-Stop” program. The contract period shall be for three (3) years. CLERK OF COUNCIL’S AGENDA: ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: WITHDRAWN by Clerk of Council Davis 1. RESOLUTION - A Resolution excusing Councilor Evelyn “Mimi” Woodson from the November 9, 2021 Council Meeting. Page 7 of 13 Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Minutes of the following boards: 457 Deferred Compensation Board, July 15, 2021 Board of Tax Assessors, #35-21 Columbus Board of Health, September 22, 2021 Columbus Golf Authority, October 26, 2021 Convention & Visitors Board of Commissioners, September 15, 2021 Planning Advisory Commission, October 6 and 20, 2021 ADD-ON RESOLUTION(S): Clerk of Council’s Agenda Add-On Item: Vote Result: APPROVED RESOLUTION - A Resolution excusing Councilor Jerry “Pops” Barnes from the November 9, 2021 Council Meeting. Clerk of Council’s Agenda Add-On Item: Vote Result: APPROVED RESOLUTION - A Resolution excusing Councilor Judy W. Thomas from the November 9, 2021 Council Meeting. BOARD APPOINTMENTS- ACTION REQUESTED: 3. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #3(A): No Action Taken A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Jack Kinsman (Mayor’s Appointment) Retired City Employee Representative Resigned Term Expires: June 30, 2022 Page 8 of 13  This is a four-year term. Board meets monthly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 5 4. COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #4(A): Vote Result: CONFIRMED A. PERSONNEL REVIEW BOARD: Mr. Torrance Goodwin was nominated to serve another term of office as Regular Member 3. (Councilor Huff’s nominee) Term expires: December 31, 2024 Clerk of Council’s Agenda #4(B): Vote Result: CONFIRMED B. PERSONNEL REVIEW BOARD: Mr. Dennis Walsh was nominated to serve another term of office as Alternate Member 1. (Mayor Pro Tem Allen’s nominee) Term expires: December 31, 2024 Clerk of Council’s Agenda #4(C): Vote Result: CONFIRMED C. PERSONNEL REVIEW BOARD: Ms. Tracy Walker was nominated to succeed Mr. John F. Rowe, Jr. to serve as Regular Member 2. (Councilor Crabb’s nominee) Term expires: December 31, 2024 5. COUNCIL’S APPOINTMENT- VOTE TABULATION: Clerk of Council’s Agenda #5(A): Vote Result: CONFIRMED appointment of Kathy Jones to succeed Chester Randolph on the Board of Tax Asssessors. A. BOARD OF TAX ASSESSORS: Chester Randolph Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2021 Page 9 of 13  Councilor House nominated Alice Grantham for this seat. Councilor Davis nominated Kathy Jones for this seat. The term is six years. Meets weekly. Women: 2 Senatorial District 15: 1 Senatorial District 29: 4 6. COUNCIL’S DISTRICT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. RECREATION ADVISORY BOARD: James Wilkoff (Council District 2- Davis) Does not desire reappointment Term Expires: December 31, 2021 Latisha Stephens-Archibald (Council District 3- Huff) Seat declared vacant Term Expires: December 31, 2023 7. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): No Action Taken A. ANIMAL CONTROL ADVISORY BOARD: Christy Noullet Open for Nominations Seat Declared Vacant (Council’s Appointment) Term Expired: April 11, 2022 Page 10 of 13  The terms are two years. Meets as needed. Women: 8 Senatorial District 15: 2 Senatorial District 29: 5 Clerk of Council’s Agenda #7(B): Nomination: Clerk of Council Davis stated Councilor Barnes is nominating Dr. Jibike Joy Adegbile to succeed Dr. Rajinder Chhokar on the Board of Health. B. BOARD OF HEALTH: Dr. Rajinder Chhokar Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2021 Councilor Barnes is nominating Dr. Jibike Joy Adegbile for the seat of Dr. Rajinder Chhokar. The term is five years. Meets monthly. Women: 3 Senatorial District 15: 1 Senatorial District 29: 4 Clerk of Council’s Agenda #7(C): No Action Taken C. COOPERATIVE EXTENSION ADVISORY BOARD: Margaret Higdon Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2021 The term is six years. Meets quarterly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 2 Page 11 of 13 Clerk of Council’s Agenda #7(D): Nomination: Mayor Pro Tem Allen nominated Dallis Copeland for the seat of the late Jacki Lowe; Nomination: Clerk of Council Davis stated Councilor Barnes is nominating Geniece Granville for the seat of Lisa Smith. D. DEVELOPMENT AUTHORITY: late Jacki Lowe Open for Nominations (Passed away) (Council’s Appointment) Term Expires: April 30, 2022 Lisa Smith Open for Nominations (Resigned) (Council’s Appointment) Term Expires: April 30, 2024 Mayor Pro Tem Allen is nominating Dallis Copeland for the seat of late Jacki Lowe. Councilor Barnes is nominating Geniece Granville for the seat of Lisa Smith. The is a four-year term. Meets monthly. Women: 1 Senatorial District 15: 5 Senatorial District 29: 1 Clerk of Council’s Agenda #7(E): No Action Taken E. PERSONNEL REVIEW BOARD: Tracy Walker Open for Nominations (Alternate Member 2) (Council’s Appointment) Nominated to serve as a regular member Term Expires: December 31, 2021 Darlene Small Open for Nominations (Alternate Member 3) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2021 Page 12 of 13  Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 The terms are three years. Meets weekly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 Clerk of Council’s Agenda #7(F): No Action Taken F. UPTOWN FACADE BOARD: Alan Udy Open for Nominations Does not desire reappointment (Council’s Appointment) Uptown Business Improvement District Term Expires: October 31, 2021 The is a three-year term. Meets monthly. Women: 3 Senatorial District 15: 6 Senatorial District 29: 3 At the request of Mayor Henderson, Mayor Pro Tem Allen made a motion to go into executive session to discuss matters of personnel, seconded by Councilor Woodson and carried unanimously by the eight members present, with Councilors Barnes and Thomas being absent for the meeting, and the time being 12:57 p.m. The Regular Meeting reconvened at 1:31 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss personnel matters; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Woodson to adjourn the November 9, 2021, Regular Council Meeting, seconded by Councilor Tucker and carried unanimously by the eight members present with Councilors Barnes and Thomas being absent for the meeting, and the time being 1:32 p.m. Page 13 of 13