Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers November 16, 2021 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis, John M. House, Bruce Huff, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 5:35 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Jerry “Pops” Barnes, R. Walker Garrett, and Judy W. Thomas were absent. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Reverend Adrian Chester at Greater Beallwood Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the November 9, 2021 Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PROCLAMATION: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 3. PROCLAMATION: Donald L. Jordan Day RECEIVING: Donald L. Jordan PRESENTATION: Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor House) 4. Corporal Samantha Phillips will be presented a National Silver Medal for Valor from American Legion Post 35. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: DENIED 1. 2nd Reading- REZN-09-21-1744: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2019 Warm Springs Road (parcel # 036-005-013) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District with conditions. (Planning Department recommends conditional approval. PAC recommends denial.)(as amended)(Councilor Garrett) Page 2 of 13 City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-09-21-1746: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 3294 Confetti Blush Drive (parcel # 073-021-001) from PMUD (Planned Mixed Use Development) Zoning District with conditions to RE1 (Residential Estate 1) / RMF1 (Residential Multifamily 1) / RO (Residential Office) Zoning Districts with conditions. (Planning Department and PAC recommend approval.) (Councilor Davis) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An Ordinance amending and restating Chapter 5 of the Columbus Code to provide for an Animal Services Division, an Animal Services Director, and Animal Enforcement Officers to be provided through an approved contract with a division of a licensed private non-profit animal shelter, or in the absence of such contract allow such services to be provided by a Division of the Columbus Consolidated Government and its employees; to make other necessary changes in the Chapter to accommodate the smooth administration of services related to the regulation, enforcement, care and protection of animals in Columbus/ Muscogee County; and for other purposes.(Mayor Pro-Tem) RESOLUTIONS City Attorney’s Agenda 4: Vote Result: APPROVED 4. A Resolution Declaring Results of an election held on November 2, 2021 and Certificate of the Superintendent of Elections (Mayor Pro-Tem) PUBLIC AGENDA 1. Ms. Jennifer Le Denney, Re: Eviction ordinance and addressing retaliation from predatory landlords. No Action Taken 2. Mr. Paul Olson, Re: Spot Zoning, Murder Capitol and General Reserve Fund. Not Present Page 3 of 13 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. 2021 State of Georgia Department of Community Affairs Application (Feeding the Valley) Approval is requested to apply, and if awarded, accept the State of Georgia Department of Community Affairs CDBG-CV application by the amount awarded up to $3,142,500 and amend the Multi-Governmental Fund by the amount awarded. If awarded, the DCA CDBG-CV Grant could provide up to $3,142,500 to expand the facilities of Feeding the Valley located at 6744 Flat Rock Road in Midland, Georgia. The expansion will include new construction of warehouse space that will allow for an expected increase in service provision across the city and surrounding communities. City Manager’s Agenda #2: Vote Result: APPROVED 2. 2021 State of Georgia Department of Community Affairs Application (Feeding the Valley) – Matching Funds Requirement Approval is requested to comply with the matching funds requirement of the 2021 State of Georgia Department of Community Affairs Application (Feeding the Valley Facility Expansion) CDBG- CV grant. The DCA CDBG-CV funding has a 25% match requirement for total project costs, which are $4,190,000. Meeting the match requirement requires up to $1,047,500 in matching funds to be contributed to this project. The Match requirement will be met through a large unrestricted gift Feeding the Valley received late 2020 for Feeding the Valley Food Bank expansion. City Manager’s Agenda #3: Vote Result: APPROVED 3. 2021 State of Georgia Department of Community Affairs Application (Feeding the Valley) – Continuous Use Policy, Ongoing Operations, and Maintenance Plan Approval is requested to comply with the continuous use policy, ongoing operations, and maintenance plan matching funds requirement of the 2021 State of Georgia Department of Community Affairs Application (Feeding the Valley Facility Expansion) CDBG-CV grant. The DCA CDBG-CV funding has a requirement that CDBG-CV projects that propose to renovate a building for the purpose of serving a limited clientele population must also adhere to DCA's Continued Use Policy for a period of ten (10) years commit to ongoing operations and the creation of maintenance plan to protect the investment of awarded funds. Feeding the Valley Food Bank will be responsible for adherence to the continuous use policy, ongoing operations, and maintenance plan. Page 4 of 13 City Manager’s Agenda #4: Vote Result: APPROVED 4. Georgia Public Safety Officials and First Responders Supplement Grant Application Approval is requested to submit a grant application to the Governor’s Office of Planning and Budget for $1,000 pay supplement for all eligible Public Safety Personnel and First Responders. City Manager’s Agenda #5: Vote Result: APPROVED 5. State of Georgia – American Rescue Plan (ARP) Funds Application for the Chattahoochee Judicial Circuit Approval is requested to apply, and if awarded, accept State ARP Funds awarded to the Chattahoochee Judicial Circuit through the Judicial Council and its Administrative Office of the Courts. The grant funding will be utilized by the courts, prosecutors, and related agencies to address backlogs of court cases caused by the pandemic. City Manager’s Agenda #6: Vote Result: APPROVED 6. Annual Unused Sick Leave Payment Approval is requested to authorize payment to employees for unused sick leave in accordance with 16B-15-6 (2) of the Columbus Code of Ordinances. City Manager’s Agenda Add-On Resolution: Vote Result: APPROVED ADD-ON: State of Georgia Criminal Justice Coordinating Council- State of Georgia FY2022 Law Enforcement Training Program Grant Approval is requested to apply for and accept a grant in the amount of $52,000.00, or as otherwise awarded, from the Georgia Criminal Justice Coordinating Council, with no local match required and amend the Multi-Government Fund by the award amount. City Manager’s Agenda #7 (A-I): Vote Result: APPROVED 7. PURCHASES A. Asbestos Abatement for Former Georgia State Farmers Market – RFP No. 22-0001 Page 5 of 13  B. Two 2022 Ford Escape S Compact SUVs – Georgia Statewide Contract Cooperative Purchase C. Twelve (12) Zero-Turn Mowers For Public Works – Georgia Statewide Contract Cooperative Purchase D. Contract Amendment for NEOGOV Application Management Tracking System E. Household Garbage and Yard Waste Cart Services – HGACBUY Cooperative Contract F. Twelve (12) Ford Explorer Mid-Size SUVs (Unmarked/Non-Pursuit) For Columbus Police Department – Georgia Statewide Contract Cooperative Purchase G. Three (3) 2022 Ford Explorer Mid-Size SUVs for Public Works – Georgia Statewide Contract Cooperative Purchase H. Ten (10) Pursuit Utility Vehicles For Muscogee County Sheriff’s Office – Georgia Statewide Contract Cooperative Purchase I. Contract Extension for Real Estate Appraisal Services (Annual Contract) – RFP No. 15-0021 8. UPDATES AND PRESENTATIONS A. Finance Monthly Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT November 19, 2021 1. Anchor Tenants for Concession & Retail Services/Columbus Civic Center II (Annual Contract) – RFP No. 22-0012 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) invites qualified offerors to submit proposals for anchor tenants for concession and retail services at the Columbus Civic Center. The City has identified the need to contract with additional vendors to provide the requested services. The term of this contract shall be for two years, with an option to renew for three additional twelve-month periods. Vendors responding to the Primary Contract are not required to submit for this Secondary Contract. 2. Frames, Grates, Covers & Inlets (Annual Contract) – RFB No. 22-0020 Scope of RFB Columbus Consolidated Government is requesting bids from vendors to provide frames, Page 6 of 13  grates, covers and inlets for stormwater management to be purchased on an “as needed” basis. The contract term will be for two years with the option to renew for three additional twelve- month periods. December 1, 2021 1. METRA Adopt-A-Stop Signs (Annual Contract) – RFB No. 22-0021 Scope of Bid Columbus Consolidated Government is requesting bids from qualified vendors to provide EG .080 metal, post-mounted (U-channel post) signs which will be mounted on to METRA Transit System’s bus stop posts as part of METRA’s “Adopt-A-Stop” program. The contract period shall be for three (3) years. December 3, 2021 1. Comprehensive Inmate Healthcare Services for Muscogee County Jail (Annual Contract) – RFP No. 22-0016 Scope of RFP Columbus Consolidated Government, on behalf of the Muscogee County Sheriff’s Office, is seeking proposals for the provision of healthcare services for offenders incarcerated at the Muscogee County Jail. The requested services consist of medical, dental, and mental health, as well as healthcare personnel. Medical services include but not are limited to x- ray, laboratory, and prescription drug services for an average daily population of approximately 975 inmates. The contract term shall be for two years with the option to renew for three additional twelve-month periods. December 10, 2021 1. Vending Machine Services (Annual Contract) – RFP No. 22-0007 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide vending machine services for various City Departments. The contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Page 7 of 13 CLERK OF COUNCIL’S AGENDA ENCLOSURES - INFORMATION ONLY Clerk of Council’s Agenda #1: No Action Taken 1. The Medical Center Hospital Authority’s Disclosure Report for fiscal year ended June 30, 2021. Clerk of Council’s Agenda #2: No Action Taken 2. The Medical Center Hospital Authority’s Community Benefit Report for the year ended June 30, 2020 and Report of Annual Activities fiscal year ended June 30, 2021. ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION - A Resolution amending Resolution No. 384-21 by ratifying the time for the December 7, 2021 Council Meeting to be held at 9:00 a.m. instead of 5:30 p.m. Clerk of Council’s Agenda #4: Vote Result: APPROVED 4. RESOLUTION - A Resolution excusing Councilor Jerry “Pops” Barnes from the November 16, 2021 Council Meeting. Clerk of Council’s Agenda #5: Vote Result: APPROVED 5. RESOLUTION - A Resolution excusing Councilor R. Walker Garrett from the November 16, 2021 Council Meeting. Clerk of Council’s Agenda #6: Vote Result: CONFIRMED 6. Letter from the Medical Center Hospital Authority advising that the authority has selected Ms. Brenda DeRamus, Dr. Susan McWhirter and Mr. John Hargrove to serve another term of office and for Ms. Alpna Arora to succeed Dr. James Crosse. (The Council may confirm the selection of the four board members.) Page 8 of 13 Clerk of Council’s Agenda #7: Vote Result: RECEIVED 7. Minutes of the following boards: Board of Tax Assessors, #36-21 and #37-21 Clerk of Council’s Agenda Add-On Resolution: Vote Result: APPROVED ADD-ON RESOLUTION: RESOLUTION - A Resolution excusing Councilor Judy Thomas from the November 16, 2021 Council Meeting. BOARD APPOINTMENTS - ACTION REQUESTED 8. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #8(A): No Action Taken A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Jack Kinsman (Mayor’s Appointment) Retired City Employee Representative Resigned Term Expires: June 30, 2022 This is a four-year term. Board meets monthly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 5 9. COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #9(A): Vote Result: CONFIRMED A. BOARD OF HEALTH: Dr. Jibike Joy Adegbile was nominated to succeed Dr. Rajinder Chhokar. (Councilor Barnes’ nominee) Term expires: December 31, 2026 Page 9 of 13 Clerk of Council’s Agenda #9(B): Vote Result: CONFIRMED B. DEVELOPMENT AUTHORITY: Mr. Dallis Copeland was nominated to fill the unexpired term of the late Jacki Lowe. (Mayor Pro Tem Allen’s nominee) Term expires: April 30, 2022 Clerk of Council’s Agenda #9(C): Vote Result: CONFIRMED C. DEVELOPMENT AUTHORITY: Ms. Geniece Granville was nominated to fill the unexpired term of Ms. Lisa Smith. (Councilor Barnes’ nominee) Term expires: April 30, 2024 10. COUNCIL APPOINTMENT: NOMINATION FROM THE COMMISSION AND MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #10(A): Vote Result: CONFIRMED the appointment of Dannell Mastrean Marks to succeed Tana McHale on the Airport Commission. A. AIRPORT COMMISSION: Tana McHale (Council’s Confirmation) Eligible to succeed Term Expires: December 31, 2021 *The Columbus Airport Commission has submitted its nominee of Dannell Mastrean Marks for the seat of Ms. Tana McHale. These are five-year terms. Board meets monthly. Women: 1 Senatorial District 15: 2 Senatorial District 29: 3 Page 10 of 13 11. COUNCIL’S DISTRICT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #11(A): Vote Result: CONFIRMED appointment of Councilor Huff’s nomination of Reverend Gregory Blue to fill the unexpired term of Latisha Stephens- Archibald as the District 3 Representative on the Recreation Advisory Board. A. RECREATION ADVISORY BOARD: James Wilkoff (Council District 2- Davis) Does not desire reappointment Term Expires: December 31, 2021 Latisha Stephens-Archibald (Council District 3- Huff) Seat declared vacant Term Expires: December 31, 2023 12. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #12(A): NOMINATION: Councilor Crabb nominated Raymond “Robbie” Culpepper to fill the unexpired term of Christy Noullet on the Animal Control Advisory Board. A. ANIMAL CONTROL ADVISORY BOARD: Christy Noullet Open for Nominations Seat Declared Vacant (Council’s Appointment) Term Expired: April 11, 2022 Councilor Crabb is nominating Mr. Raymond “Robbie” Culpepper for the seat of Ms. Christy Noullet. The terms are two years. Meets as needed. Women: 8 Senatorial District 15: 2 Senatorial District 29: 5 Page 11 of 13 Clerk of Council’s Agenda #12(B): No Action Taken B. COOPERATIVE EXTENSION ADVISORY BOARD: Margaret Higdon Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2021 The term is six years. Meets quarterly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 2 Clerk of Council’s Agenda #12(C): No Action Taken C. PERSONNEL REVIEW BOARD: Tracy Walker Open for Nominations (Alternate Member 2) (Council’s Appointment) Nominated to serve as a regular member Term Expires: December 31, 2021 Darlene Small Open for Nominations (Alternate Member 3) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2021 Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 The terms are three years. Meets weekly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 Page 12 of 13 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the November 16, 2021 Regular Council Meeting, seconded by Councilor House and carried unanimously by the seven members present with Councilors Barnes, Garrett, and Thomas being absent for the meeting, and the time being 6:41 p.m. Page 13 of 13