Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers December 07, 2021 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (arrived at 9:25 a.m.), Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived at 9:09 a.m.), Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Evelyn “Mimi” Woodson was absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Neil Richardson at SafeHouse Ministries of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the November 30, 2021 Consent Agenda / Work Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD; Vote Result: DELAYED until the January 25, 2022 Council Meeting. 1. 1st Reading- REZN-08-21-1522: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 6500 / 6516 Lynch Road (parcel # 129-001-001 / 129-001-002) from SFR2 (Single Family Residential 2) Zoning District to GC (General Commercial) Zoning District with conditions. (Planning recommends conditional approval and PAC recommends approval.) (Mayor Pro-Tem) City Attorney’s Agenda #2: PUBLIC HEARING HELD; Vote Result: DELAYED until the December 14, 2021 Council Meeting. 2. 1st Reading- REZN-09-21-1841: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 4020 Jay Street (parcel # 086-003-012) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. Planning Department and PAC recommend approval. (Councilor Barnes) City Attorney’s Agenda #3: PUBLIC HEARING HELD; Vote Result: DELAYED until the January 25, 2022 Council Meeting. 3. 1st Reading- REZN-10-21-1929: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 877 Farr Road (parcel # 089-011-004) from RMF2 (Residential Multifamily 2) Zoning District to GC (General Commercial) Zoning District. Planning Department and PAC recommend approval. (Councilor Huff) Page 2 of 12 City Attorney’s Agenda #4: PUBLIC HEARING HELD; Vote Result: AMENDED by removing Condition (1) A 50-foot landscape buffer with wall/fence shall be required along Southern and Eastern property lines and add Conditions (2) A minimum 30-foot undisturbed natural buffer shall be maintained by the storage unit business, or any successor in interest, facing homes in Heritage Place, (3) On the lot where the natural buffer does not meet 30 feet, the owner or successor in interest shall add and maintain plants to reach the minimum of 30 feet (No pine trees shall be added), (4) Owner or successor in interest shall maintain a 3-foot berm on the edge of the detention pond with evergreen shrubbery planted facing the homes in Heritage Place, (5) All plantings shall be approved by the City Arborist. 4. 1st Reading- REZN-10-21-1932: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 6672 Billings Road (parcel # 101-031-002) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial Zoning District) with conditions. Planning Department recommends conditional approval, PAC recommends approval. (Mayor Pro- Tem) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- An ordinance amending the Unified Development Ordinance (UDO) for Columbus, Georgia so as to revise Section 6.4.4.C – Other Minimum Lot Requirements. (Mayor Pro-Tem) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- An Ordinance enacting the districting plan submitted by the Columbus Consolidated Government Districting Commission according to Section 6-102 of the Charter of Columbus, Georgia reapportioning Council District boundaries; and other purposes. (Columbus Consolidated Government Districting Commission) Will include presentation of the report and plan adopted by the Commission at its meeting held in the Council Chambers at 10:00 am on Saturday December 4th, 2021. City Attorney’s Agenda #7: PUBLIC HEARING HELD 7. 1st Reading- An Ordinance imposing a moratorium on the issuance of business licenses or Certificates of Occupancy for any new convenience store with or without gas sales for a period of ninety (90) days; and for other purposes. (Councilors Barnes, Tucker, and Woodson) Page 3 of 12 City Attorney’s Agenda #8: PUBLIC HEARING HELD 8. 1st Reading- Adoption of an ordinance listing the roadways approved for use of speed detection devices (radar) on all GDOT Routes and non-GDOT Routes in Columbus-Muscogee County. (Mayor Pro-Tem) City Attorney’s Agenda #9: PUBLIC HEARING HELD 9. 1st Reading- An Ordinance regulating vehicular traffic in Columbus, Georgia, establishing a “No Parking” along the north and south sides of Double Churches Road beginning at the northwesterly corner of the intersection of Northfield Drive with Double Churches Road and running thence westerly along the line of Double Churches Road to a point located on the northerly extension of the westerly line of Peppercorn Drive with the northerly margin of Double Churches Road; authorizing the erection of appropriate “No Parking” signs along said area where parking is prohibited by this ordinance; providing penalties for violations thereof; repealing conflicting ordinances; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #10: PUBLIC HEARING HELD 10. 1st Reading- An ordinance regulating vehicular traffic in Columbus, Georgia; regulating the time within which vehicles may be ranked or parked on the south side of Wynnton Road running east from the east line of Britt Avenue for 196 feet; on the south side of Linwood Boulevard running west from the west line of 12th Avenue for 50 feet; on the south side of Linwood Boulevard running west from the west line of Dudley Avenue for 145.3 feet; on the south side of Wynnton Road beginning at a point 300 feet east of the east line of Henry Avenue and running east 58 feet; providing penalties for violations hereof; and for other purposes.(Mayor Pro-Tem) City Attorney’s Agenda #11: PUBLIC HEARING HELD 11. 1st Reading- An Ordinance amending the budgets for the fiscal year 2020 beginning July 1, 2020 and ending June 30, 2021, for certain funds of the consolidated government of Columbus, Georgia, appropriating amounts shown in each fund for various activities; and for other purposes. (Mayor Pro-Tem) Page 4 of 12 PUBLIC AGENDA 1. Mr. Marvin Broadwater, Sr., Re: Organizational Structure of Tax Assessors Office / Military Liaison Officer (All Disabled Veterans Related). No Action Taken 2. Ms. Jennifer Le Denney, Re: The action taken against three officers for assisting a parent disciplining her child. No Action Taken 3. Mr. Ronzell Buckner, representing Turn Around Columbus, Re: (1) Littering in his community, (2) Request change in Code Enforcement Regulations with regards to the issuance of citations. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Director of Public Works Approval is requested for the appointment of Aundrahlia Short as the Director of Public Works. A resolution is attached. City Manager’s Agenda #2: Vote Result: APPROVED 2. 2022 Legislative Agenda – Georgia Music Investment Act (Add-On) Approval is requested for a resolution urging the Georgia General Assembly to support legislation to update and improve the Georgia Music Investment Act to make Georgia and our communities across the state more competitive globally. City Manager’s Agenda #3: Vote Result: APPROVED 3. Georgia Exceptional Main Streets Memorandum of Understanding Approval is requested to enter into a Memorandum of Understanding with The Georgia Department of Community Affairs Office of Downtown Development, the Local Main Street Program Board of Directors, and the Downtown Manager (Uptown Columbus) for the Community. DCA will enter into this agreement with the above parties to provide services in return for active and meaningful participation in the Georgia Exceptional Main Streets Program. Page 5 of 12 City Manager’s Agenda #4: Vote Result: APPROVED 4. Acquisition of 463 Brennan Road Approval is requested to enter into a purchase and sale agreement with the Estate of Floyd P. Redding and Richard D. Redding to purchase the property at 463 Brennan Road for $226,000 minus the demolition costs of $88,700.20 for a total of $152,899.80. The acquisition will allow the City of Columbus to expand development opportunities in this area. City Manager’s Agenda #5: Vote Result: APPROVED 5. Columbus Police Department: Donation Approval is requested to accept an anonymous donation in the amount of $6,000 given in support of the Columbus Police Department. City Manager’s Agenda #6: Vote Result: APPROVED 6. Bright from the Start – Snack Grant Approval is requested to apply for and accept a grant in the amount of $67,989.60, or as otherwise awarded, from the Georgia Department of Early Childcare and Learning, Bright from the Start to continue the Child and Adult Care Food Program and amend the Multi-Government Grant Funds by the amount awarded. The grant will cross over 2022 and 2023 Fiscal Years. City Manager’s Agenda #7: Vote Result: APPROVED 7. Georgia Statewide Afterschool Network Building Opportunities for Out-of-School Time (BOOST) Grant Approval is requested to apply for a grant and, if awarded, accept a reimbursement amount valued up to approximately $238,000.00. The grant provides an opportunity to provided expanded and improved learning and support for all students in the After School Program. City Manager’s Agenda #8: Vote Result: APPROVED 8. 2021 Homeland Security Grant Program Approval is requested to accept a grant of $21,030.00 or as otherwise awarded, from the 2021 Homeland Security Grant Program and amend the Multi-Governmental Fund by the like amount Page 6 of 12 with no matching funds required. The state is providing the funds for new equipment and the maintenance of equipment already received from the state. City Manager’s Agenda #9: Vote Result: APPROVED 9. Uptown Tax Allocation District Fund Grant – Amendment to the High Market Side Mixed-Use Development Initial Request 211 13th, LLC as Owner and Cotton Development, LLC as Developer Approval is requested for an amendment to the agreement with 211 13th, LLC and as Owner and Cotton Development, LLC as Developer to provide Uptown Tax Allocation District (TAD) Funds to provide for infrastructure improvements to develop a mixed-use redevelopment of a blighted area located in the block between 13th and 14th Street and 2nd and 3rd Avenue to be known as High Side Market. City Manager’s Agenda #10 (A-M): Vote Result: APPROVED 10. PURCHASES A. A-1 One D7 Tractor for Pine Grove Landfill - Georgia Statewide Contract Cooperative Purchase / A-2 GMA Lease for One D7 Tractor for Pine Grove Landfill B. B-1 One 330 Hydraulic Excavator for Pine Grove Landfill - Georgia Statewide Contract Cooperative Purchase / B-2 GMA Lease for One 330 Hydraulic Excavator for Pine Grove Landfill C. C-1 One Loader 950M for Pine Grove Landfill - Georgia Statewide Contract Cooperative Purchase / C-2 GMA Lease for One Loader 950M for Pine Grove Landfill D. D-1 One Aljon Series 525N Landfill Compactor for Pine Grove Landfill - HGACBUY Cooperative Purchase / D-2 GMA Lease for One Aljon Series 525N Landfill Compactor for Pine Grove Landfill E. E-1 Four Z920M ZTrak Mowers for Pine Grove Landfill - Sourcewell Cooperative Purchase / E-2 GMA Lease for Four Z920M ZTrak Mowers for Pine Grove Landfill F. F-1 One John Deere Gator XUV855M for Pine Grove Landfill - Sourcewell Cooperative Purchase / F-2 GMA Lease for One John Deere Gator XUV855M for Pine Grove Landfill G. One 2022 Ford Expedition for Information Technology – Georgia Statewide Contract Cooperative Purchase Page 7 of 12  H. One 2022 Ford Expedition for the Sheriff’s Office – Georgia Statewide Contract Cooperative Purchase I. Roofing Services at Boxwood Recreation Center – RFB No. 22-0016 J. Roofing Services at Carver Park Gym – RFB No. 22-0018 K. Property Damage Recovery Services (Annual Contract) – RFP No. 22-0008 L. Provision and Installation of Wedge Locks at the Muscogee County Jail M. Replacement of the South Tower and Central Control Security Control System at the Muscogee County Jail 11. UPDATES AND PRESENTATIONS A. Georgia Municipal Association EMBRACE Program - Freddie Broome, Director of Equity and Inclusion. No Action Taken B. J. R. Allen Safety Improvements Update - Donna Newman, Engineering Director. No Action Taken C. FY21 Fiscal Conditions Report - Angelica Alexander, Finance Director. No Action Taken D. Comprehensive Camera Plan Update - Lisa Goodwin, Deputy City Manager. No Action Taken E. Liberty Theatre 2022-2024 Strategic Plan - Kaseem Ladipo, KAL Firm. No Action Taken BID ADVERTISEMENT December 10, 2021 1. Vending Machine Services (Annual Contract) – RFP No. 22-0007 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide vending machine services for various City Departments. The contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Page 8 of 12 December 17, 2021 1. Real Estate Appraisal Services (Annual Contract) – RFP No. 22-0017 Scope of RFP Provide real estate appraisal services on an “as needed” basis for various projects involving land acquisition and disposition services for Columbus Consolidated Government. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A Resolution excusing Councilor Bruce Huff from the November 30, 2021 Consent Agenda / Work Session. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A Resolution excusing Councilor Judy Thomas from the November 30, 2021 Consent Agenda / Work Session. Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION - A Resolution excusing Councilor Evelyn “Mimi” Woodson from the December 7, 2021 Council Meeting. Clerk of Council’s Agenda #4: Vote Result: APPROVED 4. RESOLUTION - A Resolution approving Ms. Kathy Jones to serve on the Board of Tax Assessors for a term beginning January 1, 2022 and expiring on December 31, 2027. Clerk of Council’s Agenda #5: Vote Result: RECEIVED 5. Minutes of the following boards: Board of Tax Assessors, #38-21, #39-21 and #40-21 Columbus Board of Health, October 27, 2021 Page 9 of 12  Convention & Visitors Bureau Board of Commissioners, October 20, 2021 Housing Authority of Columbus, September 15, 2021 Mayor’s Commission on Reentry, October 18, 2021 Personnel Review Board, November 17, 2021 River Valley Regional Commission, October 27, 2021 BOARD APPOINTMENTS - ACTION REQUESTED 6. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Jack Kinsman (Mayor’s Appointment) Retired City Employee Representative Resigned Term Expires: June 30, 2022 This is a four-year term. Board meets monthly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 5 7. COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #7(A): Vote Result: CONFIRMED A. ANIMAL CONTROL ADVISORY BOARD: Mr. Raymond “Robbie” Culpepper was nominated to fill the unexpired term of Ms. Christy Noullet. (Councilor Crabb’s nominee) Term expires: April 11, 2022 Page 10 of 12 8. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): No Action Taken A. PERSONNEL REVIEW BOARD: Tracy Walker Open for Nominations (Alternate Member 2) (Council’s Appointment) Nominated to serve as a regular member Term Expires: December 31, 2021 Darlene Small Open for Nominations (Alternate Member 3) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2021 Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 The terms are three years. Meets weekly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 PUBLIC AGENDA (Events): 1. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Women's International League for Peace and Freedom Fannie Lou Hamer Branch Human Rights Conference via Zoom on December 11th, 1pm-5pm. No Action Taken At the request of Mayor Henderson, Mayor Pro Tem Allen made a motion to go into executive session to discuss matters of litigation, personnel and security, seconded by Councilor House and carried unanimously by the eight members present, with Councilor Tucker being absent for the vote, Councilor Woodson being absent for the meeting, and the time being 1:49 p.m. Page 11 of 12 The Regular Meeting reconvened at 2:23 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss litigation, personnel and security matters; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the December 7, 2021 Regular Council Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the nine members present with Councilor Woodson being absent for the meeting, and the time being 2:29 p.m. Page 12 of 12