Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers December 14, 2021 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Reggie Williams at South Columbus United Methodist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the December 7, 2021 Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-10-21-1932: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 6672 Billings Road (parcel # 101-031-002) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial Zoning District) with conditions. Planning Department recommends conditional approval, PAC recommends approval. (Mayor Pro- Tem) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An ordinance amending the Unified Development Ordinance (UDO) for Columbus, Georgia so as to revise Section 6.4.4.C – Other Minimum Lot Requirements.(Mayor Pro-Tem) City Attorney’s Agenda #3: Vote Result: DELAYED until approval is received from the State of Georgia 3. 2nd Reading- An ordinance enacting the districting plan submitted by the Columbus Consolidated Government Districting Commission according to Section 6-102 of the Charter of Columbus, Georgia reapportioning Council District boundaries; and other purposes. (Columbus Consolidated Government Districting Commission) City Attorney’s Agenda #4: Vote Result: DEFEATED 4. 2nd Reading- An ordinance imposing a moratorium on the issuance of business licenses or Certificates of Occupancy for any new convenience store with or without gas sales for a period of ninety (90) days; and for other purposes. (Councilors Barnes, Tucker, and Woodson) City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading- Adoption of an ordinance listing the roadways approved for use of speed detection devices (radar) on all GDOT Routes and non-GDOT Routes in Columbus-Muscogee County. (Mayor Pro-Tem) Page 2 of 9 City Attorney’s Agenda #6: Vote Result: ADOPTED 6. 2nd Reading- An ordinance regulating vehicular traffic in Columbus, Georgia; regulating the time within which vehicles may be ranked or parked on the south side of Wynnton Road running east from the east line of Britt Avenue for 196 feet; on the south side of Linwood Boulevard running west from the west line of 12th Avenue for 50 feet; on the south side of Linwood Boulevard. running west from the west line of Dudley Avenue for 145.3 feet; on the south side of Wynnton Road beginning at a point 300 feet east of the east line of Henry Avenue and running east 58 feet; providing penalties for violations hereof; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #7: Vote Result: ADOPTED 7. 2nd Reading- An ordinance amending the budgets for the fiscal year 2020 beginning July 1, 2020 and ending June 30, 2021, for certain funds of the consolidated government of Columbus, Georgia, appropriating amounts shown in each fund for various activities; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #8: PUBLIC HEARING HELD 8. 1st Reading- REZN-09-21-1841: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 4020 Jay Street (parcel # 086-003-012) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. Planning Department and PAC recommend approval. (delayed from 12-07-21)(Councilor Barnes) City Attorney’s Agenda #9: PUBLIC HEARING HELD 9. 1st Reading- REZN-09-21-1842: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 6301 & 6313 Macon Road (parcel # 111-008-003 / 111-008-003A) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District with conditions. (Planning Department recommends conditional approval, and PAC recommends approval.) (Councilor Crabb) City Attorney’s Agenda #10: PUBLIC HEARING HELD 10. 1st Reading- REZN-10-21-1930: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 3202 Edgewood Road (parcel # 068-066-014) from RMF1 (Residential Multifamily 1) Zoning District to RO (Residential Office) Zoning District with conditions. Page 3 of 9  (Planning Department recommends approval with conditions, and PAC recommends approval.) (Councilor Crabb) City Attorney’s Agenda #11: PUBLIC HEARING HELD 11. 1st Reading- An ordinance amending Section 4-63 of the Columbus Code to provide that the Columbus Aquatics Commission will meet quarterly instead of bimonthly; and for other purposes.(Councilor Huff) RESOLUTIONS City Attorney’s Agenda #12: Vote Results: APPROVED 12. A Resolution honoring K9 Mimi on her retirement from service and transferring her ownership to her handler former CPD Corporal David Rodgers (Mayor Pro-Tem) PUBLIC AGENDA 1. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Criminal activity in Housing Authority properties and the city. Cancelled CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Midland Commons Tax Allocation District Fund Grant – JMC Flatrock Partners, LLC Approval is requested to enter into an agreement with JMC Flatrock Partners, LLC for the purposes of allocating Midland Commons tax allocation district funds for the construction of certain improvements for the development of 88.82 acres on the former swift mills site on Beaver Run Road in an amount not to exceed fourteen million five hundred fourteen thousand two hundred and forty-three dollars ($14,514,243). City Manager’s Agenda #2: Vote Result: APPROVED 2. Housing Authority of Columbus, Georgia, Request For Environmental Review Approval Page 4 of 9 Approval is requested to execute an approval of an environmental review for the building and site improvements for Elizabeth Canty Homes and Warren Williams/Rivers Homes, Columbus, Georgia funded by 2021 Capital Fund Program (CFP)/Moving to Work (MTW) funds. City Manager’s Agenda #3: Vote Result: APPROVED 3. 2020-2021 Additional VOCA Grants Approval is requested to authorize the Solicitor General/Victim-Witness Assistance Program to submit and, if approved, accept an additional Federal VAWA (Violence Against Women Act) Grant of $50,000 and $16,667.00 case match or otherwise awarded from the Georgia Criminal Justice Coordinating Council. This grant would create new positions in the Office of the Solicitor General Victim-Witness Assistance Program and the salary and benefits of said positions would be fully funded pursuant to said grant. The grants would be budget neutral for the Columbus Consolidated Government. City Manager’s Agenda #4: Vote Result: APPROVED 4. U.S. Department of Justice Grant for the Muscogee County Jail Approval is requested to submit an application and accept, if awarded, a Department of Justice, Bureau of Justice Assistance grant from the BJA FY 21 Implementing the PREA Standards, Protecting Inmates, and Safeguarding Communities grant program in the amount of $250,000 for jail improvements with a $125,000 in-kind match requirement. City Manager’s Agenda #5(A-E): Vote Result: APPROVED 5. PURCHASES A. Contract Extension for Inmate Telephone System/Muscogee County Prison (Annual Contract) – RFP No. 11-0005 B. Records Management System/Database Modification Services for the Sheriff’s Office C. Contract Extension for Uniform Dress Shoes and Boots (Annual Contract) – RFB No. 16-0010 D. Annual Subscription for Sheriff’s Office Online Training E. Graykey Forensic Software License for Mobile Devices for the Police Department – Federal GSA Cooperative Purchase Page 5 of 9 City Manager’s Agenda Add-On Item : Vote Result: APPROVED ADD-ON RESOLUTION: Approval is requested to authorize the funding for the Public Safety Officer Recruitment and Retention Initiative. New Recruit Officers will receive a $5,000 sign-on bonus beginning January 1, 2022 and replaces the current $2,000 sign-on bonus for Sworn Officers in the Police Department, Sheriff’s Office, and Muscogee County Prison. Approval is also requested to authorize the funding for a Retention Bonus of $1,500 for Sworn Officers and 911 Communications Techs in the Columbus Police Department, Muscogee County Prison, Fire/EMS, and Sheriff’s Office. The Retention Bonus would be paid out each quarter beginning the 4th Quarter 2021 (Oct-Nov-Dec), 1st Quarter 2022 (Jan-Feb-Mar), 2nd Quarter 2022 (April-May-June), 3rd Quarter 2022 (July-Aug- Sept), and 4th Quarter 2022 (Oct-Nov-Dec). 6. UPDATES AND PRESENTATIONS A. Eviction Update - Lisa Goodwin, Deputy City Manager. No Action Taken B. Animal Care and Control Contract Update - Lisa Goodwin, Deputy City Manager. No Action Taken BID ADVERTISEMENT December 17, 2021 1. Real Estate Appraisal Services (Annual Contract) – RFP No. 22-0017 Scope of RFP Provide real estate appraisal services on an “as needed” basis for various projects involving land acquisition and disposition services for Columbus Consolidated Government. 2. Comprehensive Inmate Healthcare Services for Muscogee County Jail (Annual Contract) – RFP No. 22-0016 Scope of RFP Columbus Consolidated Government, on behalf of the Muscogee County Sheriff’s Office, is seeking proposals for the provision of healthcare services for offenders incarcerated at the Muscogee County Jail. The requested services consist of medical, dental, and mental health, as well as healthcare personnel. Medical services include but not are limited to x-ray, laboratory, and prescription drug services for an average daily population of approximately 975 inmates. Page 6 of 9  The contract term shall be for two years with the option to renew for three additional twelve-month periods. December 22, 2021 1. Fencing Materials (Annual Contract) – RFB No. 22-0022 Scope of RFB Provide Fencing Materials to include chain link fences, barbed wire, corner posts and/or other fencing materials to the Public Works Department and the Parks & Recreation Department on an “as needed” basis. The materials will be used to erect new fencing and repair existing fencing. This contract may also be utilized by any other City agency requiring the goods. The term of contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. January 7, 2022 1. Auctioneer Services (Annual Contract) – RFP No. 22-0006 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide auctioneer services on an “as needed” basis. The contract term shall be for two years with the option to renew for three additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A Resolution cancelling the January 4, 2022 and February 1, 2022 Proclamation Sessions. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A Resolution approving an Honorary Designation submitted by Councilor Evelyn “Mimi” Woodson to be located on Forrest Road (from Floyd Road to Schatulga Road), Page 7 of 9  Columbus, Georgia, in honor of former Mayor Pro Tem Evelyn Turner Pugh. (The Board of Honor voted during its December 9, 2021 Meeting to approve the honorary designation.) Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION - A Resolution approving an Honorary Designation Application submitted by Mr. James Johnson to be located at Marilon Drive in honor of Mr. Otis Sistrunk. (The Board of Honor voted during its December 9, 2021 Meeting to approve the honorary designation.) Clerk of Council’s Agenda #4: Vote Result: APPROVED 4. Minutes of the following boards: Board of Honor, December 9, 2021 Board of Tax Assessors, #41-21 Commission on International Relations & Cultural Liaison Encounters (C.I.R.C.L.E), August 17 and October 19, 2021 BOARD APPOINTMENTS - ACTION REQUESTED 6. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Jack Kinsman (Mayor’s Appointment) Retired City Employee Representative Resigned Term Expires: June 30, 2022 This is a four-year term. Board meets monthly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 5 Page 8 of 9 7. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): No Action Taken A. PERSONNEL REVIEW BOARD: Tracy Walker Open for Nominations (Alternate Member 2) (Council’s Appointment) Nominated to serve as a regular member Term Expires: December 31, 2021 Darlene Small Open for Nominations (Alternate Member 3) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2021 Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 The terms are three years. Meets weekly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 With there being no further business to discuss, Mayor Pro Tem Allen entertained a motion for adjournment. Motion by Councilor Woodson to adjourn the December 14, 2021, Regular Council Meeting, seconded by Councilor Tucker and carried unanimously by the ten members present with the time being 12:56 p.m. Page 9 of 9