Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers January 11, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (arrived at 9:20 a.m.), Charmaine Crabb, Glenn Davis (via Microsoft Teams), R. Walker Garrett (via Microsoft Teams), John M. House, Bruce Huff (via Microsoft Teams), Judy W. Thomas (arrived via Microsoft Teams at 9:04 a.m.), Toyia Tucker (via Microsoft Teams) and Evelyn “Mimi” Woodson (via Microsoft Teams). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Reverend Dr. Emmett S. Aniton, Jr. at Friendship Missionary Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the December 14, 2021 Council Meeting. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PROCLAMATION: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 3. PROCLAMATION: Micah’s Promise Day RECEIVING: Micah's Promise & Columbus Chapter of Jack and Jill of America CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-09-21-1841: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 4020 Jay Street (parcel # 086-003-012) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. Planning Department and PAC recommend approval. (Councilor Barnes) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-09-21-1842: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 6301 & 6313 Macon Road (parcel # 111-008-003 / 111-008-003A) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District with conditions.(Planning Department recommends conditional approval, and PAC recommends approval.) (Councilor Crabb) City Attorney’s Agenda #3: Vote Result: DENIED 3. 2nd Reading- REZN-10-21-1930: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district Page 2 of 14  located at 3202 Edgewood Road (parcel # 068-066-014) from RMF1 (Residential Multifamily 1) Zoning District to RO (Residential Office) Zoning District with conditions.(Planning Department recommends approval with conditions, and PAC recommends approval.) (Councilor Crabb) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- An ordinance amending Section 4-63 of the Columbus Code to provide that the Columbus Aquatics Commission will meet quarterly instead of bimonthly; and for other purposes.(Councilor Huff) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- REZN-10-21-2007: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 6100 Whitesville Road (parcel # 189-026-003) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District with conditions. (Planning Department recommends conditional approval, PAC recommends approval )(Councilor Garrett) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- REZN-11-21-2094: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 1163 Henry Avenue (parcel # 184-024-013) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Huff) City Attorney’s Agenda #7: PUBLIC HEARING HELD 7. 1st Reading- REZN-11-21-2097: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 323 16th Street (parcel # 017-012-004) from LMI (Light Manufacturing / Industrial) and GC (General Commercial) Zoning District to UPT (Uptown) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Woodson) City Attorney’s Agenda #8: PUBLIC HEARING HELD 8. 1st Reading- An Ordinance amending Article VII of Chapter 13 of the Columbus Code to add a new Section 13-172.2 to establish requirements for disposing of solid waste removed pursuant to an eviction; and for other purposes. (Councilor Crabb) Page 3 of 14 City Attorney’s Agenda #9: Vote Result: DELAYED 9. 1st Reading- An Ordinance enacting the districting plan submitted by the Columbus Consolidated Government Districting Commission according to Section 6-102 of the Charter of Columbus, Georgia reapportioning Council District boundaries; and other purposes. (Columbus Consolidated Government Districting Commission) (Continued on 1st Reading from 12-07-21) RESOLUTIONS City Attorney’s Agenda 10: Vote Result: APPROVED 10. A Resolution establishing qualifying fees for county offices of the Consolidated Government to be filled in the 2022 elections. City Attorney’s Agenda 11: Vote Result: No Action Taken Due to Ordinance CA#3 Being Denied 11. EXCP-10-21-1931: A Special Exception Use request to allow for a 150-foot telecommunications facility located at 3202 Edgewood Road, Columbus, Georgia. (Planning Department and PAC recommend approval) (This item will only be voted on if Item 3 above is approved.) (Councilor Crabb) City Attorney’s Agenda 12: Vote Result: DELAYED 12. EXCP-11-21-2096: A Resolution authorizing a special exception to operate a restaurant located at 405 Broadway. (Planning Department and PAC recommend approval.) (Councilor Woodson) PUBLIC AGENDA 1. Ms. Patricia Frey, representing United Way/Home For Good, Re: Update on upcoming 2022 Point in Time Count for community's homeless population. No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Housing Authority and Law Enforcement Concerns. No Action Taken 3. Ms. Yulonda Kent, Re: Abolishment and/or liability of gun violence affecting our city at apartments located on Lamore Street. Cancelled Page 4 of 14 4. Ms. Mary Sibiski, Re: Off-Premises Liquor Store market saturation in close proximity to a church and daycare. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. 2022 Legislative Agenda – Coin Operated Amusement Machines (Add-On) Approval is requested requesting that the Local Legislative Delegation to the Georgia General Assembly introduce legislation at the 2022 Session to amend O.C.G.A Section 50-27-86 to broaden the powers of local governments to limit such machines, including fines of up to $5000 for violations concerning such machines. City Manager’s Agenda #2: Vote Result: APPROVED 2. Memorandum of Agreement between the Prosecuting Attorneys’ Council and the Columbus Consolidated Government in Reference to the Compensation of the Acting District Attorney Approval is requested to execute a Memorandum of Agreement with the Prosecuting Attorneys’ Council to compensate the Acting District Attorney, Sheneka J. Terry, at the same rate as is authorized by state law for the District Attorney. City Manager’s Agenda #3: Vote Result: APPROVED 3. South Columbus River District Tax Allocation District Fund Grant - Elliott's Walk Approval is requested to grant up to $10,170,366 from the South Columbus River District TAD Fund to provide for infrastructure improvements and financing to provide single/multi-family residential units to a blighted area located 1104 Leslie Drive. City Manager’s Agenda #4: Vote Result: APPROVED 4. Encroachment Agreement with Piedmont Columbus Regional Approval is requested authorizing the execution of an Encroachment Agreement with Piedmont Columbus Regional for refacing the wall and other improvements to the retaining wall located on the south side of Talbotton Road between 8th Avenue and North Avenue. Page 5 of 14 City Manager’s Agenda #5: Vote Result: APPROVED 5. FEMA - Assistance to Firefighters Grant Approval is requested to apply for a grant in the amount of $307,671.00; with $279,700.91funded through FEMA Assistance to Firefighters Grant and a 10% match of $27,970.09 paid by Columbus Fire and EMS. The Multi-Governmental Fund will be amended by the amount of the award. Funds will be requested from FEMA Assistance to Firefighters Grant for the purchase of new fitness equipment for the departments 14 stations and training division. City Manager’s Agenda #6: Vote Result: APPROVED 6. FY22 - FY23 – Solicitor General Crime Victim Assistance Grant Approval is requested to accept a Federal VOCA (Victims of Crimes Act) Grant in the amount of $203,419 or as otherwise awarded from the Georgia Criminal Justice Coordinating Council and approved matching funding and $5,287 from the five percent crime victim surcharge fund for the Solicitor General’s Victim Assistance Program. City Manager’s Agenda #7: Vote Result: APPROVED 7. 2021-22 Victims of Crime Act (VOCA) Compensation Grant Approval is requested to authorize the District Attorney’s Victim-Witness Assistance Program to submit and if approved, accept a grant for $50,049 or as otherwise awarded from the Criminal Justice Coordinating Council of Georgia, along with $12,512 from the 5% Crime Victim Surcharge Fund allocated in the FY22 Budget to provide funding for Crime Victim Assistance in the Chattahoochee Judicial Circuit from October 1, 2021 to September 30, 2022. It is requested that the multi-governmental fund be amended by the amount awarded plus the local match. City Manager’s Agenda #8: Vote Result: APPROVED 8. 2021-22 Victims of Crime Act (VOCA) Base Grant Approval is requested to authorize the District Attorney’s Victim-Witness Assistance Program to submit and if approved, accept a grant for $417,247 or as otherwise awarded from the Criminal Justice Coordinating Council of Georgia along with $104,312 from the 5% Crime Victim Surcharge Fund allocated in the FY22 Budget to provide funding for Crime Victim Assistance in the Chattahoochee Judicial Circuit from October 1, 2021 to September 30, 2022. The grant no longer requires the use of volunteers; however, the entire 20% match could be provided with the use of volunteers. Volunteer hours are paid at $15.00 per hour and, after proper submission, will reduce the amount of required cash match from the 5% Crime Victim Surcharge Fund. It is Page 6 of 14 requested that the multi-governmental fund be amended by the amount awarded plus the local match. City Manager’s Agenda #9: Vote Result: APPROVED 9. Memorandum of Understanding with StartUp Columbus, Inc for Small Business, Non- Profit, and Economic/Tourism Grant Program Administration Services Approval is requested to authorize a MOU with StartUp Columbus, Inc. to administer CCG’s small business, non-profit, and economic/tourism grant programs funded by American Rescue Plan Act. City Manager’s Agenda #10 (A-E): Vote Result: APPROVED 10. PURCHASES A. Uniform Dress Shoes and Boots (Annual Contract) - RFB No. 22-0003 B. Frames, Grates, Covers & Inlets (Annual Contract) – RFB No. 22-0020 C. Roofing Services at Gallops Senior Center/Linwood Tillis Park – RFB No. 22-0017 D. Firefighter Cancer Insurance Policy Renewal E. Classification and Compensation Study and Analysis – RFP No. 22-0013 EMERGENCY PURCHASES 1. F-150 Police Responders for Sheriff’s Office F-150 POLICE RESPONDERS FOR SHERIFF’S OFFICE: On December 30, 2021, the City Manager approved the emergency purchase of six (6) Ford F-150 Police Responders for the Muscogee County Sheriff’s Office due to exigent circumstances, per the Procurement Ordinance, Article 3-115, Emergency Procurement. These vehicles and the related Emergency Truck Light Packages were approved in the FY22 Budget for use by officers in the performance of their daily duties. The State Contract vendor, Allan Vigil Ford, notified the Public Works Director on December 30, 2021, that the Order Bank for these vehicles will close on January 7, 2022, instead of the original published date of October 7, 2022. Consequently, the vehicles had to be ordered as soon as possible. The vehicles will be purchased from Allan Vigil Ford at the unit price of $42,019.00, and a total price of $252,114.00. These are new vehicles. Funding is available as: LOST- Public Safety Fund – Sheriff – Public Safety-LOST – Light Trucks; 0102-550-9900-LOST-7722 - $242,166.00; and General Fund – Sheriff – Special Operations/Investigations – Light Trucks; 0101-550-2200-INFU-7722 - $9,948.00. Page 7 of 14 11. UPDATES AND PRESENTATIONS A. Classification and Compensation Study Update - Reather Hollowell, Human Resource Director. No Action Taken B. Waste Collection Update - Drale Short, Public Works Director. No Action Taken C. Alcohol Licensing Process Update - Angelica Alexander, Finance Director. No Action Taken D. Evictions Update - Lisa Goodwin, Deputy City Manager. No Action Taken E. Railroad Crossings Update - Donna Newman, Engineering Director. No Action Taken BID ADVERTISEMENT January 19, 2022 1. Bus Vacuum System – RFB No. 22-0012 Scope of Bid Seeking vendor to furnish a bus vacuum system for use by the Department of Transportation/METRA in the Lower Shop. The successful vendor will be required to remove the existing bus vacuum system before installing the new unit. January 26, 2022 1. Radar Certification for Public Safety Departments (Annual Contract) – RFB No. 22- 0023 Scope of Bid Provide radar re-certification services for the 430 radars and 25 speed lasers currently installed in the Columbus Consolidated Government Public Safety Department Fleet. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. January 28, 2022 1. Psychological Assessment Services for Muscogee County Sheriff’s Office (Annual Contract) – RFP No. 22-0018 Scope of RFP Columbus Consolidated Government, on behalf of the Muscogee County Sheriff’s Office, requests proposal submissions from qualified consultants or firms with professional experience and expertise in developing and administering test procedures and interviews for conducting professional psychological assessment program services. Page 8 of 14  The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. 2. Emergency Clean-Up and Debris Removal (Annual Contract) – RFP No. 22-0015 Scope of RFP The Columbus Consolidated Government (The City) is requesting qualified firms to submit proposals to provide services for emergency clean-up and removal of debris that may result from natural (storms, fallen trees, etc.) or man-made disasters (terrorism, remnants of destroyed buildings, etc.) on an “as needed” basis. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. February 11, 2022 1. Real Estate Appraisal Services (Annual Contract) – RFP No. 22-0018 Scope of RFP Provide real estate appraisal services on an “as needed” basis for various projects involving land acquisition and disposition services for Columbus Consolidated Government. The contract term shall be for one year with the option to renew for four additional twelve- month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. Travel Authorization Request for Councilor Toyia Tucker to attend the 2022 NACo Legislative Conference. Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Letter of Resignation from Mr. Michael Gorum from his seat on the Medical Center Hospital Authority of Columbus. Page 9 of 14 Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. Minutes of the following boards: Board of Tax Assessors, #42-21 and #43-21 Housing Authority of Columbus, October 20, 2021 Planning Advisory Commission, November 3 and 17, 2021 and December 1, 2021 Public Safety Advisory Commission, November 18, 2021 BOARD APPOINTMENTS - ACTION REQUESTED 4. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #4(A): Nomination: Mayor Henderson nominated Peter Jones to succeed Marianne Richter; Vote Result: CONFIRMED A. CONVENTION & VISITORS BUREAU BOARD OF COMMISSIONERS: Marianne Richter (Mayor’s Appointment) Restaurant / Retail Industry Not Eligible to succeed Term Expired: December 31, 2021 Mayor Henderson is nominating Mr. Peter Jones to succeed Ms. Marianne Richter. These are four-year terms. Board meets monthly. Women: 5 Senatorial District 15: 6 Senatorial District 29: 3 Page 10 of 14 Clerk of Council’s Agenda #4(B): Nomination: Mayor Henderson nominated Renee McAneny to succeed Jack Kinsman; Vote Result: CONFIRMED B. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Jack Kinsman (Mayor’s Appointment) Retired City Employee Representative Resigned Term Expires: June 30, 2022 Mayor Henderson is nominating Ms. Renee McAneny to succeed Mr. Jack Kinsman. This is a four-year term. Board meets monthly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 5 5. APPOINTMENTS FOR COUNCIL – READY FOR VOTE: Clerk of Council’s Agenda #5(A): Vote Result: CONFIRMED the appointment of Courtney Pierce to fill the unexpired term of Patricia Montgomery as the Interim CEO of PAWS Humane Society. A. ANIMAL CONTROL ADVISORY BOARD: Courtney Pierce (Council’s Confirmation) Fill the Unexpired Term of Patricia Montgomery PAWS Humane Society Representative Term Expires: April 11, 2022 Ms. Courtney Pierce is currently the Interim CEO of PAWS Humane Society. These are two-year terms. Board meets as needed. Page 11 of 14 6. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #6(A): Nomination: Councilor Thomas nominated Rodney Mahone, Murray Soloman and Tracy L. Sayers for the seat of Michael Gorum; Vote Result: APPROVED the submission of nominees to the Medical Center Hospital Authority for selection. A. MEDICAL CENTER HOSPITAL AUTHORITY: Michael Gorum (Council’s Nominations) Resigned Term Expires: December 31, 2022 Councilor Thomas is submitting the following three nominees for the seat of Mr. Gorum: Rodney Mahone, Murray Solomon and Tracy L. Sayers. Clerk of Council’s Agenda #6(B): No Action Taken B. PERSONNEL REVIEW BOARD: Tracy Walker Open for Nominations (Alternate Member 2) (Council’s Appointment) Nominated to serve as a regular member Term Expired: December 31, 2021 Darlene Small Open for Nominations (Alternate Member 3) (Council’s Appointment) Not Eligible to succeed Term Expired: December 31, 2021 Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expired: December 31, 2022 The terms are three years. Meets weekly. Page 12 of 14  Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 UPCOMING BOARD APPOINTMENTS: A. Board of Zoning Appeals B. Building Authority of Columbus C. Civic Center Advisory Board D. Commission on International Relations and Cultural Liaison Encounters (CIRCLE) E. Community Development Advisory Council F. Crime Prevention Board G. Historic & Architectural Review Board H. Planning Advisory Commission At the request of Mayor Pro Tem Allen, Councilor Crabb made a motion to go into executive session to discuss matters of litigation and personnel, seconded by Councilor House and carried unanimously by the eight members present, with Councilors Barnes and Woodson being absent for the vote, and the time being 1:44 p.m. The Regular Meeting reconvened at 2:00 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss litigation and personnel matters; however, there were no votes taken. ADD-ON RESOLUTIONS: City Attorney Add-On Resolution: Vote Result: APPROVED A Resolution, whereas, Claimant Lakesha Thomas has filed a claim for damages based on an injury sustained on December 12, 2019; and whereas, Risk Management and the City Attorney’s office have investigated this claim and recommend a settlement of $225,000 in exchange for a full release of all claims. Page 13 of 14 City Attorney Add-On Resolution: Vote Result: APPROVED A resolution, whereas, Claimant Derick Thomas has filed a claim for damages based on an injury sustained on December 12, 2019; and whereas, Risk Management and the City Attorney’s office have investigated this claim and recommend a settlement of $150,000 in exchange for a full release of all claims. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor House to adjourn the January 11, 2022, Regular Council Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the eight members present with Councilors Barnes and Woodson being absent for the vote, and the time being 2:02 p.m. Page 14 of 14