Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers January 25, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (via Microsoft Teams), Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived at 5:33 p.m.), Judy W. Thomas, Toyia Tucker and Evelyn “Mimi” Woodson (arrived at 5:34 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Dr. Walter Taylor at The Life Center Columbus, Ga of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the January 11, 2022 Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PROCLAMATION: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Tucker) 3. PROCLAMATION: The Great Kindness Challenge Week RECEIVING: Arnold Magnet Academy CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: AMENDED to add the following conditions: Vote Result: ADOPTED as Amended: 1) The principal use of the subject property shall be limited to auto/truck sales, new and/or used. If such use ever ceases, then the zoning classification of the subject property shall automatically revert, without the need to rezone, to Neighborhood Commercial (NC) and any uses allowed under NC zoning classification shall be deemed legal and conforming uses for said property. 2) No more than 25 vehicles for sale shall be physically present on the property. 1. 2nd Reading- REZN-10-21-2007: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 6100 Whitesville Road (parcel # 189-026-003) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District with conditions. (Planning Department recommends conditional approval, PAC recommends approval )(as amended) (Councilor Davis) City Attorney’s Agenda #2: Vote Result: DELAYED for 2 weeks 2. 2nd Reading- REZN-11-21-2094: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 1163 Henry Avenue (parcel # 184-024-013) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Delayed until 2-8-22)(Councilor Huff) Page 2 of 16 City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- REZN-11-21-2097: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 323 16th Street (parcel # 017-012-004) from LMI (Light Manufacturing / Industrial) and GC (General Commercial) Zoning District to UPT (Uptown) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Woodson) City Attorney’s Agenda #4: Vote Results: DELAYED for 60 days 4. 2nd Reading- An Ordinance amending Article VII of Chapter 13 of the Columbus Code to add a new Section 13-172.2 to establish requirements for disposing of solid waste removed pursuant to an eviction; and for other purposes. (Councilor Crabb) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- An Ordinance granting to Liberty Utilities (Peach State Natural Gas) Corp., its successors and assigns, a franchise to provide the consolidated government of Columbus, Muscogee County, Georgia, with natural gas service, and the right to construct, maintain, and operate a system of gas mains and service pipes for the purpose of transmitting and distributing gas in, upon, across, along and under the highways, streets, avenues, roads, alleys, lanes, ways, utility easements, parkways and other public grounds of the consolidated government of Columbus, Muscogee County, Georgia; and for other purposes. (Mayor Pro Tem) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- An Ordinance amending the budgets for the Fiscal Year 2022 by appropriating amounts in each fund for various operational activities.(Budget Review Committee) RESOLUTIONS City Attorney’s Agenda 7: Vote Result: APPROVED 7. EXCP-11-21-2096: A Resolution authorizing a special exception to operate a restaurant located at 405 Broadway. (Planning Department and PAC recommend approval.) (Continued from 1-11-22) (Councilor Woodson) Page 3 of 16 City Attorney’s Agenda 8: Vote Result: APPROVED 8. A Resolution of the Council approving a Resolution adopted by the Columbus Building Authority authorizing the issuance of its lease revenue bonds in accordance with a request of the Council contained in its Resolution No.; to ratify the actions of the Authority approving the best bids for the bonds; to reaffirm authorization for the Mayor to transfer the property to the Authority and to execute the lease; to reaffirm the provisions of Resolution No. 331-21 which are not in conflict herewith; to authorize the Mayor and other officials of Columbus to take such further actions as are necessary to provide for the issuance and delivery of the bonds; and for other purposes.(Request of the Columbus Building Authority) PUBLIC AGENDA 1. Mr. Lyndon Burch, representing The American Youth Arts Society, Re: Commendations for supporting the Marcus Garvey that was filmed in Columbus and to introduce the Shoot Film Not Guns Anti-Bullying / Stop the Violence Youth Initiative. No Action Taken 2. Mr. Jerome Lawson, Re: An exclusive look at the rights of tenants and the conduct of landlords. Not Present 3. Mr. Jack Rosenhammer, representing Columbus Hockey Association, Re: Request to move Judicial Proceedings from the Columbus Ice Rink. No Action Taken 4. Mr. Jon Weddington, Re: Ordinance amending Article VII of Chapter 13 of the Columbus Code to add a new Section 13-172.2 puts more burden on landlords. Not Present 5. Mr. Byron Hickey, Re: Community concerns. No Action Taken 6. Ms. Nadine Moore, representing Women of East Wynnton, Re: Communications related to City Charter and The limitation to address the same topic(s) of discussion once every sixty (60) days. Not Present CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Quit Claim Deed to 216 13th, LLC for Construction and Maintenance of Slopes at 1520 5th Avenue Page 4 of 16 Approval is requested for the execution of a Quit Claim Deed to 216 13th, LLC for the abandonment of “Easements for Construction and Maintenance of Slopes” on property located at 1520 5th Avenue. City Manager’s Agenda #2: Vote Result: APPROVED 2. Lease Agreement – 501 12th Street –The Pizza Box LLC Approval is requested to enter into a lease agreement with The Pizza Box LLC to lease space at the parking lot located at 501 12th Street, Columbus, Georgia 31901. The City will lease at the rate of $1,000.00 per annum, being a sum of $5,000 prior to the commencement of the initial lease and subsequent renewals. The terms of lease agreement for the spaces being utilized is February 1, 2022, through January 30, 2027. City Manager’s Agenda #3: Vote Result: APPROVED 3. First Lease Amendment - 5601 Veterans Parkway – Columbus Department of Public Health Approval is requested to enter into a lease amendment with the Columbus Department of Public Health to amend the lease of additional space at the building located at 5601 Veterans Parkway. City Manager’s Agenda #4 (A-G): Vote Result: APPROVED 4. PURCHASES A. Sports/Uniform Active Apparel (Annual Contract) – RFB No. 22-0002 B. METRA Adopt-A-Stop Signs (Annual Contract) – RFB No. 22-0021 C. Basketball Uniforms for Parks & Recreation Leagues (Annual Contract) – RFB No. 22- 0013 D. Membership Dues for Georgia Municipal Association E. Commercial Washer Extractor for the Jail – Federal GSA Cooperative Purchase F. Amendment 1 for Asbestos Abatement for Former Georgia State Farmers Market – RFP No. 22-0001 G. Comprehensive Camera System/Phase I – Federal GSA Cooperative Purchase and Annual Contract Page 5 of 16 5. UPDATES AND PRESENTATIONS A. American Rescue Plan Update - Pam Hodge, Deputy City Manager. No Action Taken B. Small Business/Non-Profit/Tourism ARP Update - Robert Scott, Community Reinvestment Director. No Action Taken C. Redistricting Update- Pam Hodge, Deputy City Manager. No Action Taken D. Legacy Terrace Update - Robert Scott, Community Reinvestment Director. No Action Taken E. Synovus Update - Pam Hodge, Deputy City Manager. No Action Taken F. Special Exception Update - Rick Jones, Planning Director. No Action Taken BID ADVERTISEMENT January 26, 2022 1. Radar Certification for Public Safety Departments (Annual Contract) – RFB No. 22- 0023 Scope of Bid Provide radar re-certification services for the 430 radars and 25 speed lasers currently installed in the Columbus Consolidated Government Public Safety Department Fleet. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. January 28, 2022 1. Psychological Assessment Services for Muscogee County Sheriff’s Office (Annual Contract) – RFP No. 22-0018 Scope of RFP Columbus Consolidated Government, on behalf of the Muscogee County Sheriff’s Office, requests proposal submissions from qualified consultants or firms with professional experience and expertise in developing and administering test procedures and interviews for conducting professional psychological assessment program services. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. 2. Emergency Clean-Up and Debris Removal (Annual Contract) – RFP No. 22-0015 Scope of RFP The Columbus Consolidated Government (The City) is requesting qualified firms to submit proposals to provide services for emergency clean-up and removal of debris that may result Page 6 of 16  from natural (storms, fallen trees, etc.) or man-made disasters (terrorism, remnants of destroyed buildings, etc.) on an “as needed” basis. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. February 2, 2022 1. Fencing Materials (RE-BID) (Annual Contract) – RFB No. 22-0024 Scope of RFB Provide chain link fences, barbed wire, corner posts and other fencing materials to the Public Works and Parks & Recreation Departments. The items will be procured on an “as needed” basis. The contract term will be for two (2) years with the option to renew for three additional twelve-month periods. February 9, 2022 1. Bus Vacuum System – RFB No. 22-0012 Scope of Bid Seeking vendor to furnish a bus vacuum system for use by the Department of Transportation/METRA in the Lower Shop. The successful vendor will be required to remove the existing bus vacuum system before installing the new unit. February 11, 2022 1. Real Estate Appraisal Services (Annual Contract) – RFP No. 22-0018 Scope of RFP Provide real estate appraisal services on an “as needed” basis for various projects involving land acquisition and disposition services for Columbus Consolidated Government. The contract term shall be for one year with the option to renew for four additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED to declare seat vacant Page 7 of 16 1. Email Correspondence from Ryan McCann- Parks & Recreation Department requesting that the seat of Mr. Lonnie Boyd (District 1 Representative) be declared vacant due to a lack of attendance. Clerk of Council’s Agenda #2: Vote Result: APPROVED to declare seat vacant 2. Email Correspondence from Contreana Pearson- Interim Division Manager (Special Enforcement) advising that Ms. Lindsay Ellis is no longer a resident of Muscogee County. (The Council may declare the seat vacant.) Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. Minutes of the following boards: Animal Control Advisory Board, September 14, 2021 Board of Tax Assessors, #44-21 Development Authority, November 4 and December 2, 2021 New Horizons BH/ MH/ AD and DD- Community Service Bd, November 10, 2021 Pension Fund, Employees’ Board of Trustees, August 11, 2021 Public Safety Advisory Commission, December 16, 2021 BOARD APPOINTMENTS - ACTION REQUESTED: 4. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #4(A): No Action Taken A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Akear Mewborn (Mayor’s Appointment) Does not desire reappointment Term Expires: March 1, 2022 These are four-year terms. Board meets monthly. Page 8 of 16  Women: 6 Senatorial District 15: 5 Senatorial District 29: 5 Clerk of Council’s Agenda #4(B): No Action Taken B. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Rev. Joseph Baker (Mayor’s Appointment) Not Eligible to succeed Term Expires: March 27, 2022 Christy Lemieux (Mayor’s Appointment) Not Eligible to succeed Term Expires: March 27, 2022 Tricia Llewellyn Konan (Mayor’s Appointment) Not Eligible to succeed Term Expires: March 27, 2022 These are three-year terms. Board meets the months of February, May, September and December. Women: 8 Senatorial District 15: 9 Senatorial District 29: 4 Clerk of Council’s Agenda #4(C): NOMINATION(S): Mayor Henderson renominated Dr. Angela Vickers, Patricia A. Flora and Marcus Gibson to succeed themselves; Vote Result: CONFIRMED appointment of Dr. Angela Vickers, Patricia A. Flora and Marcus Gibson to serve on the Crime Prevention Board. C. CRIME PREVENTION BOARD: Dr. Angela Vickers- Interested in serving another term (Mayor’s Appointment) (Education Community) Eligible to succeed Term Expires: March 31, 2022 Page 9 of 16  Patricia A. Flora- Interested in serving another term (Mayor’s Appointment) (Senatorial District 29) Eligible to succeed Term Expires: March 31, 2022 Marcus Gibson- Interested in serving another term (Mayor’s Appointment) (Senatorial District 15) Eligible to succeed Term Expires: March 31, 2022 Lane Jimmerson (Mayor’s Appointment) Eligible to succeed Term Expires: March 31, 2022 LaRae Moore (Mayor’s Appointment) Not Eligible to succeed Term Expires: March 31, 2022 Joseph M. LaBranche (Mayor’s Appointment) (Fort Benning Liaison) Not Eligible to succeed Term Expires: March 31, 2022 These are three-year terms. Board meets monthly. Women: 4 Senatorial District 15: 2 Senatorial District 29: 5 5. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): NOMINATION(S): Councilor Barnes renominated Danielle Edwards to represent District 1, Councilor Woodson renominated Nicole Adderley to represent District 7, Councilor Tucker nominated Terrance Little, Sr. to represent District 4 for the seat of Stan A. Stovall, Sr., and Councilor Garrett nominated Johnson Trawick to represent District 8 for the seat of Olivia Pennington; Vote Result: CONFIRMED appointment of Danielle Edwards, Nicole Adderley, Terrance Little, Sr. and Johnson Trawick to serve on the Civic Center Advisory Board. Page 10 of 16  A. CIVIC CENTER ADVISORY BOARD: Danielle Edwards (District 1- Barnes) Eligible to serve another term Term Expires: March 1, 2022 Spencer Cantrell (District 2- Davis) Eligible to serve another term Term Expires: March 1, 2022 Nicole Adderley- Interested in serving another term (District 7- Woodson) Eligible to serve another term Term Expires: March 1, 2022 Roeaster Coles (District 3- Huff) Not Eligible to serve another term Term Expires: March 1, 2022 Stan A. Stovall, Sr. – Nominating Terrance Little, Sr. (District 4- Tucker) Not Eligible to serve another term Term Expires: March 1, 2022 Olivia Pennington (District 8- Garrett) Not Eligible to serve another term Term Expires: March 1, 2022 These are three-year terms. Board meets every other month. Clerk of Council’s Agenda #5(B): NOMINATION(S): Councilor Davis renominated Chris G. Poirer to represent District 2, Councilor Huff renominated Virginia Dickerson to represent District 3, Councilor Tucker renominated Tracy Belt to represent District 4, Councilor Crabb renominated Tamika McKenzie to represent District 5, Councilor Woodson renominated Mary B. Garcia to represent District 7, and Councilor Thomas renominated Sendreka Lakes to represent District 9; Vote Result: CONFIRMED appointment of Chris G. Poirer, Virginia Dickerson, Tracy Belt, Tamika McKenzie, Mary B. Garcia, and Sendreka Lakes to serve on the Community Development Advisory Council. Page 11 of 16 B. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Chris G. Poirer- Interested in serving another term (District 2- Davis) Eligible to succeed Term Expires: March 27, 2022 Virginia Dickerson (District 3- Huff) Eligible to succeed Term Expires: March 27, 2022 Tracy Belt- Interested in serving another term (District 4- Tucker) Eligible to succeed Term Expires: March 27, 2022 Tamika McKenzie- Interested in serving another term (District 5- Crabb) Eligible to succeed Term Expires: March 27, 2022 John Partin (District 6- Allen) Eligible to succeed Term Expires: March 27, 2022 Mary B. Garcia- Interested in serving another term (District 7- Woodson) Eligible to succeed Term Expires: March 27, 2022 Sendreka Lakes- Interested in serving another term (District 9- Thomas) Eligible to succeed Term Expires: March 27, 2022 Barbara Chambers (District 1- Barnes) Not Eligible to succeed Term Expires: March 27, 2022 Johnson Trawick (District 8- Garrett) Not Eligible to succeed Term Expires: March 27, 2022 Danny Arencibia (District 10- House) Not Eligible to succeed Term Expires: March 27, 2022 Page 12 of 16  These are three-year terms. Board meets the months of February, May, September and December. 6. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #6(A): NOMINATION: Councilor Woodson renominated Shaun Roberts. A. BOARD OF ZONING APPEALS: Shaun Roberts- Interested in serving another term Open for Nominations Eligible to serve another term (Council’s Appointment) Term Expires: March 31, 2022 This is a three-year term. Board meets monthly. Women: 2 Senatorial District 15: 1 Senatorial District 29: 4 Clerk of Council’s Agenda #6(B): NOMINATION(S): Councilor Huff renominated Olive Vidal-Kendall and Mayor Pro Tem Allen renominated Christopher Smith. B. BUILDING AUTHORITY OF COLUMBUS: Olive Vidal-Kendall Open for Nominations Eligible to serve another term (Council’s Appointment) Term Expires: March 24, 2022 Christopher Smith- Interested in serving another term Open for Nominations Eligible to serve another term (Council’s Appointment) Term Expires: March 24, 2022 These are two-year terms. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Page 13 of 16 Clerk of Council’s Agenda #6(C): No Action Taken C. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Harry Underwood Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expires: March 1, 2022 Rose Spencer Open for Nominations Not Eligible to serve another term (Council’s Appointment) Term Expired: March 1, 2021 SarahAnn Arcila Open for Nominations Resigned (Council’s Appointment) Term Expires: March 1, 2024 These are four-year terms. Board meets monthly. Women: 6 Senatorial District 15: 5 Senatorial District 29: 5 Clerk of Council’s Agenda #6(D): NOMINATION: Mayor Pro Tem Allen renominated Alex Griggs as the Architect Representative. D. HISTORIC & ARCHITECTURAL REVIEW BOARD: Alex Griggs- Interested in serving another term Open for Nominations (Architect Representative) (Council’s Appointment) Eligible to succeed Term Expires: January 31, 2022 Brian Luedtke Open for Nominations (Historic District Preservation Society) (Council’s Appointment) Eligible to succeed Term Expires: January 31, 2022 Page 14 of 16  Cathy Williams Open for Nominations (Historic Columbus Foundation) (Council’s Appointment) Not Eligible to succeed Term Expires: January 31, 2022 William Bray Open for Nominations (Columbus Homebuilders Assoc.) (Council’s Appointment) Not Eligible to succeed Term Expires: January 31, 2022 These are three-year terms. Board meets monthly. Women: 6 Senatorial District 15: 10 Senatorial District 29: 1 Clerk of Council’s Agenda #6(E): NOMINATION: Councilor Tucker nominated Willie Belfield, Jr. as the Alternate Member 2 for the seat formerly held by Tracy Walker. E. PERSONNEL REVIEW BOARD: Tracy Walker Open for Nominations (Alternate Member 2) (Council’s Appointment) Nominated to serve as a regular member Term Expired: December 31, 2021 Darlene Small Open for Nominations (Alternate Member 3) (Council’s Appointment) Not Eligible to succeed Term Expired: December 31, 2021 Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 The terms are three years. Board meets monthly. Councilor Tucker is nominating Mr. Willie Belfield, Jr. for the Alternate Member (2) seat of Tracy Walker. Page 15 of 16  Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 Clerk of Council’s Agenda #6(F): NOMINATION(S): Councilor Woodson renominated Larry Derby and Mayor Pro Tem Allen renominated Ralph King. F. PLANNING ADVISORY COMMISSION: Larry Derby- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: March 31, 2022 Dr. Xavier McCaskey Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: March 31, 2022 Ralph King Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: March 31, 2022 The terms are three years. Board meets twice a month. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the January 25, 2022 Regular Council Meeting, seconded by Councilor Woodson and carried unanimously by the ten members present, with the time being 9:36 p.m. Page 16 of 16