Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers February 8, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III, and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis (arrived at 9:15 a.m.), R. Walker Garrett, John M. House, Bruce Huff (arrived at 9:03 a.m.), Judy W. Thomas, Toyia Tucker and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk Pro Tem Tameka Colbert were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Earnestine Campbell at Epworth United Methodist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the January 25, 2022 Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PROCLAMATION: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Tucker) 3. PROCLAMATION: David M. Helms Day RECEIVING: David M. Helms Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor Thomas) 4. PROCLAMATION: Will Johnson Day RECEIVING: Will Johnson RESOLUTION Mayor’s Agenda 5: Vote Result: APPROVED 5. Authorizing the acceptance of donations in support of “The Dream Lives,” Dr. Martin Luther King, JR. (MLK) Commemoration Event. REQUEST FOR AUTHORIZATION Mayor’s Agenda 6: Vote Result: APPROVED 6. Request Authorization for Departmental Audit of the Public Works Department from Donna McGinnis, Forensic Auditor PRESENTATIONS: 7. FY21 Annual Comprehensive Financial Report (ACFR) (Presented by Miller Edwards, External Auditors, Mauldin & Jenkins, LLC) No Action Taken 8. Columbus Celebrates AARP Age-Friendly Designation (Presented by Kay Sibetta, AARP Georgia State Office) No Action Taken Page 2 of 19 9. Cure Violence Assessment Summary Review (Presented by Dr Asante Hilts, Reggie Lewis, Keith Dunnigan, Jerome Lawson, Cedric Hill and Cedric Hill II) Cancelled CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: AMENDED to add the following condition: No motorized vehicles will be parked or stored on the premises for display or sale. Vote Result: ADOPTED as Amended. 1. 2nd Reading- REZN-11-21-2094: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 1163 Henry Avenue (parcel # 184-024-013) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Continued from 1-25-22)(Councilor Huff) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An Ordinance amending the budgets for the Fiscal Year 2022 by appropriating amounts in each fund for various operational activities.(Budget Review Committee) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An Ordinance granting to Liberty Utilities (Peach State Natural Gas) Corp., its successors and assigns, a franchise to provide the consolidated government of Columbus, Muscogee County, Georgia, with natural gas service, and the right to construct, maintain, and operate a system of gas mains and service pipes for the purpose of transmitting and distributing gas in, upon, across, along and under the highways, streets, avenues, roads, alleys, lanes, ways, utility easements, parkways and other public grounds of the consolidated government of Columbus, Muscogee County, Georgia; and for other purposes. (Mayor Pro Tem) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- REZN-11-21-2151:An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 1104 Leslie Drive / 3276 Victory Drive (parcel # 044-001-007 / 044-001-010 / Page 3 of 19  045-001-002 / 045-001-017) from RMF1 (Residential Multifamily 1) & GC (General Commercial) Zoning Districts to PUD (Planned Use Development) Zoning District.(Planning Department and PAC recommend approval.(Councilor Woodson) City Attorney’s Agenda #5: Vote Result: AMENDED to add the following condition: The developer and successors in interest shall maintain an evergreen buffer along Warm Springs Road of at least ten feet with a certain amount of canopy trees, understory trees and shrubs / ornamental grasses per 100 linear feet as specified by the City Arborist. PUBLIC HEARING HELD 5. 1st Reading- REZN-11-21-2155: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 7217 Warm Springs Road (parcel # 109-001-008A) from GC (General Commercial) Zoning District to RMF2 (Residential Multifamily 2) Zoning District.(Planning Department and PAC recommend approval) (Mayor Pro Tem) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- REZN-12-21-2347:An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2807 Bradley Circle (parcel # 007-006-015) from RMF2 (Residential Multifamily 2) Zoning District to SFR4 (Single Family Residential 4) Zoning District. (Planning Department and PAC recommend approval) (Councilor Woodson) City Attorney’s Agenda #7: PUBLIC HEARING HELD 7. 1st Reading- REZN-12-21-2348: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 5339 Thomason Avenue (Parcel # 188-017-007) from SFR2 (Single Family Residential 2) Zoning District to NC (Neighborhood Commercial) Zoning District with conditions. Planning Department recommends conditional approval. PAC recommends approval)(Councilor Garrett) City Attorney’s Agenda #8: Vote Result: AMENDED to add the following changes: 1) To move the Airport from District 8 to District 5; To move Midland Commons from District 5 to District 6. PUBLIC HEARING HELD Page 4 of 19 8. 1st Reading- An Ordinance enacting a districting plan for Columbus, Georgia’s Council seats; and for other purposes. (continued on 1st Reading from 12-07-21 and 1-11- 22)(Columbus Districting Commission) RESOLUTIONS City Attorney’s Agenda 9: Vote Result: APPROVED 9. A Resolution authorizing Sunday sales of alcoholic beverages at all on-premises locations within Columbus on Sunday, February 13, 2022. (Mayor Pro-Tem) City Attorney’s Agenda 10: Vote Result: APPROVED 10. A Resolution of the Council of Columbus, Georgia authorizing the preparation of a Notice of Sale, a Preliminary Official Statement, the acceptance of bids for the sale of General Obligation Sales Tax Bonds, Series 2022, and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda 11: Vote Result: APPROVED 11. A Resolution authorizing the execution of Federal Aviation Administration Airport Rescue Grant NO. 3-13-0035-052-2022. (Request of Columbus Airport Commission) City Attorney’s Agenda 12: Vote Result: APPROVED 12. A Resolution authorizing execution of FAA Concessions Rent Relief Airport Rescue Grant No. 3-13-0035-053-2022 (Request of Columbus Airport Commission) PUBLIC AGENDA 1. Mr. William Fry, representing Columbus Community Orchestra, Re: Information on the Martin Luther King, Jr. Tribute Concert.No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Crime Prevention Department and Cure Violence accountability. No Action Taken Page 5 of 19 3. Ms. Cynthia Stubbs, Re: Community gang stalking. No Action Taken 4. Mr. Bobby Jones, Re: Difference in fees in yard waste collection (in bulk) when delivering to landfill compared to fee charged for yard waste collection (in bulk) at residence. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. FY2023 Family Connection Grant Approval is requested to authorize the Columbus Consolidated Government to serve as Fiscal Agent, submit an application, and if approved, accept funds from the Georgia Department of Human Services for a Family Connection grant in the amount of $50,000, or as otherwise awarded, with no local match required, and to amend the Family Connection Fund 0985 by the amount of the grant awarded. City Manager’s Agenda #2: Vote Result: APPROVED 2. GEMA Emergency Management Performance Grant and American Rescue Plan Act award Approval is requested for the acceptance of a grant in the amount of $25,000, or as otherwise awarded, with no local match required, from GEMA/HS from the Emergency Management Performance Grant and American Rescue Plan Act (EMPG-ARPA) for Emergency Management, amend the Multi-governmental Fund by the amount of the award, and allocate funding for the upgrade of the Emergency Management warning siren system software. City Manager’s Agenda #3: Vote Result: APPROVED 3. Lease Agreement with Family Holdings Sub, LLC for 31,501+/- square feet at 2100 Comer Ave. for the Superior Court of Muscogee County Approval is requested to enter into a lease agreement with Family Holdings Sub, LLC for 31,501+/- square feet at 2100 Comer Ave. for the Superior Court of Muscogee County. Page 6 of 19 City Manager’s Agenda #4 (A-E): Vote Result: APPROVED 4. PURCHASES A. Bomb Robot for Sheriff's Office (GSA Cooperative Purchase) B. Preventative Maintenance for the Fingerprint/Mugshot Livescan Plus Hardware and Software System for Sheriff's Office C. Small Asphalt Truck (Mini Patcher) for Public Works – Sourcewell Cooperative Purchase D. Reimbursement to the Housing Authority of Columbus, Georgia for Termite Damage Repairs at Legacy Terrace Apartments E. Add-On - Anchor Tenants for Concession & Retail Services/Columbus Civic Center II (Annual Contract) – RFP No. 22-0012 5. UPDATES AND PRESENTATIONS A. Crime Prevention Program Update - Seth Brown, Crime Prevention Director. No Action Taken B. Uptown Parking Pay Stations - Lisa Goodwin, Deputy City Manager. No Action Taken C. Infrastructure Update - Pam Hodge, Deputy City Manager. No Action Taken D. SPLOST Update - Pam Hodge, Deputy City Manager. No Action Taken E. 2022 TSPLOST Update - Pam Hodge, Deputy City Manager. No Action Taken F. Redistricting Update - Pam Hodge, Deputy City Manager. No Action Taken BID ADVERTISEMENT February 9, 2022 1. Double Churches Pool Resurfacing – RFB No. 22-0028 A Mandatory Site Visit is scheduled at 11:00 A.M. on Wednesday, February 9, 2022. Vendors shall convene in the parking lot at the entrance to Double Churches Pool, which is located at 2300 Double Churches Road, Columbus, Georgia 31904. Attendees are required to wear face masks and observe social distancing. 2. Radar Certification for Public Safety Departments (Annual Contract) – RFB No. 22- 0023 Scope of Bid Page 7 of 19  Provide radar re-certification services for the 430 radars and 25 speed lasers currently installed in the Columbus Consolidated Government Public Safety Department Fleet. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. February 11, 2022 1. Real Estate Appraisal Services (Annual Contract) – RFP No. 22-0018 Scope of RFP Provide real estate appraisal services on an “as needed” basis for various projects involving land acquisition and disposition services for Columbus Consolidated Government. The contract term shall be for one year with the option to renew for four additional twelve- month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. 2. Emergency Clean-Up and Debris Removal (Annual Contract) – RFP No. 22-0015 Scope of RFP Provide services for emergency clean-up and removal of debris that may result from natural (storms, fallen trees, etc.) or man-made disasters (terrorism, remnants of destroyed buildings, etc.) on an “as needed” basis. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. February 23, 2022 1. Double Churches Pool Resurfacing – RFB No. 22-0028 Scope of Bid Provide all labor, equipment and materials to resurface the pool at Double Churches Park. Time is of the essence; the work must be completed by April 26, 2022. 2. Side Loader 31-Yard Refuse Trucks – RFB No. 22-0027 Scope of Bid Provide a minimum of thirty (30), but not to exceed forty (40), side loader 31-yard refuse trucks with RFID Tag readers installed on the trucks. Page 8 of 19 March 2, 2022 1. Stretcher Preventative Maintenance for Fire & EMS Dept (Annual Contract) – RFB No. 22-0029 Scope of RFB Upon notification by Columbus Fire and EMS, the successful vendor shall provide preventive maintenance service on an annual basis for the department stretchers, stair chairs and cot fastening systems, to include future implementation of the Stryker powerload system. Costs for labor for repairs outside of preventive maintenance shall include price listing of replacement parts related to the stretchers, stair chairs and cot fastening systems, both manual and powerload. The term of contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods March 4, 2022 1. Supplemental EMS Coverage (Annual Contract) – RFP No. 22-0022 Scope of RFP Columbus Consolidated Government, on behalf of the Columbus Fire and Emergency Medical Services Department, is requesting proposals for supplemental EMS coverage on a continual basis. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. 2. Management Services for Juvenile Justice Incentive Grant (Annual Contract) – RFP No. 22-0024 Scope of RFP Consolidated Government seeks proposals from experienced governmental Management Entities (ME) to develop and oversee an evidence-based continuum of care within Muscogee County. This continuum of care will reduce recidivism by addressing the criminogenic needs of youth under the custody and/or supervision of the Court and by strengthening family supports. The services shall commence on July 1, 2022. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. Resolution cancelling the March 1, 2022 and April 5, 2022 Proclamation Sessions. Page 9 of 19 Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. Travel Authorization Request for Councilor Toyia Tucker to attend the 2022 ACCG’s Legislative Breakfast. Clerk of Council’s Agenda #3: Vote Result: CONFIRMED 3. Letter from Susan McWhirter, Chairperson Board of Trustees advising that the Medical Center Hospital Authority voted to elect Mr. Rodney Mahone to fill the unexpired term of Dr. Michael Gorum. (The Council may confirm this appointment.) Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Board of Tax Assessors, #01-22 and #02-22 Building Authority, October 13 and November 4, 2021 Columbus Golf Authority, January 25, 2022 Housing Authority of Columbus, December 15, 2021 Mayor’s Commission on Reentry, January 20, 2022 Public Safety Advisory Commission, December 16, 2021 River Valley Regional Council, November 27, 2021 BOARD APPOINTMENTS - ACTION REQUESTED: 5. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Page 10 of 19  Akear Mewborn (Mayor’s Appointment) Does not desire reappointment Term Expires: March 1, 2022 These are four-year terms. Board meets monthly. Women: 6 Senatorial District 15: 5 Senatorial District 29: 5 Clerk of Council’s Agenda #5(B): NOMINATION(S): Mayor Henderson nominated Tamika McKenzie to fill the seat of Tricia Llewellyn Konan; Vote Result: CONFIRMED appointment of Tamika McKenzie to fill the seat of Tricia Llewellyn Konan on the Community Development Advisory Council. B. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Rev. Joseph Baker (Mayor’s Appointment) Not Eligible to succeed Term Expires: March 27, 2022 Christy Lemieux (Mayor’s Appointment) Not Eligible to succeed Term Expires: March 27, 2022 Tricia Llewellyn Konan (Mayor’s Appointment) Not Eligible to succeed Term Expires: March 27, 2022 Mayor Henderson is nominating Ms. Tamika McKenzie to fill the seat of Tricia Llewellyn Konan. These are three-year terms. Board meets the months of February, May, September and December. Women: 8 Senatorial District 15: 9 Senatorial District 29: 4 Page 11 of 19 Clerk of Council’s Agenda #5(C): NOMINATION(S): Mayor Henderson renominated Lane Jimmerson to succeed himself and nominated Danny Arencibia to fill the seat of LaRae Moore; Vote Result: CONFIRMED appointment of Lane Jimmerson to serve another term and Danny Arencibia to fill the seat of LaRae Moore on the Crime Prevention Board. C. CRIME PREVENTION BOARD: Lane Jimmerson (Mayor’s Appointment) Eligible to succeed Term Expires: March 31, 2022 LaRae Moore (Mayor’s Appointment) Not Eligible to succeed Term Expires: March 31, 2022 Joseph M. LaBranche (Mayor’s Appointment) (Fort Benning Liaison) Not Eligible to succeed Term Expires: March 31, 2022 Mayor Henderson is nominating Danny Arencibia for the seat of Ms. LaRae Moore. These are three-year terms. Board meets monthly. Women: 4 Senatorial District 15: 2 Senatorial District 29: 5 6. COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #6(A): Vote Result: CONFIRMED the appointment of Shaun Roberts to serve another term of office on the Board of Zoning Appeals. A. BOARD OF ZONING APPEALS: Mr. Shaun Roberts was nominated to serve another term of office. (Councilor Woodson’s nominee) Term expires: March 31, 2025 Clerk of Council’s Agenda #6(B): Vote Result: CONFIRMED the appointment of Olive Vidal-Kendall to serve another term of office on the Building Authority of Columbus. Page 12 of 19 B. BUILDING AUTHORITY OF COLUMBUS: Ms. Olive Vidal-Kendall was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: March 24, 2024 Clerk of Council’s Agenda #6(C): Vote Result: CONFIRMED the appointment of Christopher Smith to serve another term of office on the Building Authority of Columbus. C. BUILDING AUTHORITY OF COLUMBUS: Mr. Christopher Smith was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) Term expires: March 24, 2024 Clerk of Council’s Agenda #6(D): Vote Result: CONFIRMED the appointment of Alex Griggs to serve another term of office as the (Architect Representative) on the Historic & Architectural Review Board. D. HISTORIC & ARCHITECTURAL REVIEW BOARD: Mr. Alex Griggs was nominated to serve another term of office as the (Architect Representative). (Mayor Pro Tem Allen’s nominee) Term expires: January 31, 2025 Clerk of Council’s Agenda #6(E): Vote Result: CONFIRMED the appointment of Willie Belfield, Jr. to fill the seat of Tracy Walker as the (Alternate Member Two) on the Personnel Review Board. E. PERSONNEL REVIEW BOARD: Mr. Willie Belfield, Jr. was nominated to succeed Ms. Tracy Walker as the (Alternate Member Two). (Councilor Tucker’s nominee) Term expires: December 31, 2024 Clerk of Council’s Agenda #6(F): Vote Result: CONFIRMED the appointment of Larry Derby to serve another term of office on the Planning Advisory Commission. F. PLANNING ADVISORY COMMISSION: Mr. Larry Derby was nominated to serve another term of office. (Councilor Woodson’s nominee) Term expires: March 31, 2025 Clerk of Council’s Agenda #6(G): Vote Result: CONFIRMED the appointment of Ralph King to serve another term of office on the Planning Advisory Commission. G. PLANNING ADVISORY COMMISSION: Mr. Ralph King was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) Term expires: March 31, 2025 Page 13 of 19 7. COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #7(A): Vote Result: CONFIRMED the appointment of Dr. Scott McDermott to fill the unexpired term of Dr. Rene LeFranc on the Animal Control Advisory Board. A. ANIMAL CONTROL ADVISORY BOARD: Dr. Rene LeFranc Open for Nominations Resigned (Council’s Confirmation) Veterinary Association Term Expired: October 15, 2019 The Veterinary Association has submitted Dr. Scott McDermott to fill the unexpired term of Dr. Rene LeFranc. 8. COUNCIL DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #8(A): No action Taken A. CIVIC CENTER ADVISORY BOARD: Spencer Cantrell (District 2- Davis) Eligible to serve another term Term Expires: March 1, 2022 Roeaster Coles (District 3- Huff) Not Eligible to serve another term Term Expires: March 1, 2022 These are three-year terms. Board meets every other month. Clerk of Council’s Agenda #8(B): NOMINATION(S): Councilor House nominated Evan Collins to fill the seat of Danny Arencebia; Vote Result: CONFIRMED appointment of Evan Collins to fill the seat of Danny Arencebia as the District 10 representative on the Community Development Advisory Council. Page 14 of 19 B. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Tamika McKenzie (District 5- Crabb) (No longer resident of CD5) Term Expires: March 27, 2022 John Partin (District 6- Allen) Eligible to succeed Term Expires: March 27, 2022 Barbara Chambers (District 1- Barnes) Not Eligible to succeed Term Expires: March 27, 2022 Johnson Trawick (District 8- Garrett) Not Eligible to succeed Term Expires: March 27, 2022 Danny Arencibia- Nominating Evan Collins (District 10- House) Not Eligible to succeed Term Expires: March 27, 2022 These are three-year terms. Board meets the months of February, May, September and December. Clerk of Council’s Agenda #8(C): No action Taken C. RECREATION ADVISORY BOARD: Lonnie Boyd (District 1- Barnes) Seat declared vacant Term Expires: December 31, 2025 Latshia Stephens-Archibald (District 3- Huff) Seat declared vacant Term Expired: December 31, 2023 These are five-year terms. Board meets monthly. Page 15 of 19 9. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #9(A): No action Taken A. ANIMAL CONTROL ADVISORY BOARD: Lindsay Ellis Open for Nominations No longer a resident (Council’s Appointment) Term Expires: October 15, 2023 These are two-year terms. Board meets as needed. Women: 7 Senatorial District 15: 3 Senatorial District 29: 5 Clerk of Council’s Agenda #9(B): No action Taken B. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Harry Underwood Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expires: March 1, 2022 Rose Spencer Open for Nominations Not Eligible to serve another term (Council’s Appointment) Term Expired: March 1, 2021 SarahAnn Arcila Open for Nominations Resigned (Council’s Appointment) Term Expires: March 1, 2024 These are four-year terms. Board meets monthly. Women: 6 Senatorial District 15: 5 Senatorial District 29: 5 Page 16 of 19 Clerk of Council’s Agenda #9(C): NOMINATION(S): Councilor Woodson nominated Toney Johnson to succeed Cathy Williams (Historic Columbus Foundation) on the Historic & Architectural Review Board. C. HISTORIC & ARCHITECTURAL REVIEW BOARD: Brian Luedtke Open for Nominations (Historic District Preservation Society) (Council’s Appointment) Eligible to succeed Term Expired: January 31, 2022 Cathy Williams Open for Nominations (Historic Columbus Foundation) (Council’s Appointment) Not Eligible to succeed Term Expired: January 31, 2022 William Bray Open for Nominations (Columbus Homebuilders Assoc.) (Council’s Appointment) Not Eligible to succeed Term Expired: January 31, 2022 Councilor Woodson is nominating Toney Johnson to succeed Cathy Williams as the Historic Columbus Foundation representative. These are three-year terms. Board meets monthly. Women: 6 Senatorial District 15: 10 Senatorial District 29: 1 Clerk of Council’s Agenda #9(D): No action Taken D. PERSONNEL REVIEW BOARD: Darlene Small Open for Nominations (Alternate Member 3) (Council’s Appointment) Not Eligible to succeed Term Expired: December 31, 2021 Page 17 of 19  Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 The terms are three years. Board meets monthly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 Clerk of Council’s Agenda #9(E): Councilor Garrett nominated Mr. Kyle Albright for the seat of Dr. Xavier McCaskey. E. PLANNING ADVISORY COMMISSION: Dr. Xavier McCaskey Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: March 31, 2022 The terms are three years. Board meets twice a month. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss matters of litigation as requested earlier in the meeting by City Attorney Fay. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Tucker and carried unanimously by nine members, with Councilor Woodson being absent for the vote and the time being 1:18 p.m. The regular meeting reconvened at 1:31 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of litigation; however, there were no votes taken. Page 18 of 19 City Attorney’s Add-On Resolution: Vote Result: APPROVED A Resolution authorizing to settle all damage claims, including attorney’s fees of Thomas Johnson steming from an incident that occurred on July 28, 2017, in the amount of $20,000. City Attorney’s Add-On Resolution: Vote Result: APPROVED A Resolution Authorizing payment to settle all damage claims, including Attorney’s fees of Charisse Smith stemming from the incident which occurred on April 13, 2019, in the amount of $85,000. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the February 8, 2022 Regular Council Meeting, seconded by Councilor Barnes and carried unanimously by nine members present, with Councilor Woodson being absent for the vote and the time being 1:32 p.m. Page 19 of 19