Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers April 12, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III (arrived at 9:58 a.m.), and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived at 9:18 a.m.) Judy W. Thomas, Toyia Tucker (via Microsoft Teams), and Evelyn “Mimi” Woodson (arrived at 9:04 a.m. via Microsoft Teams). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Jerry “Pops” Barnes was absent. CALL TO ORDER: Mayor Pro Tem R. Gary Allen, Presiding INVOCATION: Offered by Rev. John Burnett at Hilton Terrace Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Pro Tem Allen MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the March 29, 2022, Consent Agenda / Work Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PRESENTATION: Mayor’s Agenda #3: No Action Taken 3. Update on the criteria being used and progress made on the renaming of Fort Benning. (Presented by Major General Patrick Donahoe) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-11-21-2154: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 0 Old Guard Road (parcel # 079-001-001) from RE1 (Residential Estate 1) Zoning District to SFR4 (Single Family Residential 4) Zoning District. (Planning Department recommends denial, and PAC recommends approval subject to school and traffic study.) (As amended on 1st Reading) (Councilor Davis) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An ordinance providing for the demolition of various structures located at: 1000 Peachtree Drive (Working With Houses LLC, Owner); 2816 Baldwin Street (Joe & Lucinda Collier, C/O Charlie Collier, Owner); 600 8th Street (Phillip & Thomas Real Estate Holding LLC, Owner); 27 Munson Drive (Alpeshkumar Patel,Owner); 3822 3rd Avenue (Lange Realty LLC, Owner); 1502 Virginia Street (Ed M Wohlwender Jr, Owner); 2600 14th Avenue (Dennis R Deal, Owner); 167 Munson Drive (Geraldine Toler Owens, Owner); 3232 Urban Avenue (Isabelle Spence, Owner); 2315 Hamilton Avenue (Doug Mann, Owner); 909 Charleston Avenue (Josephine W Banks Life Estate, Owner)(Mayor Pro-Tem) Page 2 of 10 PUBLIC AGENDA 1. Dr. Asante Hilts and Ms. Amy Spradlin, representing the Columbus Health Department, West Central Health District, Re: Information on the upcoming prevention programs offered by the Health Department. No Action Taken 2. Mr. Paul S. Olson, Re: 1) OLOST Sales tax, 2) TSPLOST Sales Tax - 2012 Phase I, II, and III and 3) 9% Sales Tax. No Action Taken 3. Ms. Patricia Frey, United Way / Home For Good, Re: Update on results from the recent Point in Time Count for Muscogee / Russell County. No Action Taken 4. Mr. Marvin Broadwater, Sr., Re: A request to change the Crime Prevention requirements for out-of-town trips. No Action Taken 5. Mr. Javier Garcia, Re: Interagency partnership and Police Department morale. No Action Taken 6. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Crime Prevention and Affordable Housing. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Relocation of Kadie the Cow – Uptown Columbus, Inc. Approval is requested to authorize the City Manager to enter into a Memorandum of Understanding with Uptown Columbus, Inc. to allow the organization to spearhead the relocation of the Kadie the Cow statue. City Manager’s Agenda #2: Vote Result: APPROVED 2. Use of Whitewater Reserve Funds Approval is requested to authorize an amendment to a Memorandum of Understanding with Uptown Whitewater Management, LLC for the release of Whitewater Reserve Funds for additional Whitewater repair and maintenance up to $80,000. Page 3 of 10 City Manager’s Agenda #3: Vote Result: APPROVED 3. Police FY22 Other Local Option Sales Tax Reallocation Approval is requested to reallocate $111,428.04 of the FY22 Other Local Option Sales Tax Fund budget of the Police Department from Capital Outlay (Vehicles) to fund the purchase of Tasers from Axon Enterprises. City Manager’s Agenda #4: Vote Result: APPROVED 4. Fire & EMS – FY22 Other Local Option Sales Tax Reallocation Approval is requested to reallocate $141,000 of the FY22 Other Local Option Sales Tax Fund budget of the Fire & EMS Department from the Extractor and Dryer Installation project to purchase a Rescue Boat ($49,500) and Panasonic Toughbook Mobile Data Terminals ($91,500). City Manager’s Agenda #5: Vote Result: APPROVED 5. GDOT/CCG Application for Signalization Approval is requested to submit applications to GDOT for operation and maintenance of signals to be installed at the intersections of Veterans Parkway (SR 1/US 27) and Dekalb Drive and Veterans Parkway (SR 1/US 27) and Masse Lane. City Manager’s Agenda #6: Vote Result: APPROVED 6. Bingo Cards Donation Approval is requested to accept a private donation of 330 bingo cards valued at $330.00 to be distributed amongst the department’s four senior centers which provides bingo as a major recreational activity. City Manager’s Agenda #7: Vote Result: APPROVED 7. Juvenile Justice Incentive Grant Request Approval is requested to submit a grant application and if awarded, accept funds up to $750,000 from the Criminal Justice Coordinating Council for the operation of the Muscogee County Juvenile Court and amend the Multi-Governmental Fund by the amount of the grant award. The grant period is from July 1, 2022, to June 30, 2023. Page 4 of 10 City Manager’s Agenda #8: Vote Result: APPROVED 8. Encroachment Agreement with Jerry Lee Scott for the construction of a 5 ft retaining wall in front of the residence at 4626 Buckner Street. Approval is requested authorizing the execution of an Encroachment Agreement for the construction of a 5 ft retaining wall measured approximately 30 ft from centerline of Buckner Street in front of the residence at 4626 Buckner Street. The wall is approximately 41ft 6in in length. City Manager’s Agenda #9: Vote Result: INCONCLUSIVE 9. South Columbus River District Tax Allocation District Fund Grant – NeighborWorks as Developer Approval is requested to authorize the City Manager to enter into an agreement with NeighborWorks Columbus to provide South Columbus River Tax Allocation District (TAD) Funds for infrastructure improvements and financing to develop single/multi-family residential units in a blighted area located at 1104 Leslie Drive. City Manager’s Agenda #10: Vote Result: APPROVED 10. Street Acceptance – Whirlaway Drive, Omaha Court, that portion of Barton Drive, and that portion of Omaha Drive located in Section Four, Midland Downs Approval is requested for the acceptance of Whirlaway Drive, Omaha Court, that portion of Barton Drive, and that portion of Omaha Drive located in Section Four, Midland Downs. The Engineering Department has inspected said streets and recommends the acceptance. City Manager’s Agenda #11(A-J): Vote Result: APPROVED 11. PURCHASES A. Print/Copy/Scan Solution (Annual Contract) – RFP No. 22-0021 B. Contract Extension for Pursuit Build Out (Annual Contract) – RFP No. 13-0017 C. Inmate Telephone System for Muscogee County Prison (Annual Contract) – RFP No. 22-0003 D. Professional Services for Remediation and Disposal of Environmental Hazardous Chemicals & Waste (Annual Contract) – RFP No. 22-0011 Page 5 of 10  E. Stretcher Preventative Maintenance for Fire & EMS (Annual Contract) – RFP No. 22- 0029 F. Master Services and Purchasing Agreement for Body Cameras and Accessories for Muscogee County Sheriff’s Office G. Taser 7 Custom Basic Five-Year Agreement for the Columbus Police Department H. Rescue Boat for the Columbus Fire and EMS Department I. Mobile Data Terminals for Fire & EMS (Annual Contract) J. Gift Cards for Police Department Gun Buyback Program 12. UPDATES AND PRESENTATIONS A. Relocation of Kadie the Cow – Ed Wolverton Uptown Columbus, Inc. President & CEO. No Action Taken B. Elections and Registration Update - Nancy Boren, Director. No Action Taken C. METRA'S Critical Vacancies Update - Rosa Evans, Metra Director. No Action Taken D. Solid Waste/Yard Waste Update - Drale Short, Public Works Director. No Action Taken E. Columbus City Hall Update - Pam Hodge, Deputy City Manager. No Action Taken F. TSPLOST Update - Pam Hodge, Deputy City Manager. No Action Taken G. Rehabilitation of Bull Creek Watershed Dam No. 12 and Repairs to Bull Creek Watershed Dam No. 14 Update - Tyler Coats, Schnabel Engineering. No Action Taken BID ADVERTISEMENT April 13, 2022 1. Slide Gate Operators – PQ No. 22-0002 Scope of PQ Columbus Consolidated Government (the City) is seeking quotes form qualified vendors to provide three (3) slide gate operators, LiftMaster SL585103UL (or equivalent), for use at the Department of Transportation/METRA transfer center. Vendor will be responsible for removal/disposal of current gate operators. Page 6 of 10 April 20, 2022 1. 15-Passenger Van – RFB No. 22-0035 Scope of Bid Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide three (3) 15-passenger vans. 2. Replacement Inground Lift – RFB No. 22-0026 Scope of Bid Columbus Consolidated Government (the City) is seeking bids from qualified vendors to remove an existing set of in-ground post lifts. A new system of fully functional in-ground post lifts, capable of lifting the expected weight of a 35-foot transit bus, will then be installed by the vendor as a replacement. Work shall be done at the Department of Transportation/METRA campus. April 22, 2022 1. Pavement Management Services & Software – RFP No. 22-0027 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals from qualified firms to successfully capture pavement condition assessment data and to provide independent pavement management software for processing, analyzing, visualizing, and managing the recorded data in a GIS-based application. April 27, 2022 1. Ready-Mix Cement (Annual Contract) – RFB No. 22-0033 Scope of Bid Columbus Consolidated Government (the City) is requesting bids to provide ready-mix cement to the Public Works Department on an as-needed basis. The products will be used for spot repairs on City roads. This bid will be awarded to a primary and a secondary vendor. The contract period shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. 2. Pipe Lining System with Trailer, Mix, Pump and Spray System – RFB No. 22-0034 Scope of Bid Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide one (1) pipe lining system with trailer, mix, pump and spray system. Page 7 of 10 CLERK OF COUNCIL’S AGENDA ENCLOSURES - INFORMATION ONLY Clerk of Council’s Agenda #1: No Action Taken 1. Certificate of Need Application submitted by St. Francis Health, LLC d/b/a St. Francis Hospital for a cost overrun of its previously approved CON application to relocate its geriatric impatient psychiatric service from the Bradley Center to the main hospital campus. ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #2: No action taken due to lack of quorum physically present. 2. RESOLUTION – A Resolution excusing Councilor Jerry “Pops” Barnes from the March 29, 2022, Consent Agenda / Work Session. Clerk of Council’s Agenda #3: No action taken due to lack of quorum physically present. 3. RESOLUTION – A Resolution cancelling the May 3, 2022, and June 7, 2022, Proclamation Sessions. Clerk of Council’s Agenda #4: No action taken due to lack of quorum physically present. 4. Minutes of the following boards: Board of Elections & Registration, January 6, 2022 Board of Tax Assessors, #09-22, #10-22 and #11-22 Columbus Ironworks Convention & Trade Center Authority, January 27, 2022, and February 24, 2022 Community Development Advisory Council, December 9, 2021 Convention & Visitors Board of Commissioners, February 16, 2022 Hospital Authority of Columbus, March 1, 2022 Housing Authority of Columbus, February 16, 2022 Planning Advisory Commission, February 2, 2022, and March 2, 2022 Page 8 of 10 BOARD APPOINTMENTS - ACTION REQUESTED 5. COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #5(A): No action taken due to lack of quorum physically present. A. ANIMAL CONTROL ADVISORY BOARD: Ms. Patricia Montgomery was nominated to fill the unexpired term of Lindsay Ellis. (Councilor Garrett’s nominee) Term expires: October 15, 2023 6. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #6(A): No action taken due to lack of quorum physically present. A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Cathy Williams Open for Nominations (Historic Columbus Foundation) (Council’s Appointment) Not Eligible to succeed Term Expired: January 31, 2022 The Historic Columbus Foundation is recommending Mr. Tyler Pritchard to succeed Ms. Cathy Williams. These are three-year terms. Board meets monthly. Women: 6 Senatorial District 15: 10 Senatorial District 29: 1 UPCOMING BOARD APPOINTMENTS: A. 457 Deferred Compensation Board B. Board of Family & Children Services C. Columbus Aquatics Commission D. Columbus Golf Course Authority Page 9 of 10 E. New Horizons Behavioral Health- Mental Health, Addictive Diseases and Developmental Disabilities Community Service Board F. Pension Fund, Employees’ Board of Trustees G. Retirees’ Health Benefits Committee H. Valley Partnership Joint Development Authority With there being no further business to discuss, Mayor Henderson declared the April 12, 2022 Regular Council Meeting adjourned due to the lack of a quorum being physically present, with Councilors Davis and Garrett having left the meeting and Councilor Barnes being absent for the meeting, with the time being 1:22 p.m. Page 10 of 10