Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers April 26, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 4:00 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived at 4:02 p.m.) Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 4:20 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Danny Deith at First Presbyterian Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the April 12, 2022, Council Meeting. EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss matters of litigation, property acquisition, and security as requested by City Attorney Fay. Councilor Crabb made a motion to go into Executive Session, seconded by Councilor Barnes and carried unanimously by the eight members present, with Councilors Tucker and Woodson being absent for the vote, and the time being 4:06 p.m. The regular meeting reconvened at 5:45 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of litigation, property acquisition, and security; however, there were no votes taken. UPDATE: Mayor’s Agenda #2: Not Presented 2. An update on COVID-19 PROCLAMATIONS: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Crabb) 3. PROCLAMATION: Georgia Cities Week RECEIVING: Deputy City Manager Lisa Goodwin Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor Thomas) 4. PROCLAMATION: Rick Jones Day RECEIVING: Director of Planning James William “Rick” Jones, II PRESENTATION: Mayor’s Agenda #5: No Action Taken 5. MAYOR’S FY2023 BUDGET PRESENTATION: Mayor Henderson presents the Recommended FY2023 Budget for the fiscal year beginning July 1, 2022, through June 30, 2023. Page 2 of 16 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD 1. 1st Reading- REZN-02-22-0236: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 4322 Rosemont Drive (parcel # 187-002-001) from SFR3 (Single Family Residential 3) Zoning District to SFR4 (Single Family Residential 4) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Garrett) City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading- REZN-02-22-0237: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 1311 Warm Springs Road (parcel # 029-031-001 / 029-030-001) from MROD (Mill Restoration Overlay District) / GC (General Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Garrett) City Attorney’s Agenda #3: PUBLIC HEARING HELD 3. 1st Reading- REZN-02-22-0338: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2016 Comer Avenue (parcel # 016-030-006) from NC (Neighborhood Commercial) Zoning District to RO (Residential Office) Zoning District. (Planning Department and PAC recommend approval) (Councilor Woodson) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- RZN-02-22-0339: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 1118 10th Avenue (parcel # 018-016-002) from LMI (Light Manufacturing / Industrial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Woodson) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- An Ordinance amending Chapter 2 of the Columbus Code to revise Section 2- 121 to provide a procedure whereby the Iron Works Convention and Trade Center Authority Page 3 of 16  may dispose of surplus personal property obtained in the course of its operations; and for other purposes. (Request of the Authority) ADD-ON RESOLUTION: City Attorney’s Add-On Resolution: Vote Result: APPROVED A resolution whereas, Claimant William Davenport has filed a claim for damages based on an injury sustained on September 15, 2020; and, whereas, Risk Management and the City Attorney’s office have investigated this claim and recommend a settlement of $30,000 in exchange for a full release of all claims. CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. South Columbus River District Tax Allocation District Fund Grant – NeighborWorks as Developer Approval is requested to authorize the City Manager to enter into an agreement with NeighborWorks Columbus to provide South Columbus River Tax Allocation District (TAD) Funds for infrastructure improvements and financing to develop single/multi-family residential units in a blighted area located at 1104 Leslie Drive. City Manager’s Agenda #2: Vote Result: APPROVED 2. Memorandum of Understanding - Columbus/Phenix City Transportation Study and Columbus Consolidated Government Approval is requested to execute a Memorandum of Understanding (MOU) with the Columbus- Phenix City Transportation Study (C-PCTS). The C-PCTS serves as the Metropolitan Planning Organization (MPO) for the urbanized area. City Manager’s Agenda #3: Vote Result: APPROVED 3. FIRE & EMS – FY22 Other Local Option Sales Tax Reallocation Approval is requested to reallocate $34,000 of the FY22 Other Local Option Sales Tax Fund budget of the Fire & EMS Department from the Personal Protective Equipment (PPE) allocation to purchase Rescue Jet Skis for water rescue responses. Page 4 of 16 City Manager’s Agenda #4: Vote Result: APPROVED 4. Lease Purchase of Golf Carts for City Golf Courses Approval is requested to enter into a lease purchase agreement to facilitate the lease purchase of golf carts from Yamaha Motor Finance Corporation, USA. For Bull Creek Golf Course, the lease agreement will be for 48 months payments totaling $56,468.16. For Oxbow Creek Golf Course, the leasing period will be for 48 months totaling $18,822.77. City Manager’s Agenda #5: Vote Result: APPROVED 5. Lease Purchase of Equipment for City Golf Courses Approval is requested to enter into 3 lease purchases to facilitate the lease purchase of three 2021 4066M John Deere tractors from Deere Credit, Inc. For Bull Creek Golf Course, the lease agreements will be for 60 months payments totaling $77,088.53. For Oxbow Creek Golf Course, the leasing period will be for 60 months totaling $38,544.27. City Manager’s Agenda #6: Vote Result: APPROVED 6. 2022 National Science Foundation – Civic Innovation Challenge (CIVIC) Approval is requested to submit an application in conjunction with our research partners at Georgia Tech or, should Georgia Tech choose to apply independently, work with our research partners, and if awarded, accept the 2020 National Science Foundation – Civic Innovation Challenge Grant and amend the Multi-Governmental Fund by the amount of the award. There is the possibility of applying with our Georgia Tech research partners or working with our research partner should they apply independently for the second stage in 2023. A total of up to 12 awards in the amount of $50,000 will be given out for a planning period that comprises Stage 1 and up to 4 awards in the amount of $1,000,000 for Stage 2. There is no local match required. City Manager’s Agenda #7: Vote Result: APPROVED 7. Substance Abuse and Mental Health Services Administration (SAMHSA) Grant to Expand Treatment Capacity in Veterans Treatment Court Approval is requested to submit an application, and if approved, accept $2,000,000 or as otherwise awarded from the Substance Abuse and Mental Health Administration (SAMHSA) for the operation of the Muscogee County Veterans Treatment Court from October 1, 2022 to September 30, 2027 and to amend the Multi-governmental Fund by $2,000,000 or as otherwise awarded. There is NO MATCH requirement for this program. Page 5 of 16 City Manager’s Agenda #8(A): Vote Result: APPROVED 8. PURCHASES A. Removal, Recycling, Reuse or Disposal of Mattresses & Box Springs from Pine Grove Landfill (Annual Contract) – RFB No. 22-0032 EMERGENCY PURCHASES 1. Emergency Purchase – Information Only JET SKIS FOR FIRE & EMS On April 12, 2022, the Fire and EMS Department requested the emergency purchase of Jet Skis for the Water Rescue Team. The Department anticipates a significant number of water events coming to the community this year and next year. It is vital that the Water Rescue Team have the resources needed to be able to provide water rescue capability. The Jet Skis are in high demand across the country, especially with the current supply chain issues. However, the Department is able to acquire the equipment from Power Sports (Columbus, GA), at a cost of $33,691.00. The City Manager approved the emergency purchase on April 12, 2022, based on the threat to public health, welfare, and safety, per the Procurement Ordinance, Article 3-115, Emergency Procurement. The purchase will be funded by OLOST funds reallocation. Therefore, funding is available in the FY22 Budget: LOST/Public Safety – Fire & EMS – Public Safety/LOST – Capital Expenditures/Over $5,000; 0102 – 410 – 9900 -LOST – 7761. 9. UPDATES AND PRESENTATIONS A. Georgia's Cities Week Update - Lisa Goodwin, Deputy City Manager. No Action Taken B. Elections & Registration Update - Nancy Boren, Director. No Action Taken C. CDBG/HOME Action Plan Amendment 2015-2021 Update - Robert Scott, Community Reinvestment Director. No Action Taken D. TSPLOST Update - Pam Hodge, Deputy City Manager. No Action Taken Page 6 of 16  E. Monthly Finance/Sales Tax Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT April 27, 2022 1. Replacement Inground Lift for METRA (Annual Contract) – RFB No. 22-0026 Scope of Bid Columbus Consolidated Government (the City) is seeking bids from qualified vendors to remove an existing set of in-ground post lifts. A new system of fully functional in-ground post lifts, capable of lifting the expected weight of a 35-foot transit bus, will then be installed by the vendor as a replacement. Work shall be done at the METRA/Department of Transportation campus. 2. Ready-Mix Cement (Annual Contract) – RFB No. 22-0033 Scope of Bid Columbus Consolidated Government (the City) is requesting bids to provide ready-mix cement to the Public Works Department on an as-needed basis. The products will be used for spot repairs on City roads. This bid will be awarded to a primary and a secondary vendor. The contract period shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. 3. Pipe Lining System with Trailer, Mix, Pump and Spray System – RFB No. 22-0034 Scope of Bid Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide one (1) pipe lining system with trailer, mix, pump and spray system. April 29, 2022 1. Former Georgia State Farmers Market Phase II – Site Remediation – RFP No. 22- 0030 A Mandatory Site Visit is scheduled for 11:00 AM on Friday, April 29, 2022. Contractors shall convene at the Georgia State Farmers Market entrance that is closest to the corner of 10th Avenue and 4th Street in Columbus, GA; the Georgia State Farmers Market is located at 318 10th Ave in Columbus, GA. Attendees are encouraged to wear face masks and practice social distancing. 2. Pavement Management Services & Software – RFP No. 22-0027 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals from qualified firms to successfully capture pavement condition assessment data and to provide Page 7 of 16  independent pavement management software for processing, analyzing, visualizing, and managing the recorded data in a GIS-based application. May 6, 2022 1. Traffic Signal Contractor – RFP No. 22-0020 Scope of RFP Columbus Consolidated Government (the City) is seeking to contract with a qualified Traffic Signal Contractor who has the experience, expertise and necessary equipment to perform traffic signal construction work on an “as needed” basis. The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. May 11, 2022 1. Fire/Intrusion Prevention Equipment, Supplies and Services – RFB No. 22-0038 Scope of Bid Provide Fire/Intrusion Prevention Equipment, Supplies and Services, to include: Fire Extinguishers, and related maintenance and repair parts, Fire Alarm/Intrusion Systems and Monitoring Services at various locations, and other related items/services. The contract term shall be for five (5) years with the option to renew for five (5) additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. May 20, 2022 1. Former Georgia State Farmers Market Phase II – Site Remediation – RFP No. 22- 0030 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals from qualified contractors to provide services for Phase II of the Former Georgia State Farmers Market project, which is located at 318 10th Avenue in Columbus, GA. Phase II includes providing all labor, materials equipment, permits, and incidentals necessary to complete all tasks associated with 1) removing an underground storage tank system, soil removal, and placement of fill material and 2) demolition of an old towing and recovery building. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED Page 8 of 16 1. RESOLUTION – A Resolution cancelling the May 3, 2022 and June 7, 2022 Proclamation Sessions. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION – A Resolution changing the meeting schedule for the month of June 2022. Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION – A Resolution excusing Councilor Jerry “Pops” Barnes from the March 29, 2022 Consent Agenda / Work Session and April 12, 2022 Council Meeting. Clerk of Council’s Agenda #4: Vote Result: CONFIRMED reappointment of Shannon Hubbard, Troy Vanerson, and Ardria McGruder to succeed themselves on the Employee Benefits Committee. 4. Employee Benefits Committee: Memorandum from the Human Resources Department submitting a recommendation for the reappointment of the following members: Ms. Shannon Hubbard- Deputy Clerk Recorder’s Court (General Government Employee); Mr. Troy Vanerson- Public Works (General Government Employee); and Ms. Ardria McGruder- Criminal Records Technician- Sheriff’s Office (General Government Employee). Clerk of Council’s Agenda #5: Vote Result: CONFIRMED reappointment of David Ranieri to succeed himself on the New Horizons Behavioral Health, Mental Health, Addictive Diseases and Developmental Disabilities- Community Services Board. 5. Official Appointment Form from New Horizons Behavioral Health, Mental Health, Addictive Diseases and Developmental Disabilities- Community Service Board to reappoint Mr. David Ranieri to serve another term of office. Clerk of Council’s Agenda #6: Vote Result: RECEIVED 6. Letter from Dr. Robert Wright resigning from his seat on the Medical Center Hospital Authority. Clerk of Council’s Agenda #7: Vote Result: SEAT DECLARED VACANT 7. Email Correspondence from Mr. Chris Nunn recommending that the seat of Ms. Barbara Story-Jones be declared vacant on the Board of Family & Children Services Board due to no longer being active with attending meetings. Page 9 of 16 Clerk of Council’s Agenda #8: Vote Result: FORWARD request to the Board of Honor 8. Honorary Designation Application submitted by Queen Scott requesting signage on Gleason Avenue in honor of Adlena Austin Spencer. (Council may vote to send to Board of Honor.) Clerk of Council’s Agenda #9: Vote Result: RECEIVED 9. Minutes of the following boards: Board of Elections & Registration, January 6, 2022 and March 17, 2022 Board of Tax Assessors, #09-22, #10-22 , #11-22, #12-22 and #13-22 Columbus Ironworks Convention & Trade Center Authority, January 27, 2022 and February 24, 2022 Community Development Advisory Council, December 9, 2021 Convention & Visitors Board of Commissioners, February 16, 2022 Hospital Authority of Columbus, March 1, 2022 Housing Authority of Columbus, February 16, 2022 Planning Advisory Commission, February 2, 2022 and March 2, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 10. MAYOR’S APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #10(A): Vote Result: CONFIRMED reappointment of Audrey Hollingsworth and Renee McAneny to succeed themselves on the Pension Fund, Employees’ Board of Trustees. A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Audrey Hollingsworth (Mayor’s Appointment) (Business Community) Eligible to succeed Term Expires: June 30, 2022 Page 10 of 16  Renee McAneny (Mayor’s Appointment) (Retired City Employee) Eligible to succeed Term Expires: June 30, 2022 These are four-year terms. Board meets monthly. 11. COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #11(A): Vote Result: CONFIRMED appointment of Patricia Montgomery to serve on the Animal Control Advisory Board. A. ANIMAL CONTROL ADVISORY BOARD: Ms. Patricia Montgomery was nominated to fill the unexpired term of Lindsay Ellis. (Councilor Garrett’s nominee) Term expires: October 15, 2023 12. COUNCIL’S APPOINTMENT- NOMINATIONS FROM THE RESPECTIVE ORGANIZATIONS MAY BE CONFIRMED: Clerk of Council’s Agenda #12(A): Vote Result: CONFIRMED appointment of Tyler Pritchard to succeed Cathy Williams as the Historic Foundation Representative on the Historic & Architectural Review Board. A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Cathy Williams (Council’s Confirmation) (Historic Columbus Foundation) Not Eligible to succeed Term Expired: January 31, 2022 The Historic Columbus Foundation is recommending Mr. Tyler Pritchard to succeed Ms. Cathy Williams. These are three-year terms. Board meets monthly. Women: 6 Senatorial District 15: 10 Senatorial District 29: 1 Page 11 of 16 Clerk of Council’s Agenda #12(B): Vote Result: CONFIRMED appointment of Niki Gedroic to succeed Alan Udy as the Uptown Business Improvement District Representative on the Uptown Facade Board. B. UPTOWN FACADE BOARD: Alan Udy (Council’s Confirmation) Does not desire reappointment Uptown Business Improvement District Term Expired: October 31, 2021 The Uptown Business Improvement District is recommending Niki Gedroic to replace Alan Udy. The is a three-year term. Meets monthly. Women: 3 Senatorial District 15: 6 Senatorial District 29: 3 13. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #13(A): NOMINATION: Councilor Davis nominated Rhonda Davis to succeed Tyler Townsend as the Plan Expert/Volunteer Representative on the 457 Deferred Compensation Board. A. 457 DEFERRED COMPENSATION BOARD: Tyler Townsend Open for Nominations (Plan Expert / Volunteer seat) (Council’s Appointment) Not Eligible to succeed Term Expires: May 31, 2022 The Human Resources Director is recommending Ms. Rhonda Davis to succeed Mr. Tyler Townsend. These are three-year terms. Board meets monthly. Page 12 of 16 Clerk of Council’s Agenda #13(B): NOMINATION: Councilor Tucker nominated Pastor Johnny Flakes, III to succeed himself as the Faith-Based Community Leader Representative on the Board of Family & Children Services. B. BOARD OF FAMILY & CHILDREN SERVICES: Pastor Johnny Flakes, III- Interested in serving Open for Nominations (Faith-Based Community Leader) (Council’s Appointment) Eligible to succeed Term Expires: June 30, 2022 This is a five-year term. Board meets monthly. Women: 4 Senatorial District 15: 4 Senatorial District 29: 1 Clerk of Council’s Agenda #13(C): NOMINATION(S): Councilor Huff nominated William Roundtree, Ken Crumpler, Kenneth Davis, Alonzo E. Jones, and Stephanie Callahan to succeed themselves on the Columbus Golf Course Authority; Councilor Davis nominated Mario Davis and Councilor Crabb nominated Tommy Nobles to succeed Gerald Miley on the Columbus Golf Course Authority. C. COLUMBUS GOLF COURSE AUTHORITY: William Roundtree- Interested in serving Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 Ken Crumpler- Interested in serving Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 Kenneth Davis- Interested in serving Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 Page 13 of 16  Alonzo E. Jones- Interested in serving Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 Stephanie Callahan- Interested in serving Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 Gerald Miley Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 These are four-year terms. Board meets monthly. Women: 1 Senatorial District 15: 4 Senatorial District 29: 5 Clerk of Council’s Agenda #13(D): NOMINATION(S): Councilor Tucker nominated Thomas Barron to succeed himself on the Retirees’ Health Benefits Committee; Councilor Huff nominated Esther Radcliff to succeed herself on the Retirees’ Health Benefits Committee. D. RETIREES’ HEALTH BENEFITS COMMITTEE: Thomas Barron- Interested in serving Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 Esther Radcliff Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 These are three-year terms. Board meets monthly. Women: 4 Senatorial District 15: 1 Senatorial District 29: 5 Page 14 of 16 Clerk of Council’s Agenda #13(E): Vote Result: APPROVED to forward nominees John Bucholtz, Murray Solomon and Tracy L. Sayers to fill the seat of Dr. Robert Wright on the Medical Center Hospital Authority as recommended by Councilor Thomas. E. THE MEDICAL CENTER HOSPITAL AUTHORITY: Dr. Robert Wright (Council / Authority) Resigned Term Expires: December 31, 2023 The following nominees are being recommended by Councilor Thomas for the seat of Dr. Robert Wright: John Bucholtz, Murray Solomon and Tracy L. Sayers. This is a five-year term. Board meets quarterly- January, April, July and October. Women: 3 Senatorial District 15: 2 Senatorial District 29: 7 Clerk of Council’s Agenda #12(F): NOMINATION(S): Councilor Huff nominated Councilor Walker Garrett and Monte Galbraith to succeed themselves on the Valley Partnership Joint Development Authority. F. VALLEY PARTNERSHIP JOINT DEVELOPMENT: Councilor Walker Garrett Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 Monte Galbraith Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 Gary Jones Open for Nominations (passed away) (Council’s Appointment) Term Expires: June 30, 2023 These are four-year terms. Board meets every other month beginning in January. Page 15 of 16  Women: 0 Senatorial District 15: 3 Senatorial District 29: 1 UPCOMING BOARD APPOINTMENT: A. Keep Columbus Beautiful Commission - (Council Appointment) With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the April 26, 2022, Regular Council Meeting, seconded by Councilor House and carried unanimously by the nine members present, with Councilor Woodson being absent for the vote, and the time being 8:50 p.m. Page 16 of 16