Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers May 10, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III (arrived at 9:36 a.m.) and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis (via Microsoft Teams), R. Walker Garrett, John M. House, Bruce Huff (via Microsoft Teams) Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 9:11 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor Pro Tem R. Gary Allen, Presiding INVOCATION: Offered by Rev. Joseph E. Baker of St. James AME Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Pro Tem Allen MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the April 26, 2022, Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PROCLAMATIONS: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Crabb) 3. PROCLAMATION: National Kids to Park Day RECEIVING: Columbus Parks and Recreation Director, Holli Browder Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor House) 4. PROCLAMATION: Parks and Recreation Greenpower Team Day RECEIVING: F24 Greenpower Team Mayor’s Agenda #5: No Action Taken (Proclamation read into the record by Councilor Barnes) 5. PROCLAMATION: National EMS Week RECEIVING: Gary Metcalf, Paramedicine Program Director PRESENTATIONS: Mayor’s Agenda #6: No Action Taken 6. Legislative Session Update (Presented by State Representative Calvin Smyre) Mayor’s Agenda #7: No Action Taken 7. Development Authority Update (Jerald Mitchell, CEO of Greater Columbus Chamber of Commerce) Mayor’s Agenda #8: No Action Taken 8. Internal Audit Report on Fire EMS (Presented by Donna McGinnis, Forensic Auditor) Page 2 of 15 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-02-22-0236: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 4322 Rosemont Drive (parcel # 187-002-001) from SFR3 (Single Family Residential 3) Zoning District to SFR4 (Single Family Residential 4) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Garrett) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-02-22-0237: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 1311 Warm Springs Road (parcel # 029-031-001 / 029-030-001) from MROD (Mill Restoration Overlay District) / GC (General Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Garrett) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- REZN-02-22-0338: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2016 Comer Avenue (parcel # 016-030-006) from NC (Neighborhood Commercial) Zoning District to RO (Residential Office) Zoning District. (Planning Department and PAC recommend approval) (Councilor Woodson) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- RZN-02-22-0339: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 1118 10th Avenue (parcel # 018-016-002) from LMI (Light Manufacturing / Industrial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Woodson) Page 3 of 15 City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading- An Ordinance amending Chapter 2 of the Columbus Code to revise Section 2- 121 to provide a procedure whereby the Iron Works Convention and Trade Center Authority may dispose of surplus personal property obtained in the course of its operations; and for other purposes. (Request of the Authority) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- REZN-03-22-0503: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, changes certain boundaries of a district located at 3679 Steam Mill Road (parcel # 065-009-001) from SFR4 (Single Family Residential 4) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval) (Councilor Barnes) PUBLIC AGENDA 1. Mr. Jeffery Bogan, Re: Property damage caused by tree located on city property. No Action Taken 2. Ms. Cheryl Kolb, representing Georgia Department of Community Affairs, Re: Information on how Georgia Rental Assistance can work better in Muscogee County. No Action Taken 3. Mr. Timothy Carter, representing Kings Ridge Subdivision, Re: To submit a petition for permanent gate closer. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. CCG Employee Health & Wellness Facility Lease Agreement with ROA Investments, LLC and its assignee, KAGR2 Columbus GA2000, LLC Approval is requested to notify ROA Investments, LLC, and its assignee , KAGR2 Columbus GA2000, LLC that the Council does not intend to renew its 5 year lease for medical office space identified as 2000 10th Avenue, Suite 410 for a CCG Health and Wellness facility when it expires Page 4 of 15 on November 15, 2022 and authorize the City Manager to negotiate a month to month extension of the Lease Agreement, as amended, as needed up to May 31,2023. City Manager’s Agenda #2: Vote Result: APPROVED 2. Sanitary Sewer Easement within Cooper Creek Park Approval is requested to execute a Sanitary Sewer Easement with Waddell FP LLLP on property owned by the Columbus Consolidated Government and located in Cooper Creek Park as shown on survey entitled “Sanitary Sewer Easement, Property of Columbus Consolidated Government, Part of Land Lot 7, 9th District. City Manager’s Agenda #3: Vote Result: APPROVED 3. Georgia Trauma commission – Georgia Trauma Care Network Approval is requested to apply for and accept a grant in the amount of $11,978.80, or as otherwise awarded, from the Georgia Trauma Commission – Georgia Trauma Care Network Commission, with no local match required and amend the Multi-Government Fund by the award amount. The grant funds will be used to purchase equipment that will be used to better equip Columbus Fire and EMS in the treatment of trauma patients. City Manager’s Agenda #4: Vote Result: APPROVED 4. Lease and Lease/Purchases of Equipment for City Golf Courses Approval is requested to enter into two leases and two lease purchases in the amount of $232,788 to facilitate the lease purchase of eight pieces of Toro grounds keeping equipment from Huntington National Bank. City Manager’s Agenda #5(A-D): Vote Result: APPROVED 5. PURCHASES A. Contract Extension for Geotechnical and Environmental Consulting Services (Annual Contract) – RFP No. 16-0003 B. Ford Expedition for Information Technology – Cooperative Purchase C. Side Loader Refuse Trucks, Option 1: Cab and Chassis – RFB No. 22-0027 Page 5 of 15  D. Change Order 1 for Columbus Dragonfly Trail – Riverwalk to Martin Luther King, Jr. Connector – RFB No. 21-0017 6. UPDATES AND PRESENTATIONS A. Georgia Power Update - Doug Jenkins, West Region Vice President. No Action Taken City Manager’s Agenda #6(B): Vote Result: APPROVED additional $5,000 to the FY2022 Probate Court Budget B. Probate Court Update – Judge Marc D’Antonio, Probate Court. C. Tax Assessors Update - Suzanne Widenhouse, Chief Appraiser. No Action Taken D. Indigent Care Update - Pam Hodge, Deputy City Manager. No Action Taken E. TSPLOST Update - Pam Hodge, Deputy City Manager. No Action Taken BID ADVERTISEMENT May 11, 2022 1. Fire/Intrusion Prevention Equipment, Supplies and Services – RFB No. 22-0038 Scope of Bid Provide Fire/Intrusion Prevention Equipment, Supplies and Services, to include: Fire Extinguishers, and related maintenance and repair parts, Fire Alarm/Intrusion Systems and Monitoring Services at various locations, and other related items/services. The contract term shall be for five (5) years with the option to renew for five (5) additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. 2. Slide Gate Operators – PQ No. 22-0002 Scope of PQ Columbus Consolidated Government (the City) is seeking quotes form qualified vendors to provide three (3) slide gate operators, LiftMaster SL585103UL (or equivalent), for use at the Department of Transportation/METRA transfer center. Vendor will be responsible for removal/disposal of current gate operators. 3. Storage Containers for Public Works – PQ No. 22-0003 Scope of PQ The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide two (2) used storage containers, 40-foot and 20-foot in length, to be used by the Department of Public Works. Page 6 of 15 May 18, 2022 1. Replacement Inground Lift – RFB No. 22-0026 Scope of Bid Columbus Consolidated Government (the City) is seeking bids from qualified vendors to remove an existing set of in-ground post lifts. A new system of fully functional in-ground post lifts, capable of lifting the expected weight of a 35-foot transit bus, will then be installed by the vendor as a replacement. Work shall be done at the Department of Transportation/METRA campus. May 20, 2022 1. Former Georgia State Farmers Market Phase II – Site Remediation – RFP No. 22- 0030 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals from qualified contractors to provide services for Phase II of the Former Georgia State Farmers Market project, which is located at 318 10th Avenue in Columbus, GA. Phase II includes providing all labor, materials equipment, permits, and incidentals necessary to complete all tasks associated with 1) removing an underground storage tank system, soil removal, and placement of fill material and 2) demolition of an old towing and recovery building. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following boards: Airport Commission, February 2 and 23, 2022 and March 23, 2022 Board of Tax Assessors, #14-22 and #15-22 Columbus Golf Course Authority, April 28, 2022 Convention & Visitors Board of Commissioners, March 16, 2022 Housing Authority, March 16, 2022 Public Safety Advisory Commission, March 17, 2022 Page 7 of 15 BOARD APPOINTMENTS- ACTION REQUESTED: 2. MAYOR’S APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #2(A): No Action Taken A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Audrey Hollingsworth (Mayor’s Appointment) (Business Community) Does not desire reappointment Term Expires: June 30, 2022 These are four-year terms. Board meets monthly. 3. CITY MANAGER’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #3(A): Vote Result: CONFIRMED appointment of Public Works Director Drale Short to succeed IT Director Forrest Toelle as the General Government Employee Representative on the 457 Deferred Compensation Board. A. 457 DEFERRED COMPENSATION BOARD: Forrest Toelle (City Manager’s Appointment) (General Government Employee) Not Eligible to succeed Term Expires: May 31, 2022 City Manager Hugley is nominating Public Works Director Drale Short to succeed IT Director Forrest Toelle. These are three-year terms. Board meets monthly. Page 8 of 15 4. COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #4(A): Vote Result: CONFIRMED appointment of Rhonda Davis to succeed Tyler Townsend as the Plan Expert/ Volunteer on the 457 Deferred Compensation Board. A. 457 DEFERRED COMPENSATION BOARD: Ms. Rhonda Davis was nominated to succeed Tyler Townsend in the (Plan Expert / Volunteer seat). (Councilor Davis’ nominee) Term expires: May 31, 2025 Clerk of Council’s Agenda #4(B): Vote Result: CONFIRMED reappointment of Pastor Johnny Flakes, III to serve another term on the Board of Family & Children Services. B. BOARD OF FAMILY & CHILDREN SERVICES: Pastor Johnny Flakes, III was nominated to serve another term of office. (Councilor Tucker’s nominee) Term expires: June 30, 2027 Clerk of Council’s Agenda #4(C): Vote Result: CONFIRMED reappointment of William Roundtree to serve another term on the Columbus Golf Course Authority. C. COLUMBUS GOLF COURSE AUTHORITY: Mr. William Roundtree was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: June 30, 2026 Clerk of Council’s Agenda #4(D): Vote Result: CONFIRMED reappointment of Ken Crumpler to serve another term on the Columbus Golf Course Authority. D. COLUMBUS GOLF COURSE AUTHORITY: Mr. Ken Crumpler was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: June 30, 2026 Clerk of Council’s Agenda #4(E): Vote Result: CONFIRMED reappointment of Kenneth Davis to serve another term on the Columbus Golf Course Authority. E. COLUMBUS GOLF COURSE AUTHORITY: Mr. Kenneth Davis was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: June 30, 2026 Page 9 of 15 Clerk of Council’s Agenda #4(F): Vote Result: CONFIRMED reappointment of Alonzo E. Jones to serve another term on the Columbus Golf Course Authority. F. COLUMBUS GOLF COURSE AUTHORITY: Mr. Alonzo E. Jones was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: June 30, 2026 Clerk of Council’s Agenda #4(G): Vote Result: CONFIRMED reappointment of Stephanie Callahan to serve another term on the Columbus Golf Course Authority. G. COLUMBUS GOLF COURSE AUTHORITY: Ms. Stephanie Callahan was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: June 30, 2026 Clerk of Council’s Agenda #4(H): Vote Result: CONFIRMED reappointment of Thomas Barron to serve another term on the Retirees’ Health Benefits Committee. H. RETIREES’ HEALTH BENEFITS COMMITTEE: Mr. Thomas Barron was nominated to serve another term of office. (Councilor Tucker’s nominee) Term expires: June 30, 2025 Clerk of Council’s Agenda #4(I): No Action Taken; Board Listing withdrawn by Clerk of Council Davis. I. RETIREES’ HEALTH BENEFITS COMMITTEE: Ms. Esther Radcliff was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: June 30, 2025 Clerk of Council’s Agenda #4(J): Vote Result: CONFIRMED reappointment of Councilor Walker Garrett to serve another term on the Valley Partnership Development Authority. J. VALLEY PARTNERSHIP JOINT DEVELOPMENT AUTHORITY: Councilor Walker Garrett was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: June 30, 2026 Clerk of Council’s Agenda #4(K): Vote Result: CONFIRMED reappointment of Monte Galbraith to serve another term on the Valley Partnership Development Authority. K. VALLEY PARTNERSHIP JOINT DEVELOPMENT AUTHORITY: Mr. Monte Galbraith was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: June 30, 2026 Page 10 of 15 5. COUNCIL’S APPOINTMENT – VOTE TABULATION: Clerk of Council’s Agenda #5(A): NOMINATION: Mayor Pro Tem Allen nominated John Redmond; Vote Result: CONFIRMED appointment of Tommy Nobles to succeed Gerald Miley on the Columbus Golf Course Authority. A. COLUMBUS GOLF COURSE AUTHORITY: Gerald Miley Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 Councilor Davis nominated Mr. Mario Davis and Councilor Crabb nominated Tommy Nobles for the seat of Gerald Miley. This is a four-year term. Board meets monthly. Women: 1 Senatorial District 15: 4 Senatorial District 29: 5 6. COUNCIL’S APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #6(A): NOMINATION: Councilor Barnes nominated Latasha Morss and Councilor Crabb nominated Gwendolyn McIntosh to succeed Barbara Story-Jones on the Board of Family & Children Services. A. BOARD OF FAMILY & CHILDREN SERVICES: Barbara Story-Jones Open for Nominations Seat declared vacant (Council’s Appointment) Term Expires: June 30, 2022 In accordance with O.C.G.A. 49-3-2 (Amended via 2015 SB 138) the governing authority (Local County Board of Commissioners) shall ensure that all appointments made on or after July 1, 2015, are made from the following categories: (1) Pediatric healthcare providers (active or retired); (2) Emergency responders (active or retired); (3) Law Page 11 of 15  enforcement personnel (active or retired); (4) Private child welfare service providers (active or retired); (5) Alumni of the child welfare system; (6) Mental health care providers (active or retired) and (7) Former foster parents. This is a five-year term. Board meets monthly. Women: 4 Senatorial District 15: 4 Senatorial District 29: 1 7. COUNCIL DISTRICT SEATS- ANY NOMINATIONS MAY BE CONFIRMED: Clerk of Council’s Agenda #7(A): No Action Taken A. KEEP COLUMBUS BEAUTIFUL COMMISSION: Vanessa Lewis (District 1- Barnes) At-Large Member Not Eligible to succeed Term Expires: June 30, 2022 Dominique Williamson (District 9- Thomas) At-Large Member Not Eligible to succeed Term Expires: June 30, 2022 8. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): NOMINATION: Councilor Woodson nominated Alyssa Williams and Douglas McLeod, Jr. to serve another term and Councilor Crabb nominated Tracy Walton-King to serve another term. A. KEEP COLUMBUS BEAUTIFUL COMMISSION: Douglas McLeod, Jr. Open for Nominations Eligible to succeed (Council’s Appointment) At-Large Member Term Expires: June 30, 2022 Page 12 of 15 Alyssa Williams Open for Nominations Eligible to succeed (Council’s Appointment) At-Large Member Term Expires: June 30, 2022 Tracy Walton-King- Interested in serving Open for Nominations Eligible to succeed (Council’s Appointment) At-Large Member Term Expires: June 30, 2022 Larry Derby Open for Nominations At-Large Member (Council’s Appointment) Did not desire reappointment Term Expires: June 30, 2022 Kenneth Leuer Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2022 Sharon Baker Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2022 David Goldberg Open for Nominations Moving out of county (Council’s Appointment) At-Large Member Term Expired: June 30, 2021 Arsburn “Oz” Roberts Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Page 13 of 15  Dr. William Kendall Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Fran Fluker Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Orlean Baulkmon Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 The terms are two-years. Meets every even month. Clerk of Council’s Agenda #8(B): No Action Taken B. VALLEY PARTNERSHIP JOINT DEVELOPMENT: Gary Jones Open for Nominations (passed away) (Council’s Appointment) Term Expires: June 30, 2023 These are four-year terms. Board meets every other month beginning in January. Women: 0 Senatorial District 15: 3 Senatorial District 29: 1 Page 14 of 15 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the May 10, 2022 Regular Council Meeting, seconded by Councilor Woodson and carried unanimously by the ten members present, with the time being 1:19 p.m. Page 15 of 15