Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers May 31, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett (via Microsoft Teams), John M. House, Bruce Huff (arrived at 9:15 a.m.), Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 9:12 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Adrian J. Chester at Greater Beallwood Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the May 10, 2022 Council Meeting. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 PRESENTATION: Mayor’s Agenda #3: No Action Taken 3. Police Department Audit (Presented by Elizabeth Barfield, Internal Auditor) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-03-22-0503: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, changes certain boundaries of a district located at 3679 Steam Mill Road (parcel # 065-009-001) from SFR4 (Single Family Residential 4) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval) (Councilor Barnes) RESOLUTIONS City Attorney’s Agenda #2: Vote Result: APPROVED 2. A Resolution of Council pertaining to the provision of indigent health care in the fiscal year ending June 30, 2023. (Mayor Pro-Tem) City Attorney’s Agenda #3: Vote Result: DELAYED until the June 14, 2022, Council Meeting 3. A Resolution setting a travel policy for members of the Columbus, Georgia Council. (Mayor Pro-Tem) PUBLIC AGENDA 1. Mr. Juan Lamberty, representing Full of Grace, Inc., Re: The announcement of a multi- cultural event to bring the community together for an evening of prayer to be held on June 11, 2022, at 7:00 p.m. at the Columbus Civic Center. No Action Taken Page 2 of 11 2. Ms. LaShurn Edwards, representing Triumph Enterprises, Re: The denial of ARP Grant for Triumph Enterprises due to the business being homebased. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. RFP for Operational and Organizational Assessment for Columbus Police Department Approval is requested for the acceptance and participation in a privately funded assessment of the Columbus Police Department. The task force has contributed funding to the Community Foundation of the Chattahoochee Valley, Inc.in an amount of up to $189,507 which is the estimated cost of the assessment. City Manager’s Agenda #2: Vote Result: APPROVED 2. Amendment and Substantial Amendment Revisions for FFY2015/FY 2016 - FY2021/FY 2022 HUD Annual Action Plans Approval is requested for the filing of amendments and substantial amendment revisions for FFY2015/FY 2016 - FFY2021/FY 2022 U.S. Department of Housing and Urban Development (HUD) Annual Action Plans for the reprograming of Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME). City Manager’s Agenda #3: Vote Result: APPROVED 3. Housing Authority Columbus Georgia BTW South Phase I Award Letter Approval is requested to authorize the city manager to execute a conditional award letter of reprogrammed Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds in the amount of $900,000 for reprogramming to the BTW South Phase I affordable housing development. Housing Authority Columbus Georgia (HACG) is intending to apply for Low i\Income Housing Tax Credit (LIHTC) funding to aid in the development of 90 senior housing units at the old BTW location, located at 418 5th Avenue. Page 3 of 11 City Manager’s Agenda #4(A-B, D-K): Vote Result: APPROVED 4. PURCHASES A. Supplemental EMS Coverage (Annual Contract) – RFP No. 22-0022 B. Juvenile Drug Court Treatment Providers (Annual Contract) – RFP No. 22-0009 C. Ford Expedition for Fire & EMS Department Emergency Management Homeland Security – Cooperative Purchase. DELAYED by the City Manager D. Vans for Public Works, Golf Courses and Parks and Recreation Departments – Cooperative Purchase E. Trade-In and Purchase of Weapons for the Police Department F. Declaration of Surplus and Donation of Self-Contained Breathing Apparatus (SCBA) and Cylinders G. Ready-Mix Cement (Annual Contract) – RFB No. 22-0033 H. Fire Truck Repair – Engine 7 I. Sixty-Five Gallon Recycling Containers (Cooperative Contract) J. Auctioneer Services (Annual Contract) – RFP No. 22-0006 K. Custom 4x4 Crew Cab Truck for the Sheriff’s Office 5. UPDATES AND PRESENTATIONS A. RFP Update for Operational and Organizational Assessment for the Columbus Police Department - Jenson & Hughes Consultant. No Action Taken B. HUD Entitlement Funds Update - Rob Scott, Community Reinvestment Director. No Action Taken C. Housing Authority Update - Lisa Walters, CEO of Housing Authority. No Action Taken D. Infrastructure Investment Update - Pam Hodge, Deputy City Manager. No Action Taken E. Indigent Care Update - Pam Hodge, Deputy City Manager. No Action Taken City Manager’s Agenda #5(F): Vote Result: APPROVED additional $1.5 million for the Columbus Ironworks Convention & Trade Center FY 2022 Budget. F. Trade Center Update - Hayley Tillery, Trade Center Director G. Parks and Recreation Summer Program - Holli Browder, Director. No Action Taken Page 4 of 11  H. Mayor's Summer Program Update/WIOA - Howard Pendleton, Director. No Action Taken I. Tax Digest Update - Suzanne Widenhouse, Chief Appraiser. No Action Taken J. ARP Small Business, Non-Profit Grant Program Update - Pam Hodge, Deputy City Manager. No Action Taken K. Waste Collection Update - Drale Short, Public Works Director. No Action Taken L. Monthly Finance Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT June 1, 2022 1. Removal of Residual Ground Material & Removal and Disposal/Reuse of Large Tree Trunks (Annual Contract) – RFB No. 22-0037 A non-mandatory site visit will be held at 9:00 A.M. on Wednesday, June 1, 2022. Vendors shall convene at the Pine Grove Landfill at 7900 Pine Grove Way, Columbus, GA. June 8, 2022 1. Roofing Services at Metra Lower Maintenance Shop – RFB No. 22-0041 A mandatory site visit will be held at 11:00 A.M. on Wednesday, June 8, 2022. Vendors shall convene in front of the Lower Maintenance Shop at Metra Transit, which is located at 814 Linwood Boulevard, Columbus, GA. June 15, 2022 1. Multi-Use Paper, Carbonless Paper and Envelopes for Print Shop (Annual Contract) – RFB No. 22-0039 Scope of Bid Provide white and color copy paper, carbonless paper, and envelopes, of various weights and sizes, for use by the Columbus Consolidated Government Print Shop. The items will be procured on an “as needed” basis. The contract will be for one (1) year with the option to renew for four (4) additional twelve- month periods. The renewal shall be contingent upon the mutual agreement of the City and the contractor. 2. Removal of Residual Ground Material & Removal and Disposal/Reuse of Large Tree Trunks (Annual Contract) – RFB No. 22-0037 Scope of Bid Page 5 of 11  The Consolidated Government of Columbus, Georgia (City) invites qualified contractors to submit bids to provide the following services on an “as needed” basis: Option 1: Residual waste removal on an “as needed” basis, for either Pine Grove or Granite Bluff Landfill. Such ground material could be used as fuel, mulch, or some other recyclable commodity. Option 2: Removal and disposal/reuse of large tree trunks on an “as needed” basis. The contract would be awarded to the vendor that can provide the greatest economic benefit to the City for each option. The contract term shall be for two years with the option to renew for three additional twelve-month periods. The renewal shall be contingent upon the mutual agreement of the City and the contractor. June 22, 2022 1. Roofing Services at Metra Lower Maintenance Shop – RFB No. 22-0041 Scope of Bid Provide all labor, equipment, and materials to remove and replace the existing roofingat the Metra Lower Maintenance Shop in full compliance with the project documents. 2. Trees for Planting on City Right-of-Ways – RFB No. 22-0040 Scope of Bid Provide trees for planting on City right-of-ways for Columbus Consolidated Government’s Department of Public Works, to be purchased on an “as needed” basis. The contract term shall be for two years with the option to renew for three additional twelve-month periods. The renewal shall be contingent upon the mutual agreement of the City and the contractor. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: AMENDED and APPROVED 1. RESOLUTION – A Resolution changing the meeting schedule for the month of June 2022. Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Minutes of the following boards: 457 Deferred Compensation Board, January 20 and February 15, 2022 Page 6 of 11  Board of Tax Assessors, #16-22, #17-22 and #18-22 Budget Review Committee, May 3 and May 17, 2022 Columbus Board of Health, February 23 and March 23, 2022 Convention & Visitors Board of Commissioners, April 20, 2022 Employee Benefits Committee, February 24, April 21, June 23 and August 25, 2021 Historic & Architectural Review Board, February 14, March 14 and April11, 2022 Mayor’s Commission on Reentry, February 21, March 21 and April 18, 2022 Retirees’ Health Benefits Committee, February 17, May 19, August 18 & November 17, 2021 River Valley Regional Commission, March 23, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 3. MAYOR’S APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #3(A): No Action Taken A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Audrey Hollingsworth (Mayor’s Appointment) (Business Community) Does not desire reappointment Term Expires: June 30, 2022 Renee McAneny (Mayor’s Appointment) (Retired City Employee) Currently serving on another board Term Expires: June 30, 2022 These are four-year terms. Board meets monthly. Page 7 of 11 4. COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #4(A): Vote Result: CONFIRMED appointment of Gwendolyn McIntosh to fill the unexpired term of Barbara Story-Jones on the Board of Family & Children Services. A. BOARD OF FAMILY & CHILDREN SERVICES: Ms. Gwendolyn McIntosh was nominated to fill the unexpired term of Ms. Barbara Story-Jones and would serve in the Mental Health Care Providers (active or retired) seat. (Councilor Crabb’s nominee) Term expires: June 30, 2023 (NOTE: Councilor Barnes has withdrawn his nominee.) Clerk of Council’s Agenda #4(B): Vote Result: CONFIRMED appointment of Alyssa Williams to serve another term on the Keep Columbus Beautiful Commission. B. KEEP COLUMBUS BEAUTIFUL COMMISSION: Ms. Alyssa Williams was nominated to serve another term of office as an At-large member. (Councilor Woodson’s nominee) Term expires: June 30, 2024 Clerk of Council’s Agenda #4(C): Vote Result: CONFIRMED appointment of Tracy Walton- King to serve another term on the Keep Columbus Beautiful Commission. C. KEEP COLUMBUS BEAUTIFUL COMMISSION: Ms. Tracy Walton-King was nominated to serve another term of office as an At-large member. (Councilor Crabb’s nominee) Term expires: June 30, 2024 5. COUNCIL DISTRICT SEATS- ANY NOMINATIONS MAY BE CONFIRMED: Clerk of Council’s Agenda #5(A): NOMINATION: Councilor House nominated Douglas McLeod, Jr. to serve another term as the District 10 Representative; Vote Result: CONFIRMED appointment of Douglas McLeod, Jr. to serve another term on the Keep Columbus Beautiful Commission. A. KEEP COLUMBUS BEAUTIFUL COMMISSION: Douglas McLeod, Jr. (District 10- House) District Ten Representative Eligible to succeed Term Expires: June 30, 2022 Councilor House is nominating Mr. McLeod for another term of office. Page 8 of 11 6. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. KEEP COLUMBUS BEAUTIFUL COMMISSION: Larry Derby Open for Nominations At-Large Member (Council’s Appointment) Did not desire reappointment Term Expires: June 30, 2022 Kenneth Leuer Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2022 Sharon Baker Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2022 David Goldberg Open for Nominations Moving out of county (Council’s Appointment) At-Large Member Term Expired: June 30, 2021 Arsburn “Oz” Roberts Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Page 9 of 11  Dr. William Kendall Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Fran Fluker Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Orlean Baulkmon Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 The terms are two-years. Meets every even month. Clerk of Council’s Agenda #6(B): No Action Taken B. VALLEY PARTNERSHIP JOINT DEVELOPMENT: Gary Jones Open for Nominations (passed away) (Council’s Appointment) Term Expires: June 30, 2023 These are four-year terms. Board meets every other month beginning in January. Women: 0 Senatorial District 15: 3 Senatorial District 29: 1 UPCOMING BOARD APPOINTMENTS: A. Board of Water Commissioners B. Convention & Visitors Board of Commissioners C. Tree Board Page 10 of 11 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss matters of personnel as requested earlier in the meeting by City Attorney Fay. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Tucker and carried unanimously by the nine members present, with Councilor Woodson being absent for the vote, and the time being 2:20 p.m. The regular meeting reconvened at 2:45 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of personnel; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the May 31, 2022, Regular Council Meeting, seconded by Councilor Tucker and carried unanimously by the nine members present, with Councilor Woodson being absent for the vote, and the time being 2:46 p.m. Page 11 of 11