Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers June 14, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (arrived at 9:05 a.m.), Charmaine Crabb, Glenn Davis, R. Walker Garrett (arrived at 9:24 a.m.), John M. House, Bruce Huff (arrived at 9:22 a.m.), Judy W. Thomas, Toyia Tucker (arrived at 9:05 a.m.), and Evelyn “Mimi” Woodson (arrived at 9:14 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Jonathan Moore at CityScape Columbus of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson PUBLIC HEARING: Mayor’s Agenda #1: PUBLIC HEARING HELD: No Action Taken 1. TAXPAYER BILL OF RIGHTS PUBLIC HEARING: 9:00 a.m. The budget tentatively adopted by the Consolidated Government of Columbus, Georgia, requires a millage rate higher than the rollback millage rate. Therefore, before the Consolidated Government of Columbus, Georgia, may finalize the tentative budget and set a final millage rate, Georgia Law requires that three public hearings be held to allow the public an opportunity to express their opinions on this increase. MINUTES Mayor’s Agenda #2: Vote Result: APPROVED 2. Approval of minutes for the May 31, 2022 Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #3: No Action Taken 3. An update on COVID-19 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD 1. 1st Reading- REZN-04-22-0776: A request to rezone 20.36 acres of land located at 11011 Veterans Parkway from RE1 (Residential Estate 1) to RE10 (Residential Estate10) with conditions. (Planning Department and PAC recommend conditional approval) (Davis). City Attorney’s Agenda #2: PUBLIC HEARING HELD; Vote Result: AMENDED repositioning Emergency Management and Homeland Security from under Fire and EMS to the Mayor’s Office, for the City Manager to authorize a pay study on the position of Coroner at his discretion and make a recommendation to Council on the date of implementation, add $53,826.00 to the District Attorney’s Budget for salary discretionary funds, with the funds coming from OLOST Reserve. 2. 1st Reading and Public Hearing- An Ordinance adopting an operating and capital improvement budget for the Fiscal Year 2023 beginning July 1, 2022 and ending June 30, 2023, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #3: PUBLIC HEARING HELD 3. 1st Reading- An Ordinance adopting non-operating budgets for the fiscal year 2023 beginning July 1, 2022 and ending June 30, 2023, for certain funds of the Consolidated Page 2 of 12  Government of Columbus, Georgia, and appropriating the amounts shown in each budget. (Budget Review Committee) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- An Ordinance providing for contributions to the Columbus, Georgia General Government Employees’ Pension Plan for the fiscal year beginning July 1, 2022 and ending June 30, 2023. (Budget Review Committee) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- An Ordinance providing for the governmental contributions to the Columbus, Georgia Pension Plan for employees of the Department of Public Safety for the fiscal year beginning July 1, 2022 and ending June 30, 2023. (Budget Review Committee) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- An Ordinance providing for Government funding of a Major Disability Income Plan for the fiscal year beginning July 1, 2022 and ending June 30, 2023. (Budget Review Committee) City Attorney’s Agenda #7: PUBLIC HEARING HELD 7. 1st Reading- An Ordinance providing for Government funding of a Death Benefit Escrow for the fiscal year beginning July 1, 2022 and ending June 30, 2023. (Budget Review Committee) City Attorney’s Agenda #8: PUBLIC HEARING HELD 8. 1st Reading- An Ordinance amending Article VII of Chapter 13 of the Columbus Code Solid Waste Collection and Disposal by updating the guidelines for an offset to the residential rate for low-income households; and for other purposes. (Budget Review Committee) RESOLUTIONS City Attorney’s Agenda #9: Vote Result: APPROVED 9. A Resolution setting a travel policy for members of the Columbus, Georgia Council. (Mayor Pro-Tem) City Attorney’s Agenda Add-On Item: Vote Result: APPROVED Page 3 of 12 ADD-ON RESOLUTION: A resolution authorizing the city to accept an award in the grant amount of $2,400 from the Association County Commissioners of Georgia for the ACCG 2022 Internship Grant Program to fund a college intern to work in the City Attorney’s Office from the date of hire until but not later than September 1, 2022, to pay up to $2,400 for up to 200 hours and amend the Multi-Governmental Fund by the amount of the award up to $2,400. PUBLIC AGENDA 1. Mr. Paul Olson, Re: 1) Clerk of Superior Court -embezzlement and 2) 3 mills in property taxes dedicated for indigent care/Non-Renewal of Columbus/Piedmont Regional Contract. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Memorandum of Understanding with the Medical Center, Inc. d/b/a Piedmont Columbus Regional Midtown and Columbus, GA Approval is requested to enter into a Memorandum of Understanding with the Medical Center, Inc. d/b/a Piedmont Columbus Regional Midtown in order to meet the eligibility requirements to buy discounted outpatient drugs under Section 340B of the Public Health Services Act. City Manager’s Agenda #2: Vote Result: APPROVED 2. CCG 457 Deferred Compensation Plan Custodial Account w/VALIC/AIG Approval is requested to update the custodial account with Valic/AIG vendor for the 457 Deferred Compensation Plan for the benefit of employees and their beneficiaries. City Manager’s Agenda #3: Vote Result: APPROVED 3. Lease Agreement with Synovus Bank/ATM Machine Approval is requested to renew a lease agreement with Synovus Bank from August 1, 2022, to July 31, 2027 (located at #4 12th Street) to allow walk up access to the automatic teller machine (ATM) at Bay Avenue Parking Deck, adjacent to the Chattahoochee River Club and the Synovus Center. Page 4 of 12 City Manager’s Agenda #4: Vote Result: APPROVED 4. Elections and Registration - Secure the Vote Precinct Card Postage Grant from the State of Georgia Approval is requested to apply for a grant from the State of Georgia to reimburse Elections and Registration approximately $46,791.45 for the cost of postage related to the mailing of new precinct cards due to redistricting. City Manager’s Agenda #5(A-B): Vote Result: APPROVED 5. PURCHASES A. Ford Expedition for Fire & EMS Department Emergency Management Homeland Security – Cooperative Purchase B. Printing Services for Absentee Voting Ballots Required for Board of Elections 6. UPDATES AND PRESENTATIONS A. Juneteenth Jubilee Update - Rob Landers, Civic Center Director. No Action Taken City Manager’s Agenda #6(B): Vote Result: APPROVED additional $85,000 for the Engineering Department’s FY 2022 Budget. B. Engineering Update - Donna Newman, Engineering Director City Manager’s Agenda #6(C): Vote Result: APPROVED additional $75,000 for the Bull Creek Golf Course FY 2022 Budget and $30,000 for the Oxbow Meadow Golf Course FY 2022 Budget. C. Golf Authority Update - Jim Arendt, Golf Director D. Robert S. Poydasheff VA Clinic Update - Rosa Evans, Metra Director. No Action Taken E. Sports Council Update - Merri Sherman, Sports Council. No Action Taken F. Historic Columbus/Heritage Park Update, Elizabeth Walden, Executive Director. No Action Taken G. Dragonfly Trail Update, Becca Zajac, Executive Director. No Action Taken H. Animal Control Shelter Update - Drale Short, Public Works Director. No Action Taken Page 5 of 12 City Manager’s Agenda #6(I): Vote Result: APPROVED demolition of structure located at 600 8th Street I. 600 8th Street Update - Ryan Pruett, Inspections & Codes Director J. ARP Update - Pam Hodge, Deputy City Manager. No Action Taken BID ADVERTISEMENT June 15, 2022 1. Multi-Use Paper, Carbonless Paper and Envelopes for Print Shop (Annual Contract) – RFB No. 22-0039 Scope of Bid Provide white and color copy paper, carbonless paper, and envelopes, of various weights and sizes, for use by the Columbus Consolidated Government Print Shop. The items will be procured on an “as needed” basis. The contract will be for one (1) year with the option to renew for four (4) additional twelve-month periods. June 17, 2022 1. Former Georgia State Farmers Market Phase II – Site Remediation – RFP No. 22- 0030 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals from qualified contractors to provide services for Phase II of the Former Georgia State Farmers Market project, which is located at 318 10th Avenue in Columbus, GA. Phase II includes providing all labor, materials equipment, permits, and incidentals necessary to complete all tasks associated with 1) removing an underground storage tank system, soil removal, and placement of fill material and 2) demolition of an old towing and recovery building. June 22, 2022 1. Roofing Services at Metra Lower Maintenance Shop – RFB No. 22-0041 Scope of Bid Provide all labor, equipment, and materials to remove and replace the existing roofing at the Metra Lower Maintenance Shop in full compliance with the project documents. 2. Trees for Planting on City Right-of-Ways (Annual Contract) – RFB No. 22-0040 Scope of Bid Page 6 of 12  Provide trees for planting on City Right-of-Ways for Columbus Consolidated Government’s Department of Public Works, to be purchased on an "as needed” basis. The contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. June 29, 2022 1. Removal of Residual Ground Material & Removal and Disposal/Reuse of Large Tree Trunks (Annual Contract) – RFB No. 22-0037 Scope of Bid The Consolidated Government of Columbus, Georgia (City) invites qualified contractors to submit bids to provide the following services on an “as needed” basis: Option 1: Residual waste removal on an “as needed” basis, for either Pine Grove or Granite Bluff Landfill. Such ground material could be used as fuel, mulch, or some other recyclable commodity. Option 2: Removal and disposal/reuse of large tree trunks on an “as needed” basis. The contract would be awarded to the vendor that can provide the greatest economic benefit to the City for each option. The contract term shall be for two years with the option to renew for three additional twelve-month periods. The renewal shall be contingent upon the mutual agreement of the City and the contractor. 2. Side Loader 31-Yard Refuse Truck Bodies (Re-Bid) – RFB No. 22-0042 Scope of Bid Provide a minimum of thirty (30), but not to exceed forty (40), side loader 31-yard refuse truck bodies. Bodies will need to be manufactured to fit Peterbilt 520 Dual Steer cab and chassis. 3. Williams Road at Fortson Road Roundabout – RFB No. 22-0044 Scope of Bid This project includes roadway construction, drainage, signing and marking, erosion control, landscaping and irrigation, lighting and utility relocations. Page 7 of 12 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Email Correspondence from Mr. Robert Anderson resigning from his seat as the Liberty Theater Culture Center representative on the Historic & Architectural Review Board. Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Minutes of the following boards: Airport Commission, November 17, 2021, March 23 and May 4, 2022 Board of Tax Assessors, #19-22 Hospital Authority, April 26, 2022 Housing Authority, April 20, 2022 Planning Advisory Commission, March 16, April 6 and May 18, 2022 Uptown Facade Board, February 25 and March 21, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 3. MAYOR’S APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #3(A): NOMINATION(S): Mayor Henderson nominated Lauren Becker to serve another term, and Miles Greathouse to serve another term as the Restaurant/Retail Trade Representative; Vote Result: CONFIRMED appointment of Lauren Becker and Miles Greathouse to succeed themselves on the Convention & Visitors Bureau Board of Commissioners. A. CONVENTION & VISITORS BUREAU BOARD OF COMMISSIONERS: Lauren Becker (Mayor’s Appointment) Eligible to succeed Term Expires: December 31, 2022 Page 8 of 12  Miles Greathouse (Mayor’s Appointment) (Restaurant / Retail Trade) Eligible to succeed Term Expires: December 31, 2022 Donna S. Hix (Mayor’s Appointment) Not Eligible to succeed Term Expires: December 31, 2022 * The appointments are made in the month of July for terms beginning the following January. These are four-year terms. Board meets monthly. Women: 5 Senatorial District 15: 5 Senatorial District 29: 4 4. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #4(A): NOMINATION(S): Councilor Woodson nominated Clint W. Cox to serve another term on the Board of Water Commissioners. A. BOARD OF WATER COMMISSIONERS: Clint W. Cox Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2022 * The appointments are made in the month of July for terms beginning the following January. This is a four-year term. Meets monthly. Women: 1 Senatorial District 15: 1 Senatorial District 29: 4 Page 9 of 12 Clerk of Council’s Agenda #4(B): NOMINATION(S): Councilor Woodson nominated Beautie Moore and Jeremy Cummings to serve another term on the Tree Board; Councilor Crabb nominated KCB Director Sherletha Cutts-Thomas to serve on the Tree Board in the KCBC Director or Commissioner seat. B. TREE BOARD: Beautie Moore- Interested in serving Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: July 1, 2022 Jeremy Cummings- Interested in serving Open for Nominations Public Utility Representative (Council’s Appointment) Eligible to succeed Term Expires: July 1, 2022 Chris Henson Open for Nominations Environmental Advocacy Representative (Council’s Appointment) Does not desire reappointment Term Expires: July 1, 2022 Troy Keller Open for Nominations Educator Seat (Council’s Appointment) Not eligible to succeed Term Expires: December 31, 2020 Frank Tommey Open for Nominations Residential Development Seat (Council’s Appointment) Not eligible to succeed Term Expires: December 31, 2020 Vacant Seat Open for Nominations KCBC Director or Commissioner (Council’s Appointment) Term Expires: December 31, 2022 Page 10 of 12  Note: It is recommended that the new Keep Columbus Beautiful Director- Sherletha Cutts-Thomas be appointed as the KCBC representative. These are four-year terms. Meets as needed. Women: 5 Senatorial District 15: 5 Senatorial District 29: 6 Clerk of Council’s Agenda #4(C): NOMINATION(S): Councilor Thomas nominated Mike Welch to succeed the late Gary Jones. C. VALLEY PARTNERSHIP JOINT DEVELOPMENT: Gary Jones Open for Nominations (passed away) (Council’s Appointment) Term Expires: June 30, 2023 Councilor Thomas is nominating Mr. Mike Welch for the seat of the late Gary Jones. These are four-year terms. Board meets every other month beginning in January. Women: 0 Senatorial District 15: 3 Senatorial District 29: 1 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss matters of personnel and security as requested earlier in the meeting by City Attorney Fay. Councilor Woodson made a motion to go into Executive Session, seconded by Mayor Pro Tem Allen and carried unanimously by the ten members present, with the time being 2:14 p.m. The regular meeting reconvened at 3:56 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of personnel and security; however, there were no votes taken. Page 11 of 12 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the June 14, 2022, Regular Council Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the six members present, with Councilors Barnes, House, Huff and Woodson being absent for the vote, and the time being 3:56 p.m. Page 12 of 12