Council Agenda - Special Called Meeting

~~POST SUMMARY MINUTES~~ Council Chambers June 21, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Special Called Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III (arrived at 9:18 a.m.) and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb (arrived at 9:31 a.m.), Glenn Davis (arrived at 9:09 a.m.), John M. House, Bruce Huff (arrived at 9:33 a.m.), Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Jerry “Pops” Barnes, R. Walker Garrett, and Evelyn “Mimi” Woodson CALL TO ORDER: Mayor Pro Tem R. Gary Allen, Presiding INVOCATION: Offered by Pastor Sheryl Snead of Peters Chapel AME Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Pro Tem R. Gary Allen PUBLIC HEARING: Mayor’s Agenda #1: PUBLIC HEARING HELD: No Action Taken 1. TAXPAYER BILL OF RIGHTS PUBLIC HEARING: 9:00 a.m. The budget tentatively adopted by the Consolidated Government of Columbus, Georgia, requires a millage rate higher than the rollback millage rate. Therefore, before the Consolidated Government of Columbus, Georgia, may finalize the tentative budget and set a final millage rate, Georgia  Law requires that three public hearings be held to allow the public an opportunity to express their opinions on this increase. MINUTES Mayor’s Agenda #2: Vote Result: APPROVED 2. Approval of minutes for the June 14, 2022 Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #3: Deferred 3. An update on COVID-19 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-04-22-0776: A request to rezone 20.36 acres of land located at 11011 Veterans Parkway from RE1 (Residential Estate 1) to RE10 (Residential Estate10) with conditions. (Planning Department and PAC recommend conditional approval) (Davis). City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading - An Ordinance adopting an operating and capital improvement budget for the Fiscal Year 2023 beginning July 1, 2022 and ending June 30, 2023, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget; and for other purposes. (Budget Review Committee) (as amended on 1st Reading) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An Ordinance adopting non-operating budgets for the fiscal year 2023 beginning July 1, 2022 and ending June 30, 2023, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget. (Budget Review Committee) Page 2 of 10 City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- An Ordinance providing for contributions to the Columbus, Georgia General Government Employees’ Pension Plan for the fiscal year beginning July 1, 2022 and ending June 30, 2023. (Budget Review Committee) City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading- An Ordinance providing for the governmental contributions to the Columbus, Georgia Pension Plan for employees of the Department of Public Safety for the fiscal year beginning July 1, 2022 and ending June 30, 2023. (Budget Review Committee) City Attorney’s Agenda #6: Vote Result: ADOPTED 6. 2nd Reading- An Ordinance providing for Government funding of a Major Disability Income Plan for the fiscal year beginning July 1, 2022 and ending June 30, 2023.(Budget Review Committee) City Attorney’s Agenda 7: Vote Result: ADOPTED 7. 2nd Reading- An Ordinance providing for Government funding of a Death Benefit Escrow for the fiscal year beginning July 1, 2022 and ending June 30, 2023. (Budget Review Committee) City Attorney’s Agenda #8: Vote Result: ADOPTED 8. 2nd Reading- An Ordinance amending Article VII of Chapter 13 of the Columbus Code Solid Waste Collection and Disposal by updating the guidelines for an offset to the residential rate for low-income households; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #9: PUBLIC HEARING HELD 9. 1st Reading- An Ordinance providing for the establishment of taxing districts, including a county-wide general services district and three (3) urban services districts and three (3) Business Improvement Districts (BID); providing for the levy, assessment, and collection of taxes for Columbus, Georgia within such districts for the year 2022 as provided under the Charter of the Consolidated Government of Columbus, Georgia; providing penalties for violations of the provisions of said ordinance; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #10: PUBLIC HEARING HELD Page 3 of 10 10. 1st Reading - An Ordinance providing for the levy, assessment, and collection of taxes for the public school system of Columbus, Georgia; and for other purposes. (Request of the Muscogee County School District) City Attorney’s Agenda #11: PUBLIC HEARING HELD 11. 1st Reading- An Ordinance amending Chapter 2 and Chapter 11 of the Columbus Code to revise provisions concerning emergency management and homeland security; and for other purposes. (Mayor Pro-Tem) PUBLIC AGENDA 1. Mr. Devyne Stephens and Natasha Rogers, representing “Grown Man Issues” Stage Play, Re: An announcement of the “Grown Man Issues” an Urban Stage Play to be held at the River Center for the Performing Arts on June 26, 2022. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. FY2023 5303 Grant Application for Planning Assistance Approval is requested to authorize the Department of Transportation/METRA to apply to the Georgia Department of Transportation (GDOT) for capital, planning and operating grants in the amount of $130,159.00 or otherwise awarded. Approval is also requested to authorize the City Manager to accept grant funds if approved and execute contracts with GDOT. A ten percent match from the City is required. City Manager’s Agenda #2: Vote Result: APPROVED 2. FY2023 FTA 5307 Grant Application for Capital and Planning Assistance Approval is requested to authorize the Department of Transportation/METRA to apply to the Federal Transit Administration (FTA) for capital and planning grants in the amount of $3,820,955 or otherwise awarded. Approval is also requested to authorize the City Manager of Mayor to accept grant funds if approved and execute contracts with the FTA. Page 4 of 10 City Manager’s Agenda #3: Vote Result: APPROVED 3. FFY 2023 Congressional Appropriations Spending Request for Electric Buses Approval is requested to accept, if awarded, and amend the Multi-Governmental Fund by the amount awarded up to $5,000,000 in funding from FFY 2023 Congressionally Directed Spending funds offered through the Offices of Senator Jon Ossoff and Senator Raphael Warnock. The funding requires a 20% match that would be allocated from Transportation Local Option Sales Tax funds in the amount of $1,250,000. Funding will be utilized for the acquisition of 5 electric bus charging stations and 4 no emission 30-foot electric buses. The charging stations will be installed at the METRA campus located at 814 Linwood Blvd. City Manager’s Agenda #4: Vote Result: APPROVED 4. Street Acceptance – That portion of Hereford Lane, and that portion of Holstein Hill located in Phase One, Section Two, Heiferhorn Farms Approval is requested for the acceptance of That portion of Hereford Lane, and that portion of Holstein Hill located in Phase One, Section Two, Heiferhorn Farms. The Engineering Department has inspected said street and recommends the acceptance. City Manager’s Agenda #5(A-B): Vote Result: APPROVED 5. PURCHASES A. Amendment 1 for Copier Rental Services B. Management Services for Juvenile Justice Incentive Grant (Annual Contract) – RFP No. 22-0024 6. UPDATES AND PRESENTATIONS A. City Boards, Commissions, Committees and Authorities - Sandra Davis, Clerk of Council. No Action Taken B. Tax Allocation District Update - Pam Hodge, Deputy City Manager. No Action Taken C. Monthly Finance Update - Angelica Alexander, Finance Update. No Action Taken BID ADVERTISEMENT June 22, 2022 1. Roofing Services at Metra Lower Maintenance Shop – RFB No. 22-0041 Scope of Bid Page 5 of 10  Provide all labor, equipment, and materials to remove and replace the existing roofing at the Metra Lower Maintenance Shop in full compliance with the project documents. 2. Trees for Planting on City Right-of-Ways (Annual Contract) – RFB No. 22-0040 Scope of Bid Provide trees for planting on City Right-of-Ways for Columbus Consolidated Government’s Department of Public Works, to be purchased on an "as needed” basis. The contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. June 29, 2022 1. Removal of Residual Ground Material & Removal and Disposal/Reuse of Large Tree Trunks (Annual Contract) – RFB No. 22-0037 Scope of Bid The Consolidated Government of Columbus, Georgia (City) invites qualified contractors to submit bids to provide the following services on an “as needed” basis: Option 1: Residual waste removal on an “as needed” basis, for either Pine Grove or Granite Bluff Landfill. Such ground material could be used as fuel, mulch, or some other recyclable commodity. Option 2: Removal and disposal/reuse of large tree trunks on an “as needed” basis. The contract would be awarded to the vendor that can provide the greatest economic benefit to the City for each option. The contract term shall be for two years with the option to renew for three additional twelve-month periods. The renewal shall be contingent upon the mutual agreement of the City and the contractor. 2. Side Loader 31-Yard Refuse Truck Bodies (Re-Bid) – RFB No. 22-0042 Scope of Bid Provide a minimum of thirty (30), but not to exceed forty (40), side loader 31-yard refuse truck bodies. Bodies will need to be manufactured to fit Peterbilt 520 Dual Steer cab and chassis. July 6, 2022 1. Welding/Metal Fabrication Services (Annual Contract) – RFB No. 22-0043 Scope of Bid Provide welding and fabrication services for various facilities and equipment owned by the City. The services will be procured on an “as needed” basis. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Page 6 of 10 July 15, 2022 1. Naming Rights Consulting Services – RFP No. 22-0031 Scope of RFP Columbus Consolidated Government invites qualified consultants to submit proposals to provide a valuation study and assist or in whole find a sponsor for naming rights at the Columbus Civic Center and Ice Rink. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following boards: Medical Center Hospital Authority, January 26, 2022 Public Safety Advisory Commission, April 21, 2022 River Valley Regional Commission, April 27 and May 25, 2022 Uptown Facade Board, April 21 and May 16, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 2. MAYOR’S APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #2(A): No Action Taken A. CONVENTION & VISITORS BUREAU BOARD OF COMMISSIONERS: Donna S. Hix (Mayor’s Appointment) Not Eligible to succeed Term Expires: December 31, 2022 * The appointments are made in the month of July for terms beginning the following January. These are four-year terms. Board meets monthly. Page 7 of 10  Women: 5 Senatorial District 15: 5 Senatorial District 29: 4 3. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #3(A): Vote Result: CONFIRMED reappointment of Clint W. Cox to serve another term on the Board of Water Commissioners. A. BOARD OF WATER COMMISSIONERS: Mr. Clint W. Cox was nominated to serve another term of office. (Councilor Woodson’s nominee) New Term expires: December 31, 2026 Clerk of Council’s Agenda #3(B): Vote Result: CONFIRMED reappointment of Beautie Moore to serve another term on the Tree Board. B. TREE BOARD: Ms. Beautie Moore was nominated to serve another term of office. (Councilor Woodson’s nominee) New Term expires: July 1, 2026 Clerk of Council’s Agenda #3(C): Vote Result: CONFIRMED reappointment of Jeremy Cummings to serve another term on the Tree Board. C. TREE BOARD: Mr. Jeremy Cummings was nominated to serve another term of office as the Public Utility Representative. (Councilor Woodson’s nominee) New Term expires: July 1, 2026 Clerk of Council’s Agenda #3(D): Vote Result: CONFIRMED appointment of Keep Columbus Beautiful Director Sherletha Thomas-Cutts to serve on the Tree Board. D. TREE BOARD: Ms. Sherletha Thomas-Cutts was nominated to fill the vacant seat as the Keep Columbus Beautiful Commission Director or Commissioner Representative. (Councilor Crabb’s nominee) New Term expires: July 1, 2026 Clerk of Council’s Agenda #3(E): Action Taken: Councilor Thomas withdrew her nomination of Mike Welch. E. VALLEY PARTNERSHIP JOINT DEVELOPMENT AUTHORITY: Mr. Mike Welch was nominated to fill the unexpired term of the late Mr. Gary Jones. (Councilor Thomas’ nominee) Term expires: June 30, 2023 Page 8 of 10 4. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #4(A): No Action Taken A. TREE BOARD: Chris Henson Open for Nominations Environmental Advocacy Representative (Council’s Appointment) Does not desire reappointment Term Expires: July 1, 2022 Troy Keller Open for Nominations Educator Seat (Council’s Appointment) Not eligible to succeed Term Expires: December 31, 2020 Frank Tommey Open for Nominations Residential Development Seat (Council’s Appointment) Not eligible to succeed Term Expires: December 31, 2020 These are four-year terms. Meets as needed. Women: 5 Senatorial District 15: 5 Senatorial District 29: 6 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss matters of personnel as requested earlier in the meeting by City Attorney Fay. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Huff and carried unanimously by the seven members present, with Councilors Barnes, Garrett, and Woodson being absent for the meeting, and the time being 10:11 a.m. The regular meeting reconvened at 11:36 a.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of personnel; however, there were no votes taken. Page 9 of 10 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Tucker to adjourn the June 21, 2022, Special Called Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the seven members present, with Councilors Barnes, Garrett and Woodson being absent for the meeting, and the time being 11:36 a.m. Page 10 of 10