Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers June 28, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 5:45 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Jerry “Pops” Barnes was absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Corey Neal - Greater Peace Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the June 21, 2022, Council Meeting and Executive Session. UPDATE: Mayor’s Agenda #2: No Action Taken 2. An update on COVID-19 CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- An Ordinance providing for the establishment of taxing districts, including a county-wide general services district and three (3) urban services districts and three (3) Business Improvement Districts (BID); providing for the levy, assessment, and collection of taxes for Columbus, Georgia within such districts for the year 2022 as provided under the Charter of the Consolidated Government of Columbus, Georgia; providing penalties for violations of the provisions of said ordinance; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading - An Ordinance providing for the levy, assessment, and collection of taxes for the public school system of Columbus, Georgia; and for other purposes. (Request of the Muscogee County School District) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An Ordinance amending Chapter 2 and Chapter 11 of the Columbus Code to revise provisions concerning emergency management and homeland security; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- REZN-05-22-0911: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 418 5th Avenue (parcel # 020-009-001) from RMF2 (Residential Multifamily 2) Zoning District to RO (Residential Office) Zoning District. (Planning Department and PAC recommend approval) (Councilor Woodson) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- REZN-05-22-0913: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district Page 2 of 11  located at 8828 Veterans Parkway (parcel # 079-002-002A) from RE1 (Residential Estate 1) Zoning District to PUD (Planned Use Development) Zoning District. (Planning Department and PAC recommend approval) (Mayor Pro-Tem) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- REZN-05-22-0914: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2313 Manchester Expressway (parcel # 034-027-002) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval) (Councilor Garrett) RESOLUTIONS City Attorney’s Agenda #7: Vote Result: APPROVED 7. Resolution authorizing payment of attorney fees which may be incurred for legal services rendered regarding various city issues during fiscal year 2023. PUBLIC AGENDA 1. Mr. Harry Underwood, representing Fountain City Fairness Coalition, Re: The status of the Non-Discrimination Ordinance, the LGBTQ liaison and LGBT resources on the city’s website. No Action Taken 2. Mr. Earl Miller, Re: Terminal Court. Cancelled 3. Mrs. Candace Miller, Re: Terminal Court. Cancelled 4. Mr. Timothy Veals, Re: Neighborhood paper, overgrown grass and run down house. No Action Taken 5. Ms. Becky Carter, representing Animal SOS, Re: Spay/Neuter opportunities and Medical care at Columbus Animal Control Center. No Action Taken Page 3 of 11 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. 2021 State of Georgia Department of Community Affairs CDBG-CV Award Budget Adjustment (Feeding the Valley) Approval is requested to modify Resolutions 413-21, and 414-21 adjusting the budget of the State of Georgia Department of Community Affairs CDBG-CV award from $3,142,500 to $2,767,500 and reducing the match liability from $1,047,500 to $922,500. City Manager’s Agenda #2: Vote Result: APPROVED 2. 2022 AARP Community Challenge Grant Approval is requested to accept and amend the Multi-Governmental Fund by the amount awarded up to $6,820 in funding from the 2022 AARP Community Challenge grant program. The funding requires no match. Funding will be utilized for the acquisition of 4 outdoor metal swinging benches to be installed at the METRA Transfer Center within the outdoor courtyard area. City Manager’s Agenda #3: Vote Result: APPROVED 3. Columbus Fire and EMS FM Global Grant - Add-On Approval is requested to accept grant funds in the amount of $3,072.50, or as otherwise awarded, with no local match required, from Factory Mutual Insurance Company for the purchase of smoke detectors for distribution to the public, and to amend the Multi-governmental Fund by the amount of the award. City Manager’s Agenda #4(A-F): Vote Result: APPROVED 4. PURCHASES A. State Mandated Solid Waste Disposal Fees B. Inmate Mental Health Services for Muscogee County Jail and Muscogee County Prison per Amendments to the Contract for Comprehensive Inmate Healthcare Services for Muscogee County Jail (Annual Contract) – RFP No. 22-0016 C. Fire/Intrusion Prevention Equipment, Supplies and Services (Annual Contract) – RFB No. 22-0038 Page 4 of 11  D. Contract Extension for Security Surveillance Equipment – Public Works & Miscellaneous Locations (Annual Contract) – RFP No. 16-0006 E. Street Sweepers for Public Works – State Contract Cooperative Purchase F. Add-On - Trailers for Mobile Unit 5. UPDATES AND PRESENTATIONS City Manager’s Agenda #5(A): Vote Result: APPROVED additional $2.3 million for the Fire & EMS Department’s FY 2022 Budget. A. Fire/EMS Update – Sal Scarpa, Fire/EMS Chief B. Valley Healthcare Department of Defense Innovation Readiness - Lieutenant Colonel Raymond Martin, Officer in Charge, Valley Healthcare 22 IRT. No Action Taken C. Waste Collection Update - Drale Short, Public Works Director. No Action Taken BID ADVERTISEMENT June 29, 2022 1. Removal of Residual Ground Material & Removal and Disposal/Reuse of Large Tree Trunks (Annual Contract) – RFB No. 22-0037 Scope of Bid The Consolidated Government of Columbus, Georgia (City) invites qualified contractors to submit bids to provide the following services on an “as needed” basis: Option 1: Residual waste removal on an “as needed” basis, for either Pine Grove or Granite Bluff Landfill. Such ground material could be used as fuel, mulch, or some other recyclable commodity. Option 2: Removal and disposal/reuse of large tree trunks on an “as needed” basis. The contract would be awarded to the vendor that can provide the greatest economic benefit to the City for each option. The contract term shall be for two years with the option to renew for three additional twelve-month periods. The renewal shall be contingent upon the mutual agreement of the City and the contractor. 2. Side Loader 31-Yard Refuse Truck Bodies (Re-Bid) – RFB No. 22-0042 Scope of Bid Provide a minimum of thirty (30), but not to exceed forty (40), side loader 31-yard refuse Page 5 of 11  truck bodies. Bodies will need to be manufactured to fit Peterbilt 520 Dual Steer cab and chassis. July 6, 2022 1. Roofing Services at Metra Lower Maintenance Shop – RFB No. 22-0041 Scope of Bid Provide all labor, equipment, and materials to remove and replace the existing roofing at the Metra Lower Maintenance Shop in full compliance with the project documents. 2. Welding/Metal Fabrication Services (Annual Contract) – RFB No. 22-0043 Scope of Bid Provide welding and fabrication services for various facilities and equipment owned by the City. The services will be procured on an “as needed” basis. The contract term shall be for two years with the option to renew for three additional twelve-month periods. July 15, 2022 1. Naming Rights Consulting Services – RFP No. 22-0031 Scope of RFP Columbus Consolidated Government invites qualified consultants to submit proposals to provide a valuation study and assist or in whole find a sponsor for naming rights at the Columbus Civic Center and Ice Rink. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A Resolution cancelling the July 5, 2022, and August 2, 2022, Proclamation Sessions. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A Resolution excusing Councilor Jerry “Pops” Barnes from the June 21, 2022, Special Called Meeting and June 28, 2022, Council Meeting. Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION - A Resolution excusing Councilor R. Walker Garrett from the June 21, 2022, Special Called Meeting. Page 6 of 11 Clerk of Council’s Agenda #4: Vote Result: APPROVED 4. RESOLUTION - A Resolution excusing Councilor Evelyn “Mimi” Woodson from the June 21, 2022, Special Called Meeting. Clerk of Council’s Agenda #5: Vote Result: RECEIVED 5. Email Correspondence from Mr. Chris Wightman resigning from his seat on the Development Authority of Columbus. Clerk of Council’s Agenda #6: Vote Result: RECEIVED 6. Minutes of the following boards: Community Development Advisory Council, March 17, 2022 Housing Authority of Columbus, May 25, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 7. MAYOR’S APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #7(A): Deferred by Clerk of Council Davis A. CONVENTION & VISITORS BOARD OF COMMISSIONERS: Donna S. Hix (Mayor’s Appointment) Not Eligible to succeed Term Expires: December 31, 2022 * The appointments are made in the month of July for terms beginning the following January. These are four-year terms. Board meets monthly. Women: 5 Senatorial District 15: 5 Senatorial District 29: 4 Page 7 of 11 8. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #8(A): Deferred by Clerk of Council Davis A. KEEP COLUMBUS BEAUTIFUL COMMISSION: Sheila Mitchell (Council District 3- Huff) Not eligible to succeed Term Expired: June 30, 2021 Susan Gallagher (Council District 7- Woodson) Does not desire reappointment Term Expired: June 30, 2021 Dominique Williamson (Council District 9- Thomas) Not Eligible to succeed Term Expires: June 30, 2022 This is a two-year term. Board meets every other month beginning in February. 9. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #9(A): Deferred by Clerk of Council Davis A. COLUMBUS AQUATICS COMMISSION: Janet Bussey- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 John P. Steed- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 Page 8 of 11  Richard Leary- Interested in serving another term Open for Nominations Columbus Hurricanes (Council’s Appointment) Eligible to succeed Term Expires: June 30, 2022 Barbara Cummings Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 David Helmick Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 Bruce Samuels Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expires: June 30, 2022 Clerk of Council’s Agenda #9(B): Deferred by Clerk of Council Davis B. KEEP COLUMBUS BEAUTIFUL COMMISSION: Larry Derby Open for Nominations At-Large Member (Council’s Appointment) Did not desire reappointment Term Expires: June 30, 2022 Kenneth Leuer Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2022 Sharon Baker Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2022 Page 9 of 11  David Goldberg Open for Nominations Moved out of county (Council’s Appointment) At-Large Member Term Expired: June 30, 2021 Arsburn “Oz” Roberts Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Dr. William Kendall Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Fran Fluker Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 Orlean Baulkmon Open for Nominations At-Large Member (Council’s Appointment) Not Eligible to succeed Term Expired: June 30, 2021 The terms are two-years. Meets every even month. Clerk of Council’s Agenda #9(C): No Action Taken C. TREE BOARD: Chris Henson Open for Nominations Environmental Advocacy Representative (Council’s Appointment) Does not desire reappointment Term Expires: July 1, 2022 Page 10 of 11  Troy Keller Open for Nominations Educator Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 Frank Tommey Open for Nominations Residential Development Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 These are four-year terms. Meets as needed. Women: 5 Senatorial District 15: 5 Senatorial District 29: 6 Clerk of Council’s Agenda #9(D): No Action Taken D. VALLEY PARTNERSHIP JOINT DEVELOPMENT: Gary Jones Open for Nominations (passed away) (Council’s Appointment) Term Expires: June 30, 2023 These are four-year terms. Board meets every other month beginning in January. Women: 0 Senatorial District 15: 3 Senatorial District 29: 1 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the June 28, 2022, Regular Council Meeting, seconded by Councilor House and carried unanimously by the nine members present, with Councilor Barnes being absent for the meeting, and the time being 7:40 p.m. Page 11 of 11