Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers July 12, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House (via Microsoft Teams), Bruce Huff (arrived at 9:01 a.m.), Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Jerry “Pops” Barnes was absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Michael Sherman, Wynnton Hill Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the June 28, 2022, Council Meeting. UPDATE: Mayor’s Agenda #2: Not Presented 2. An update on COVID-19 PROCLAMATION: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 3. PROCLAMATION: Reentry Awareness Month RECEIVING: The Mayor’s Commission on Reentry, Chair- Kristin Barker PRESENTATION: Mayor’s Agenda #4: No Action Taken 4. Clerk of Superior Court Audit Presentation (Elizabeth Barfield, Forensic Auditor) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-05-22-0911: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 418 5th Avenue (parcel # 020-009-001) from RMF2 (Residential Multifamily 2) Zoning District to RO (Residential Office) Zoning District. (Planning Department and PAC recommend approval) (Councilor Woodson) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-05-22-0913: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 8828 Veterans Parkway (parcel # 079-002-002A) from RE1 (Residential Estate 1) Zoning District to PUD (Planned Use Development) Zoning District. (Planning Department and PAC recommend approval) (Mayor Pro-Tem) Page 2 of 13 City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- REZN-05-22-0914: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 2313 Manchester Expressway (parcel # 034-027-002) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval) (Councilor Garrett) PUBLIC AGENDA 1. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Reparations and Juneteenth. No Action Taken 2. Ms. Cynthia Millsaps, Re: Concern issues with neighbors. Cancelled CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Dragonfly Connection – Dinglewood Park from 18th Avenue to 10th Avenue Approval is requested to authorize the next Columbus Dragonfly Trails connector that will connect Midtown to Uptown at Dinglewood Park from 18th Avenue to 10th Avenue. Funding is budgeted in the FY23 budget in TSPLOST Discretionary at $780,000 and the balance will be provided by other sources. The estimated project budget is $1.4 million. City Manager’s Agenda #2: Vote Result: APPROVED 2. American Rescue Plan – Grant Program Reallocation Approval is requested to reallocate the balance remaining in the America Rescue Plan Grant Program from the Nonprofit and Economic/Tourism categories to the Small Business category. City Manager’s Agenda #3: Vote Result: APPROVED 3. FY23 Public Defender Contract Approval is requested to enter into an agreement between the Circuit Public Defender Office of the Chattahoochee Judicial Circuit and Muscogee County for Indigent Defense Services in the amount of $2,238,957 and to authorize monthly payments to the Georgia Public Defender Standards Council (GPDSC) for said services in the amount of $140,274.11 per month. The Page 3 of 13 monthly amount is included in the total contract amount of $2,238,957 and it covers the cost of personnel services as well as a 5% administrative fee. City Manager’s Agenda #4: Vote Result: APPROVED 4. Public Art MOU – 11th Street Viaduct Approval is requested to execute an agreement between the Columbus Consolidated Government and Dragonfly Trails, Inc. for a Public Arts Project at the 11th Street Viaduct. City Manager’s Agenda #5: Vote Result: APPROVED 5. Maximus, Inc. for Georgia’s Childcare and Parent Services (CAPS) Program of the Bright from the Start Program Approval is requested to apply for funding and, if awarded, accept a reimbursement amount valued up to approximately $12,000.00. The funds provide an opportunity to provided expanded and improved support for all students in the Before and After School Programs. City Manager’s Agenda #6: Vote Result: APPROVED 6. Risk Management Legal Services Approval is requested for the legal services rendered regarding Risk Management issues for Fiscal Year 2023. City Manager’s Agenda #7(A-G): Vote Result: APPROVED 7. PURCHASES A. Continuation of Cellular Telephone Services (Annual Contract) – Georgia State Contract Cooperative Purchase B. Pavement Management Services & Software – RFP No. 22-0027 C. Federal and State Mandated Fees for Fiscal Year 2023 D. Training Management Software Subscription for Fire and EMS Department – NPPGOV Cooperative Purchase E. Herbicide Truck Repair for Public Works F. Pipe Lining System with Trailer, Mix, Pump, and Spray System – RFB No. 22-0034 G. Removal of Residual Ground Material and Removal and Disposal/Reuse of Large Tree Trunks (Annual Contract) – RFB No. 22-0037 Page 4 of 13 8. UPDATES AND PRESENTATIONS City Manager’s Agenda #8(A): Vote Result: APPROVED additional $18,000 for the Coroner Office’s FY 2022 Budget. A. Muscogee County Coroner Update - Buddy Bryan, Coroner B. Waste Collection Update - Drale Short, Public Works Director. No Action Taken C. Animal Control Update - Drale Short, Public Works Director. No Action Taken D. Critical Vacancies Update - Reather Hollowell, Human Resources Director. No Action Taken E. American Rescue Plan Update - Pam Hodge, Deputy City Manager. No Action Taken F. Comprehensive Camera Update - Lisa Goodwin, Deputy City Manager. No Action Taken G. Heritage Park/Historic Columbus Update - Pam Hodge, Deputy City Manager. No Action Taken BID ADVERTISEMENT July 15, 2022 1. Side Loader 31-Yard Refuse Truck Bodies – RFB No. 22-0042 Scope of RFB Provide a minimum of thirty (30), but not to exceed forty (40), side loader 31-yard refuse truck bodies. Bodies will need to be manufactured to fit Peterbilt 520 Dual Steer cab and chassis. July 29, 2022 1. Real and Personal Property Mail/Processing (Annual Contract) – RFP No. 22-0028 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide printing and mailing services to the Muscogee County Board of Tax Assessors and Tax Commissioner’s Office. The required services shall include Real Property Tax Matter Notices, Personal Property Tax Matter Notices, Personal Property returns, Real, Personal, & Mobile Home Property Tax Bills, and Real, Personal, & Mobile Home Property Tax Delinquent Notices Page 5 of 13  The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. August 12, 2022 1. Naming Rights Consulting Services – RFP No. 22-0031 Scope of RFP Columbus Consolidated Government invites qualified consultants to submit proposals to provide a valuation study and assist or in whole find a sponsor for naming rights at the Columbus Civic Center and Ice Rink. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A Resolution excusing Councilor Jerry “Pops” Barnes from the July 12, 2022 Council Meeting. Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Minutes of the following boards: Airport Commission, May 16 and May 25, 2022 Board of Tax Assessors, #20-22 Board of Zoning Appeals, June 1, 2022 Columbus Golf Authority, June 28, 2022 Development Authority, June 2, 2022 Hospital Authority of Columbus, May 31, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 3. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #3(A): Nomination: Mayor Henderson nominated Deputy Fire Chief Steven Daniel Hord; Vote Result: CONFIRMED appointment of Deputy Fire Chief Steven Daniel Hord to succeed Chief Freddie Blackmon. Page 6 of 13  A. 457 DEFERRED COMPENSATION BOARD: Chief Freddie Blackmon (Mayor’s Appointment) Public Safety Employee Not Eligible to succeed Term Expired: May 31, 2022 Mayor Henderson is nominating Deputy Fire Chief Steven Daniel Hord to succeed Chief Freddie Blackmon. The term is three-years. Board meets monthly. Clerk of Council’s Agenda #3(B): No Action Taken B. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Akear Mewborn (Mayor’s Appointment) Does not desire reappointment Term Expired: March 1, 2022 This is a four-year term. Board meets monthly. Women: 6 Senatorial District 15: 5 Senatorial District 29: 5 Clerk of Council’s Agenda #3(C): Nomination: Mayor Henderson nominated Amy Bryan; Vote Result: CONFIRMED appointment of Amy Bryan to succeed Donna S. Hix. C. CONVENTION & VISITORS BOARD OF COMMISSIONERS: Donna S. Hix (Mayor’s Appointment) Not Eligible to succeed Term Expires: December 31, 2022 Mayor Henderson is nominating Amy Bryan to succeed Donna Hix. * The appointments are made in the month of July for terms beginning the following January. Page 7 of 13  This is a four-year term. Board meets monthly. Women: 5 Senatorial District 15: 5 Senatorial District 29: 4 Clerk of Council’s Agenda #3(D): Nomination: Mayor Henderson nominated Jack Warden; Vote Result: CONFIRMED appointment of Jack Warden to succeed Audrey Hollingsworth. D. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Audrey Hollingsworth (Mayor’s Appointment) (Business Community) Does not desire reappointment Term Expired: June 30, 2022 Renee McAneny (Mayor’s Appointment) (Retired City Employee) Currently serving on another board Term Expired: June 30, 2022 Mayor Henderson is nominating Jack Warden to succeed Audrey Hollingsworth. 4. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #4(A): No Action Taken A. PUBLIC SAFETY ADVISORY COMMISSION: Friar Noel Danielewicz (Council District 3- Huff) Seat Declared Vacant Term Expires: October 31, 2022 This is a three-year term. Board meets monthly. Page 8 of 13 5. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. BOARD OF HONOR: Bob Hydrick Open for Nominations (passed away) (Council’s Appointment) Term Expires: October 31, 2022 All of the members serving on this board must be former elected official of Muscogee County. This is a four-year term. Board meets as needed. Women: 3 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Agenda #5(B): Nomination: Councilor Tucker nominated Mattie Hall to succeed Harry Underwood. B. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Harry Underwood Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: March 1, 2022 Rose Spencer Open for Nominations Not Eligible to serve another term (Council’s Appointment) Term Expired: March 1, 2021 SarahAnn Arcila Open for Nominations Resigned (Council’s Appointment) Term Expires: March 1, 2024 Page 9 of 13  These are four-year terms. Board meets monthly. Women: 6 Senatorial District 15: 5 Senatorial District 29: 5 Clerk of Council’s Agenda #5(C): No Action Taken C. COOPERATIVE EXTENSION ADVISORY BOARD: Margaret Higdon Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: December 31, 2021 The term is six years. Meets quarterly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 2 Clerk of Council’s Agenda #5(D): Nomination: Councilor Garrett nominated Travis Chambers; Vote Result: CONFIRMED appointment of Travis Chambers to fill the unexpired term of Chris Wightman after there was a notation regarding this nomination during the June 28, 2022 Council Meeting. D. DEVELOPMENT AUTHORITY OF COLUMBUS: Chris Wightman Open for Nominations (resigned) (Council’s Appointment) Term Expires: April 30, 2024 This is a four-year term. Board meets monthly. Councilor Garrett has nominated Mr. Travis Chambers for the seat of Chris Wightman. Women: 1 Senatorial District 15: 5 Senatorial District 29: 2 Page 10 of 13 Clerk of Council’s Agenda #5(E): No Action Taken E. PERSONNEL REVIEW BOARD: Darlene Small Open for Nominations (Alternate Member 3) (Council’s Appointment) Not Eligible to succeed Term Expired: December 31, 2021 Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 The terms are three years. Board meets monthly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 Clerk of Council’s Agenda #5(F): No Action Taken F. RETIREES’ HEALTH BENEFITS COMMITTEE: Esther Radcliff Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: June 30, 2022 The term is three-years. Board meets monthly. Women: 4 Senatorial District 15: 1 Senatorial District 29: 5 Page 11 of 13 Clerk of Council’s Agenda #5(G): No Action Taken G. TREE BOARD: Chris Henson Open for Nominations Environmental Advocacy Representative (Council’s Appointment) Does not desire reappointment Term Expired: July 1, 2022 Troy Keller Open for Nominations Educator Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 Frank Tommey Open for Nominations Residential Development Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 These are four-year terms. Meets as needed. Women: 5 Senatorial District 15: 5 Senatorial District 29: 6 Clerk of Council’s Agenda #5(H): Nomination: Mayor Pro Tem Allen nominated Herman Lewis to fill the unexpired term of the late Gary Jones. H. VALLEY PARTNERSHIP JOINT DEVELOPMENT: Gary Jones Open for Nominations (passed away) (Council’s Appointment) Term Expires: June 30, 2023 The term is four-years. Board meets every other month beginning in January. Women: 0 Senatorial District 15: 3 Senatorial District 29: 1 Page 12 of 13 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Davis to adjourn the July 12, 2022 Regular Council Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the eight members present, with Councilor Woodson being absent for the vote, Councilor Barnes being absent for the meeting, and the time being 1:11 p.m. Page 13 of 13