Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers July 26, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (via Microsoft Teams), Charmaine Crabb, Glenn Davis, R. Walker Garrett (arrived at 5:40 p.m.), John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 5:35 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. John Mabry - New Providence Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of the July 12, 2022, Council Meeting Minutes UPDATE: Mayor’s Agenda #2: Not Presented 2. An update on COVID-19 PROCLAMATION: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Huff) 3. PROCLAMATION: Jessie Stanley Day RECEIVING: Jessie Stanley PRESENTATION: Mayor’s Agenda #4: No Action Taken 4. River Safety Committee Update (Pam Fair, Chair, River Safety Committee) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD 1. 1st Reading- An ordinance providing for the demolition of various structures located at: 1) 81 Lafayette Drive (Crawford B. Smith Jr., Owner); 2) 776 Terminal Court (Jonnie L. General, Owner); 3) 920 Diggs Avenue (Walter S. Bland, Owner); 4) 3025 Bonanza Drive (Peter J. Wheeler, Owner); 5) 2317 Forsyth Street (Jeraquis Chaney, Owner); 6) 2059 Mason Street (Garnet Funds Group LLC, Owner); 7) 2410 Schaul Street (T. Marie Enterprises INC, Owner); 8) 6035 Mill Branch Road (John Moore, Owner); 9) 1065 Martin Luther King Blvd (William Mott, Owner); 10)1530 Hunt Avenue (Gerald L. Miley, Owner) (Mayor Pro-Tem) City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading- An ordinance amending Article VII of Chapter 13 of the Columbus Code to revise provisions concerning junked motor vehicles; and for other purposes. (Councilor Barnes) Page 2 of 11 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Street Acceptance – Thoreau Court located in Phase Two, Walden Pond Approval is requested for the acceptance of Thoreau Court located in Phase Two, Walden Pond. City Manager’s Agenda #2: Vote Result: APPROVED 2. Georgia Statewide Afterschool Network BOOST Grant Summer 2022. “Building Opportunities for Out of School Time” Approval is requested to apply for a second year of funding and, if awarded, accept a grant in the amount of $38,198.00. The funds will provide additional opportunities to provide expanded and improved support for all students in the summer programs run by the City. City Manager’s Agenda #3: Vote Result: APPROVED 3. U.S. Department of Justice FY22 Edward Byrne Memorial Justice Assistance Grant Approval is requested to submit an application and accept, if awarded, an Edward Byrne Memorial Justice Assistance (JAG) grant for the Federal Fiscal Year 2022 solicitation in the amount of $74.900, or as otherwise awarded, with no local match requirement, to be used for eligible projects as defined in the grant, and to amend the Multi-Governmental Fund by the amount of the award. City Manager’s Agenda #4: Vote Result: APPROVED 4. State Criminal Alien Assistance Program grant application Approval is requested for the annual State Criminal Alien Assistance Program grant from the Department of Justice for the Muscogee County Sheriff’s Office. SCAAP provides funding to local law enforcement agencies to cover certain costs associated with the incarceration of undocumented criminal aliens. City Manager’s Agenda #5(A-F): Vote Result: APPROVED 5. PURCHASES A. Lot Clearing and Solid Waste Removal (Annual Contract) – RFP No. 22-0023 Page 3 of 11  B. Roofing Services at Metra Lower Maintenance Shop – RFB No. 22-0041 C. Vending Machine Services (Annual Contract) – RFP No. 22-0007 D. Real Estate Appraisal Services (Annual Contract) – RFP No. 22-0017 E. Taser and Accessories Master Services and Purchasing Agreement for Muscogee County Prison F. Amendment 3 for Construction Manager as General Contractor Services for Columbus Government Center Complex – RFQ No. 20-0002 6. UPDATES AND PRESENTATIONS A. Compensation Pay Plan Update - Mark Holcombe, Evergreen Solutions. No Action Taken B. Animal Care and Control Contract Update (Add-On) - Lisa Goodwin, Deputy City Manager. No Action Taken BID ADVERTISEMENT July 29, 2022 1. Real and Personal Property Mail/Processing (Annual Contract) – RFP No. 22-0028 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide printing and mailing services to the Muscogee County Board of Tax Assessors and Tax Commissioner’s Office. The required services shall include Real Property Tax Matter Notices, Personal Property Tax Matter Notices, Personal Property returns, Real, Personal, & Mobile Home Property Tax Bills, and Real, Personal, & Mobile Home Property Tax Delinquent Notices. The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. August 12, 2022 1. Naming Rights Consulting Services – RFP No. 22-0031 Scope of RFP Columbus Consolidated Government invites qualified consultants to submit proposals to provide a valuation study and assist or in whole find a sponsor for naming rights at the Columbus Civic Center and Ice Rink. 2. Design and Construction Services for Shirley B. Winston, Rigdon Park, and Psalmond Road Pools – RFP No. 23-0001 Scope of RFP Page 4 of 11  Columbus Consolidated Government (the City) is requesting proposals from qualified contractors to engage a Design-Builder to design and construct new in-ground pools at three existing park locations throughout the City. Each project location will include modifications to the existing pool location including necessary demolition, renovation of existing structures, and installation of new pool structure and equipment The selected Design-Builder will be responsible for all programing, design, and construction. August 24, 2022 1. US 80/SR 22/Beaver Run Road at Psalmond Road Intersection Improvements – RFB No. 23-0004 Scope of Bid Provide improvements to the intersection of Beaver Run Road and Psalmond Road. The work includes but is not limited to grading, resurfacing, pavement marking, median, curbs & gutters, sidewalks, landscaping & erosion control, and traffic lighting & signs. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: SEAT DECLARED VACANT; Nomination(s): Councilor Woodson nominated Dr. Walter Taylor, Councilor Crabb nominated Christopher Phillips, and Councilor House nominated Dr. Rocky Marsh to fill the unexpired term of Raul Esteras-Palos on the Planning Advisory Commission (PAC). 1. Email Correspondence from Mr. John Renfroe- Principal Planner advising of a vacancy on the Planning Advisory Commission due to Mr. Raul Esteras-Palos no longer being a resident of Muscogee County. Clerk of Council’s Agenda #2: Vote Result: FORWARD request to the Board of Honor 2. Honorary Designation Application from Lillian Henderson for street signage on Adair Avenue in honor of Rev. Benjamin F. McGruder, Jr. (The Council may vote to send to Board of Honor.) Clerk of Council’s Agenda #3: Vote Result: FORWARD request to the Board of Honor 3. Honorary Designation Application from Tony Thornton for street signage on 35th Street in honor of Ronnie Duckworth, Sr. (The Council may vote to send to Board of Honor.) Clerk of Council’s Agenda #4: Vote Result: RECEIVED Page 5 of 11 4. Minutes of the following boards: 457 Deferred Compensation Board, May 12, 2022 Board of Tax Assessors, #21-22 Development Authority, February 10, March 3 and April 7, 2022 Employees’ Pension Fund, Board of Trustees, January 12, February 9 and March 9, 2022 Uptown Facade Board, June 15, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 5. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Akear Mewborn (Mayor’s Appointment) Does not desire reappointment Term Expired: March 1, 2022 This is a four-year term. Board meets monthly. Women: 6 Senatorial District 15: 5 Senatorial District 29: 5 Clerk of Council’s Agenda #5(B): No Action Taken B. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Renee McAneny (Mayor’s Appointment) (Retired City Employee) Page 6 of 11  Currently serving on another board Term Expired: June 30, 2022 6. COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #6(A): Vote Result: CONFIRMED appointment of Mattie Hall to succeed Harry Underwood on the Commission on International & Cultural Liaison Encounters (CIRCLE). A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (C.I.R.C.L.E): Ms. Mattie Hall was nominated to succeed Mr. Harry Underwood. (Councilor Tucker’s nominee) Term expires: March 1, 2026 Clerk of Council’s Agenda #6(B): Vote Result: CONFIRMED appointment of Herman Lewis to fill the unexpired term of the late Gary Jones on the Valley Partnership Joint Development Authority. B. VALLEY PARTNERSHIP JOINT DEVELOPMENT AUTHORITY: Mr. Herman Lewis was nominated to fill the unexpired term of the late Mr. Gary Jones. (Mayor Pro Tem Allen’s nominee) Term expires: June 30, 2023 7. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #7(A): No Action Taken A. PUBLIC SAFETY ADVISORY COMMISSION: Friar Noel Danielewicz (Council District 3- Huff) Seat Declared Vacant Term Expires: October 31, 2022 This is a three-year term. Board meets monthly. 8. COUNCIL’S CONFIRMATION- ORGANIZATION / AGENCY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Page 7 of 11 Clerk of Council’s Agenda #8(A): Vote Result: CONFIRMED appointment of Reverend Curtis West to fill the unexpired term of Robert Anderson as the Liberty Cultural Center Representative on the Historic & Architectural Review Board (BHAR). A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Robert Anderson (Council’s Confirmation) Liberty Cultural Center Representative (Resigned) Term Expires: January 31, 2024 The Liberty Cultural Center is nominating Rev. Curtis West to fill the unexpired term of Mr. Robert Anderson. 9. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #9(A): No Action Taken A. BOARD OF HONOR: Bob Hydrick Open for Nominations (passed away) (Council’s Appointment) Term Expires: October 31, 2022 All of the members serving on this board must be former elected official of Muscogee County. This is a four-year term. Board meets as needed. Women: 3 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Agenda #9(B): No Action Taken B. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Page 8 of 11  Rose Spencer Open for Nominations Not Eligible to serve another term (Council’s Appointment) Term Expired: March 1, 2021 SarahAnn Arcila Open for Nominations Resigned (Council’s Appointment) Term Expires: March 1, 2024 These are four-year terms. Board meets monthly. Women: 6 Senatorial District 15: 5 Senatorial District 29: 5 Clerk of Council’s Agenda #9(C): No Action Taken C. COOPERATIVE EXTENSION ADVISORY BOARD: Margaret Higdon Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: December 31, 2021 The term is six years. Meets quarterly. Women: 5 Senatorial District 15: 3 Senatorial District 29: 2 Clerk of Council’s Agenda #9(D): No Action Taken D. PERSONNEL REVIEW BOARD: Darlene Small Open for Nominations (Alternate Member 3) (Council’s Appointment) Not Eligible to succeed Term Expired: December 31, 2021 Page 9 of 11  Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 The terms are three years. Board meets monthly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 Clerk of Council’s Agenda #9(E): No Action Taken E. RETIREES’ HEALTH BENEFITS COMMITTEE: Esther Radcliff Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: June 30, 2022 The term is three-years. Board meets monthly. Women: 4 Senatorial District 15: 1 Senatorial District 29: 5 Clerk of Council’s Agenda #9(F): No Action Taken F. TREE BOARD: Chris Henson Open for Nominations Environmental Advocacy Representative (Council’s Appointment) Does not desire reappointment Term Expired: July 1, 2022 Troy Keller Open for Nominations Educator Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 Page 10 of 11  Frank Tommey Open for Nominations Residential Development Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 These are four-year terms. Meets as needed. Women: 5 Senatorial District 15: 5 Senatorial District 29: 6 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the July 26, 2022 Regular Council Meeting, seconded by Councilor Woodson and carried unanimously by the ten members present, with the time being 8:12 p.m. Page 11 of 11