Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers August 9, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen (via Microsoft Teams) and Councilors Jerry “Pops” Barnes (via Microsoft Teams), Charmaine Crabb, Glenn Davis (arrived at 9:01 a.m.), R. Walker Garrett (arrived at 10:09 a.m., via Microsoft Teams), John M. House, Bruce Huff, Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Evelyn “Mimi” Woodson was absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Former Councilor Wayne Anthony- Minister for South Georgia United Methodist Conference PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the July 26, 2022, Council Meeting. UPDATE: Mayor’s Agenda #2: Not Presented 2. An update on COVID-19 PROCLAMATION: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Tucker) 3. PROCLAMATION: Black Business-Philanthropy Month RECEIVING: The River Valley Black Chamber of Commerce - President, Michael Muhammad PRESENTATION: Mayor’s Agenda #4: No Action Taken 4. Introduction of Major General Buzzard, Commanding General, U.S. Army Maneuver Center of Excellence. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- An ordinance providing for the demolition of various structures located at: 1) 81 Lafayette Drive (Crawford B. Smith Jr., Owner); 2) 776 Terminal Court (Jonnie L. General, Owner); 3) 920 Diggs Avenue (Walter S. Bland, Owner); 4) 3025 Bonanza Drive (Peter J. Wheeler, Owner); 5) 2317 Forsyth Street (Jeraquis Chaney, Owner); 6) 2059 Mason Street (Garnet Funds Group LLC, Owner); 7) 2410 Schaul Street (T. Marie Enterprises INC, Owner); 8) 6035 Mill Branch Road (John Moore, Owner); 9) 1065 Martin Luther King Blvd (William Mott, Owner); 10)1530 Hunt Avenue (Gerald L. Miley, Owner) (Mayor Pro-Tem) City Attorney’s Agenda #2: Vote Result: ADOPTED as AMENDED to include a provision exemption to allow on each residential parcel no more than one vehicle that is in the process of restoration for which an antique motor vehicle tag has been obtained from the State of Georgia. Page 2 of 10 2. 2nd Reading- An Ordinance amending Article VII of Chapter 13 of the Columbus Code to revise provisions concerning junked motor vehicles; and for other purposes. (as amended) (Councilor Barnes) RESOLUTIONS City Attorney’s Agenda #3: Vote Result: APPROVED 3. A Resolution of the Council of Columbus, Georgia, declaring its official intent to enter into a second amendment to an intergovernmental contract with the Hospital Authority of Columbus, Georgia ("the ‘‘Authority’’) in order to provide security for the payment of the Authority's proposed Refunding Revenue Anticipation Certificate, Series 2023 (the “Series 2023 Certificate”), the proceeds from which shall be used to refund all or a portion of the Authority's outstanding Revenue Anticipation Certificates, Series 2013; to authorize various officials of Columbus to take such further actions as are necessary relating to the issuance of the Series 2023 Certificate; and for other purposes. (Request of the Hospital Authority of Columbus, Georgia) City Attorney’s Agenda #4: Vote Result: APPROVED 4. Resolution approving a contract with Georgia Probation Services, Inc. to provide probations services for Superior, Municipal and Recorder's Courts. (Mayor Pro-Tem) PUBLIC AGENDA 1. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Ban the box, ending mass incarceration. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Kadie the Cow Relocation and Maintenance Approval is requested to authorize a Memorandum of Understanding with Uptown Columbus Inc. for relocation and maintenance of Kadie the Cow. The relocation and maintenance will be funded solely by UCI. Page 3 of 10 City Manager’s Agenda #2: Vote Result: APPROVED 2. Substantial Amendment Revisions for FFY2021/FY 2022 HUD Annual Action Plan – (HOME-ARP) Approval is requested for the filing of substantial amendment revisions for FFY2021/FY 2022 U.S. Department of Housing and Urban Development (HUD) Annual Action Plan to include HOME Investment Partnerships American Rescue Plan (HOME-ARP) funding. City Manager’s Agenda #3: Vote Result: APPROVED 3. FY23 HUD Annual Action Plan Submission to the U.S. Department of Housing and Urban Development (HUD) Approval is requested for the filing of the FY23 Annual Action Plan Amendment to the U.S. Department of Housing and Urban Development (HUD). City Manager’s Agenda #4: Vote Result: APPROVED 4. 2050 Metropolitan Transportation Plan with a Freight Plan Element and the 2023 Congestion Management Process Approval is requested to submit an application and if awarded enter into a contract with the Georgia Department of Transportation to accept Federal/State Transportation Planning Funds for the 2050 Metropolitan Transportation Plan Update with a Freight Plan element and the 2023 Congestion Management Process, and to amend the Multi-governmental Fund by the amount of the award, which includes a 20% local cash match. The cost of the 2050 MTP and 2023 CMP updates are $400,000.00 ($320,000.00 – 80% Federal) and will be funded through the use of Federal/State Transportation Planning Funds allocated to the Columbus-Phenix City Transportation Study (C-PCTS). These funds require a 20% match of $80,000.00 and is funded from the OLOST Infrastructure – Road’s account. City Manager’s Agenda #5: Vote Result: APPROVED 5. Lease Agreement – 501 12th Street –Pizza Holdings International LLC Approval is requested to enter into a lease agreement with Pizza Holdings International LLC to lease space at the parking lot located at 501 12th Street, Columbus, Georgia 31901. The City will lease at the rate of $1,000 per annum, being a sum of $5,000 prior to the commencement of the initial lease and subsequent renewals. Page 4 of 10 City Manager’s Agenda #6: Vote Result: APPROVED 6. Lease Agreement – Parking Spaces Locate Directly Underneath or Below the 13th Street Viaduct to Crawford JMD Holdings, LLC Approval is requested to enter into a lease agreement with Crawford JMD Holdings, LLC to lease parking spaces directly underneath or below the 13th Street Viaduct. The City will lease at the rate of $1,000.00 per annum, being a sum of $5,000 for the full term of the initial lease and subsequent renewals. City Manager’s Agenda #7: Vote Result: APPROVED 7. Revised Lease of Equipment for City Golf Courses Approval is requested to enter into two leases to facilitate the lease of six pieces of Toro grounds keeping equipment from Huntington National Bank over a 48 month period in the total amount of $204,144.48. City Manager’s Agenda #8(A-F): Vote Result: APPROVED 8. PURCHASES A. Welding/Metal Fabrication Services (Annual Contract) – RFB No. 22-0043 B. Storage Facility Rental Payment for the Sheriff’s Office C. Recycling Containers for Public Works – Sourcewell Cooperative Purchase D. Annual Software Renewal for Cyber Security Training – Georgia State Contract Cooperative Purchase E. Two (2) 2023 Police Responder Pursuit Rated F-150 Pickup Trucks for Muscogee County Sheriff’s Office – Georgia Statewide Contract Cooperative Purchase F. One (1) 2023 Ford F-150 Pick-up Truck for Oxbow Creek Golf Course –Georgia Statewide Contract Cooperative Purchase 9. UPDATES AND PRESENTATIONS A. Property Acquisition Update - Pam Hodge, Deputy City Manager. No Action Taken Page 5 of 10  BID ADVERTISEMENT August 10, 2022 1. PI 0011436 – Muscogee County Buena Vista Road Improvements at Spiderweb-Phase II – RFB No. 23-0005 A mandatory pre-bid conference will be held at 10:30 AM on Wednesday, August 10, 2022. Attendees shall convene in the Ground Floor Conference Room of the Annex Building, which is located at 420 10th Street in Columbus, Georgia. Vendors will be allowed a 10-minute grace period. Any vendor who is not present in the Ground Floor Conference Room of the Annex Building, within 10 minutes after the time slated for the beginning of the mandatory pre-bid conference, shall not be allowed to participate any further in the bid process. August 12, 2022 1. Naming Rights Consulting Services – RFP No. 22-0031 Scope of RFP Columbus Consolidated Government invites qualified consultants to submit proposals to provide a valuation study and assist or in whole find a sponsor for naming rights at the Columbus Civic Center and Ice Rink. 2. Design and Construction Services for Shirley B. Winston, Rigdon Park, and Psalmond Road Pools – RFP No. 23-0001 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals from qualified contractors to engage a Design-Builder to design and construct new in-ground pools at three existing park locations throughout the City. Each project location will include modifications to the existing pool location including necessary demolition, renovation of existing structures, and installation of new pool structure and equipment The selected Design-Builder will be responsible for all programing, design, and construction. August 24, 2022 1. US 80/SR 22/Beaver Run Road at Psalmond Road Intersection Improvements – RFB No. 23-0004 Scope of Bid Page 6 of 10  Provide improvements to the intersection of Beaver Run Road and Psalmond Road. The work includes but is not limited to grading, resurfacing, pavement marking, median, curbs & gutters, sidewalks, landscaping & erosion control, and traffic lighting & signs. 2. Ball Field Soil Conditioner and Field Materials – RFB No. 23-0006 Scope of Bid Provide ball field soil conditioners (medium and fine grade), mound clay, infield mix, field marking paint and field marking chalk. The Parks & Recreation Department will purchase these items on an “as needed” basis. The amount of ball field soil conditioner to be purchased will be strictly determined by the weather. August 31, 2022 1. PI 0011436 – Muscogee County Buena Vista Road Improvements at Spiderweb-Phase II – RFB No. 23-0005 Scope of Bid Phase II of the Buena Vista Road Improvements at the Spiderweb includes the construction of two (2) bridges, one (1) of which requires Norfolk Southern permitting; construction of a roundabout at Illges Road and Aceway Drive; construction of Buena Vista Road east of the intersection with Annette Avenue, Martin Luther King Boulevard north of Brewer Elementary School, Illges Road, Lindsay Drive, Andrews Road, Morris Road and Ace Way Drive, as well as the installation of traffic signals. Utilities were relocated in Phase I of the project. The Annette Ave. roundabout at MLK and Annette Ave. were constructed in Phase I. September 2, 2022 1. Household Hazardous Waste Sorting and Disposal Services (Annual Contract) – RFP No. 23-0004 The Columbus Consolidated Government is seeking to contract with a qualified vendor to provide household hazardous waste sorting and disposal services for up to two (2) half-day events per year. The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Page 7 of 10 Clerk of Council’s Agenda #1: Withdrawn by Clerk of Council Davis 1. RESOLUTION - A resolution excusing Councilor R. Walker Garrett from the August 9, 2022, Council Meeting. Clerk of Council’s Agenda #2 Add-On Resolution: Vote Result: APPROVED 2. ADD-ON RESOLUTION - A resolution excusing Councilor Evelyn "Mimi" Woodson from the August 9, 2022 Council Meeting. Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION - A resolution approving Honorary Designation Application submitted by Queen Scott requesting signage on Gleason Avenue in honor of Adlena Austin Spencer. (The Board of Honor met on July 27, 2022 and recommends approval.) Clerk of Council’s Agenda #4: Vote Result: APPROVED 4. RESOLUTION - A resolution approving an Honorary Designation Application from Lillian Henderson (Lewis Memorial Baptist Church) for street signage on Adair Avenue in honor of Rev. Benjamin F. McGruder, Jr. (The Board of Honor met on July 27, 2022 and recommends approval.) Clerk of Council’s Agenda #5: Vote Result: APPROVED 5. RESOLUTION - A resolution approving an Honorary Designation Application from Tony Thornton for street signage at 2nd Avenue and 35th Street / 35th Street and River Road in honor of Ronnie Duckworth, Sr. (The Board of Honor met on July 27, 2022 and recommends approval.) Clerk of Council’s Agenda #6: Vote Result: RECEIVED 6. Minutes of the following boards: Board of Honor, July 27, 2022 Board of Tax Assessors, #22-22 and #23-22 Board of Zoning Appeal, July 6, 2022 Planning Advisory Commission, June 1, 2022 Page 8 of 10 BOARD APPOINTMENTS - ACTION REQUESTED 7. COUNCIL APPOINTMENT- VOTE TABULATION: Clerk of Council’s Agenda #7(A): Vote Result: CONFIRMED appointment of Patrick Steed to fill the unexpired term of Raul Esteras-Palos on the Planning Advisory Commission. A. PLANNING ADVISORY COMMISSION: Raul Esteras-Palos Open for Nominations No longer a resident (Council’s Appointment) Term Expires: March 31, 2023 Councilor Crabb nominated Christopher Phillips Councilor Woodson nominated Dr. Walter Taylor Councilor Davis nominates Patrick Steed This is a three-year term. Board meets twice a month. Women: 3 Senatorial District 15: 5 Senatorial District 29: 2 UPCOMING BOARD APPOINTMENTS: A. Animal Control Advisory Board – (Council & 1 Veterinary Association recommendation) B. Board of Honor - (Council Appointments) C. Columbus Ironworks Convention & Trade Center Authority - (Mayor’s Appointments) D. Land Bank Authority - (Council Appointments) E. Public Safety Advisory Commission - (Council District Seat Appointments - 1, 3, 5, 7 & 9) Page 9 of 10 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss matters of litigation and personnel as requested earlier in the meeting by City Attorney Fay. Councilor Thomas made a motion to go into Executive Session, seconded by Councilor Huff and carried unanimously by the nine members present, with Councilor Woodson being absent for the meeting, and the time being 10:43 a.m. The regular meeting reconvened at 1:40 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of litigation and personnel; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson declared the August 9, 2022, Regular Council Meeting adjourned due to the lack of a quorum being physically present, with Councilors Crabb and Garrett (virtual) having left the meeting and Councilor Woodson being absent for the meeting, with the time being 1:40 p.m. Page 10 of 10