Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers August 23, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III (via Microsoft Teams) and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (via Microsoft Teams), Charmaine Crabb, Glenn Davis (arrived at 5:33 p.m.), R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (via Microsoft Teams). City Manager Isaiah Hugley, Assistant City Attorney Lucy Sheftall, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor Pro Tem R. Gary Allen, Presiding INVOCATION: Offered by Rev. Danny Deith, First Presbyterian Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Pro Tem Allen MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the August 9, 2022, Council Meeting and Executive Session. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD; Vote Result: AMENDED Condition 10 to allow the retired employee that resides on the property to remain on the property for five years. 1. 1st Reading- REZN-05-22-0912: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 0 / 3390 Wooldridge Road (parcel # 075-001-033 / 075-001-030) from RE1 (Residential Estate 1) Zoning District to HMI (Heavy Manufacturing / Industrial) Zoning District with amended conditions. (Planning Department and PAC both recommend conditional approval. (Councilor Davis) City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading- REZN-06-22-1184: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to amend certain boundaries of a district known as The Sable Oaks Subdivision of Midland from RE1 (Residential Estate) Zoning District to SFR2 (Single Family Residential 2) Zoning District. (Planning Department and PAC recommend approval) (Mayor Pro-Tem) City Attorney’s Agenda #3: PUBLIC HEARING HELD; Vote Result: DELAYED until the August 31, 2022, Regular Meeting/ Work Session; Vote Result: AMENDED Section 6 to read “each public safety department shall develop written criteria for receipt of the bonus and such written criteria shall be approved in advance by the Public Safety Director”; Vote Result: AMENDED Section 11 to read “when an employee is demoted for cause to a lower class position, the employee’s pay shall be decreased by six steps measured back from their current pay grade and step and placed into the new grade and step at the nearest salary”; Vote Result: AMENDED Section 12 to read “the Human Resources Director and Department Head shall determine whether the employee is qualified to perform the duties and responsibilities of the lower class of position”. 3. 1st Reading- An ordinance adopting a new Classification and Compensation Plan for The Consolidated Government and amending Fiscal Year 2023 Budget Ordinance No. 22-027; restating and modernizing other pay plan provisions included in Section 16B of the Columbus Code; providing for a delayed effective date; and for other purposes. (Mayor Pro-Tem) Page 2 of 16 City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- An Ordinance to authorize the Recorder’s Court of Columbus, Georgia to hear evidence and enforce civil penalties for violations of O.C.G.A. Sections 40-14-17 and 40-14- 18, related to speed detection devices and speeding fines in school zones: and for other purposes. (Mayor Pro-Tem) RESOLUTIONS City Attorney’s Agenda #5: Vote Result: APPROVED 5. A Resolution of the Council of Columbus, Georgia, requesting that the Columbus Building Authority (the "Authority") issue its lease Revenue Bonds, Series 2022C in an aggregate principal amount of approximately $13,000,000 (the “Series 2022C Bonds”); to authorize the execution of a lease contract between Columbus and the Authority; to authorize the transfer of property; to declare the official intent of Columbus to reimburse planned expenditures from proceeds of the Series 2022C Bonds; to authorize the preparation and distribution of a Preliminary Official Statement and to authorize the execution of a Final Official Statement containing information on the governmental and financial affairs of Columbus; to designate certain firms and professionals to work and assist with the issuance of the Series 2022C Bonds; to authorize the Mayor and other official of Columbus to take such further actions as are necessary; and for other purposes. (Mayor Pro-Tem) PUBLIC AGENDA 1. Mr. Howard Turner, Re: CPD Manual 2021 Edition, Responsibilities and Duties of a Police Officer, 1-6.1 General Authority. Not Present 2. Mr. Ulysses Rayford, Re: Train crossing at the Spiderweb on Buena Vista Road. No Action Taken 3. Mr. Robbie Branscomb, representing Let’s Gro STEAMx, Re: To present the winners of our recent Soap Box Derby Gravity Race, as well as, recap our summer program, where we offered fun, free STEAM-based educational activities for Columbus students. Not Present 4. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Violence and Questions about Cure Violence. Not Present Page 3 of 16 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Real Estate Agreement with Historic Columbus Foundation, Inc. Approval is requested to enter into an agreement with Historic Columbus Foundation, Inc. for the redevelopment of Heritage Park and the Promenade on Front Ave. HCF will provide all of the funding required for this project. The estimated value of the Heritage Park is $500,000 and HCF will invest at least $2 million on this project. The city will continue to provide general maintenance of the Promenade and HCF will maintain all of the features. City Manager’s Agenda #2: Vote Result: APPROVED 2. Acquisition of Property for Sheriff’s Administration Approval is requested to authorize the City Manager to execute a Purchase and Sales Agreement for approximately 1.76 acres including 125 parking located at 1000 5th Avenue upon satisfactory completion of all due diligence. The purchase price was negotiated at $2,525,000 to be funded with OLOST Public Safety reserves along with any closing and associated costs and the issuance of $13,000,000 of Columbus Building Authority bonds for the renovation. City Manager’s Agenda #3: Vote Result: APPROVED 3. Acquisition of Property at 1546 9th Ave from Conservative Investment Inc Approval is requested to purchase 1546th 9th Ave Columbus, Georgia 31901 from Conservative Investment Inc. for the amount of $80,246.90 to expand Metra Transit System services. City Manager’s Agenda #4: Vote Result: APPROVED 4. Street Acceptance – That portion of Hayfields Road, that portion of Kadie Way, and Kadie Court located in Phase One, Section Two, Part B, Heiferhorn Farms. Approval is requested for the acceptance of That portion of Hayfields Road, that portion of Kadie Way and Katie Court located in Phase One, Section Two Part B, Heiferhorn Farms. Page 4 of 16 City Manager’s Agenda #5: Vote Result: APPROVED 5. NG Salon -Variance for Sidewalk Installation at 8140 Fortson Road Approval is requested for granting a variance to Section 7.10.1-Required Sidewalk of the Unified Development Ordinance (UDO) excusing the requirement to install sidewalks in all residential, commercial, and industrial developments along 8140 Fortson Rd. City Manager’s Agenda #6: Vote Result: APPROVED 6. Columbus Police Department: Donation Motor Squad. Approval is requested to accept one donation in the amount of $1,500 given in support of the Columbus Police Department Motor Squad City Manager’s Agenda #7: Vote Result: APPROVED 7. Donation of three marked Chevrolet Tahoe’s from the Columbus Police Department to Columbus State University Approval is requested to allow the Columbus Police Department to donate three (3) police marked Chevrolet Tahoe’s with all police equipment other than computers to Columbus State University to assist them with their daily functions providing security for their students. These marked police vehicles are scheduled to be turned into the shop for auction based on the city criteria. In most cases these vehicles will be 2012 models. City Manager’s Agenda #8: Vote Result: APPROVED 8. FY2023 5303 Grant Application for Planning Assistance Approval is requested to authorize the Department of Transportation/METRA to restate and amend Resolution 157-22 to add lines six and seven to the Resolution that has already been approved by council on 6/21/22. Line 6 and 7 are listed below. (6) That the applicant while making application to or receiving grants from the Federal Transit Administration will comply with the FTA Circular 8100.1D, FTA Certifications and Assurances for Federal Assistance 2019 as listed in this grant application and General Operating Guidelines as illustrated in the Georgia State Management Plan. (7) That the applicant has or will have available the required non-federal funds to meet Introduced at a regular meeting of the Council of Columbus, Georgia held on the 21st day Page 5 of 16  of June 2022 and adopted at said meeting by the affirmative vote of seven members of said Council. City Manager’s Agenda #9: Vote Result: APPROVED 9. Georgia Statewide Afterschool Network BOOST grant 2022-2023. “Building Opportunities for Out of School Time” Approval is requested to apply for a grant and, if awarded, accept a grant valued at approximately $238,000.00 or the amount awarded. The funds provide assistance to the City in administering programs to keep youth productively engaged and off the streets. City Manager’s Agenda #10(A-I): Vote Result: APPROVED 10. PURCHASES A. Trees for Planting on City Right-of Ways (Annual Contract) – RFB No. 22-0040 B. Multiuse Paper, Carbonless Paper and Envelopes for the Print Shop (Annual Contract) – RFB No. 22-0039 C. Former Georgia State Farmers Market Phase II – Site Remediation – RFP No. 22-0030 D. Traffic Signal Contractor (Annual Contract) – RFP No. 22-0020 E. Practice Ammunition for Sheriff’s Department – Georgia State Contract Cooperative Contract F. Ten (10) 2022 Utility Police Interceptors (SUV’s) for Columbus Police Department – Georgia Statewide Contract Cooperative Purchase G. Geotechnical and Environmental Materials Testing Services (Annual Contract) – RFP No. 22-0002 H. Side Loader Refuse Truck Bodies (Re-Bid) – RFB No. 22-0042 I. Two (2) 2022 Ford F-150 Police Responder Vehicles for the Sheriff’s Office EMERGENCY PURCHASES 1. Emergency Purchase – Information Only Page 6 of 16 TRAINING AMMUNITION FOR POLICE DPEARTMENT: On August 4, the Police Department notified the City Manager of the need to purchase 10,000 rounds of 9mm, 5,000 rounds of 12-gauge 00 Buck Shotgun, and 25,000 rounds of Winchester .556 Rifle ammunition. The emergency purchase is needed because the City’ contractor for the ammunition is unable to deliver a pending order due to supply chain issues. The ammunition is required for training purposes. The Police Department is able to purchase the ammunition from Central Arms (Mt Pleasant, MI), in the amount of $26,700.00, who is able to deliver the needed ammunition in a timely manner. The City Manager approved the emergency purchase on August 4, 2022. Funding is budgeted in the FY23 Budget: General Fund – Police – CPD Training – Operating Materials; 0101 – 400 – 2900 – CTRN – 6728. 11. UPDATES AND PRESENTATIONS A. Compensation Pay Plan Update - Reather Hollowell, Human Resource Director. No Action Taken B. Civic Center Update – Robert Landers, Civic Center Director. No Action Taken BID ADVERTISEMENT August 24, 2022 1. US 80/SR 22/Beaver Run Road at Psalmond Road Intersection Improvements – RFB No. 23-0004 Scope of Bid Provide improvements to the intersection of Beaver Run Road and Psalmond Road. The work includes but is not limited to grading, resurfacing, pavement marking, median, curbs & gutters, sidewalks, landscaping & erosion control, and traffic lighting & signs. 2. Ball Field Soil Conditioner and Field Materials – RFB No. 23-0006 Scope of Bid Provide ball field soil conditioners (medium and fine grade), mound clay, infield mix, field marking paint and field marking chalk. The Parks & Recreation Department will purchase these items on an “as needed” basis. The amount of ball field soil conditioner to be purchased will be strictly determined by the weather. Page 7 of 16 August 25, 2022 1. Feeding the Valley Midland Addition – RFB No. 23-0001 A Mandatory Pre-Bid Conference is scheduled for 11:00 AM on Thursday, August 25, 2022, in the Ground Floor Conference Room of the Government Center Tower, which is located at 100 10th Street in Columbus, Georgia. Attendees will be subjected to security screening before entering the Government Center. Vendors will be allowed a 10-minute grace period. Any vendor who is not present in the Ground Floor Conference Room, within 10 minutes after the time slated for the beginning of the mandatory pre-bid conference/site visit, shall not be allowed to participate any further in the bid process. Immediately after the Mandatory Pre-Bid Conference, attendees shall proceed to the Mandatory Site Visit at the Feeding the Valley facility, which is located at 6744 Flat Rock Road in Midland, GA. Those wishing to revisit the site shall contact the following individual to arrange for examination of the site: Frank Sheppard 706-561-4755, Ext 101. Attendees are encouraged to wear face masks and observe social distancing. September 2, 2022 1. Household Hazardous Waste Sorting and Disposal Services (Annual Contract) – RFP No. 23-0004 The Columbus Consolidated Government is seeking to contract with a qualified vendor to provide household hazardous waste sorting and disposal services for up to two (2) half-day events per year. The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. September 7, 2022 1. Pharmaceutical Supply Services (RE-BID) (Annual Contract) – RFP No. 23-0013 The City of Columbus, Georgia is seeking bids from area hospitals, non-area hospitals, wholesale distributors and/or other vendors, interested in providing Pharmaceutical Supply Services for the Columbus Fire and Emergency Medical Services. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods, if agreeable to both parties. September 14, 2022 1. Feeding the Valley Midland Addition – RFB No. 23-0001 Scope of Bid The project consists of a 24,000 square foot storage facility that will primarily be a pre- engineered metal building that includes 3 loading dock doors. The connection to the existing facility shall be a load-bearing CMU construction with a TPO roof on steel structure. Page 8 of 16  This is a Section 3 Covered Contract under the HUD Act of 1968 and Section 3 Residents and Business Concerns are encouraged to apply –If Section 3 documents are not properly signed and submitted with the bid, a section 3 preference cannot be made. If no section 3 preference is being claimed, these documents are not required with the bid. Completed Section 3 paperwork will be required of the successful Bidder if a contract is awarded. September 16, 2022 1. Point-of-Sale System for Columbus Civic Center – RFP No. 23-0003 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide hardware and software for a Point-of-Sale System for Concessions which will replace the system currently used at the Columbus Civic Center. September 28, 2022 1. PI 0011436 – Muscogee County Buena Vista Road Improvements at Spiderweb- Phase II – RFB No. 23-0005 Scope of Bid Phase II of the Buena Vista Road Improvements at the Spiderweb includes the construction of two (2) bridges, one (1) of which requires Norfolk Southern permitting; construction of a roundabout at Illges Road and Aceway Drive; construction of Buena Vista Road east of the intersection with Annette Avenue, Martin Luther King Boulevard north of Brewer Elementary School, Illges Road, Lindsay Drive, Andrews Road, Morris Road and Ace Way Drive, as well as the installation of traffic signals. Utilities were relocated in Phase I of the project. The Annette Ave. roundabout at MLK and Annette Ave. were constructed in Phase I. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A resolution changing the August 30, 2022, Consent Agenda / Work Session to a Regular Meeting / Work Session. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A resolution cancelling the September 6, 2022, and October 4, 2022, Proclamation Sessions. Page 9 of 16 Clerk of Council’s Agenda #3: Vote Result: CONFIRMED appointment of Dr. John Bucholtz to fill the unexpired term of Dr. Robert Wright on the Medical Center Hospital Authority. 3. Letter from Susan McWhirter- Chairperson advising that the Medical Center Hospital Authority has voted to elect Dr. John Bucholtz to fill the unexpired term of Dr. Robert Wright. (The Council may confirm this appointment.) Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Board of Tax Assessors, #24-22 Employee Benefits Committee, April 21, 2022 Housing Authority, June 15, 2022 River Valley Regional Commission, June 22, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 5. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): Deferred by Clerk of Council Davis. A. COLUMBUS IRONWORKS CONVENTION & TRADE CENTER AUTHORITY: Craig Burgess- Interested in serving another term (Mayor’s Appointment) Eligible to succeed Term Expires: October 24, 2022 Lauren Chambers (Mayor’s Appointment) Not eligible to succeed Term Expires: October 24, 2022 These are three-year terms. Board meets monthly. Women: 2 Senatorial District 15: 1 Senatorial District 29: 4 Page 10 of 16 Clerk of Council’s Agenda #5(B): NOMINATION: Vote Result: CONFIRMED appointment of Dr. Rocky Marsh to succeed Joseph M. LaBranche as the Fort Benning Liaison on the Crime Prevention Board. B. CRIME PREVENTION BOARD: Joseph M. LaBranche (Mayor’s Appointment) (Fort Benning Liaison) Not Eligible to succeed Term Expired: March 31, 2022 Mayor Henderson is nominating Dr. Rocky Marsh to succeed Joseph M. LaBranche. These are three-year terms. Board meets monthly. Women: 4 Senatorial District 15: 2 Senatorial District 29: 5 Clerk of Council’s Agenda #5(C): NOMINATION: Vote Result: CONFIRMED appointment of Ricky Boren to succeed Renee McAneny as the Retired City Employee Representative on the Pension Fund, Employees’ Board of Trustees. C. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Renee McAneny (Mayor’s Appointment) (Retired City Employee) Currently serving on another board Term Expired: June 30, 2022 Mayor Henderson is nominating Mr. Ricky Boren to succeed Ms. Renee McAneny. Page 11 of 16 Clerk of Council’s Agenda #5(D): Deferred by Clerk of Council Davis. D. PUBLIC SAFETY ADVISORY COMMISSION: Pete Temesgen (Mayor’s Appointment) Accepted a judgeship Term Expires: October 31, 2023 6. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. PUBLIC SAFETY ADVISORY COMMISSION: Bryon Hickey (Council District 1- Barnes) Not eligible to succeed Term Expires: October 31, 2022 Friar Noel Danielewicz (Council District 3- Huff) Seat Declared Vacant Term Expires: October 31, 2022 Donald Watkins (Council District 5- Crabb) Not eligible to succeed Term Expires: October 31, 2022 Lisa Branchcomb (Council District 7- Woodson) Does not desire reappointment Term Expires: October 31, 2022 Scott Taft (Council District 9- Thomas) Eligible to succeed Term Expires: October 31, 2022 These are three-year terms. Board meets monthly. Page 12 of 16 7. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): NOMINATION: Councilor Thomas nominated Julee Fryer to serve another term; NOMINATION: Councilor Tucker nominated Channon Emery to serve another term; NOMINATION: Clerk of Council Davis stated the Veterinary Association is recommending the reappointment of Dr. Jean Waguespack; Vote Result: CONFIRMED appointment of Dr. Jean Waguespack to serve another term as the Veterinary Association Representative on the Animal Control Advisory Board. A. ANIMAL CONTROL ADVISORY BOARD: Julee Fryer- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: October 15, 2022 Channon Emery- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: October 15, 2022 Dr. Jean Waguespack Open for Nominations Veterinary Association Representative (Council’s Confirmation) Eligible to succeed Term Expires: October 15, 2022 These are two-year terms. Board meets as needed. Women: 7 Senatorial District 15: 2 Senatorial District 29: 6 Page 13 of 16 Clerk of Council’s Agenda #7(B): NOMINATION: Councilor Crabb nominated John E. Wells to serve another term. B. BOARD OF HONOR: John E. Wells- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: October 31, 2022 Bob Hydrick Open for Nominations (passed away) (Council’s Appointment) Term Expires: October 31, 2022 All of the members serving on this board must be former elected official of Muscogee County. These are four-year terms. Board meets as needed. Women: 3 Senatorial District 15: 4 Senatorial District 29: 2 Clerk of Council’s Agenda #7(C): NOMINATION: Clerk of Council Davis stated Councilor Barnes is nominating Natasha Banks to succeed Rose Spencer. C. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Rose Spencer Open for Nominations Not Eligible to serve another term (Council’s Appointment) Term Expired: March 1, 2021 Councilor Barnes is nominating Natasha Banks to succeed Rose Spencer. These are four-year terms. Board meets monthly. Women: 6 Senatorial District 15: 5 Senatorial District 29: 5 Page 14 of 16 Clerk of Council’s Agenda #7(D): NOMINATION: Councilor Huff nominated Deidre Tilley to serve another term; NOMINATION: Councilor Crabb nominated Christopher Phillips to succeed Patrick Coleman. D. LAND BANK AUTHORITY: Deidre Tilley - Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: October 31, 2022 Tyler Pritchard Open for Nominations Does not request reappointment (Council’s Appointment) Term Expires: October 31, 2022 Patrick Coleman Open for Nominations Not eligible to succeed (Council’s Appointment) Term Expires: October 31, 2022 Councilor Crabb is nominating Mr. Christopher Phillips to succeed Mr. Patrick Coleman. These are four-year terms. Board meets as needed. Women: 3 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Agenda #7(E): NOMINATION: Mayor Pro Tem Allen nominated Donna Baker to succeed Darlene Small as Alternate Member 3 on the Personnel Review Board. E. PERSONNEL REVIEW BOARD: Darlene Small Open for Nominations (Alternate Member 3) (Council’s Appointment) Not Eligible to succeed Term Expired: December 31, 2021 Page 15 of 16  Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 Mayor Pro Tem Allen is nominating Ms. Donna Baker to succeed Ms. Darlene Small. The terms are three years. Board meets monthly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 With there being no further business to discuss, Mayor Pro Tem Allen entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the August 23, 2022 Regular Council Meeting, seconded by Councilor Huff and carried unanimously by the ten members present, with the time being 9:59 p.m. Page 16 of 16