Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers August 30, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (via Microsoft Teams), Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived at 10:18 a.m.), Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 9:16 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Mayor Pro Tem R. Gary Allen PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the August 23, 2022, Council Meeting. CRIME PREVENTION GRANTS Mayor’s Agenda #2: Vote Result: APPROVED 2. American Youth Arts Society - A resolution and contract authorizing a request to enter into a Local Assistance Grant agreement with American Youth Arts Society for $25,000 in Crime Prevention Grant funds. Mayor’s Agenda #3: Vote Result: APPROVED 3. Better Work - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Better Work for $25,000 in Crime Prevention Grant funds. Mayor’s Agenda #4: Vote Result: APPROVED 4. Boyz 2 Men - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Boyz 2 Men for $25,000 in Crime Prevention Grant funds. Mayor’s Agenda #5: Vote Result: APPROVED 5. Boys and Girls Club - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Boy and Girls Club for $10,000 in Crime Prevention Grant funds. Mayor’s Agenda #6: Vote Result: APPROVED 6. Building Wellness - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Building Wellness for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #7: Vote Result: APPROVED 7. Children 1st - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Children 1st for $10,000 in Crime Prevention Grant funds. Mayor’s Agenda #8: Vote Result: APPROVED 8. Columbus Community Center - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Columbus Community Center for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #9: Vote Result: APPROVED 9. Columbus Dream Center - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Columbus Dream Center for $17,000 in Crime Prevention Grant funds. Mayor’s Agenda #10: Vote Result: APPROVED Page 2 of 12 10. Columbus Museum - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Columbus Museum for $5,000 in Crime Prevention Grant funds. Mayor’s Agenda #11: Vote Result: APPROVED 11. Columbus Scholars - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Columbus Scholars for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #12: Vote Result: APPROVED 12. Columbus Technical College - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with CTC for $55,000 in Crime Prevention Grant funds. Mayor’s Agenda #13: Vote Result: APPROVED 13. CORTA - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with CORTA for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #14: Vote Result: APPROVED 14. CSO - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with CSO for $5,000 in Crime Prevention Grant funds. Mayor’s Agenda #15: Vote Result: APPROVED 15. East Carver Soccer - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with East Carver Soccer for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #16: Vote Result: APPROVED 16. Easter Seals - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Easter Seals for $10,000 in Crime Prevention Grant funds. Mayor’s Agenda #17: Vote Result: APPROVED 17. Flourishing Ladies - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Flourishing Ladies for $40,000 in Crime Prevention Grant funds. Mayor’s Agenda #18: Vote Result: APPROVED Page 3 of 12 18. Focus Program - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Focus Program for $30,000 in Crime Prevention Grant funds. Mayor’s Agenda #19: Vote Result: APPROVED 19. Girls Inc. - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Girls Inc. for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #20: Vote Result: APPROVED 20. Hope Harbour - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Hope Harbour for $13,000 in Crime Prevention Grant funds. Mayor’s Agenda #21: Vote Result: APPROVED 21. Legitimation Station - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Legitimation Station for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #22: Vote Result: APPROVED 22. Liberty Theatre - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Liberty Theatre for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #23: Vote Result: APPROVED 23. Literacy Alliance - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Literacy Alliance for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #24: Vote Result: APPROVED 24. Micah’s Promise - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Micah’s Promise for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #25: Vote Result: APPROVED 25. New Birth Outreach - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with New Birth Outreach for $20,000 in Crime Prevention Grant funds. Page 4 of 12 Mayor’s Agenda #26: Vote Result: APPROVED 26. NFOAAY - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with NFOAAY for $25,000 in Crime Prevention Grant funds. Mayor’s Agenda #27: Vote Result: APPROVED 27. Omega Lambda - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Omega Lambda for $20,000 in Crime Prevention Grant funds. Mayor’s Agenda #28: Vote Result: APPROVED 28. Open Door - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Open Door for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #29: Vote Result: APPROVED 29. Overflo - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Overflo for $25,000 in Crime Prevention Grant funds. Mayor’s Agenda #30: Vote Result: APPROVED 30. Protege Project - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Protege Project for $10,000 in Crime Prevention Grant funds. Mayor’s Agenda #31: Vote Result: APPROVED 31. Right from the Start - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Right from the Start for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #32: Vote Result: APPROVED 32. Second Chance Works - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Second Chance Works for $50,000 in Crime Prevention Grant funds. Mayor’s Agenda #33: Vote Result: APPROVED 33. Springer - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Springer for $25,000 in Crime Prevention Grant funds. Page 5 of 12 Mayor’s Agenda #34: Vote Result: APPROVED 34. STEAM - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with STEAM for $10,000 in Crime Prevention Grant funds. Mayor’s Agenda #35: Vote Result: APPROVED 35. Truth Springs - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Truth Springs for $25,000 in Crime Prevention Grant funds. Mayor’s Agenda #36: Vote Result: APPROVED 36. Turn Around Columbus - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Turn Around Columbus for $25,000 in Crime Prevention Grant funds. Mayor’s Agenda #37: Vote Result: APPROVED 37. Whole Person/ I am Her - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with I am Her for $10,000 in Crime Prevention Grant funds. Mayor’s Agenda #38: Vote Result: APPROVED 38. Whole Person/ Men Act This Way - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Whole Person - Men Act This Way for $15,000 in Crime Prevention Grant funds. Mayor’s Agenda #39: Vote Result: APPROVED 39. Young Life - A resolution and contract authorizing a request to enter into a Local Assistance grant agreement with Young Life for $15,000 in Crime Prevention Grant funds. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-05-22-0912: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 0 / 3390 Wooldridge Road (parcel # 075-001-033 / 075-001-030) from RE1 Page 6 of 12  (Residential Estate 1) Zoning District to HMI (Heavy Manufacturing / Industrial) Zoning District with amended conditions. (Planning Department and PAC both recommend conditional approval.) (As amended) (Councilor Davis) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-06-22-1184: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to amend certain boundaries of a district known as The Sable Oaks Subdivision of Midland from RE1 (Residential Estate) Zoning District to SFR2 (Single Family Residential 2) Zoning District. (Planning Department and PAC recommend approval) (Mayor Pro-Tem) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An ordinance to authorize the Recorder’s Court of Columbus, Georgia to hear evidence and enforce civil penalties for violations of O.C.G.A. Sections 40-14-17 and 40-14- 18, related to speed detection devices and speeding fines in school zones: and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- An ordinance adopting a new Classification and Compensation Plan for The Consolidated Government and amending Fiscal Year 2023 Budget Ordinance No. 22-027; restating and modernizing other pay plan provisions included in Section 16B of the Columbus Code; providing for a delayed effective date; and for other purposes. (Continued on 1st Reading from 8-23-22) (Mayor Pro-Tem) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- An ordinance regulating vehicular traffic in Columbus, Georgia by establishing a list of roadways approved for the use of speed detection devices on behalf of the Columbus Consolidated Government; repealing conflicting ordinances; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #6: PUBLIC HEARING HELD; Vote Result: AMENDED to change the effective date to the same as implementation of the pay plan for all city employees. 6. 1st Reading- An ordinance amending the operating and capital improvement budget for the Fiscal Year 2023 beginning July 1, 2022, and ending June 30, 2023, for certain funds of the Consolidated Government of Columbus, Georgia to provide for a five percent increase to the current salaries of Juvenile Court Judges serving Muscogee County pursuant to an order of Page 7 of 12  the Chief Judge of Superior dated June 30, 2022; and for other purposes. (Request of Muscogee County Superior Court) RESOLUTIONS City Attorney’s Agenda #7: Vote Result: APPROVED 7. A resolution authorizing execution of Federal Aviation Administration Grant Airport Improvement Program (AIP) Grant No. 3-13-0035-054-2022. (Mayor Pro-Tem) City Attorney’s Agenda #8: Vote Result: APPROVED 8. A resolution authorizing execution of Federal Aviation Administration Grant Airport Improvement Program (AIP) Grant No. 3-13-0035-055-2022. (Mayor Pro-Tem) City Attorney’s Agenda #9: Vote Result: APPROVED 9. A resolution authorizing execution of Federal Aviation Administration Grant Airport Improvement Program (AIP) Grant No. 3-13-0035-056-2022. (Mayor Pro-Tem) PUBLIC AGENDA 1. Ms. Johanna Rightnowar, Re: Garbage pickup. Not Present CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Donation of Surplus Vehicles and Equipment to the City of Woodbury, GA Approval is requested authorizing the abandonment of vehicles and other equipment from various departments, declaring them surplus and donating the vehicles and equipment to the City of Woodbury, Georgia. City Manager’s Agenda #2 (A-B): Vote Result: APPROVED Page 8 of 12 2. PURCHASES A. Emergency Clean-Up & Debris Removal (Annual Contract) – RFP No. 22-0015 B. Preventive Maintenance Services for the Fingerprint/Mugshot LiveScan Plus Hardware and Software System for Sheriff’s Office 3. UPDATES AND PRESENTATIONS A. Compensation and Pay Study - Reather Hollowell, Human Resources Director. No Action Taken BID ADVERTISEMENT August 31, 2022 1. US 80/SR 22/Beaver Run Road at Psalmond Road Intersection Improvements – RFB No. 23-0004 Scope of Bid Provide improvements to the intersection of Beaver Run Road and Psalmond Road. The work includes but is not limited to grading, resurfacing, pavement marking, median, curbs & gutters, sidewalks, landscaping & erosion control, and traffic lighting & signs. September 2, 2022 1. Household Hazardous Waste Sorting and Disposal Services (Annual Contract) – RFP No. 23-0004 Scope of RFP The Columbus Consolidated Government is seeking to contract with a qualified vendor to provide household hazardous waste sorting and disposal services for up to two (2) half-day events per year. The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. September 7, 2022 1. Pharmaceutical Supply Services (RE-BID) (Annual Contract) – RFP No. 23-0013 Scope of RFP The City of Columbus, Georgia is seeking bids from area hospitals, non-area hospitals, wholesale distributors and/or other vendors, interested in providing Pharmaceutical Supply Services for the Columbus Fire and Emergency Medical Services. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods, if agreeable to both parties. Page 9 of 12 September 14, 2022 1. Feeding the Valley Midland Addition – RFB No. 23-0001 Scope of Bid The project consists of a 24,000 square foot storage facility that will primarily be a pre- engineered metal building that includes 3 loading dock doors. The connection to the existing facility shall be a load-bearing CMU construction with a TPO roof on steel structure. This is a Section 3 Covered Contract under the HUD Act of 1968 and Section 3 Residents and Business Concerns are encouraged to apply –If Section 3 documents are not properly signed and submitted with the bid, a section 3 preference cannot be made. If no section 3 preference is being claimed, these documents are not required with the bid. Completed Section 3 paperwork will be required of the successful Bidder if a contract is awarded. September 16, 2022 1. Point-of-Sale System for Columbus Civic Center – RFP No. 23-0003 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide hardware and software for a Point-of-Sale System for Concessions which will replace the system currently used at the Columbus Civic Center. September 28, 2022 1. PI 0011436 – Muscogee County Buena Vista Road Improvements at Spiderweb-Phase II – RFB No. 23-0005 Scope of Bid Phase II of the Buena Vista Road Improvements at the Spiderweb includes the construction of two (2) bridges, one (1) of which requires Norfolk Southern permitting; construction of a roundabout at Illges Road and Aceway Drive; construction of Buena Vista Road east of the intersection with Annette Avenue, Martin Luther King Boulevard north of Brewer Elementary School, Illges Road, Lindsay Drive, Andrews Road, Morris Road and Ace Way Drive, as well as the installation of traffic signals. Utilities were relocated in Phase I of the project. The Annette Ave. roundabout at MLK and Annette Ave. were constructed in Phase I. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED Page 10 of 12 1. Minutes of the following boards: Columbus Board of Health, June 22, 2022 Convention & Visitors Board of Commissioners, May 18, 2022 Employee Benefits Committee, June 22, 2022 Planning Advisory Commission, July 20, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 2. COUNCIL’S APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #2(A): Vote Result: CONFIRMED A. ANIMAL CONTROL ADVISORY BOARD: Ms. Julee Fryer was nominated to serve another term of office. (Councilor Thomas’ nominee) Term expires: October 15, 2024 Clerk of Council’s Agenda #2(B): Vote Result: CONFIRMED B. ANIMAL CONTROL ADVISORY BOARD: Ms. Channon Emery was nominated to serve another term of office. (Councilor Tucker’s nominee) Term expires: October 15, 2024 Clerk of Council’s Agenda #2(C): Vote Result: CONFIRMED C. BOARD OF HONOR: Mr. John Wells was nominated to serve another term of office. (Councilor Crabb’s nominee) Term expires: October 31, 2026 Clerk of Council’s Agenda #2(D): Vote Result: CONFIRMED D. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Ms. Natasha Banks was nominated to succeed Ms. Rose Spencer. (Councilor Barnes’ nominee) Term expires: March 1, 2025 Clerk of Council’s Agenda #2(E): Vote Result: CONFIRMED E. LAND BANK AUTHORITY: Ms. Deidre Tilley was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: October 31, 2026 Page 11 of 12 Clerk of Council’s Agenda #2(F): Vote Result: CONFIRMED F. LAND BANK AUTHORITY: Mr. Christopher Phillips was nominated to succeed Mr. Patrick Coleman. (Councilor Crabb’s nominee) Term expires: October 31, 2026 Clerk of Council’s Agenda #2(G): Vote Result: CONFIRMED G. PERSONNEL REVIEW BOARD: Ms. Donna Baker was nominated to succeed Ms. Darlene Small as Alternate Member 3. (Mayor Pro Tem Allen’s nominee) Term expires: December 31, 2024 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the August 30, 2022, Regular Council Meeting, seconded by Councilor House and carried unanimously by the nine members present, with Councilor Barnes being absent for the vote, and the time being 2:05 p.m. Page 12 of 12