Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers September 13, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (arrived at 9:30 a.m.), Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived at 9:08 a.m., via Microsoft Teams), Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 9:58 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by former Councilor Wayne Anthony PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the August 30, 2022, Council Meeting. PROCLAMATIONS: Mayor’s Agenda #2: No Action Taken (Proclamation not read into the record) 2. PROCLAMATION: Help the Hooch Days  RECEIVING: Lisa Thomas-Cutts, Director of the Keep Columbus Beautiful Commission Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 3. PROCLAMATION: Public Safety Week RECEIVING: Public Safety Officials Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor House) 4. PROCLAMATION: Constitution Week RECEIVING: The George Walton Chapter of the Daughters of the American Revolution (DAR), Oglethorpe DAR Chapter, Coweta Falls Sons of the American Revolution (SAR) Chapter, Lucy Spell Raiford CAR Society CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: AMENDED to authorize the City Manager and Human Resources Director to proceed with all necessary steps to implement the Pay Plan as set forth herein subject to the adoption of an additional implementation resolution of Council prior to the Implementation Date; Vote Result: ADOPTED as AMENDED 1. 2nd Reading- An ordinance adopting a new Classification and Compensation Plan for The Consolidated Government and amending Fiscal Year 2023 Budget Ordinance No. 22-027; restating and modernizing other pay plan provisions included in Section 16B of the Columbus Code; providing for a delayed effective date; and for other purposes. (Continued on 1st Reading from 8-23-22) (Mayor Pro-Tem) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An ordinance regulating vehicular traffic in Columbus, Georgia by establishing a list of roadways approved for the use of speed detection devices on behalf of the Columbus Consolidated Government; repealing conflicting ordinances; and for other purposes. (Mayor Pro-Tem) Page 2 of 11 City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An ordinance amending the operating and capital improvement budget for the Fiscal Year 2023 beginning July 1, 2022, and ending June 30, 2023, for certain funds of the Consolidated Government of Columbus, Georgia to provide for a five percent increase to the current salaries of Juvenile Court Judges serving Muscogee County pursuant to an order of the Chief Judge of Superior dated June 30,2022; and for other purposes. (Request of Muscogee County Superior Court) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- REZN-07-22-1374: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 1310 13th Avenue / 1315 Delauney Avenue (parcel # 026-005-006 / 026-005-005) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval) (Councilor Woodson) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- REZN-07-22-1377: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 3408 5th Avenue, 3414 5th Avenue, 500 35th Street, 502 35th Street , 504 35th Street, 506 35th Street , 508 35th Street, 3419 6th Avenue, 3417 6th Avenue, 3413 6th Avenue, 3411 6th Avenue, 3409 6th Avenue, 3403 6th Avenue, 3401 6th Avenue, 3319 6th Avenue, 3317 6th Avenue, 3313 6th Avenue, 3309 6th Avenue, and 3305 6th Avenue from RMF1 (Residential Multifamily 1) and RMF2 (Residential Multifamily 2) Zoning District to RMF2 (Residential Multifamily 2) Zoning District. (Planning Department and PAC recommend approval) (Councilor Garrett) RESOLUTIONS City Attorney’s Agenda #6: Withdrawn by Councilor Thomas 6. A resolution disapproving the pay plan pursuant to Section 8-304(2) of the Charter to prevent its implementation without Council action. (Request of Councilor Thomas) PUBLIC AGENDA 1. Ms. Pat Hugley Green, representing the Columbus Alumnae Chapter Delta Sigma Theta Sorority, Inc., Re: The Columbus Alumnae Chapter of Delta Sigma Theta Sorority, Inc would Page 3 of 11  like to encourage our great City of Columbus and the Tri-County Area to become registered voters and vote in every election. No Action Taken 2. Mr. Ladarius Colbert, Re: A request for rectification of systematic injustice during the administration of criminal law. Not Present 3. Ms. Jennifer Le Denney, Re: The proposed pay raises for all city employees without caps. Not Present CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Retiree Health Insurance Plan Approval is requested authorizing renewal of the Medicare eligible healthcare plan benefits and the United Healthcare Medicare Advantage plan. The post-65 retiree health insurance costs will be reduced by 5.4% in 2023 and there are no plan design changes. City Manager’s Agenda #2: Vote Result: APPROVED 2. Supplemental Contract for the Military Drive Project Approval is requested to authorize the City Manager to execute an amendment to the contract with the Georgia Department of Transportation (GDOT) for additional funding for the Preliminary Engineering (PE) phase of the Military Drive project from Infantry Road to the Hampton Inn. The supplemental agreement provides additional funding of $297,987.46 for the Preliminary Engineering Phase of this project for a total of $519,987.46 ($415,989.97 Federal 80% and $103,997.49 Local 20%). The funding source for the 20% match of $103,997.49 is available through the Paving Fund. City Manager’s Agenda #3: Vote Result: APPROVED 3. SS4A Grant Applications Approval is requested to submit and accept grant funds under the Safe Streets and Roads for All (SS4A) Discretionary Grant Opportunity. The application will be for South Lumpkin Road. Columbus Consolidated Government may be required to pay up to a 20% local match, funds to support the local match will be from TSPLOST. Columbus Consolidated Government will be applying for a $1 million grant. Page 4 of 11 City Manager’s Agenda #4(A-D): Vote Result: APPROVED 4. PURCHASES A. Engineering Services for Military Drive P.I. #0017138 – RFP No. 22-0005 B. One (1) Remote-Operated Tracked Slope Mower for the Public Works Department – Georgia Statewide Contract Cooperative Purchase C. Computer Software Security Program for Information Technology – Federal GSA Cooperative Contract Purchase D. One (1) Ford Expedition for the Coroner’s Office – Georgia Statewide Contract Cooperative Purchase 5. UPDATES AND PRESENTATIONS A. Compensation Pay Plan Update - Reather Hollowell, Human Resource Director. No Action Taken B. Standing Boy Trails Update – Blake Melton, Chair, Standing Boy INC. No Action Taken C. 9/13 Comprehensive Camera Update - Lisa Goodwin, Deputy City Manager. No Action Taken BID ADVERTISEMENT September 14, 2022 1. Feeding the Valley Midland Addition – RFB No. 23-0001 Scope of Bid The project consists of a 24,000 square foot storage facility that will primarily be a pre- engineered metal building that includes 3 loading dock doors. The connection to the existing facility shall be a load-bearing CMU construction with a TPO roof on steel structure. This is a Section 3 Covered Contract under the HUD Act of 1968 and Section 3 Residents and Business Concerns are encouraged to apply –If Section 3 documents are not properly signed and submitted with the bid, a section 3 preference cannot be made. If no section 3 preference is being claimed, these documents are not required with the bid. Completed Section 3 paperwork will be required of the successful Bidder if a contract is awarded. 2. Pharmaceutical Supply Services (Annual Contract) – RFB No. 23-0013 Scope of RFB The City of Columbus, Georgia is seeking bids from area hospitals, non-area hospitals, Page 5 of 11  wholesale distributors and/or other vendors, interested in providing Pharmaceutical Supply Services for the Columbus Fire and Emergency Medical Services. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. September 16, 2022 1. Point-of-Sale System for Columbus Civic Center – RFP No. 23-0003 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide hardware and software for a Point-of-Sale System for Concessions which will replace the system currently used at the Columbus Civic Center. September 21, 2022 1. Bus Shelters (Annual Contract) – RFB No. 23-0011 Scope of Bid Columbus Consolidated Government is seeking qualified vendors to provide bus shelters to METRA on an “as needed” basis. The contract term will be for three years. 2. Drill Field Maintenance and Inspections for Fire & EMS Department (Annual Contract) RFB No. 23-0014 Scope of RFB It is the intent of the Columbus Consolidated Government (the City) to secure an annual contract with a vendor to provide drill field maintenance and inspections. The contract period will be for two (2) years with the option to renew for three (3) additional twelve- month periods. Upon notification by Columbus Fire and EMS, the successful vendor shall provide preventive maintenance services, semi-annual inspections, and equipment repairs for the department drill field burn tower located at 4191 Macon Road, (behind Station 9 at 3601- 3773 Giddens Road) Columbus, GA 31907 to include the natural gas ignition system. September 23, 2022 1. Security Surveillance & Security Access Equipment (Annual Contract) – RFP No. 23- 0002 Scope of Proposal Columbus Consolidated Government is seeking to enter into a contractual agreement with a qualified contractor for the provision and maintenance services of security surveillance and security access equipment for various locations. The contract term will be for two years with the option to renew for three additional twelve-month periods. September 28, 2022 1. PI 0011436 – Muscogee County Buena Vista Road Improvements at Spiderweb- Phase II – RFB No. 23-0005 Scope of Bid Page 6 of 11  Phase II of the Buena Vista Road Improvements at the Spiderweb includes the construction of two (2) bridges, one (1) of which requires Norfolk southern permitting; construction of a roundabout at Illges Road and Ace Way Drive; construction of Buena Vista Road east of the intersection with Annette Avenue, Martin Luther King, Jr. Boulevard north of Brewer Elementary School, Illges Road, Lindsay Drive, Andrews Road, Morris Road and Ace Way Drive, as well as the installation of traffic signals. Utilities were relocated in Phase I of the project. The Annette Avenue roundabout at Martin Luther King, Jr. Boulevard and Annette Avenue were constructed in Phase I. 2. Roofing Services at Edgewood Senior Center – RFB No. 23-0007 Scope of Bid Provide all labor, equipment, and materials to remove the existing roof at the Edgewood Senior Center and replace with a thermoplastic polyolefin (TPO) roof system, in full compliance with the project manual. 3. Fox Senior Center Wall and Roof Project – RFB No. 23-0008 Scope of Bid Provide all labor, equipment, and materials to repair the designated roof and walls, in full compliance with the project manual, at Fox Senior Center. 4. Exterior Wall Renovation at 29th Street Gym – RFB No. 23-0009 Scope of Bid Provide all labor, equipment, and materials to repair the designated walls, in full compliance with the project manual, at the 29th Street Gym. 5. Public Safety Building Deck and Wall Restoration – RFB No. 23-0010 Scope of Bid Provide all labor, equipment, and materials to repair the designated deck and walls, in full compliance with the project manual, at the Public Safety Building. October 7, 2022 1. Architectural & Engineering Services (Annual Contract) – RFP No. 23-0007 Scope of RFP Columbus Consolidated Government is requesting proposals from qualified firms to provide professional architectural and engineering services on an as-needed basis for various construction projects. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractors. 2. Roofing Consulting Services (Annual Contract) – RFP No. 23-0008 Scope of RFP Provide complete roofing consulting services, on an as-needed basis, for individual buildings. Columbus Consolidated Government owns buildings consisting of Page 7 of 11  approximately 60 buildup roofs, 40 metal roofs and 75 shingle roofs; however, services may not be required for all the buildings. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractors. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following boards: Board of Elections & Registration, August 22, 2022 Board of Tax Assessors, #25-22 and #26-22 Community Development Advisory Council, June 9, 2022 Development Authority, August 22, 2022 Tree Board, August 22, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 2. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #2(A): NOMINATION: Mayor Henderson nominated John Stacy to succeed Lauren Chambers on the Columbus Ironworks Convention &Trade Center Authority; Vote Result: CONFIRMED appointment of John Stacy. A. COLUMBUS IRONWORKS CONVENTION & TRADE CENTER AUTHORITY: Craig Burgess- Interested in serving another term (Mayor’s Appointment) Eligible to succeed Term Expires: October 24, 2022 Page 8 of 11  Lauren Chambers (Mayor’s Appointment) Not eligible to succeed Term Expires: October 24, 2022 These are three-year terms. Board meets monthly. Women: 2 Senatorial District 15: 1 Senatorial District 29: 4 Clerk of Council’s Agenda #2(B): No Action Taken B. PUBLIC SAFETY ADVISORY COMMISSION: Pete Temesgen (Mayor’s Appointment) Accepted a judgeship Term Expires: October 31, 2023 3. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #3(A): No Action Taken A. PUBLIC SAFETY ADVISORY COMMISSION: Bryon Hickey (Council District 1- Barnes) Not eligible to succeed Term Expires: October 31, 2022 Friar Noel Danielewicz (Council District 3- Huff) Seat Declared Vacant Term Expires: October 31, 2022 Donald Watkins (Council District 5- Crabb) Not eligible to succeed Term Expires: October 31, 2022 Page 9 of 11  Lisa Branchcomb (Council District 7- Woodson) Does not desire reappointment Term Expires: October 31, 2022 Scott Taft (Council District 9- Thomas) Eligible to succeed Term Expires: October 31, 2022 These are three-year terms. Board meets monthly. 4. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #4(A): No Action Taken A. BOARD OF HONOR: Bob Hydrick Open for Nominations (passed away) (Council’s Appointment) Term Expires: October 31, 2022 All of the members serving on this board must be former elected official of Muscogee County. This is a four-year term. Board meets as needed. Women: 3 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Agenda #4(B): No Action Taken B. PERSONNEL REVIEW BOARD: Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 Page 10 of 11  The terms are three years. Board meets monthly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 UPCOMING BOARD APPOINTMENTS: A. Hospital Authority of Columbus (Council Confirmation / Authority Selection) B. Housing Authority of Columbus (Mayor’s Appointment) EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss matters of personnel as requested by Councilor Davis. Councilor Thomas made a motion to go into Executive Session, seconded by Councilor House and carried unanimously by the nine members present with Councilor Garrett being absent for the vote, with the time being 11:37 a.m. The regular meeting reconvened at 11:58 a.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of personnel; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the September 13, 2022 Regular Council Meeting, seconded by Councilor House and carried unanimously by the ten members present, with the time being 11:58 a.m. Page 11 of 11