Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers September 27, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 5:44 p.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Vincent Bell, Sr., The Edge Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the September 13, 2022 Council Meeting and Executive Session. PROCLAMATIONS: Mayor’s Agenda #2 No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 2. PROCLAMATION: Diaper Need Awareness Week RECEIVING: The Junior League of Columbus, GA Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor House) 3. PROCLAMATION: Communities in Motion Day RECEIVING: Rosa Evans, Director, and the Department of Transportation PRESENTATIONS: Mayor’s Agenda #4: No Action Taken 4. International Fellowship Program (Fire & EMS Chief, Sal Scarpa) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-07-22-1374: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 1310 13th Avenue / 1315 Delauney Avenue (parcel # 026-005-006 / 026-005-005) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval) (Councilor Woodson) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-07-22-1377: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 3408 5th Avenue, 3414 5th Avenue, 500 35th Street, 502 35th Street , 504 35th Street, 506 35th Street , 508 35th Street, 3419 6th Avenue, 3417 6th Avenue, 3413 6th Avenue, 3411 6th Avenue, 3409 6th Avenue, 3403 6th Avenue, 3401 6th Avenue, 3319 6th Avenue, 3317 6th Avenue, 3313 6th Avenue, 3309 6th Avenue, and 3305 6th Avenue from RMF1 (Residential Multifamily 1) and RMF2 (Residential Multifamily 2) Zoning District to RMF2 (Residential Multifamily 2) Zoning District. (Planning Department and PAC recommend approval) (Councilor Garrett) City Attorney’s Agenda #3: PUBLIC HEARING HELD 3. 1st Reading- REZN-07-22-1372: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 8401 / 8421 / 8439 Veterans Pkwy / 2020 Old Guard Road (parcel # 079-001- 038 / 001 / 031 / 041) from SFR1 (Single Family Residential 1) and RE1 (Residential Estate Page 2 of 11  1) Zoning Districts to RO (Residential Office) and GC (General Commercial) Zoning Districts. (Planning Department and PAC recommend approval) (Councilor Davis) RESOLUTIONS City Attorney’s Agenda #4: Vote Result: APPROVED 4. Resolution- EXCP-07-22-1378: A Resolution authorizing a Special Exception to allow a Church with greater than 250 seats in a RMF2 (RESIDENTIAL MULTIFAMILY 2) Zoning District located at 3408 5th Avenue. (Planning Department and PAC recommend approval.) (Councilor Garrett) City Attorney’s Agenda #5: Vote Result: APPROVED 5. A resolution of the Columbus Council to directs the Clerk of Council to hereby hold any pending or future requests for honorary naming until further notice from this Council so that Council may review the recommendations of the Board of Honor, the Clerk of Council and the City Manager and propose any necessary revisions to the current code sections contained in Article VII or adopt any administrative procedures needed to improve the renaming criteria and procedures. (Add-On Resolution) PUBLIC AGENDA 1. Mr. Antwane Darby, representing Pedal Pub Columbus Georgia, Re: A request to amend Section 3-15 to allow alcohol consumption on a moving vehicle with multi-passenger, pedal powered tour ridership. No Action Taken 2. Ms. Jennifer Le Denney, Re: The pay study for city employees. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Standing Boy Preserve Intergovernmental Agreement and Management Agreement Approval is requested to execute an Intergovernmental Agreement with Georgia Department of Natural Resources and a Management Agreement with Standing Boy, Inc. for the use and operation of the Standing Boy Preserve. Page 3 of 11 City Manager’s Agenda #2: Vote Result: APPROVED 2. METRA FY2024 5303 Grant Application for Planning Assistance Approval is requested to authorize the Department of Transportation/METRA to apply to the Georgia Department of Transportation (GDOT) for a capital, planning and operating grant in the amount of $158,324.00 or otherwise awarded. Approval is also requested to authorize the City Manager to accept the grant, if awarded, and execute any contracts with the Federal Transit Administration and/or the Georgia Department of Transportation relating to the grant. City Manager’s Agenda #3: Vote Result: APPROVED 3. Columbus Fire and EMS Strategic Plan and Standards of Cover/Community Risk Assessment Update Approval is requested for approval of the Columbus Department of Fire and Emergency Medical Services Strategic Plan and Standards of Cover/Community Risk Assessment documents. 4. PURCHASES City Manager’s Agenda #4(A-K): Vote Result: APPROVED A. US 80/SR 22/Beaver Run at Psalmond Road Intersection Improvements – RFB No. 23- 0004 B. Customized Fleet Supply Chain and Parts Inventory Management Aka Integrated Business Solutions (Annual Contract) C. Pharmaceutical Supply Services (Annual Contact)- RFB NO. 23-0013 D. Resolution Rescindment for Roofing Services at Gallops Senior Center/Linwood Tillis Park – RFB No. 22-0017 E. Fleet Maintenance/Fire Apparatus Services and Repairs (Annual Contract) – RFP No. 22- 0019 F. Fifteen (15) Stryker Lifepak 1000 Automatic External Defibrillators and Accessories for Fire & EMS G. Maintenance Service Agreement for Lifepack 15 Cardiac Monitors for Fire &EMS H. Surplus Equipment Page 4 of 11  H1. CPD Motor Transport 2022 Surplus H2. Fire and EMS Surplus Action Items 2022 H3. METRA 2022 Surplus Auction Sheet H4. Sheriff- Jail 2022 Surplus H5. Traffic Engineering Surplus Auction List 2022 H6. Fleet Salvage Yard -2022 Surplus I. One (1) 2023 Ford Explorer for the Engineering Department – Georgia Statewide Contract Cooperative Purchase J. Two (2) 2023 Ford Explorers for the Engineering Department – Georgia Statewide Contract Cooperative Purchase K. Three (3) 2023 Ford Explorers for the Fire & EMS Department – Georgia Statewide Contract Cooperative Purchase 5. UPDATES AND PRESENTATIONS A. Judicial Center Update – Doug Kleppin, SLAM Collaborative. No Action Taken B. Short Term Rental Update - Ryan Pruett, Planning Department. No Action Taken City Manager’s Agenda #5(C): Vote Result: APPROVED Adding $487,000 to the Muscogee County Sheriff’s Department FY 2022 Budget for inmate medical care services. C. Sheriff’s Office FY22 Budget Update - Sheriff Greg Countryman D. Compensation Pay Plan Appeals Update - Reather Hollowell, Human Resources Director. No Action Taken BID ADVERTISEMENT September 28, 2022 1. PI 0011436 – Muscogee County Buena Vista Road Improvements at Spiderweb- Phase II – RFB No. 23-0005 Scope of Bid Phase II of the Buena Vista Road Improvements at the Spiderweb includes the construction of two (2) bridges, one (1) of which requires Norfolk southern permitting; Page 5 of 11  construction of a roundabout at Illges Road and Ace Way Drive; construction of Buena Vista Road east of the intersection with Annette Avenue, Martin Luther King, Jr. Boulevard north of Brewer Elementary School, Illges Road, Lindsay Drive, Andrews Road, Morris Road and Ace Way Drive, as well as the installation of traffic signals. Utilities were relocated in Phase I of the project. The Annette Avenue roundabout at Martin Luther King, Jr. Boulevard and Annette Avenue were constructed in Phase I. 2. Roofing Services at Edgewood Senior Center – RFB No. 23-0007 Scope of Bid Provide all labor, equipment, and materials to remove the existing roof at the Edgewood Senior Center and replace with a thermoplastic polyolefin (TPO) roof system, in full compliance with the project manual. 3. Fox Senior Center Wall and Roof Project – RFB No. 23-0008 Scope of Bid Provide all labor, equipment, and materials to repair the designated roof and walls, in full compliance with the project manual, at Fox Senior Center. 4. Exterior Wall Renovation at 29th Street Gym – RFB No. 23-0009 Scope of Bid Provide all labor, equipment, and materials to repair the designated walls, in full compliance with the project manual, at the 29th Street Gym. 5. Public Safety Building Deck and Wall Restoration – RFB No. 23-0010 Scope of Bid Provide all labor, equipment, and materials to repair the designated deck and walls, in full compliance with the project manual, at the Public Safety Building. 6. Bus Shelters (Annual Contract) – RFB No. 23-0011 Scope of Bid The Columbus Consolidated Government of Columbus, Georgia (the City) is seeking qualified vendors to provide bus shelters to METRA on an “as needed” basis. The contract term will be for three years. 7. 4’ Swing Benches for METRA Transfer Center – PQ No. 23-0004 Scope of PQ The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide four (4) swing benches (complete sets) of commercial grade metal, for outdoor use at the Department of Transportation/METRA Transfer Center. Page 6 of 11 September 30, 2022 1. Security Surveillance & Security Access Equipment (Annual Contract) – RFP No. 23-0002 Scope of RFP It is the intent of Columbus Consolidated Government (the City) to enter into a contractual agreement with a qualified contractor for the provision and maintenance services of security surveillance and security access equipment for various locations of the Columbus Consolidated Government. The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractors. October 5, 2022 1. Drill Field Maintenance and Inspections for Fire & EMS Department (Annual Contract) RFB No. 23-0014 Scope of RFB It is the intent of the Columbus Consolidated Government (the City) to secure an annual contract with a vendor to provide drill field maintenance and inspections. The contract period will be for two (2) years with the option to renew for three (3) additional twelve- month periods. Upon notification by Columbus Fire and EMS, the successful vendor shall provide preventive maintenance services, semi-annual inspections, and equipment repairs for the department drill field burn tower located at 4191 Macon Road, (behind Station 9 at 3601- 3773 Giddens Road) Columbus, GA 31907 to include the natural gas ignition system. October 7, 2022 1. Architectural & Engineering Services (Annual Contract) – RFP No. 23-0007 Scope of RFP Columbus Consolidated Government is requesting proposals from qualified firms to provide professional architectural and engineering services on an as-needed basis for various construction projects. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractors. Page 7 of 11  2. Roofing Consulting Services (Annual Contract) – RFP No. 23-0008 Scope of RFP Provide complete roofing consulting services, on an as-needed basis, for individual buildings. Columbus Consolidated Government owns buildings consisting of approximately 60 buildup roofs, 40 metal roofs and 75 shingle roofs; however, services may not be required for all the buildings. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractors. October 19, 2022 1. Confiscated Firearms for Credit or Swap – RFB No. 23-0003 Scope of Bid The Columbus Consolidated Government (the City) is offering confiscated firearms for sale to a licensed firearms dealer who can issue a credit to purchase or swap for Rock River LE2020M rifles with accessories. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following boards: Animal Control Advisory Board, June 23, 2022 Board of Tax Assessors, #27-22 Board of Zoning Appeals, August 2, 2022 Planning Advisory Commission, August 17, 2022 Tree Board, August 22, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 2. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Page 8 of 11 Clerk of Council’s Agenda #2(A): NOMINATION: Mayor Henderson nominated Craig Burgess to serve another term on the Columbus Ironworks Convention & Trade Center Authority; Vote Result: CONFIRMED reappointment of Craig Burgess. A. COLUMBUS IRONWORKS CONVENTION & TRADE CENTER AUTHORITY: Craig Burgess- Interested in serving another term (Mayor’s Appointment) Eligible to succeed Term Expires: October 24, 2022 These are three-year terms. Board meets monthly. Women: 2 Senatorial District 15: 1 Senatorial District 29: 4 Clerk of Council’s Agenda #2(B): NOMINATION: Mayor Henderson nominated Tiffani Stacy to serve another term on the Housing Authority of Columbus as the Resident Member; Vote Result: CONFIRMED reappointment of Tiffani Stacy. B. HOUSING AUTHORITY OF COLUMBUS: Tiffani Stacy- Interested in serving another term (Mayor’s Appointment) (Resident Member) Eligible to succeed Term Expires: November 16, 2022 These are five-year terms. Board meets monthly. Women: 3 Senatorial District 15: 4 Senatorial District 29: 3 Clerk of Council’s Agenda #2(C): No Action Taken Page 9 of 11  C. PUBLIC SAFETY ADVISORY COMMISSION: Pete Temesgen (Mayor’s Appointment) Accepted a judgeship Term Expires: October 31, 2023 3. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #3(A): NOMINATION: Councilor Huff nominated Saundra Ellison to serve as the District 3 Representative on the Public Safety Advisory Commission; Vote Result: CONFIRMED appointment of Saundra Ellison; NOMINATION: Councilor Woodson nominated Dr. Walter Taylor to serve as the District 7 Representative on the Public Safety Advisory Commission.; Vote Result: CONFIRMED appointment of Dr. Walter Taylor. A. PUBLIC SAFETY ADVISORY COMMISSION: Bryon Hickey (Council District 1- Barnes) Not eligible to succeed Term Expires: October 31, 2022 Friar Noel Danielewicz (Council District 3- Huff) Seat Declared Vacant Term Expires: October 31, 2022 Donald Watkins (Council District 5- Crabb) Not eligible to succeed Term Expires: October 31, 2022 Lisa Branchcomb (Council District 7- Woodson) Does not desire reappointment Term Expires: October 31, 2022 Scott Taft (Council District 9- Thomas) Eligible to succeed Term Expires: October 31, 2022 These are three-year terms. Board meets monthly. Page 10 of 11 4. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #2(A): NOMINATION: Mayor Pro Tem Allen nominated Betty Tatum, Susan McKnight and Cynthia Williams Jordan for the seat of Betty Tatum on the Hospital Authority of Columbus; NOMINATION: Mayor Pro Tem Allen nominated Betty Tatum, Susan McKnight and Cynthia Williams Jordan for the seat of Susan McKnight on the Hospital Authority of Columbus; NOMINATION: Mayor Pro Tem Allen nominated Betty Tatum, Susan McKnight and Cynthia Williams Jordan for the seat of Cynthia Williams Jordan on the Hospital Authority of Columbus; Vote Result: Forward the names of nominees to the Hospital Authority of Columbus for selection. A. HOSPITAL AUTHORITY OF COLUMBUS: Betty Tatum Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: November 14, 2022 Susan McKnight Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: November 14, 2022 Cynthia Williams Jordan Open for Nominations Eligible to succeed (Council’s Nomination) Term Expires: November 14, 2022 *The Council submits three (3) nominees to the Hospital Authority for each seat and the Hospital Authority selects the successor for Council’s confirmation. The terms are three years. Board meets monthly. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the September 27, 2022 Regular Council Meeting, seconded by Councilor House and carried unanimously by the eight members present, with Councilors Garrett and Thomas being absent for the vote, and the time being 9:57 p.m. Page 11 of 11