Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers October 11, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (arrived at 9:30 a.m.), Charmaine Crabb, Glenn Davis (arrived at 9:10 a.m.), John M. House, Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors R. Walker Garrett and Bruce Huff were absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Moneka Askew, Carter’s Monumental CME Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the September 27, 2022, Council Meeting. PRESENTATIONS: Mayor’s Agenda #2: No Action Taken 2. Columbus 2025 (Presented by Tabetha Getz, Executive Director of Columbus 2025) Mayor’s Agenda #3: No Action Taken 3. Audit Report of the District Attorney’s Office (Presented by Donna McGinnis, Internal Auditor) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED as amended 1. 2nd Reading- REZN-07-22-1372: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 8401 / 8421 / 8439 Veterans Pkwy / 2020 Old Guard Road (parcel # 079-001- 038 / 001 / 031 / 041) from SFR1 (Single Family Residential 1) and RE1 (Residential Estate 1) Zoning Districts to RO (Residential Office) and GC (General Commercial) Zoning Districts. (Planning Department and PAC recommend approval) (proposed amendment) (Councilor Davis) City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading- REZN-08-22-1488: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 7300 Old Moon Road (parcel # 081-022-001) from RO (Residential Office) Zoning District to RMF2 (Residential Multifamily 2) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Davis) City Attorney’s Agenda #3: PUBLIC HEARING HELD 3. 1st Reading- An Ordinance approving Clarification of Governing Accounts, Logins, And Access as Addendum 3 and Cybersecurity Training Governance as Addendum 4 to the Acceptable and Supportable Use of Technology Policy Number 210-1000-004. (Mayor Pro- Tem) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- An Ordinance imposing a moratorium on certain mandatory promotional procedures for the Columbus Police Department and the Columbus Fire and EMS Department until the earlier of the Implementation Date of Ordinance No. 22-45 or January 31,2023. (Mayor Pro Tem) Page 2 of 15 City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- An Ordinance amending Article IV of Chapter 19 of the Columbus Code to exempt certain Court Reporters hired by Superior Court Judges from the licensing requirements of the Article; and for other purposes. (Councilor Garrett) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to alcoholic beverages to insert a new code section creating entertainment district(s) in which open containers of alcoholic beverages are permitted in certain circumstances; and for other purposes. (Councilor Woodson) PUBLIC AGENDA 1. Mr. Wane Hailes, representing NAACP, Re: A request to add to the legislative agenda to make Muscogee County a single county Judicial Circuit. No Action Taken CITY MANAGER'S AGENDA 1. 2023 Legislative Agenda Approval is requested of the resolution for the 2023 Legislative Session of the Georgia General Assembly, which the Mayor and Council deem appropriate. City Manager’s Agenda #1 (1): Vote Result: DELAYED 1. HOUSING AFFORDABILITY: The Columbus Consolidated Government is requesting that the local legislative delegation introduce an amendment to said statewide legislation to allow cities and counties to enact localized anti-displacement policies for properties in Qualified Census Tracts (QCTs) and Difficult Development Areas (DDAs) economically depressed zones as defined by general law of the General Assembly. (Request of Councilor Toyia Tucker) Page 3 of 15 City Manager’s Agenda #1 (2): Vote Result: APPROVED 2. SHORT TERM RENTALS: The Columbus Consolidated Government is requesting the local legislative delegation support the GMA policy position on short-term rentals. The CCG supports local control of the regulation of short-term rentals as necessary for quality of life, public safety, and a competitive lodging marketplace. This Council urges the local delegation to support maintaining local control of units used as short-term rentals, subject to all applicable state laws and ordinances. (Request of Councilor Evelyn Mimi Woodson and Toyia Tucker) City Manager’s Agenda #1 (3): Vote Result: DELAYED 3. MAYOR/MAYOR PRO TEM COMPENSATION: The Columbus Consolidated Government is requesting that the local delegation to the General Assembly introduce a local Act setting the salary of the Mayor of Columbus, Georgia at 70% of the salary of the City Manager; and setting the salary of the Mayor Pro-Tem at 35% of the salary of the Mayor; to be effective in January, 2027; and to repeal any conflicting provisions of the Columbus Charter. (Request of City Manager Isaiah Hugley) City Manager’s Agenda #1 (4): Vote Result: APPROVED 4. MUSICAL PRODUCTION STATE SALES TAX CREDIT: The Columbus Consolidated Government is requesting that the local legislative delegation to the Georgia General Assembly introduce legislation to expand certain state sales tax credits for production companies producing music or musical theatre productions to make it more feasible for production companies to take advantage of these credits in Georgia. (Request of Mayor Pro Tem Gary Allen) City Manager’s Agenda #1 (5): Vote Result: DELAYED 5. DESIGNATION OF MUSCOGEE COUNTY AS A SINGLE COUNTY JUDICIAL CIRCUIT: The Columbus Consolidated Government is requesting the local legislative delegation introduce legislation to create a Muscogee Judicial Circuit comprised of judges from Muscogee County Superior Court. (Request of Councilor Toyia Tucker and Evelyn Mimi Woodson) Page 4 of 15 City Manager’s Agenda #1 (6): Vote Result: APPROVED 6. AMENDMENT OF CONFLICT-OF-INTEREST PROVISION FOR REDEVELOPMENT POWERS LAW: The Columbus Consolidated Government is requesting to introduce/support legislation to revise and to clarify the conflict-of-interest provisions in the Redevelopment Powers Law which address the participation of local government elective and appointive officials and employees in the creation and administration of Tax Allocation Districts. (Request of Councilor Tucker and Glenn Davis/Carry Over from Previous Years) City Manager’s Agenda #1 (7): Vote Result: APPROVED 7. COUNTY SPECIAL LOCAL OPTION SALES TAX MAINTENANCE RESERVE: The Columbus Consolidated Government is requesting that the legislative delegation consider amendments to the County Special Purpose Local Option Sales Tax imposed by Part 1 of Article 3 of Chapter 8 of Title 48 of the official Code of Georgia Annotation to allow consolidated governments to expend up to 5% of the tax levied to be spent for future maintenance of the capital outlay projects approved by the referendum levying the tax. (Request of Councilors John House and Judy Thomas/Carry Over from Previous Years) City Manager’s Agenda #1 (8): Vote Result: APPROVED 8. RECIPROCAL SOVEREIGN IMMUNITY: The Columbus Consolidated Government is requesting that the local legislative delegation encourage all possible legislative actions which would encourage negotiations with Alabama and other neighboring states to provide that the laws of each State would be amended to provide for reciprocal sovereign immunity so that local governmental officials carrying out duties and operating vehicles in neighboring States would have the same or similar sovereign immunity protections that they have under Georgia Law. (Request of Councilor John House and Fire Chief Scarpa/Carry Over from Previous Years) City Manager’s Agenda #1 (9): Vote Result: APPROVED 9. FUNDING FOR BEHAVIORAL HEALTH, ADDICTIVE DISEASES AND DEVELOPMENTAL DISABILITIES: The Columbus Consolidated Government is requesting that the legislative delegation advocate for support of a robust system of care for behavioral health, addictive diseases and developmental disabilities, and additional funding for crisis intervention teams throughout the state. (Request of Councilor Toyia Tucker) Page 5 of 15 City Manager’s Agenda #1 (10): Vote Result: APPROVED 10. PERSONAL CARE HOMES (Prompt Notification of Local Authorities Upon Licensing): The Columbus Consolidated Government respectfully requests that the local legislative delegation introduce state-wide legislation that will require prompt notification of county and city police and fire departments, licensing departments, and planning and zoning departments upon licensing or licensing changes of child-caring institutions, foster care homes, and personal care homes as defined and used above. (Request of Councilor Glenn Davis/Carry Over from Previous Years) City Manager’s Agenda #1 (11): Vote Result: APPROVED 11. PERSONAL CARE HOMES (Minimum Staffing Requirement): The Columbus Consolidated Government is requesting the local legislative delegation to the Georgia General Assembly introduce state-wide legislation that will require minimum staffing of two trained supervisors or managers between the hours of 6:00 pm and 6:00 am at child- caring institutions, foster care homes, and personal care homes. We also request that the local delegation to the Georgia General Assembly require that all such child-caring institutions, foster care homes, and personal care homes be accredited by a national accrediting body such as COA or CARF. (Request of Councilor John House and Glenn Davis/Carry Over from Previous Years) City Manager’s Agenda #1 (12): Vote Result: INCONCLUSIVE 12. CASINO GAMING REFERENDUM: The Columbus Consolidated Government is requesting the legislative delegation introduce or support legislation to authorize a statewide referendum for a constitutional amendment to allow Georgia citizens to vote as to whether casino gaming should be allowed in Georgia for the purpose of Hope Scholarship funding. Further, if any such constitutional amendment is adopted, this Council requests a local referendum be established for approval or rejection of any such casino gaming in Muscogee County. (Request of Evelyn Mimi Woodson/Carry Over from Previous Years) City Manager’s Agenda #2: Vote Result: APPROVED 2. FFY2021/FY 2022 HUD Annual Action Plan – (HOME-ARP Allocation Recommendations) Approval is requested for the filing of HOME ARP allocation recommendations for FFY2021/FY 2022 U.S. Department of Housing and Urban Development (HUD) Annual Action Plan Page 6 of 15 City Manager’s Agenda #3: Vote Result: APPROVED 3. Recycling, Waste Reduction, and Diversion Grant Application Approval is requested to submit and accept grant funding from the Georgia Environmental Protection Division for reimbursement of $195,184.00 for the purchase of 3,456 recycling carts to expand the recycling program. City Manager’s Agenda #4 (A-G): Vote Result: APPROVED 4. PURCHASES A. Two Golf Carts for METRA Department of Transportation – Georgia Statewide Contract Cooperative Purchase B. Real and Personal Property Mail/Processing Services (Annual Contract) - RFP No. 22- 0028 C. Feeding the Valley Midland Addition – RFB No. 23-0001 D. Annual Maintenance Support Payment for the ShopFax Fleet System E. Amendment to QPublic Subscription for the Board of Tax Assessors F. Ball Field Soil Conditioner and Field Materials (Annual Contract) RFB No. 23-0006 G. Repair of Caterpillar D7E Dozer EMERGENCY PURCHASES 1. FORD MAVERICKS FOR FIRE & EMS AND INSPECTIONS AND CODE On September 23, 2022, the City Manager approved the emergency purchase of three (3) Ford Mavericks; one (1) for the Fire and EMS Department, and two (2) for Inspections and Code Department/Special Enforcement Division, due to exigent circumstances, per the Procurement Ordinance, Article 3-115, Emergency Procurement. Inspections and Code Department/Special Enforcement Division was approved to purchase two (2) Ford F-150s in the FY23 Budget for use by staff in the performance of their daily duties. However, due to the rise in cost for the 2023 F-150 model and the closing of the order bank, the department requested to purchase the Ford Maverick which is priced $2,650.00 cheaper than the F-150 and is better suited for their needs. Likewise, the Fire Department was approved for a Ford Explorer; but they too have determined that the Ford Maverick will be better suited for their needs. Page 7 of 15  The State Contract vendor, Allan Vigil Ford, notified the Public Works Director on September 21, 2022, that the Order Bank for these vehicles will close on September 22, 2022, after only being open since September 15, 2022. Consequently, the vehicles had to be ordered as soon as possible. The Ford Maverick is not available on any of the Cooperative Contracts; however, Allan Vigil Ford has offered to sell us these trucks at their price which is $2,650.00 less than the 2023 Ford F-150. The vehicles will be purchased from Allan Vigil Ford at the unit prices as follows: one (1) at a unit price of $26,340.00; two (2) at a unit price of $24,429.00, and a total price of $48,858.00; for a grand total of $75,198.00. These are replacement vehicles. Funding is available as: Lost-Public Safety Fund – Fire & EMS – Public Safety-LOST – Automobiles; 0102-410-9900-LOST-7721 - $26,340.00; and General Fund – Community Development – Special Enforcement – Light Trucks; 0101-240-2400-SENF-7722 - $48,858.00. ****** 2. FORD ESCAPES FOR TAX ASSESSOR’S OFFICE – COOPERATIVE PURCHASE - GEORGIA STATEWIDE CONTRACT On September 23, 2022, the City Manager approved the emergency purchase of two (2) Ford Escapes for the Tax Assessor’s Office, due to exigent circumstances, per the Procurement Ordinance, Article 3-115, Emergency Procurement. These vehicles were approved in the FY23 Budget for use by staff in the performance of their daily duties. The State Contract vendor, Allan Vigil Ford, notified the Public Works Director on September 22, 2022, that the Order Bank for these vehicles will close on September 22, 2022. Consequently, the vehicles had to be ordered as soon as possible. The vehicles will be purchased from Allan Vigil Ford at a unit price of $26,340.00, and a total price of $52,680.00, by Cooperative Purchase via Georgia Statewide Contract #99999-SPD- ES40199373-002. Funding is available as: General Fund – Boards and Commissions – Tax Assessor – Automobiles; 0101-290-1000-TAXA-7721 - $52,680.00. 5. UPDATES AND PRESENTATIONS A. ARP Update - Pam Hodge, Deputy City Manager of Finance Planning & Development. No Action Taken B. Indigent Care RFP Update - Pamela Hodge Deputy City Manager of Finance, Planning & Development. No Action Taken Page 8 of 15  C. Department of Defense Innovative Readiness Training Event Success Report (Add-On) - Sarah Lang, CEO Valley Healthcare System. No Action Taken D. 8th Street, 13th Street and 17th Avenue Corridors Study Update – Donna Newman, Director of Engineering. No Action Taken BID ADVERTISEMENT October 12, 2022 1. PI 0011436 – Muscogee County Buena Vista Road Improvements at Spiderweb- Phase II – RFB No. 23-0005 Scope of Bid Phase II of the Buena Vista Road Improvements at the Spiderweb includes the construction of two (2) bridges, one (1) of which requires Norfolk southern permitting; construction of a roundabout at Illges Road and Ace Way Drive; construction of Buena Vista Road east of the intersection with Annette Avenue, Martin Luther King, Jr. Boulevard north of Brewer Elementary School, Illges Road, Lindsay Drive, Andrews Road, Morris Road and Ace Way Drive, as well as the installation of traffic signals. Utilities were relocated in Phase I of the project. The Annette Avenue roundabout at Martin Luther King, Jr. Boulevard and Annette Avenue were constructed in Phase I. October 14, 2022 1. Architectural & Engineering Services (Annual Contract) – RFP No. 23-0007 Scope of RFP Columbus Consolidated Government is requesting proposals from qualified firms to provide professional architectural and engineering services on an as-needed basis for various construction projects. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractors. 2. Roofing Consulting Services (Annual Contract) – RFP No. 23-0008 Scope of RFP Provide complete roofing consulting services, on an as-needed basis, for individual buildings. Columbus Consolidated Government owns buildings consisting of Page 9 of 15  approximately 60 buildup roofs, 40 metal roofs and 75 shingle roofs; however, services may not be required for all the buildings. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractors October 19, 2022 1. Rock River Rifles – PQ No. 23-0006 Scope of PQ The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide ten (10) Rock River LE20202M rifles for the Columbus Police Department. 2. Confiscated Firearms for Credit or Swap – RFB No. 23-0003 Scope of Bid The Columbus Consolidated Government (the City) is offering confiscated firearms for sale to a licensed firearms dealer who can issue a credit to purchase or swap for Rock River LE2020M rifles with accessories. 3. 30' Low Floor Trolley Heavy Duty Bus (Annual Contract) – RFB No. 23-0017 Scope of Bid The Columbus Consolidated Government (the City) is seeking vendors to provide 30' low floor trolley heavy duty buses to METRA on an “as needed” basis. The City anticipates purchasing approximately 3-4 during Fiscal Year 2023 through Fiscal year 2026. The contract term will be for three years. October 28, 2022 1. Professional Healthcare Services for Medically Indigent Persons in Muscogee County (Annual Contract) – RFP No. 23-0009 Scope of RFP Columbus Consolidated Government is seeking proposals for health care services for medically indigent persons in Muscogee County to include certain services for inpatient and outpatient care for incarcerated persons at the Muscogee County Jail. The requested services consist of medical, pharmaceutical, and mental health services. Medical services include but not are limited to acute inpatient and outpatient hospital care, x-ray, laboratory, and primary medical care. Page 10 of 15  2. Space Planning and Programming & Design Professional Services for Fire Station No. 5 Replacement – RFQ No. 23-0001 Scope of RFQ Columbus Consolidated Government (“Owner”) is soliciting statements of qualifications from firms interested in providing space planning and programming and professional design services for the replacement of fire station #5 (“Project”). This Request for Qualifications (RFQ) seeks to identify potential providers of the above- mentioned services. Some firms that respond to this RFQ, who are determined by the Owner to be sufficiently qualified, may be deemed eligible to offer proposals for these services and may be invited for interviews. 3. Construction Manager as General Contractor Services for Fire Station No. 5 Replacement - RFQ No. 23-0002 Scope of RFQ Columbus Consolidated Government (“Owner”) is soliciting statements of qualifications from firms interested in providing construction manager as general contractor services for Fire Station No. 5 replacement. This Request for Qualifications (RFQ) seeks to identify the most qualified potential providers of the above-mentioned services. Some firms which respond to this RFQ, and who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to offer proposals for these services. CLERK OF COUNCIL’S AGENDA ENCLOSURES - INFORMATION ONLY Clerk of Council’s Agenda #1: No Action Taken 1. Certificate of Need Application filed by the Medical Center, Inc. d/b/a Piedmont Columbus Regional Midtown (PCRM) for its project to relocate the Children’s Hospital at PCRM from the main hospital building to another location on the hospital campus. ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A Resolution changing the regularly scheduled Council meetings for the month of November 2022. Page 11 of 15 Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION - A Resolution changing the regularly scheduled Council meetings for the month of December 2022. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Board of Tax Assessors, #28-22 & #29-22 Columbus Board of Health, April 27, May 25 & August 24, 2022 Hospital Authority of Columbus, June 28, July 26 & August 30, 2022 Uptown Facade Board, July 18, 2022 Clerk of Council’s Agenda Add-On Resolution: Vote Result: APPROVED RESOLUTION – A Resolution excusing Councilor R. Walker Garrett from the October 11, 2022 Regular Council Meeting. Clerk of Council’s Agenda Add-On Resolution: Vote Result: APPROVED RESOLUTION – A Resolution excusing Councilor Bruce Huff from the October 11, 2022 Regular Council Meeting. BOARD APPOINTMENTS - ACTION REQUESTED 5. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): Vote Result: CONFIRMED appointment of Scott Taft to serve another term on the Public Safety Advisory Commission as the District 9 Representative. A. PUBLIC SAFETY ADVISORY COMMISSION: Bryon Hickey (Council District 1- Barnes) Not eligible to succeed Term Expires: October 31, 2022 Page 12 of 15  Donald Watkins (Council District 5- Crabb) Not eligible to succeed Term Expires: October 31, 2022 Scott Taft- Interested in serving another term (Council District 9- Thomas) Eligible to succeed Term Expires: October 31, 2022 These are three-year terms. Board meets monthly. 6. COUNCIL’S CONFIRMATION- ORGANIZATION / AGENCY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Robert Anderson (Council’s Confirmation) Liberty Cultural Center Representative (Resigned) Term Expires: January 31, 2024 The Liberty Cultural Center is nominating Mr. Zeph Baker to fill the unexpired term of Mr. Robert Anderson. Note: Rev. Curtis West was previously confirmed to fill the unexpired term of Mr. Anderson; however, Rev. West will be relocating outside of Muscogee County. 7. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): No Action Taken A. LAND BANK AUTHORITY: Tyler Pritchard Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expires: October 31, 2022 Page 13 of 15  These are four-year terms. Board meets as needed. Women: 3 Senatorial District 15: 5 Senatorial District 29: 2 UPCOMING BOARD APPOINTMENTS: A. Airport Commission (Council’s Confirmation / Airport’s Recommendation) B. Board of Tax Assessors (Council’s Appointment) C. Columbus Board of Health (Council’s Appointment) D. Cooperative Extension Advisory Board (Council’s Appointment) E. Personnel Review Board (Council’s Appointment) F. The Medical Center Hospital Authority (Council’s Confirmation / Authority’s selection) EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss matters of litigation and personnel as requested earlier in the meeting by City Attorney Fay. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Woodson and carried unanimously by the eight members present, with Councilors Garrett and Huff being absent for the meeting, and the time being 1:35 p.m. The regular meeting reconvened at 2:21 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of litigation and personnel; however, there were no votes taken. City Attorney’s Agenda Add-On Resolution: Vote Result: APPROVED RESOLUTION – A Resolution authorizing a refund of Ad Valorem Property Taxes in the amount of $22,474.71 to the Medical Center Hospital Authority. Page 14 of 15 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor House to adjourn the October 11, 2022 Regular Council Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the seven members present, with Councilor Thomas being absent for the vote, and Councilors Garrett and Huff being absent for the meeting, and the time being 2:24 p.m. Page 15 of 15