Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers October 25, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Glenn Davis was absent. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Mayor Pro Tem R. Gary Allen PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the October 11, 2022, Council Meeting and Executive Session. PROCLAMATION: Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Councilor House) 2. PROCLAMATION: National American Indian Heritage Month  RECEIVING: Malone Moore and the Daughters of the American Revolution, American Indians Committee RESOLUTION: Mayor’s Agenda #3: Vote Result: DELAYED until the November 8, 2022 Council Meeting 3. A resolution authorizing the appointment of Ms. Donna McGinnis as Internal Auditor/ Compliance Officer. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-08-22-1488: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 7300 Old Moon Road (parcel # 081-022-001) from RO (Residential Office) Zoning District to RMF2 (Residential Multifamily 2) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Davis) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An Ordinance approving Clarification of Governing Accounts, Logins, And Access as Addendum 3 and Cybersecurity Training Governance as Addendum 4 to the Acceptable and Supportable Use of Technology Policy Number 210-1000-004. (Mayor Pro- Tem) City Attorney’s Agenda #3: Vote Result: DELAYED until the November 8, 2022 Council Meeting 3. 2nd Reading- An Ordinance imposing a moratorium on certain mandatory promotional procedures for the Columbus Police Department and the Columbus Fire and EMS Department until the earlier of the Implementation Date of Ordinance No. 22-45 or January 31,2023. (Mayor Pro Tem) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- An Ordinance amending Article IV of Chapter 19 of the Columbus Code to exempt certain Court Reporters hired by Superior Court Judges from the licensing requirements of the Article; and for other purposes. (Councilor Garrett) Page 2 of 15 City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 243 / 220 Oakley Drive (parcel # 089-001-001 / 088-053-003) from RMF2 (Residential Multifamily 2) Zoning District to RO (Residential Office) Zoning District with conditions. (Planning Department and PAC recommend conditional approval.) (Councilor Huff) City Attorney’s Agenda #6: PUBLIC HEARING HELD; Vote Result: AMENDED to add Highside Market as an Entertainment District; Vote Result: AMENDED to include a 12-month review. 6. 1st Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to alcoholic beverages to insert a new code section creating entertainment district(s) in which open containers of alcoholic beverages are permitted in certain circumstances; and for other purposes. (Councilor Woodson) (Continued on 1st Reading from 10-11-22) City Attorney’s Agenda #7: PUBLIC HEARING HELD 7. 1st Reading- An Ordinance amending Section 2-3.02 of the Columbus Code to exempt certain Board and Commission appointees from residency requirements; to amend the necessary Pension Plan provisions to remove the named members of that Board from the requirement that they reside in and be registered voters in Muscogee County; and for other purposes. (Councilor Woodson) City Attorney’s Agenda #8: PUBLIC HEARING HELD 8. 1st Reading- An Ordinance amending Sections 2-131, 2-134, and 2-137 pertaining to the Keep Columbus Beautiful Commission to revise the membership positions and redefine the appointment process and duties for the Executive Director; and for other purposes. (Councilor Crabb) RESOLUTIONS City Attorney’s Agenda #9: Vote Result: APPROVED 9. A Resolution of the Council of Columbus, Georgia, approving a resolution adopted by the Columbus Building Authority authorizing the issuance of its Series 2022C Lease Revenue Bonds in accordance with a request of the Council contained in its Resolution No. 221-22; to ratify the actions of the Authority approving the best bid for the Series 2022C Bonds; to authorize the Mayor to transfer property to the Authority and to execute the lease; to authorize Page 3 of 15  the Mayor and other officials of Columbus to take such further actions as are necessary to provide for the issuance and delivery of the series 2022C Bonds; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #10: Vote Result: INCONCLUSIVE 10. A Resolution authorizing the implementation of the Columbus, Georgia Classification and Compensation Plan for the pay period beginning November 12, 2022, pursuant to Section 16 of Ordinance No. 22-045. (Mayor Pro-Tem) City Attorney’s Agenda #11: Vote Result: APPROVED 11. A Resolution opposing extending the consent decree entered into between the United States of America and Continental Carbon, Inc., A China Synthetic Rubber Corporation. PUBLIC AGENDA 1. Ms. Jennifer Le Denney, Re: A request to add NOW/COMP (New Options Waiver Program and Comprehensive Supports Waiver Program) Planning list to the Legislative Agenda. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Director of Planning A Resolution authorizing the appointment of Mr. John W. "Will" Johnson as Director of the Planning Department. City Manager’s Agenda #2: Vote Result: APPROVED 2. Public Art Design – 18th Street / 5th Avenue Approval is requested for final design of the mural as per the Memorandum of Understanding with Columbus State University for an Advocacy thru Arts Project located on the wall at 18th Street and 5th Avenue. CSU will be financially responsible for all aspects of this project. Page 4 of 15 City Manager’s Agenda #3: Vote Result: APPROVED 3. FY 2023 Georgia Department of Transportation – Y410 Funds -Transportation Planning Contract Approval is requested to execute a contract with the Georgia Department of Transportation for Financial Assistance to carry out the FY 2023 Y410 Planning funds for Safe & Accessible Transportation Options - (H.R. 3684 - Sect, 11206), as outlined in the Infrastructure Investment and Jobs Act (IIJA). This funding is required to be included in the Transportation Planning Work Activities of the Columbus-Phenix City Transportation Study (C-PCTS). The Y410 Transportation planning funds in the amount of $7,780.58 is requested in the form of a contract with the Georgia Department of Transportation. This will be an annual contract with the Georgia Department of Transportation and the Federal Highway Administration for next five years starting in FY 2023 and ending in FY 2027 as outlined in the IIJA. These funds will require a 20% match of $1,945.15. City Manager’s Agenda #4: Vote Result: APPROVED 4. FY 2023 Georgia Department of Transportation – Transportation Planning Contract Approval is requested to execute a contract with the Georgia Department of Transportation for Financial Assistance to carry out the FY 2023 Transportation Planning Work Activities of the Columbus-Phenix City Transportation Study (C-PCTS). Transportation planning funds in the amount of $328,098.61 is requested in the form of a contract with the Georgia Department of Transportation. This is an annual contract with the Georgia Department of Transportation and the Federal Highway Administration, which will require a 20% match of $82,024.65. City Manager’s Agenda #5: Vote Result: APPROVED 5. Columbus 2025 Funding Support Approval is requested to authorize the City Manager to enter into a Memorandum of Understanding with the Development Authority to support the Columbus 2025 Initiative for $3,000,000. City Manager’s Agenda #6: Vote Result: APPROVED 6. Increase in appearance per diem rate for court reporting services for the rapid resolution program Approval is requested to increase the appearance per diem rate from $200 per day to $500 per day for court reporters who are independent contractors providing services to the Rapid Resolution Program. Page 5 of 15 City Manager’s Agenda #7: Vote Result: APPROVED 7. Recycling Infrastructure Grant Application Approval is requested to submit and accept grant funding to the Southeast Recycling Development Council for the reimbursement of up to 12.5 percent for recycling carts. City Manager’s Agenda #8: Vote Result: APPROVED 8. Recycling, Waste Reduction, and Diversion Grant Application Approval is requested to submit and accept grant funding from the Georgia Environmental Protection Division for reimbursement of $195,184.00 for the purchase of 3,456 recycling carts to expand the recycling program. City Manager’s Agenda #9: Vote Result: APPROVED 9. State and Local Cybersecurity Grant Program (SLCGP) Approval is requested to submit an application and if awarded, accept funds from the State and Local Cybersecurity Grant Program (SLCGP) from the U. S. Department of Homeland Security (DHS) with a 10% local match requirement which may be fulfilled as in-kind services or cash match. City Manager’s Agenda #10: Vote Result: APPROVED 10. GEMA Hazard Mitigation Grant for the Purchase of NOAA Severe Weather Radios Approval is requested to submit an application and if approved, accept funds from the GEMA for a Hazard Mitigation Grant for the purchase of NOAA Severe Weather radios for City buildings, schools, public buildings, assisted living facilities, and more, and to amend the Multi- Governmental Fund by the amount of the grant awarded. The grant amount requested is $62,025, or otherwise awarded, with a local match cash requirement of $6,202.50. City Manager’s Agenda #11: Vote Result: APPROVED 11. State of Georgia Governor’s Office of Planning and Budget Public Safety and Community Violence Grant for the Columbus Police Department Approval is requested to apply for and accept a grant in the amount of $1,500,000, or as otherwise awarded, on behalf of the Columbus Police Department, from the State of Georgia Governor’s Office of Planning and Budget, with no local match required and amend the American Rescue Plan Act Fund by the award amount. Page 6 of 15 City Manager’s Agenda #12: Vote Result: APPROVED 12. State of Georgia Governor’s Office of Planning and Budget Public Safety and Community Violence Grant for the Sheriff's Office Approval is requested to apply for and accept a grant in the amount of $1,500,000, or as otherwise awarded, from the State of Georgia Governor’s Office of Planning and Budget, with no local match required and amend the American Rescue Plan Act Fund by the award amount. City Manager’s Agenda #13: Vote Result: APPROVED 13. 2022 Brownfield Assessment Grant Approval1s requested to apply, and if awarded, accept, and amend the Multi-Governmental Fund by the amount awarded up to $500,000 from the Environmental Protection Agency (EPA). The grant funding will be utilized to conduct Brownfield Assessments of properties within South and Midtown areas of Columbus per the attached map. City Manager’s Agenda #14 (A-D): Vote Result: APPROVED 14. PURCHASES A. Design and Construction Services for Shirley B. Winston, Rigdon Park, and Psalmond Road Pools – RFP No. 23-0001 B. Change Order 2 for Columbus Dragonfly Trail – Riverwalk to Martin Luther King, Jr. Connector – RFB No. 21-0017 C. Cancer Screening Kits for Fire & EMS Department D. Maintenance, Repair & Operation (MRO) Supplies/Equipment and Automotive Parts/Supplies – Cooperative Contracts ENCLOSURES- INFORMATION ONLY 1. 2023 Legislative Agenda Delayed Items 15. UPDATES AND PRESENTATIONS A. CCG New Pay Plan Update- Reather Hollowell, Human Resources Director. No Action Taken Page 7 of 15  B. Entertainment District Update - Pam Hodge, Deputy City Manager of Finance, Planning & Development. No Action Taken C. Monthly Finance Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT October 26, 2022 1. Rock River Rifles – PQ No. 23-0006 Scope of PQ The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide ten (10) Rock River LE20202M rifles for the Columbus Police Department. October 28, 2022 1. Professional Healthcare Services for Medically Indigent Persons in Muscogee County (Annual Contract) – RFP No. 23-0009 Scope of RFP Columbus Consolidated Government is seeking proposals for health care services for medically indigent persons in Muscogee County to include certain services for inpatient and outpatient care for incarcerated persons at the Muscogee County Jail. The requested services consist of medical, pharmaceutical, and mental health services. Medical services include but not are limited to acute inpatient and outpatient hospital care, x-ray, laboratory, and primary medical care. 2. Space Planning and Programming & Design Professional Services for Fire Station No. 5 Replacement – RFQ No. 23-0001 Scope of RFQ Columbus Consolidated Government (“Owner”) is soliciting statements of qualifications from firms interested in providing space planning and programming and professional design services for the replacement of fire station #5 (“Project”). This Request for Qualifications (RFQ) seeks to identify potential providers of the above- mentioned services. Some firms that respond to this RFQ, who are determined by the Owner to be sufficiently qualified, may be deemed eligible to offer proposals for these services and may be invited for interviews. 3. Construction Manager as General Contractor Services for Fire Station No. 5 Replacement - RFQ No. 23-0002 Scope of RFQ Page 8 of 15  Columbus Consolidated Government (“Owner”) is soliciting statements of qualifications from firms interested in providing construction manager as general contractor services for Fire Station No. 5 replacement. This Request for Qualifications (RFQ) seeks to identify the most qualified potential providers of the above-mentioned services. Some firms which respond to this RFQ, and who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to offer proposals for these services. November 2, 2022 1. Metal Storage Shed for METRA – PQ No. 23-0007 Scope of PQ The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide one (1) metal storage shed (complete set) of commercial grade metal, for outdoor use at the Department of Transportation/METRA Transfer Center. 2. Confiscated Firearms for Credit or Swap – RFB No. 23-0003 Scope of Bid The Columbus Consolidated Government (the City) is offering confiscated firearms for sale to a licensed firearms dealer who can issue a credit to purchase or swap for Rock River LE2020M rifles with accessories. 3. On-Call Plumbing Services (Annual Contract) – RFB No. 23-0018 Scope of Bid The Columbus Consolidated Government is seeking proposals from State-licensed Plumbing Contractors for On-Call Plumbing Maintenance and Repair Services at various City facilities. This contract will be awarded to a Primary and Secondary Contractor. The Primary and Secondary Contractors will be selected based on the two lowest responsive, responsible vendors, who best meet the specifications. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods, if agreeable to both the City and the Contractor. November 9, 2022 1. 30' Low Floor Trolley Heavy Duty Bus (Annual Contract) – RFB No. 23-0017 Scope of Bid The Columbus Consolidated Government (the City) is seeking vendors to provide 30' low floor trolley heavy duty buses to METRA on an “as needed” basis. The City anticipates purchasing approximately 3-4 during Fiscal Year 2023 through Fiscal year 2026. The contract term will be for three years. Page 9 of 15 November 16, 2022 1. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 23-0016 Scope of Bid The Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide dumpsters/roll-off containers on a rental basis, to include servicing the equipment on an “as needed” basis. Services will be procured both during the week and on weekends. The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. November 30, 2022 1. PI 0011435 – Metra Park and Ride Facility – RFB No. 23-0019 Scope of Bid Provide a park and ride facility for METRA Transit System. The project consists of grading a vacant lot and installing a parking lot and features for METRA Transit System. The project location is 1646 9th Avenue in Columbus, GA. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A Resolution excusing Councilor Glenn Davis from the October 25, 2022 Council Meeting. Clerk of Council’s Agenda #2: Vote Result: CONFIRMED 2. The Land Bank Authority is nominating Mr. Steve Anthony to fill the unexpired term of Mr. John Tuggle. (The Land Bank Authority nominates three of the seven members to this authority with confirmation from the Council.) Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. Letter of Resignation submitted by Mr. Vincent Allen from his seat on the Building Authority of Columbus. (The Council may receive the resignation.) Page 10 of 15 Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Minutes of the following boards: Development Authority of Columbus, September 1, 2022 Housing Authority of Columbus, July 27, 2022 Planning Advisory Commission, September 7 & 21, 2022 River Valley Regional Commission, June 22, 2022 & August 24, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 5. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. PUBLIC SAFETY ADVISORY COMMISSION: Bryon Hickey (Council District 1- Barnes) Not eligible to succeed Term Expires: October 31, 2022 Donald Watkins (Council District 5- Crabb) Not eligible to succeed Term Expires: October 31, 2022 These are three-year terms. Board meets monthly. 6. COUNCIL APPOINTMENT: NOMINATION FROM THE COMMISSION AND MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): Vote Result: CONFIRMED appointment of Delois Carr to succeed Don Cook on the Airport Commission. Page 11 of 15  A. AIRPORT COMMISSION: Don Cook (Council’s Confirmation) Eligible to succeed Term Expires: December 31, 2022 *The Columbus Airport Commission has submitted its nominee of Delois Carr for the seat of Mr. Don Cook. These are five-year terms. Board meets monthly. Women: 1 Senatorial District 15: 1 Senatorial District 29: 4 7. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): Nomination: Mayor Pro Tem Allen nominated Jayne Govar to serve another term on the Board of Tax Assessors. A. BOARD OF TAX ASSESSORS: Jayne Govar- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2022 These are six-year terms. Board meets once a week. Women: 3 Senatorial District 15: 1 Senatorial District 29: 4 Clerk of Council’s Agenda #7(B): Nomination: Mayor Pro Tem Allen nominated Devica Alappan to serve another term on the Columbus Board of Health. Page 12 of 15  B. COLUMBUS BOARD OF HEALTH: Devica Alappan Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: December 31, 2022 The term is five years. Meets once a month. Women: 3 Senatorial District 15: 1 Senatorial District 29: 4 Clerk of Council’s Agenda #7(C): No Action Taken C. COOPERATIVE EXTENSION ADVISORY BOARD: Helen Williams Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expires: December 31, 2022 Margaret Higdon Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: December 31, 2021 The term is six years. Meets quarterly. Women: 5 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #7(D): No Action Taken D. LAND BANK AUTHORITY: Tyler Pritchard Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expires: October 31, 2022 These are four-year terms. Board meets as needed. Page 13 of 15  Women: 3 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Agenda #7(E): Nomination(s): Councilor Huff nominated Willie Butler, Yolanda Sumbry Sewell, Michael Forte, and Delano Leftwich to serve another term on the Personnel Review Board. E. PERSONNEL REVIEW BOARD: Willie Butler Open for Nominations (Regular Member 1) (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2022 Yolanda Sumbry Sewell- Interested in serving Open for Nominations (Regular Member 4) (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2022 Michael Forte Open for Nominations (Regular Member 5) (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2022 Delano Leftwich Open for Nominations (Alternate Member 4) (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2022 Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 The terms are three years. Board meets monthly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 Page 14 of 15 Clerk of Council’s Agenda #7(F): Nomination: Councilor House nominated Cheryl Tate to succeed Esther Radcliff on the Retirees’ Health Benefits Committee. F. RETIREES’ HEALTH BENEFITS COMMITTEE: Esther Radcliff Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: June 30, 2022 Councilor House is nominating Ms. Cheryl Tate to succeed Ms. Esther Radcliff. term is three-years. Board meets monthly. Women: 4 Senatorial District 15: 1 Senatorial District 29: 5 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the October 25, 2022, Regular Council Meeting, seconded by Councilor Woodson and carried unanimously by the nine members present, with Councilor Davis being absent for the meeting, and the time being 9:13 p.m. Page 15 of 15