Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers November 8, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House (via Microsoft Teams), Bruce Huff, Judy W. Thomas, Toyia Tucker and Evelyn “Mimi” Woodson (arrived at 9:20 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Seth Hon, Grace Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the October 25, 2022, Council Meeting. PROCLAMATIONS: Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Councilor Tucker) 2. PROCLAMATION: Timothy Holloway Day RECEIVING: Timothy Holloway Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Barnes) 3. PROCLAMATION: Down with Diabetes Awareness Day RECEIVING: Nathan Sanderson and The Chattahoochee Valley Diabetes Awareness Committee PRESENTATIONS: Mayor’s Agenda #4: No Action Taken 4. Water and Sewer Rate Study (Presented by Steve Davis, President Columbus Water Works and Joe Crea with Raftelis) Mayor’s Agenda #5: No Action Taken 5. An overview of activities for the Mayor's Commission on Unity, Diversity and Prosperity (Add-On) (Presented by Mr. Norman Hardman- Chair) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 243 / 220 Oakley Drive (parcel # 089-001-001 / 088-053-003) from RMF2 (Residential Multifamily 2) Zoning District to RO (Residential Office) Zoning District with conditions. (Planning Department and PAC recommend conditional approval.) (Councilor Huff) City Attorney’s Agenda #2: Vote Result: TABLED 2. 2nd Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to alcoholic beverages to insert a new code section creating entertainment district(s) in which open containers of alcoholic beverages are permitted in certain circumstances; and for other purposes. (as amended) (Councilor Woodson) Page 2 of 14 City Attorney’s Agenda #3: Vote Result: ADOPTED AS AMENDED to include in Section 1 of the ordinance “The current promotional rosters for Columbus Police Department Lieutenants and Captains which are scheduled to lapse during the term of this moratorium shall remain in effect until 14 calendar days after the expiration of the moratorium. Promotional candidates shall continue to undergo the testing at assessment centers as previously scheduled. However, no new CPD promotional list may be formed, and the results of the assessment will not be used by the Chief of Police, until the current promotional roster has lapsed as provided above.” 3. 2nd Reading- An Ordinance imposing a moratorium on certain mandatory promotional procedures for the Columbus Police Department and the Columbus Fire and EMS Department until the earlier of the Implementation Date of Ordinance No. 22-45 or January 31,2023. (continued on 2nd Reading) (Mayor Pro Tem) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- An Ordinance amending Section 2-3.02 of the Columbus Code to exempt certain Board and Commission appointees from residency requirements; to amend the necessary Pension Plan provisions to remove the named members of that Board from the requirement that they reside in and be registered voters in Muscogee County; and for other purposes. (Councilor Woodson) City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading- An Ordinance amending Sections 2-131, 2-134, and 2-137 pertaining to the Keep Columbus Beautiful Commission to revise the membership positions and redefine the appointment process and duties for the Executive Director; and for other purposes. (Councilor Crabb) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- REZN-09-22-1673: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 7513 Veterans Parkway (parcel # 073-029-002) from LMI (Light Manufacturing / Industrial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Davis) City Attorney’s Agenda #7: PUBLIC HEARING HELD 7. 1st Reading-REZN-09-22-1674: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; this amendment changes certain boundaries of a district located at 3201 / 3203 / 3205 / 3209 / 3213 / 3215 / 3217 / 3223 6th Avenue (parcel # 014-018-022 / 023 / 024 / 025 / 046 / 026 / 026A / 026B) from RMF1 (Residential Page 3 of 14  Multifamily 1) / LMI (Light Manufacturing / Industrial) Zoning District to RMF2 (Residential Multifamily 2) Zoning District with conditions. (Planning Department and PAC recommend conditional approval.) (Councilor Garrett) RESOLUTION City Attorney’s Agenda #8: Vote Result: AMENDED to include the implementation date of November 12, 2022 and any retroactive payments shall be paid by separate check as soon as practicably possible; Vote Result: APPROVED AS AMENDED 8. A Resolution authorizing the implementation of the Columbus, Georgia Classification and Compensation Plan for the pay period beginning January 7, 2023, pursuant to Section 16 of Ordinance No. 22-045. (Mayor Pro-Tem) PUBLIC AGENDA 1. Mr. Timothy Veal, Re: The excessive trash in the neighborhood. Not Present 2. Mrs. Angela White, representing Tuesdays Street Tacos & Burritos, Re: The enforcement on unlicensed and unpermitted food vendors in Muscogee County. No Action Taken 3. Mr. Ulysses Rayford, Re: The City’s project prioritization and investment strategy to include utilization of protective services and funding earmarked for the southside of Columbus. No Action Taken 4. Ms. Drale Short, representing the Department of Public Works, Re: The Columbus Consolidated Governments Pay Compensation Study. No Action Taken 5. Ms. Rosa Evans, representing METRA Employees, Re: Pay Plan Considerations. No Action Taken 6. Ms. Annette Adams, Re: A request for yard waste pickup from yard and for neighbors to no longer be allowed to burn waste. No Action Taken 7. Ms. Ophelia Lowe, Re: Father’s Estate. Not Present 8. Ms. Alexis Gray, representing Columbus State University Alumni Office, Re: Student to Alumni Committee invitation to serve as mentors to CSU students. Not Present 9. Mr. Joseph McNeil, representing Columbus Blinded Veterans, Re: Transportation issues for disabled veterans and citizens of Columbus GA. Not Present Page 4 of 14 10. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Reparations and Ending prison slave labor. Not Present CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. 2023 Legislative Agenda Add On – Tax Allocation Law Amendment Approval is requested of the add on resolution for the 2023 Legislative Session of the Georgia General Assembly, which the Mayor and Council deem appropriate. City Manager’s Agenda #2: Vote Result: APPROVED 2. Columbus Civic Center Commercial Marketing Agreement Amendment Approval is requested for the Columbus Civic Center to Amend current Commercial Rights Marketing Agreement to reflect company name change Global Spectrum, L.P. to OVG360 (f/k/a Spectra Partnerships and an extension within the current contract. City Manager’s Agenda #3: Vote Result: APPROVED 3. Columbus Civic Center Ticketmaster Contract Renewal Approval is requested for the Columbus Civic Center to renew current Ticketmaster contract to include a 5-year extension. Ticketmaster shall provide Principal with an annual sponsorship allowance (the “Sponsorship Allowance”) to advertise and promote Ticketmaster as the source for advance Tickets to Attractions at the Facility in an amount equal to Twenty-Five Thousand Dollars ($25,000). The Sponsorship Allowance shall be paid to Principal within thirty (30) days of the beginning of each Contract Year. City Manager’s Agenda #4: Vote Result: APPROVED 4. Annual HUD Entitlement, Capital Fund Program and Moving To Work Funding Environmental Review Approval Approval is requested to allow the City Manager to execute approvals of environmental review records for the building and site improvements annually performed through HUD Entitlement, Capital Fund Program (CFP) and Moving to Work (MTW) funds. Page 5 of 14 City Manager’s Agenda #5: Vote Result: APPROVED 5. FY 23 Local Government & Improvement Grant (LMIG) Approval is requested to submit an application and accept FY 23 Local Government & Improvement Grant (LMIG) from the Georgia Department of Transportation (GDOT). The FY 23 LMIG allocation for Columbus-Muscogee County from GDOT is $2,225,041.24 with a local 10% match requirement. City Manager’s Agenda #6: Vote Result: APPROVED 6. Foundation Source (Marathon Petroleum Foundation) Approval is requested to apply for, and accept, if awarded, a Marathon Petroleum Foundation Grant for Columbus, Georgia Police Department in the amount of $5,000, or as otherwise awarded, with no local match required, and to amend the Multi-governmental Fund by the amount awarded. City Manager’s Agenda #7(A-I): Vote Result: APPROVED 7. PURCHASES A. Printing Postage and Mail Processing Service of Motor Vehicle Registration Renewal Notices for Tax Commissioner B. Fox Senior Center Wall and Roof Project – RFB No. 23-0008 C. Exterior Wall Renovation at 29th Street Gym – RFB No. 22-0009 D. Public Safety Building Deck & Wall Restoration – RFB No. 23-0010 E. Amendment 4 for Construction Manager as General Contractor Services for Columbus Government Center Complex – RFQ No. 20-0002 F. Amendment 4 for Space Planning and Programming & Design Professional Services for Columbus Consolidated Government Center Project – RFQ No. 20-0001 G. Annual Maintenance/Support for the Jury Management Software H. Axon Officer Safety 7 Program for the Sheriff’s Office I. Annual License/Maintenance/Support Fee for Greykey Forensic Software for Police Department Page 6 of 14  ENCLOSURES - INFORMATION ONLY 1. 2023 Legislative Agenda – Add Ons Approval is requested of the resolution for the 2023 Legislative Session of the Georgia General Assembly, which the Mayor and Council deem appropriate. 8. UPDATES AND PRESENTATIONS A. Art Commission Advisory Board Presentation - Rob Landers, Director of the Columbus Civic Center. No Action Taken BID ADVERTISEMENT November 9, 2022 1. 30' Low Floor Trolley Heavy Duty Bus (Annual Contract) – RFB No. 23-0017 Scope of Bid The Columbus Consolidated Government (the City) is seeking vendors to provide 30' low floor trolley heavy duty buses to METRA on an “as needed” basis. The City anticipates purchasing approximately 3-4 during Fiscal Year 2023 through Fiscal year 2026. The contract term will be for three years. November 16, 2022 1. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 23-0016 Scope of Bid The Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide dumpsters/roll-off containers on a rental basis, to include servicing the equipment on an “as needed” basis. Services will be procured both during the week and on weekends. The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 2. Minnow Tank for Parks and Recreation – PQ No. 23-0008 Scope of Bid The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide one (1) minnow tank, 8 ft, with 6 compartments with a window in each. Two (2) carbon filter cells 16”, air manifold system to aerate tank and additional tubing and chemicals included for indoor use at the Parks & Recreation Lake Oliver Marina Bait Shop. Page 7 of 14 November 30, 2022 1. PI 0011435 – Metra Park and Ride Facility – RFB No. 23-0019 Scope of Bid Provide a park and ride facility for METRA Transit System. The project consists of grading a vacant lot and installing a parking lot and features for METRA Transit System. The project location is 1646 9th Avenue in Columbus, GA. 2. Protective Driver Door Shields for Mass Transit Buses – RFB No. 23-0022 Scope of Bid The Consolidated Government of Columbus, Georgia, is seeking bids from qualified vendors to provide and install twenty-two (22) protective driver door shields for mass transit buses operated by the METRA Transit System. 3. Backhoe Loader Rental (Annual Contract) – RFB No. 23-0021 Scope of Bid Provide rental of a backhoe on an “as needed” basis. The backhoe will be used by the Public Works Department for various projects. The contract term will be for two (2) years, with the option to renew for three additional twelve-month periods. November 30, 2022 1. PI 0011435 – Metra Park and Ride Facility – RFB No. 23-0019 Scope of Bid Provide a park and ride facility for METRA Transit System. The project consists of grading a vacant lot and installing a parking lot and features for METRA Transit System. The project location is 1646 9th Avenue in Columbus, GA. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Email Correspondence from Rex Wilkinson advising of the notice to resign on behalf of Mr. Fred Greene from his seat on the Historic & Architectural Review Board. (The Council may receive the resignation.) Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Minutes of the following boards: Animal Control Advisory Board, September 13, 2022 Page 8 of 14  Board of Tax Assessors, #30-22, #31-22 and #32-22 Board of Zoning Appeals, September 7 and October 4, 2022 Columbus Golf Course Authority, September 27, 2022 Hospital Authority of Columbus, September 27, 2022 Tree Board, August 22 and October 24, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 3. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #3(A): Vote Result: CONFIRMED reappointment of Jayne Govar on the Board of Tax Assessors A. BOARD OF TAX ASSESSORS: Ms. Jayne Govar was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) New Term expires: December 31, 2028 Clerk of Council’s Agenda #3(B): Vote Result: CONFIRMED reappointment of Devica Alappan to the Columbus Board of Health B. COLUMBUS BOARD OF HEALTH: Dr. Devica Alappan was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) New Term expires: December 31, 2027 Clerk of Council’s Agenda #3(C): Vote Result: CONFIRMED reappointment of Willie Butler to the Personnel Review Board C. PERSONNEL REVIEW BOARD: Mr. Willie Butler was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: December 31, 2025 Clerk of Council’s Agenda #3(D): Vote Result: CONFIRMED reappointment of Yolanda Sumbry Sewell to the Personnel Review Board D. PERSONNEL REVIEW BOARD: Ms. Yolanda Sumbry Sewell was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: December 31, 2025 Page 9 of 14 Clerk of Council’s Agenda #3(E): Vote Result: CONFIRMED reappointment of Michael Forte on the Personnel Review Board E. PERSONNEL REVIEW BOARD: Mr. Michael Forte was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: December 31, 2025 Clerk of Council’s Agenda #3(F): Vote Result: CONFIRMED reappointment of Delano Leftwich to the Personnel Review Board F. PERSONNEL REVIEW BOARD: Mr. Delano Leftwich was nominated to serve another term of office. (Councilor Huff’s nominee) New Term expires: December 31, 2025 Clerk of Council’s Agenda #3(G): Vote Result: CONFIRMED appointment of Cheryl Tate to the Retirees’ Health Benefits Committee G. RETIREES’ HEALTH BENEFITS COMMITTEE: Ms. Cheryl Tate was nominated to succeed Ms. Esther Radcliff. (Councilor Houses nominee) New Term expires: June 30, 2025 4. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #4(A): NOMINATION: Councilor Barnes nominated Abdel Hernandez to succeed Byron Hickey as the District 1 Representative on the Public Safety Advisory Commission; Vote Result: CONFIRMED appointment of Abdel Hernandez on the Public Safety Advisory Commission; NOMINATION: Councilor Crabb nominated Jennifer S. Upshaw to succeed Donald Watkins as the District 5 Representative on the Public Safety Advisory Commission; Vote Result: CONFIRMED appointment of Jennifer S. Upshaw to the Public Safety Advisory Commission A. PUBLIC SAFETY ADVISORY COMMISSION: Bryon Hickey (Council District 1- Barnes) Not eligible to succeed Term Expired: October 31, 2022 Donald Watkins (Council District 5- Crabb) Not eligible to succeed Term Expired: October 31, 2022 Page 10 of 14  Councilor Barnes is nominating Abdel Hernandez to succeed Mr. Byron Hickey. Councilor Crabb is nominating Jennifer S. Upshaw to succeed Mr. Donald Watkins. These are three-year terms. Board meets monthly. Clerk of Council’s Agenda #4(B): NOMINATION: Councilor House nominated Irene Pate to serve another term as the District 10 Representative on the Recreation Advisory Board; Vote Result: CONFIRMED reappointment of Irene Pate to the Recreation Advisory Board B. RECREATION ADVISORY BOARD: Carl Brown (Council District 9- Thomas) Not Eligible to succeed Term Expires: December 31, 2022 Irene Pate- Interested in serving another term (Council District 10- House) Eligible to succeed Term Expires: December 31, 2022 James “Jay” Wilkoff (Council District 2- Davis) Does not desire reappointment Term Expired: December 31, 2021 VACANT (Council District 3- Huff) Term Expires: December 31, 2023 VACANT (Council District 1- Barnes) Term Expires: December 31, 2025 These are five-year terms. Board meets monthly. 5. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #5(A): No Action Taken Page 11 of 14  A. BUILDING AUTHORITY OF COLUMBUS: Vincent Allen Open for Nominations Resigned (Council’s Appointment) Term Expires: March 24, 2023 This is a two-year term. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #5(B): No Action Taken B. COOPERATIVE EXTENSION ADVISORY BOARD: Helen Williams Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expires: December 31, 2022 Margaret Higdon Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: December 31, 2021 The term is six years. Meets quarterly. Women: 5 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #5(C): No Action Taken C. LAND BANK AUTHORITY: Tyler Pritchard Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: October 31, 2022 These are four-year terms. Board meets as needed. Page 12 of 14  Women: 3 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Agenda #5(D): No Action Taken D. PERSONNEL REVIEW BOARD: Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 The terms are three years. Board meets monthly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 UPCOMING BOARD APPOINTMENTS: A. Columbus Aquatics Commission (Council’s Appointments) B. Tree Board (Council’s Appointments) EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss matters of personnel as requested earlier in the meeting by City Attorney Fay. Councilor Woodson made a motion to go into Executive Session, seconded by Mayor Pro Tem Allen and carried unanimously by the nine members present, with Councilor Barnes being absent for the vote, and the time being 2:12 p.m. The regular meeting reconvened at 3:21 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of personnel; however, there were no votes taken. Page 13 of 14 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Tucker to adjourn the November 8, 2022 Regular Council Meeting, seconded by Councilor Thomas and carried unanimously by the nine members present, with Councilor Barnes being absent for the vote, and the time being 3:22 p.m. Page 14 of 14