Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers November 15, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis (arrived at 5:35 p.m.), R. Walker Garrett (via Microsoft Teams), John M. House, Bruce Huff (arrived at 5:34 p.m.), Judy W. Thomas, Toyia Tucker and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Reverend Grace Burton-Edwards, St. Thomas Episcopal Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the November 8, 2022, Council Meeting and Executive Session. PRESENTATIONS: Mayor’s Agenda #2: No Action Taken 2. Muscogee County School District Highlights (Presented by Dr. David Lewis, Superintendent of Education, Muscogee County School District and Patricia Hugley-Green, Board Chair, Muscogee County Board of Education) Mayor’s Agenda #3: No Action Taken 3. New Siren Technology (Presented by Chance Corbett, Director, Emergency Management & Homeland Security) RESOLUTION (ADD-ON): Mayor’s Agenda #4: Vote Result: APPROVED 4. A resolution authorizing the appointment of Ms. Donna McGinnis as Internal Auditor/ Compliance Officer. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-09-22-1673: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 7513 Veterans Parkway (parcel # 073-029-002) from LMI (Light Manufacturing / Industrial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Davis) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-09-22-1674: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; this amendment changes certain boundaries of a district located at 3201 / 3203 / 3205 / 3209 / 3213 / 3215 / 3217 / 3223 6th Avenue (Parcel # 014-018-022 / 023 / 024 / 025 / 046 / 026 / 026A / 026B) from RMF1 (Residential Multifamily 1) / LMI (Light Manufacturing / Industrial) Zoning District to RMF2 (Residential Multifamily 2) Zoning District with conditions. (Planning Department and PAC recommend conditional approval.) (Councilor Garrett) Page 2 of 11 RESOLUTION City Attorney’s Agenda #3: Vote Result: APPROVED 3. Resolution approving a contract with Georgia Probation Services, Inc. to provide probations services for Superior, Municipal and Recorder's Courts. (Mayor Pro-Tem) PUBLIC AGENDA 1. Ms. Abby Moorman, representing The Center at 909, Re: To present the functions, social services, and forensic medical services provided by Sexual Assault Support Center, Inc. dba The Center at 909. No Action Taken 2. Mr. Wane Hailes, representing the NAACP, Re: A request for the City Council to vote on a casino in Columbus, Georgia. Not Present MEETING SCHEDULE CHANGE: Add-On Item: Vote Result: APPROVED An oral resolution changing the November 29, 2022 to a Regular Meeting and Work Session. CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. 2023 Legislative Agenda Add Ons – Child Abuse Hotline Posting & Legitimation Procedures Approval is requested that the local Legislative Delegation to the Georgia General Assembly introduce statewide legislation that will require posting of appropriate hotlines to report abuse at child-caring institutions, foster care homes, and personal care homes. City Manager’s Agenda #2: Vote Result: APPROVED 2. Transportation Investment Act of 2010 Project Agreement Steam Mill Road Improvements Page 3 of 11 Approval is requested to execute an Intergovernmental Agreement for the Steam Mill Road Improvements Project. TSPLOST will fund 100% of the cost of this $22,500,000 project. This includes but not limited to engineering, environmental, right of way, and construction cost. Funds will be reimbursed by GDOT TIA Office. City Manager’s Agenda #3: Vote Result: APPROVED 3. Street Acceptance – Hals Way, that portion of Plateau Drive, that portion of Elliotts Avenue, and that portion of Providence Lane located in Phase One, Elliotts Walk Approval is requested for the acceptance of Hals Way, that portion of Plateau Drive, that portion of Elliotts Avenue, and that portion of Providence Lane located in Phase One, Elliotts Walk. No City funds are involved until maintenance is assumed after the two-year warranty. City Manager’s Agenda #4: Vote Result: APPROVED 4. Hawks Foundation Grant Approval is requested to allow Parks and Recreation to apply for grants available through the Hawks Foundation and Georgia Recreation and Parks Association and, if awarded, accept the grant valued at $2380.00. Six agencies per district will be awarded the needs-based scholarships. City Manager’s Agenda #5: Vote Result: APPROVED 5. Unused Sick Leave Payment Approval is request authorizing payment to employees for unused sick leave in accordance with 16B-15-6(2) of the Columbus Code of Ordinances. As part of the FY2023 Budget, $365,000.00 was allocated to pay for this benefit. The required expenditure may or may not exceed this amount. City Manager’s Agenda #6: Vote Result: APPROVED 6. Columbus Police Department: Donations Approval is requested to accept donations totaling $6,125 given in support of the Columbus Police Department. City Manager’s Agenda #7: Vote Result: APPROVED 7. Kemp ARP Neighborhood Grant Approval is requested to apply for a grant and, if awarded, accept grant funds in an amount up to 2.9 million dollars to improve neighborhood parks, playgrounds, and facilities. Page 4 of 11 City Manager’s Agenda #8(A-C): Vote Result: APPROVED 8. PURCHASES A. Declaration of Surplus and Donation of Structural Firefighting Pants and Jackets B. Bus Shelters (Annual Contract) - RFB No. 23-0011 C. Extension of the Motorola Migration Assurance Plan (MAP) Lease Purchase Agreement for the 800 MHZ Radio System ENCLOSURES - INFORMATION ONLY 1. 2023 Legislative Agenda – Add Ons Approval is requested of the add on resolutions for the 2023 Legislative Session of the Georgia General Assembly, which the Mayor and Council deem appropriate. 9. UPDATES AND PRESENTATIONS A. ARP Grant Program Update- Pam Hodge, Deputy City Manager of Finance, Planning and Development. No Action Taken B. Monthly Finance Update - Angelica Alexander, Finance Director. No Action Taken BID ADVERTISEMENT November 16, 2022 1. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 23-0016 Scope of Bid The Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide dumpsters/roll-off containers on a rental basis, to include servicing the equipment on an “as needed” basis. Services will be procured both during the week and on weekends. The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 2. Minnow Tank for Parks and Recreation – PQ No. 23-0008 Scope of PQ The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide one (1) minnow tank, 8 ft, with 6 compartments with a window in each. Page 5 of 11  Two (2) carbon filter cells 16”, air manifold system to aerate tank and additional tubing and chemicals included for indoor use at the Parks & Recreation Lake Oliver Marina Bait Shop. November 30, 2022 1. PI 0011435 – Metra Park and Ride Facility – RFB No. 23-0019 Scope of Bid Provide a park and ride facility for METRA Transit System. The project consists of grading a vacant lot and installing a parking lot and features for METRA Transit System. The project location is 1646 9th Avenue in Columbus, GA. 2. Service Contract for Various Types of Transmissions (Annual Contract) – RFB No. 23-0020 Scope of Bid Columbus Consolidated Government (the City) is requesting bids to repair and rebuild B400R and 6R140 transmissions for METRA Transit System. The services will be procured on an as-needed basis. The City reserves the right to add additional transmissions as METRA Transit System receives new vehicles within the contract period. The contract period shall be for three years. 3. Protective Driver Door Shields for Mass Transit Buses – RFB No. 23-0022 Scope of Bid The Consolidated Government of Columbus, Georgia, is seeking bids from qualified vendors to provide and install twenty-two (22) protective driver door shields for mass transit buses operated by the METRA Transit System. 4. Backhoe Loader Rental (Annual Contract) – RFB No. 23-0021 Scope of Bid Provide rental of a backhoe on an “as needed” basis. The backhoe will be used by the Public Works Department for various projects. The contract term will be for two (2) years, with the option to renew for three additional twelve-month periods. December 7, 2022 1. Watershed Fertilization (Annual Contract) – RFB No. 23-0023 Scope of Bid The Columbus Consolidated Government is seeking bids from vendors to provide erosion control at various watershed lakes. The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. Page 6 of 11 December 9, 2022 1. Grounds Maintenance Services (Annual Contract) – RFP No. 23-0013 Scope of RFP Provide routine grounds maintenance services on a weekly, monthly and yearly basis, to include fertilizing, weekly mowing, edging, weed control, irrigation, pruning, mulching, disease and insect control, etc. The Public Works Department manages one hundred and eleven (111) grounds maintenance sites within nine contract areas in Muscogee County. These areas enhance the appearance of major road arteries and high visibility areas and improve the quality of life for citizens. The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. 2. Court Reporter Services for Recorder’s Court (Annual Contract) – RFP No. 23- 0014 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals for court reporter services for all preliminary felony hearings at Recorder’s Court. The court reporter shall also provide services for Advisement of Rights sessions that are held at 8 A.M. on Saturdays and some holidays. The services will be procured on an as-needed basis, and the contract shall commence on February 1, 2023 (date subject to change). Existing City employees are prohibited from providing court reporting services for Recorder’s Court. The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A Resolution appointing Jayne Govar to the Board of Tax Assessors for a term of office to begin on January 1, 2023 and expires on December 31, 2028. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. Travel Authorization Request for Councilor Toyia Tucker to attend NACo 2023 Legislative Conference during the month of February 2023. Page 7 of 11 Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. Minutes of the following boards: Board of Tax Assessors, #33-22 BOARD APPOINTMENTS - ACTION REQUESTED 4. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #4(A): No Action Taken A. BUILDING AUTHORITY OF COLUMBUS: Vincent Allen Open for Nominations Resigned (Council’s Appointment) Term Expires: March 24, 2023 This is a two-year term. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #4(B): Nominations: Councilor Woodson renominated Janet Bussey and Richard Leary (Columbus Hurricane Representative) to serve another term on the Columbus Aquatics Commission. B. COLUMBUS AQUATICS COMMISSION: Janet Bussey- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 Richard Leary- Interested in serving another term Open for Nominations Eligible to succeed (Council’s Appointment) (Columbus Hurricane Representative) Term Expired: June 30, 2022 Page 8 of 11  Barbara Cummings Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 David Helmich Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 Bruce Samuels Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 VACANT Open for Nominations Term Expired: June 30, 2022 (Council’s Appointment) These are two-year terms. Meets monthly. Women: 2 Senatorial District 15: 3 Senatorial District 29: 3 Clerk of Council’s Agenda #4(C): No Action Taken C. HISTORIC & ARCHITECTURAL REVIEW BOARD: Fred Greene Open for Nominations Resigned (Council’s Appointment) (Historic District Resident) Term Expires: January 31, 2024 This is a three-year term. Board meets monthly. Women: 4 Senatorial District 15: 9 Senatorial District 29: 2 Page 9 of 11 Clerk of Council’s Agenda #4(D): Nominations: Councilor Huff renominated Kristin Youngquist (At-Large Seat), Lisa Thomas-Cutts (KCBC Director or Commissioner), Tannis Danley (Landscape/Forestry), and Catherine Trotter (At-Large Seat) to serve another term on the Tree Board. D. TREE BOARD: Kristin Youngquist- Interested in serving another term Open for Nominations At-Large Seat (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2022 Lisa Thomas-Cutts- Interested in serving another term Open for Nominations KCBC Dir or Commissioner (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2022 Tannis Danley- Interested in serving another term Open for Nominations Landscape/Forestry (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2022 Catherine Trotter- Interested in serving another term Open for Nominations At-Large Seat (Council’s Appointment) Eligible to succeed Term Expires: December 31, 2022 Chris Henson Open for Nominations Environmental Advocacy Representative (Council’s Appointment) Does not desire reappointment Term Expired: July 1, 2022 Troy Keller Open for Nominations Educator Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 Frank Tommey Open for Nominations Residential Development Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 Page 10 of 11  These are four-year terms. Meets as needed. Women: 5 Senatorial District 15: 5 Senatorial District 29: 6 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the November 15, 2022 Regular Council Meeting, seconded by Councilor Tucker and carried unanimously by the ten members of Council, and the time being 7:54 p.m. Page 11 of 11