Council Agenda - Regular Meeting / Work Session

~~POST SUMMARY MINUTES~~ Council Chambers November 29, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting / Work Session M A Y O R’ S A G E N D A PRESENT: Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, Toyia Tucker and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Mayor B. H. “Skip” Henderson, III was absent. CALL TO ORDER: Mayor Pro Tem R. Gary Allen, Presiding INVOCATION: Offered by Dr. Jimmy Elder from First Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Pro Tem Allen MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the November 15, 2022, Council Meeting. PUBLIC AGENDA 1. Mr. Adrian Chester, Re: The Liberty Theatre. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Memorandum of Understanding with the Greater Columbus Georgia Chamber of Commerce for Small Business and Non-Profit Grant Program Administration Services Approval is requested to authorize a MOU with the Greater Columbus Georgia Chamber of Commerce to administer CCG’s small business and non-profit grant programs funded by State Fiscal Recovery Funds under the American Rescue Plan Act. City Manager’s Agenda #2: Vote Result: APPROVED 2. PURCHASES A. Three (3) Ford Explorers for the Fire & EMS Department – Georgia Statewide Contract Cooperative Purchase EMERGENCY PURCHASES - INFORMATION ONLY 1. FORD F-250 4x4 PICKUP FOR HOMELAND SECURITY On November 10, 2022, the City Manager approved the emergency purchase of one (1) Ford F-250 4x4 Pickup for Homeland Security, due to exigent circumstances, per the Procurement Ordinance, Article 3-115, Emergency Procurement. This vehicle was approved in the FY23 Budget for use by staff in the performance of their daily duties. The State Contract vendor, Allan Vigil Ford, notified the Public Works Director on November 9, 2022, that the Order Bank for these vehicles will open and close on November 14, 2022. Consequently, the vehicle had to be ordered as soon as possible. The vehicle will be purchased from Allan Vigil Ford at a unit price of $51,376.00 by Cooperative Purchase via Georgia Statewide Contract #99999-SPD-ES40199373-002. This is a new vehicle. Funding is available in the FY23 Budget: General Fund – Homeland Security – Homeland Security – Light Trucks; 0101-450-1000-HSEC-7722. ******* Page 2 of 9 2. 2023 CHEVROLET TAHOE FOR MUSCOGEE COUNTY PRISON On November 16, 2022, the City Manager approved the emergency purchase of one (1) 2023 Chevrolet Tahoe for Muscogee County Prison, due to exigent circumstances, per the Procurement Ordinance, Article 3-115, Emergency Procurement. This vehicle was approved in the FY23 Budget for use by Warden Herbert Walker. The State Contract vendor, Hardy Chevrolet, notified the Public Works Director on November 1, 2022, that the Order Bank for these vehicles will open and close between November 16, 2022 and November 18, 2022, but that the specific vehicle is available on their lot. Therefore, due to the order bank closing a request to purchase the vehicle was made due to its immediate availability. The vehicle will be purchased from Hardy Chevrolet at a unit price of $38,201.00 by Cooperative Purchase via Georgia Statewide Contract #99999-SPD0000183-0002. This is a new vehicle. Funding is available in the FY23 Budget: General Fund – MCP – Warden – Light Trucks; 0101-420-1000-MCCI-7722. 3. WORK SESSION AGENDA A. Restoring Locks & Dams on ACF – Phillip Clayton, Director of Economic Development & Executive Director, TriRivers Waterway Development Association. No Action Taken B. Cooper Creek Tennis Center Update - CORTA Board President Michelle Fuller and Judy Pearce. No Action Taken City Manager’s Agenda #3(C): Vote Result: APPROVED resolution for the transfer of ownership of the Liberty Theatre Cultural Arts Center to the City of Columbus. C. Liberty Theatre Cultural Arts Center Proposed Transfer of Ownership to City and Grant Opportunity- Pam Hodge, Deputy City Manager of Finance, Planning and Development D. 2023 Legislative Agenda – Add Ons: City Manager’s Agenda #3(D) Item #1: Vote Result: DEFEATED -Designation Of Muscogee County as A Single County Judicial Circuit City Manager’s Agenda #3(D) Item #2: Vote Result: APPROVED -Casino Gaming Referendum Page 3 of 9 City Manager’s Agenda #3(D) Item #3: Vote Result: APPROVED -Legitimation Procedures City Manager’s Agenda #3(D) Item #4: Vote Result: APPROVED -Municipal Court Jurisdiction City Manager’s Agenda #3(D) Item #5: No Action Taken -Housing Affordability City Manager’s Agenda #3(D) Item #6: No Action Taken -Mayor/Mayor Pro Tem Compensation City Manager’s Agenda #3(D) Item #7: Vote Result: APPROVED -New Options Waiver Program and Comprehensive Supports Waiver Program Approval is requested of the add on resolutions for the 2023 Legislative Session of the Georgia General Assembly, which the Mayor and Council deem appropriate. E. Lighting Upgrade Update- Pamela Hodge, Deputy City Manager of Finance, Planning & Development & Georgia Power. No Action Taken F. ARP Phase 2 Update- Pamela Hodge, Deputy City Manager of Finance, Planning & Development. No Action Taken G. Police Crime Prevention Update - Freddie Blackmon, Chief of Columbus Police Department. No Action Taken H. Sheriff's Crime Prevention Update - Greg Countryman, Sheriff. No Action Taken BID ADVERTISEMENT November 30, 2022 1. PI 0011435 – Metra Park and Ride Facility – RFB No. 23-0019 Scope of Bid Provide a park and ride facility for METRA Transit System. The project consists of grading a vacant lot and installing a parking lot and features for METRA Transit System. The project location is 1646 9th Avenue in Columbus, GA. Page 4 of 9  2. Service Contract for Various Types of Transmissions (Annual Contract) – RFB No. 23-0020 Scope of Bid Columbus Consolidated Government (the City) is requesting bids to repair and rebuild B400R and 6R140 transmissions for METRA Transit System. The services will be procured on an as-needed basis. The City reserves the right to add additional transmissions as METRA Transit System receives new vehicles within the contract period. The contract period shall be for three years. 3. Protective Driver Door Shields for Mass Transit Buses – RFB No. 23-0022 Scope of Bid The Consolidated Government of Columbus, Georgia, is seeking bids from qualified vendors to provide and install twenty-two (22) protective driver door shields for mass transit buses operated by the METRA Transit System. 4. Backhoe Loader Rental (Annual Contract) – RFB No. 23-0021 Scope of Bid Provide rental of a backhoe on an “as needed” basis. The backhoe will be used by the Public Works Department for various projects. The contract term will be for two (2) years, with the option to renew for three additional twelve-month periods. December 7, 2022 1. Watershed Fertilization (Annual Contract) – RFB No. 23-0023 Scope of Bid The Columbus Consolidated Government is seeking bids from vendors to provide erosion control at various watershed lakes. The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. 2. Metal Storage Shed for METRA – PQ No. 23-0007 Scope of Quote The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide one (1) metal storage shed (complete set) of commercial grade metal, for outdoor use at the Department of Transportation/METRA Transfer Center. 3. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 23- 0016 Scope of Bid The Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide dumpsters/roll-off containers on a rental basis, to include servicing the equipment on an “as needed” basis. Services will be procured both during the week and on weekends. Page 5 of 9  The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. December 9, 2022 1. Grounds Maintenance Services (Annual Contract) – RFP No. 23-0013 Scope of RFP Provide routine grounds maintenance services on a weekly, monthly and yearly basis, to include fertilizing, weekly mowing, edging, weed control, irrigation, pruning, mulching, disease and insect control, etc. The Public Works Department manages one hundred and eleven (111) grounds maintenance sites within nine contract areas in Muscogee County. These areas enhance the appearance of major road arteries and high visibility areas and improve the quality of life for citizens. The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. 2. Court Reporter Services for Recorder’s Court (Annual Contract) – RFP No. 23- 0014 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals for court reporter services for all preliminary felony hearings at Recorder’s Court. The court reporter shall also provide services for Advisement of Rights sessions that are held at 8 A.M. on Saturdays and some holidays. The services will be procured on an as-needed basis, and the contract shall commence on February 1, 2023 (date subject to change). Existing City employees are prohibited from providing court reporting services for Recorder’s Court. The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Email Correspondence from Ms. Patricia Montgomery resigning from her seat on the Animal Control Advisory Board. Page 6 of 9 Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Minutes of the following boards: Board of Tax Assessors, #34-22 Convention & Visitors Bureau, Board of Commissioners, August 18, 2022 BOARD APPOINTMENTS - ACTION REQUESTED 3. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #3(A): Nomination: Clerk of Council Davis announced Mayor Henderson is nominating Elizabeth Raines Cook to serve another term; Vote Result: CONFIRMED appointment of Elizabeth Raines Cook to serve another term as the Business Community Representative on the Pension Fund, Employees’ Board of Trustees. A. PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES: Elizabeth Raines Cook – Interested in serving (Mayor’s Appointment) (Business Community) Eligible to succeed Term Expired: June 30, 2022 Mayor Henderson is nominating Ms. Elizabeth Raines Cook to serve another term of office. These are four-year terms. Board meets monthly. 4. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #4(A): Vote Result: CONFIRMED A. COLUMBUS AQUATICS COMMISSION: Ms. Janet Bussey was nominated to serve another term of office. (Councilor Woodson’s nominee) New Term expires: June 30, 2024 Page 7 of 9 Clerk of Council’s Agenda #4(B): Vote Result: CONFIRMED B. COLUMBUS AQUATICS COMMISSION: Mr. Richard Leary was nominated to serve another term of office as the Columbus Hurricane Representative. (Councilor Woodson’s nominee) New Term expires: June 30, 2024 Clerk of Council’s Agenda #4(C): Vote Result: CONFIRMED C. TREE BOARD: Ms. Kristin Youngquist was nominated to serve another term of office in the At-Large seat. (Councilor Huff’s nominee) New Term expires: December 31, 2025 Clerk of Council’s Agenda #4(D): Vote Result: CONFIRMED D. TREE BOARD: Ms. Lisa Thomas-Cutts was nominated to serve another term of office in the KCBC Director or Commissioner seat. (Councilor Huff’s nominee) New Term expires: December 31, 2025 Clerk of Council’s Agenda #4(E): Vote Result: CONFIRMED E. TREE BOARD: Ms. Tannis Danley was nominated to serve another term of office in the Landscape / Forestry seat. (Councilor Huff’s nominee) New Term expires: December 31, 2025 Clerk of Council’s Agenda #4(F): Vote Result: CONFIRMED F. TREE BOARD: Ms. Catherine Trotter was nominated to serve another term of office in the At-Large seat. (Councilor Huff’s nominee) New Term expires: December 31, 2025 EXECUTIVE SESSION: Mayor Pro Tem Allen entertained a motion to go into Executive Session to discuss matters of personnel as requested earlier in the meeting by City Attorney Fay. Councilor Thomas made a motion to go into Executive Session, seconded by Councilor House and carried unanimously by the nine members present, with Councilor Davis being absent for the vote, and the time being 2:14 p.m. The regular meeting reconvened at 2:56 p.m., at which time, Mayor Pro Tem Allen announced that the Council did meet in executive session to discuss matters of personnel; however, there were no votes taken. Page 8 of 9 With there being no further business to discuss, Mayor Pro Tem Allen entertained a motion for adjournment. Motion by Councilor Barnes to adjourn the November 29, 2022 Regular Council Meeting/Work Session, seconded by Councilor Woodson and carried unanimously by the nine members present, with Councilor Davis being absent for the vote, and the time being 2:56 p.m. Page 9 of 9