Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers December 6, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Charmaine Crabb, Glenn Davis (arrived at 9:04 a.m.), R. Walker Garrett (via Microsoft Teams), John M. House, Bruce Huff (via Microsoft Teams), Judy W. Thomas, Toyia Tucker (via Microsoft Teams), and Evelyn “Mimi” Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Jerry “Pops” Barnes was absent CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Mario Ray, Salt Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the November 29, 2022 Council Meeting and Executive Session. PRESENTATION: Mayor’s Agenda #2: Not Present 2. Reese Road Elementary School (Presented by Reese Road Elementary School Staff Member) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD; Vote Result: AMENDED adding to Section 2 any ownership change would require a new designation of a responsible party approved by Council. 1. 1st Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to alcoholic beverages to insert a new code section creating entertainment district(s) in which open containers of alcoholic beverages are permitted in certain circumstances; and for other purposes. (Councilors Woodson and Garrett) City Attorney’s Agenda #2: PUBLIC HEARING HELD; Vote Result: AMENDED to change the number of allowed offenses from five to three. 2. 1st Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to alcoholic beverages to define Tour Service Alcohol Permits; to provide conditions for their operation and establish exceptions to the code sections pertaining to open containers and brown bagging of alcoholic beverages, and for other purposes. (Councilor Woodson) City Attorney’s Agenda #3: PUBLIC HEARING HELD 3. 1st Reading- FY22 FINAL BUDGET AMENDMENT: Approve an Ordinance amending the budgets for the Fiscal Year 2022 by appropriating amounts in each fund for various operational activities. (Budget Review Committee) PUBLIC AGENDA 1. Mrs. Veronica Hardman, Re: The unsanitary conditions of the neighbor’s property in the Northwind community. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED Page 2 of 12 1. Restoring Locks and Dams on the Apalachicola Chattahoochee Flint (ACF) Rivers System Approval is requested for a resolution encouraging the Congressional Delegations to request the US Army Corps of Engineers dedicate Infrastructure Investment and Jobs Act (IIJA) funds to make necessary repairs to the ACF System. City Manager’s Agenda #2: Vote Result: APPROVED 2. Uptown Decorative Lighting Upgrade Approval is requested to execute a Lighting Services Agreement with Georgia Power for the Uptown Decorative Lighting Upgrade. The upfront capital cost is $250,000 funded by OLOST Infrastructure reserves and an average monthly cost for maintenance and energy of $7,575 funded from the Streetlight budget in the General Fund. Implementation of new standards will need to be considered as part of the budget process annually due to increased cost for installation and operation. City Manager’s Agenda #3: Vote Result: APPROVED 3. Request to purchase the property at 1116 Brown Ave. Columbus, Georgia 31906 Approval is requested to purchase 1116 Brown Ave. Columbus, Georgia 31906 from Mr. and Mrs. Meadows for the amount of $18,972.00 to expand/upgrade Fire Station 6. City Manager’s Agenda #4: Vote Result: APPROVED 4. National Park Service, Save America’s Treasures Grant – Liberty Theatre Cultural Center Approval is requested to submit an application and if approved, accept funds from the National Park Service for a Save America’s Treasures Grant for the Liberty Theatre. The grant amount requested is $750,000 with a 50% local match. Matching funds are available in the 1999 Special Purpose Local Option Sales Tax and Other Local Option Sales Tax. City Manager’s Agenda #5: Vote Result: APPROVED 5. National Park Service, Save America’s Treasures Grant – Ma Rainey House Approval is requested to submit an application and if approved, accept funds from the National Park Service for a Save America’s Treasures Grant for the Ma Rainey House. The grant amount requested is $750,000 with a 50% local match. Page 3 of 12 City Manager’s Agenda #6: Vote Result: APPROVED 6. National Trust for Historic Places, African American Cultural Heritage Action Fund Grant – Liberty Theatre Cultural Center Approval is requested to submit an application and if approved, accept funds from the National Trust for Historic Places, African American Cultural Heritage Action Fund Grant for the Liberty Theatre. The grant amount requested is $150,000 with no local match. City Manager’s Agenda #7: Vote Result: APPROVED 7. National Trust for Historic Places, African American Cultural Heritage Action Fund Grant – Ma Rainey House Approval is requested to submit an application and if approved, accept funds from the National Trust for Historic Places, African American Cultural Heritage Action Fund Grant for the Ma Rainey House. The grant amount requested is $150,000 with no local match. City Manager’s Agenda #8: Vote Result: APPROVED 8. Homeland Security GSAR (Georgia Search and Rescue) Grant Approval is requested to accept a grant in the amount of $39,000.00 or as otherwise awarded, from the Homeland Security Grant Program with amendment made to the Multi-Government Fund by the like amount with no matching funds required. The state is providing for new Rescue equipment. City Manager’s Agenda #9: Vote Result: APPROVED 9. 2022 Homeland Security Hazmat Grant Approval is requested to accept a grant in the amount of $20,000.00 or as otherwise awarded, from the Homeland Security Grant Program with amendment made to the Multi-Government Fund by the like amount with no matching funds required. The state is providing for new Hazmat equipment. City Manager’s Agenda #10: Vote Result: APPROVED 10. Lease of Equipment for City Golf Courses - Add On Approval is requested to approve the lease of 104 golf cars and 1 Beverage cart for use at Bull Creek Golf Course. The golf cars will replace the 104 carts that are at end of their lease term. This is a budgeted expense. Page 4 of 12 City Manager’s Agenda #11(A-F): Vote Result: APPROVED 11. PURCHASES A. Drill Field Maintenance and Inspections for Fire & EMS Department (Annual Contract) – RFB No. 23-0014 B. Firefighter Cancer Insurance Policy Renewal C. Fourteen (14) Zero-Turn Mowers for Parks and Recreation – Georgia State Contract Cooperative Purchase D. 30' Low Floor Trolley Heavy Duty Bus (Annual Contract) – RFB No. 23-0017 E. John Deere Sprayer for Oxbow Creek Golf Course F. Confiscated Firearms for Credit or Swap for Police Department – RFB No. 23-0003 12. UPDATES AND PRESENTATIONS A. Columbus Airport City Staff Appreciation - Amber Clark, Airport Director. No Action Taken B. IIMC Region III Conference Update - Sandra Davis, Clerk of Council. No Action Taken C. Linwood Park and Ride Project - Rosa Evans, METRA Transit Director and Robert Sheridan, METRA Transit Compliance Officer. No Action Taken D. Comprehensive Camera Update - Lisa Goodwin, Deputy City Manager of Operations. No Action Taken E. Honorary Street Naming Update - Lisa Goodwin, Deputy City Manager of Operations. No Action Taken F. FY22 Fiscal Conditions Report - Angelica Alexander, Finance Director. Delayed BID ADVERTISEMENT December 7, 2022 1. Watershed Fertilization (Annual Contract) – RFB No. 23-0023 Scope of Bid The Columbus Consolidated Government is seeking bids from vendors to provide erosion control at various watershed lakes. Page 5 of 12  The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. 2. Metal Storage Shed for METRA – PQ No. 23-0007 Scope of Quote The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide one (1) metal storage shed (complete set) of commercial grade metal, for outdoor use at the Department of Transportation/METRA Transfer Center. 3. Protective Driver Door Shields for Mass Transit Buses – RFB No. 23-0022 Scope of Bid The Consolidated Government of Columbus, Georgia, is seeking bids from qualified vendors to provide and install twenty-two (22) protective driver door shields for mass transit buses operated by the METRA Transit System. 4. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 23- 0016 Scope of Bid The Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide dumpsters/roll-off containers on a rental basis, to include servicing the equipment on an “as needed” basis. Services will be procured both during the week and on weekends. The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. 5. PI 0011435 – Metra Park and Ride Facility – RFB No. 23-0019 Scope of Bid Provide a park and ride facility for METRA Transit System. The project consists of grading a vacant lot and installing a parking lot and features for METRA Transit System. The project location is 1646 9th Avenue in Columbus, GA. December 9, 2022 1. Grounds Maintenance Services (Annual Contract) – RFP No. 23-0013 Scope of RFP Provide routine grounds maintenance services on a weekly, monthly and yearly basis, to include fertilizing, weekly mowing, edging, weed control, irrigation, pruning, mulching, disease and insect control, etc. The Public Works Department manages one hundred and eleven (111) grounds maintenance sites within nine contract areas in Muscogee County. These areas enhance the appearance of major road arteries and high visibility areas and improve the quality of life for citizens. The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. Page 6 of 12  2. Court Reporter Services for Recorder’s Court (Annual Contract) – RFP No. 23-0014 Scope of RFP Columbus Consolidated Government (the City) is requesting proposals for court reporter services for all preliminary felony hearings at Recorder’s Court. The court reporter shall also provide services for Advisement of Rights sessions that are held at 8 A.M. on Saturdays and some holidays. The services will be procured on an as-needed basis, and the contract shall commence on February 1, 2023 (date subject to change). Existing City employees are prohibited from providing court reporting services for Recorder’s Court. The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION – A resolution changing the meeting dates in January 2023 and cancelling the February 7, 2023 Proclamation Session. Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Email Correspondence from Mr. Jud Richardson resigning from his seat on the Uptown Facade Board. Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. Minutes of the following boards: Board of Tax Assessors, #35-22 Clerk of Council’s Agenda #4: Vote Result: APPROVED 4. ADD-ON RESOLUTION - A resolution excusing Councilor Jerry “Pops” Barnes from the December 6, 2022, Council Meeting. Page 7 of 12 BOARD APPOINTMENTS - ACTION REQUESTED 5. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. PUBLIC SAFETY ADVISORY COMMISSION: Pete Temesgen (Mayor’s Appointment) Vacant seat Term Expires: October 31, 2023 6. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. PUBLIC SAFETY ADVISORY COMMISSION: Stan Swiney (Council District 6- Allen) Passed away Term Expires: October 31, 2023 Clerk of Council’s Agenda #6(B): No Action Taken B. RECREATION ADVISORY BOARD: Carl Brown (Council District 9- Thomas) Not Eligible to succeed Term Expires: December 31, 2022 James “Jay” Wilkoff (Council District 2- Davis) Does not desire reappointment Term Expired: December 31, 2021 VACANT (Council District 3- Huff) Term Expires: December 31, 2023 Page 8 of 12  VACANT (Council District 1- Barnes) Term Expires: December 31, 2025 These are five-year terms. Board meets monthly. 7. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): Nomination: Councilor Crabb nominated Alexander Caldwell to fill the unexpired term of Patricia Montgomery on the Animal Control Advisory Board. A. ANIMAL CONTROL ADVISORY BOARD: Patricia Montgomery Open for Nominations Resigned (Council’s Appointment) Term Expires: October 15, 2023 This is a two-year term. Board meets as needed. Women: 7 Senatorial District 15: 3 Senatorial District 29: 5 Clerk of Council’s Agenda #7(B): Nomination: Councilor Huff nominated Gerald Miley to fill the unexpired term of Vincent Allen on the Building Authority of Columbus. B. BUILDING AUTHORITY OF COLUMBUS: Vincent Allen Open for Nominations Resigned (Council’s Appointment) Term Expires: March 24, 2023 This is a two-year term. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Page 9 of 12 Clerk of Council’s Agenda #7(C): Nomination: Councilor Crabb nominated Don Hoffman to succeed Barbara Cummings on the Columbus Aquatics Commission. C. COLUMBUS AQUATICS COMMISSION: Barbara Cummings Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 David Helmich Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 Bruce Samuels Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 VACANT Open for Nominations Term Expired: June 30, 2022 (Council’s Appointment) Councilor Crabb is nominating Mr. Don Hoffman to succeed Ms. Barbara Cummings These are two-year terms. Meets monthly. Women: 2 Senatorial District 15: 3 Senatorial District 29: 3 Clerk of Council’s Agenda #7(D): No Action Taken D. HISTORIC & ARCHITECTURAL REVIEW BOARD: Fred Greene Open for Nominations Resigned (Council’s Appointment) (Historic District Resident) Term Expires: January 31, 2024 This is a three-year term. Board meets monthly. Page 10 of 12  Women: 4 Senatorial District 15: 9 Senatorial District 29: 2 Clerk of Council’s Agenda #7(E): No Action Taken E. LAND BANK AUTHORITY: Tyler Pritchard Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: October 31, 2022 These are four-year terms. Board meets as needed. Women: 3 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Agenda #7(F): No Action Taken F. PERSONNEL REVIEW BOARD: Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expires: December 31, 2022 The terms are three years. Board meets monthly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 Clerk of Council’s Agenda #7(G): No Action Taken Page 11 of 12  G. TREE BOARD: Chris Henson Open for Nominations Environmental Advocacy Representative (Council’s Appointment) Does not desire reappointment Term Expired: July 1, 2022 Troy Keller Open for Nominations Educator Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 Frank Tommey Open for Nominations Residential Development Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 These are four-year terms. Meets as needed. Women: 5 Senatorial District 15: 5 Senatorial District 29: 6 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss matters of litigation and personnel as requested earlier in the meeting by City Attorney Fay. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor House and carried unanimously by the nine members present, with Councilor Barnes being absent for the meeting, and the time being 11:46 a.m. With there no longer being a physical quorum present, the meeting was declared adjourned at 12:46 p.m. with Councilor Davis having left the meeting and Councilor Barnes being absent for the meeting. Page 12 of 12