Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers December 13, 2022 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House (via Microsoft Teams), Bruce Huff (arrived at 9:02 a.m.), Judy W. Thomas, Toyia Tucker, and Evelyn “Mimi” Woodson (arrived at 9:05 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor John Burnett, Hilton Terrace Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: AMENDED to add to the last sentence “no votes were taken during Executive Session”; Vote Result: APPROVED 1. Approval of minutes for the December 6, 2022, Council Meeting and Executive Session. PRESENTATION: Mayor’s Agenda #2: No Action Taken 2. Reese Road Leadership Academy (Presented by Reese Road Elementary School Students) Mayor’s Agenda #3: No Action Taken 3. Feeding the Valley (Presented by Olivia Amos and Rob Scott) RESOLUTION Mayor’s Agenda #4: Vote Result: APPROVED 4. A Resolution expressing appreciation of the Columbus Council for meritorious service rendered Columbus by Councilor Evelyn "Mimi" Woodson. (Columbus Council) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to alcoholic beverages to insert a new code section creating entertainment district(s) in which open containers of alcoholic beverages are permitted in certain circumstances; and for other purposes. (as amended) (Councilors Woodson and Garrett) City Attorney’s Agenda #2: Vote Result: AMENDED to include the requirement of a covered garbage receptacle, handheld breathalyzers, and increase the liability insurance coverage in an amount of at least $1 million per occurrence, $2 million aggregate; Vote Result: ADOPTED 2. 2nd Reading- An Ordinance amending Chapter 3 of the Columbus Code pertaining to alcoholic beverages to define Tour Service Alcohol Permits; to provide conditions for their operation and establish exceptions to the code sections pertaining to open containers and brown bagging of alcoholic beverages, and for other purposes. (as amended) (Councilor Woodson) Page 2 of 11 City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- FY22 FINAL BUDGET AMENDMENT: Approve an Ordinance amending the budgets for the Fiscal Year 2022 by appropriating amounts in each fund for various operational activities. (Budget Review Committee) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- An ordinance amending Ordinance No. 22-045 which adopted a new Classification and Compensation Plan for The Consolidated Government to revise Section 13 pertaining to education incentive pay; and for other purposes. (Mayor Pro-Tem) RESOLUTION City Attorney’s Agenda #5: Vote Result: APPROVED as Amended 5. A Resolution authorizing the appointment of a Senior Recorder and two Recorders. (Recorder's Court Oversight Committee) PUBLIC AGENDA 1. Mr. Timothy Veals, Re: The litter and trash in the neighborhood and homeowners not keeping their property clean. No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Record Expungement and Reparations. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Public Art – Riverwalk (11th Street to 12th Street) Approval is requested to execute a Memorandum of Understanding with Dragonfly Trails, Inc. and approve the final design of the mural. There are no financial obligations. City Manager’s Agenda #2: Vote Result: APPROVED 2. Public Art – 11th Street Viaduct (East End) Page 3 of 11 Approval is requested to execute a Memorandum of Understanding with Dragonfly Trails, Inc. and approve the final design of the mural. There are no financial obligations. City Manager’s Agenda #3: Vote Result: APPROVED 3. Cooper Creek Tennis Center and Park Improvements – Memorandum of Understanding with CORTA Approval is requested to execute a Memorandum of Understanding with CORTA for certain Cooper Creek Tennis Center and Park Improvements to be funded by CORTA. CORTA has estimated the improvements at $2 million to be raised by CORTA. The city has allocated approximately $5 million from the Special Purpose Local Option Sales Tax (SPLOST) for other improvements at Cooper Creek Park to occur over the next 10 year. City Manager’s Agenda #4: Vote Result: APPROVED as Amended 4. American Rescue Plan – Phase 2 Funding Priorities Approval is requested to authorize the funding priorities for the Phase 2 allocation of the American Rescue Plan of $39,241,019. City Manager’s Agenda #5: Vote Result: APPROVED 5. River Crest VIII Subdivision-Variance for Street Widths, Right of Way Widths, Cul-de- Sac Length and Sidewalk Approval is requested for granting a variance to Section 7.8.3(C) and Section 7.8.1 of the Unified Development Ordinance (UDO) excusing the requirements for Design Standards for Streets, Minimum Right-of-Way Width, Local Residential Streets 60 feet and Street Improvements Minimum Width of Roadway for Curb and Gutter Streets Local Residential Street 31 feet back- to-back of curb, 7.8.3.H.1 Cul-de-Sac length to be 750 ft. and 7.10.1 requiring sidewalk installation. The City would accept the new public streets and infrastructure for maintenance. City Manager’s Agenda #6: Vote Result: APPROVED 6. 2023 Legislative Agenda – Add Ons: Advanced Practice Registered Nurses (APRN) - Disability Parking Permits Advanced Practice Registered Nurses (APRN) – Nurse Practice License Approval is requested of the add on resolutions for the 2023 Legislative Session of the Georgia General Assembly, which the Mayor and Council deem appropriate. Page 4 of 11 City Manager’s Agenda #7: Vote Result: APPROVED 7. Public Works Reaccreditation with the American Public Works Association Approval is requested to formally acknowledge the Department of Public Works for their efforts of maintaining a high level of professionalism and industry approved best management practices through and by achieving their international accreditation with the American Public Works Association (APWA) City Manager’s Agenda #8: Vote Result: APPROVED 8. State Criminal Alien Assistance Program grant application Approval is requested to apply for and accept the State Criminal Alien Assistance Program (SCAAP) Fiscal Year 2021 U.S. Department of Justice grant award, in the amount of $30,295, or as otherwise awarded, for our Fiscal Year 2023, with no local match required, and amend the SCAAP project budget by the amount of the award. City Manager’s Agenda #9: Vote Result: APPROVED 9. 2015 HUD Entitlement Funds Reimbursement Approval is requested to reimburse HUD Entitlement funding for a 2015 homebuyer activity. $25,879.42 will need to be reimbursed to HUD from a nonfederal source. City Manager’s Agenda #10: Vote Result: APPROVED 10. 2021 State of Georgia Department of Community Affairs CDBG-CV Award (Feeding the Valley) – Project Specific Language Access Plan Revision Approval is requested to revise the language access plan specifically related to the 2021 State of Georgia Department of Community Affairs CDBG-CV grant award (Feeding the Valley Facility Expansion). There will be no financial impact. There are no match requirements for this grant by the city. The match funds will be provided by Feeding the Valley. City Manager’s Agenda #11: Vote Result: APPROVED 11. Standing Boy Preserve Intergovernmental Agreement and Management Agreement Approval is requested to authorize the City Manager to execute an Intergovernmental Agreement with Georgia Department of Natural Resources and a Management Agreement with Standing Boy, Inc. for the use and operation of the Standing Boy Preserve. SBI will provide all financial resources for the construction and maintenance of the trail network. No funding is required by the city. Page 5 of 11 City Manager’s Agenda #12: Vote Result: APPROVED 12. $10,000 Donation from Flint Energies Foundation Grant for Columbus Police Department - (Add-On) Approval is requested to accept the donation of $10,000 from Flint Energies Foundation Grant for tools and equipment. City Manager’s Agenda #13: Vote Result: APPROVED 13. $10,000 Donation from Flint Energies Foundation Grant for Columbus Fire Department - (Add-On) Approval is requested to accept the donation of $10,000 from Flint Energies Foundation Grant for tools and equipment. City Manager’s Agenda #14 (A-D): Vote Result: APPROVED 14. PURCHASES A. Drug Testing Supplies and Equipment for Accountability Courts B. Backhoe Loader Rental (Annual Contract) – RFP No. 23-0021 C. Contract Extension for Pursuit Vehicle Build Out (Annual Contract) – RFP No. 13-0017 D. Contract Extension for Advisory and Consulting Services for the Columbus Consolidated Government 457 Deferred Compensation Plan and Its Board (Annual Contract) – RFP No. 16-0016 15. UPDATES AND PRESENTATIONS A. Indigent Care Update - Pam Hodge, Deputy City Manager of Finance, Planning & Development. No Action Taken BID ADVERTISEMENT December 16, 2022 1. Grounds Maintenance Services (Annual Contract) – RFP No. 23-0013 Scope of RFP Provide routine grounds maintenance services on a weekly, monthly, and yearly basis, to include fertilizing, weekly mowing, edging, weed control, irrigation, pruning, mulching, Page 6 of 11  disease and insect control, etc. The Public Works Department manages one hundred and eleven (111) grounds maintenance sites within nine contract areas in Muscogee County. These areas enhance the appearance of major road arteries and high visibility areas and improve the quality of life for citizens. The initial term of the contract will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. December 21, 2022 1. Pressure Washing Services for Civic Center Roof (Annual Contract) – RFB No. 23- 0026 Scope of Bid It is the intent of the Columbus Consolidated Government (the City) to secure an annual contract with a vendor to provide pressure washing services on a semi-annual basis for the Columbus Civic Center ultraply 78+ membrane roof. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Vendors are responsible to attend the site visit for viewing the Civic Center roof to determine the work required. December 28, 2022 1. Masonry Products (Annual Contract) – RFB No. 23-0024 Scope of Bid Columbus Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide masonry products, all on an “as needed” basis, to be utilized by the Public Works Department and Parks and Recreation Services. These masonry products will include: portland cement (Type 1), Sakrete cement mix, concrete ready-mix w/ gravel, brick sand, concrete sand, brick, 3 hole (Grade SW), brick, 8” (Grade SW), concrete building brick (Grade A), concrete blocks (Type 1, Grande N), mound mix (Top Dressing) and fire brick 8”. Bidder(s) must be licensed to do business in the State of Georgia. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. December 30, 2022 1. Retail Space for Park & Ride on Manchester Expressway (Annual Contract) – RFP No. 23-0017 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) is seeking a retail/service business to occupy space within the (Rails-to-Trails) Park and Ride site located at 3690 Manchester Expressway, Columbus, GA (see attached site plan). Successful respondents will provide a service or combination of services that meet the needs of the City and Page 7 of 11  surrounding market area. While the City would prefer that the retail services be oriented around trail uses, suggested retail services could include but are not limited to; bike rental and retail, convenience store (no gas or alcohol sales), newsstand or other similar service. The contract period shall be for one (1) year with the option to renew for four (4) additional twelve-month periods. 2. Space Planning and Programming & Schematic Design Services for Muscogee County Jail – RFP No. 23-0003 Scope of RFQ Columbus Consolidated Government is soliciting statements of qualifications from firms interested in providing space planning and programming and schematic design services for the expansion and/or renovation of the Muscogee County Jail. This Request for Qualifications (RFQ) seeks to identify potential providers of the above- mentioned services. Some firms that respond to this RFQ, who are determined by the Owner to be sufficiently qualified, may be deemed eligible to offer proposals for these services and may be invited for interviews. 3. Construction Manager as General Contractor Services for Muscogee County Jail – RFP No. 23-0004 Scope of RFQ Columbus Consolidated Government is soliciting statements of qualifications from firms interested in providing construction manager services for the Muscogee County Jail expansion and renovation This Request for Qualifications (RFQ) seeks to identify the most qualified potential providers of the above-mentioned services. Some firms which respond to this RFQ, and who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to offer proposals for these services. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following board: Board of Tax Assessors, #36-22 Page 8 of 11 BOARD APPOINTMENTS - ACTION REQUESTED 2. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #2(A): Nomination: Mayor Pro Tem Allen nominated Stephen Waters to fill the unexpired term of Patricia Montgomery on the Animal Control Advisory Commission. A. ANIMAL CONTROL ADVISORY COMMISSION: Mr. Alexander Caldwell was nominated to fill the unexpired term of Ms. Patricia Montgomery (resigned). (Councilor Crabb’s nominee) New Term expires: October 15, 2023 Clerk of Council’s Agenda #2(B): Action Taken: Councilor Huff withdrew his nomination of Gerald Miley. B. BUILDING AUTHORITY OF COLUMBUS: Mr. Gerald Miley was nominated to fill the unexpired term of Mr. Vincent Allen (resigned). (Councilor Huff’s nominee) New Term expires: March 24, 2023 Clerk of Council’s Agenda #2(C): Vote Result: CONFIRMED C. COLUMBUS AQUATICS COMMISSION: Mr. Don Hoffman was nominated to succeed Ms. Barbara Cummings. (Councilor Crabb’s nominee) New Term expires: June 30, 2024 3. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #3(A): Nomination: Clerk of Council Davis stated Councilor House is nominating Marjorie “Mollie” Smith to fill the unexpired term of Fred Greene as the Historic District Resident Representative on the Historic & Architectural Review Board. A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Fred Greene Open for Nominations Resigned (Council’s Appointment) (Historic District Resident) Term Expires: January 31, 2024 Page 9 of 11  Councilor House is nominating Ms. Marjorie “Mollie” Smith to fill the unexpired term of Mr. Fred Greene. This is a three-year term. Board meets monthly. Women: 4 Senatorial District 15: 9 Senatorial District 29: 2 Clerk of Council’s Agenda #3(B): Nomination: Councilor Woodson nominated Libba Dillon to fill the unexpired term of Jud Richardson as the Uptown Columbus Representative on the Uptown Facade Board. B. UPTOWN FACADE BOARD: Jud Richardson Open for Nominations Resigned (Council’s Appointment) (Uptown Columbus Representative) Term Expires: October 31, 2024 Uptown Columbus is recommending Ms. Libba Dillon to fill the unexpired term of Mr. Jud Richardson. This is a three-year term. Board meets monthly. Women: 4 Senatorial District 15: 6 Senatorial District 29: 3 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into Executive Session to discuss matters of potential litigation and real estate acquisition as requested by City Attorney Fay. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Woodson and carried unanimously by the ten members of Council, with the time being 1:13 p.m. Page 10 of 11 The regular meeting reconvened at 2:37 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of potential litigation and real estate acquisition; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Woodson to adjourn the December 13, 2022” Regular Council Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the ten members present, with the time being 2:37 p.m. Page 11 of 11