Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers January 3, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen (via Microsoft Teams) and Councilors Jerry “Pops” Barnes, Joanne Cogle, Charmaine Crabb, Glenn Davis, R. Walker Garrett (via Microsoft Teams), John M. House, Bruce Huff, Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Dr. Buddy Cooper from Saint Paul United Methodist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson OATHS OF OFFICE ADMINISTERED BY SUPERIOR COURT JUDGE GIL MCBRIDE: Mayor’s Agenda Item #1: No Action Taken 1. Mayor B. H. "Skip" Henderson, III Mayor’s Agenda Item #2: No Action Taken 2. Councilor Clairmont J. Barnes – District 1 Councilor Charmaine Crabb – District 5  Councilor Joanne Cogle – District 7 Councilor Judith W. Thomas – District 9 At-Large OATH OF OFFICE ADMINISTERED BY SUPERIOR COURT JUDGE BEN RICHARDSON: Mayor’s Agenda Item #3: No Action Taken 3. Councilor Bruce Huff – District 3 MINUTES Mayor’s Agenda Item #4: Vote Result: APPROVED 4. Approval of minutes for the December 13, 2022, Council Meeting and Executive Session. PRESENTATION: Mayor’s Agenda Item #5: No Action Taken 5. Update from the Internal Auditor Department (Presented by Donna McGinnis, Director of the Internal Auditor Department) CITY ATTORNEY’S AGENDA ORGANIZATIONAL MEETING City Attorney’s Agenda #1: Vote Result: APPROVED appointment of R. Gary Allen as Mayor Pro Tem. 1. A resolution appointing a Mayor Pro-Tem for a term of two years. City Attorney’s Agenda #2: Vote Result: APPROVED appointment of Sandra T. Davis as Clerk of Council 2. A resolution appointing a Clerk of Council for a term of two years. Page 2 of 10 City Attorney’s Agenda #3: Vote Result: APPROVED appointment of Lindsey G. McLemore as Deputy Clerk of Council 3. A resolution appointing a Deputy Clerk of Council for a term of two years. ORDINANCE City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- An ordinance amending Ordinance No. 22-045 which adopted a new Classification and Compensation Plan for The Consolidated Government to revise Section 13 pertaining to education incentive pay; and for other purposes. (Mayor Pro-Tem) RESOLUTIONS City Attorney’s Agenda #5: Vote Result: APPROVED 5. A resolution commending Elizabeth Barfield for her work as Forensic Auditor. (Councilor Davis) City Attorney’s Agenda #6: Vote Result: APPROVED 6. A resolution commending Nancy Boren for overseeing a successful year of elections. (Councilor Davis) PUBLIC AGENDA 1. Ms. Pat Frey, representing United Way / Home For Good, Re: The upcoming 2023 Muscogee / Russell Point in Time Count. No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Gentrification, evictions and access to affordable housing. No Action Taken 3. Mr. Marvin Broadwater, Sr., representing State of Georgia Organization of Omega Psi Phi Fraternity, Re: An announcement of Fatherhood Conversation, on January 19, 2023 (6:00 p.m - 7:00 p.m.) No Action Taken 4. Mr. John Scott, Re: The Columbus Police Department. No Action Taken Page 3 of 10 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Best Buy Easement Release Approval is requested to authorize a Quit Claim Deed to release the Best Buy access easement. No financial requirement by the City. City Manager’s Agenda #2: Vote Result: DELAYED 2. Uptown Columbus – City Chattahoochee River Park Management Lease Agreement Renewal Approval is requested to authorize the City Manager to renew the lease agreement with Uptown Columbus, Inc., for management and operation of the Chattahoochee River Park. City Manager’s Agenda #3: Vote Result: APPROVED 3. Enterprise Zone: SUNSOUTH PROPERTIES LLC, 1301 Victory Drive Approval is requested for SUNSOUTH PROPERTIES LLC to receive ad valorem tax abatements (with the exclusion of school and general obligation debt levies) as specified under the Enterprise Zone Employment Act. The proposed expansion meets the minimum requirements as established under the Georgia Enterprise Zone Employment Act of 1997 and Ordinance 98-30. The abatements are to begin 1/1/2024 City Manager’s Agenda #4: No Action Taken 4. 2023 Legislative Agenda – Add On: - Georgia Open Records Act – Disclosure of Job Applications Approval is requested of the add on resolution for the 2023 Legislative Session of the Georgia General Assembly requesting that the local delegation to the Georgia General Assembly introduce statewide legislation to prohibit disclosure of job applications to local governments under the open records act until the position applied for has been filled. City Manager’s Agenda #5(A-J): Vote Result: APPROVED 5. PURCHASES A. Membership Dues for Georgia Municipal Association Page 4 of 10  B. Contract Extension for Security Surveillance Equipment – Public Works and Miscellaneous Locations (Annual Contract) – RFP No. 16-0006 C. Household Hazardous Waste Sorting and Disposal Services (Annual Contract)– RFP No. 23-0004 D. Repair of Bulldozer for Public Works E. Fire Apparatus Repair – Engine 9 for Public Works/Fire & EMS F. Customization Services for the Court Management System G. Madvac LN50 Diesel All-Terrain Litter Vacuum for METRA – Sourcewell Contract Cooperative Purchase H. Service Contract for Various Types of Transmissions for METRA (Annual Contract) - RFB No. 23-0020 I. Amendment 5 for Construction Manager as General Contractor Services for Columbus Government Center Complex - RFQ No. 20-0002 J. Three (3) 2022 Ford F-150 Trucks for Sheriff’s Office 6. UPDATES AND PRESENTATIONS A. Jail Update - Pam Hodge, Deputy City Manager of Finance, Planning & Development. No Action Taken BID ADVERTISEMENT January 11, 2023 1. Dumpster/Roll Off Container Rental and Servicing (Annual Contract) – RFB No. 23-0016 Scope of Bid The Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide dumpsters/roll-off containers on a rental basis, to include servicing the equipment on an “as needed” basis. Services will be procured both during the week and on weekends. The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Page 5 of 10 January 20, 2023 1. Workplace Ergonomics Training and Consulting Services (Annual Contract) – RFP No. 23-0005 Scope of RFP Columbus Consolidated Government is requesting proposals for workplace ergonomics training and consulting services for the Risk Management Program. The successful firm shall assist with development of an ergonomics policy and provide training services on an- as needed basis. The contract term will be for two years, with the option to renew for three additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor. 2. Risk Management Information System – RFP No. 23-0006 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide a Risk Management Information System (RMIS). The RMIS will communicate with the Workers Compensation and Accident Reporting systems currently in use to produce reports that will enable Risk Management Staff to work with other City Departments in an effort to reduce accidents and injuries. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following boards: Animal Control Advisory Board, October 31, 2022 Board of Tax Assessors, #37-22 and #38-22 Development Authority of Columbus, October 13, 2022 Housing Authority of Columbus, September 28, 2022 Page 6 of 10 2. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #2(A): Vote Result: CONFIRMED A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Ms. Marjorie “Mollie” Smith was nominated to fill the unexpired term of Mr. Fred Greene as the Historic District Resident (resigned). (Councilor House’s nominee) Term expires: January 31, 2024 Clerk of Council’s Agenda #2(B): Vote Result: CONFIRMED B. UPTOWN FACADE BOARD: Ms. Libba Dillon was nominated to fill the unexpired term of Mr. Jud Richardson (resigned). (Councilor Woodson’s nominee) Term expires: October 31, 2024 3. COUNCIL APPOINTMENTS- VOTE TABULATION: Clerk of Council’s Agenda #3(A): Action Taken: Councilor Crabb withdrew her nomination of Alexander Caldwell; Vote Result: CONFIRMED appointment of Stephen Waters for the seat of Patricia Montgomery A. ANIMAL CONTROL ADVISORY BOARD: Patricia Montgomery Open for Nominations Resigned (Council’s Appointment) Term Expires: October 15, 2023 Councilor Crabb nominated Mr. Alexander Caldwell for the seat of Patricia Montgomery Mayor Pro Tem Allen nominated Mr. Stephen Waters for the seat of Patricia Montgomery. This is a two-year term. Board meets as needed. Women: 7 Senatorial District 15: 3 Senatorial District 29: 5 4. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Page 7 of 10 Clerk of Council’s Agenda #4(A): No Action Taken A. BUILDING AUTHORITY OF COLUMBUS: Vincent Allen Open for Nominations Resigned (Council’s Appointment) Term Expires: March 24, 2023 This is a two-year term. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #4(B): No Action Taken B. COLUMBUS AQUATICS COMMISSION: David Helmich Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 Bruce Samuels Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 VACANT Open for Nominations Term Expired: June 30, 2022 (Council’s Appointment) These are two-year terms. Meets monthly. Women: 2 Senatorial District 15: 3 Senatorial District 29: 3 Page 8 of 10 Clerk of Council’s Agenda #4(C): NOMINATION: Councilor Davis nominated Lauren Chambers for the seat of Mr. Tyler Pritchard. C. LAND BANK AUTHORITY: Tyler Pritchard Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: October 31, 2022 These are four-year terms. Board meets as needed. Women: 3 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Agenda #4(D): No Action Taken D. PERSONNEL REVIEW BOARD: Dr. Shanita Pettaway Open for Nominations (Alternate Member 5) (Council’s Appointment) Resigned Term Expired: December 31, 2022 The terms are three years. Board meets monthly. Women: 3 Senatorial District 15: 5 Senatorial District 29: 3 Clerk of Council’s Agenda #4(E): No Action Taken E. TREE BOARD: Chris Henson Open for Nominations Environmental Advocacy Representative (Council’s Appointment) Does not desire reappointment Term Expired: July 1, 2022 Page 9 of 10  Troy Keller Open for Nominations Educator Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 Frank Tommey Open for Nominations Residential Development Seat (Council’s Appointment) Not eligible to succeed Term Expired: December 31, 2020 These are four-year terms. Meets as needed. Women: 5 Senatorial District 15: 5 Senatorial District 29: 6 PUBLIC AGENDA (continued) 4. Mr. John Scott, Re: The Columbus Police Department. No Action Taken With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Thomas to adjourn the January 3, 2023 Regular Council Meeting, seconded by Councilor Davis and carried unanimously by the eight members present, with Councilors Huff and Tucker being absent for the vote, and the time being 1:22 p.m. Page 10 of 10