Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers April 25, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Joanne Cogle, Charmaine Crabb, Glenn Davis (via Microsoft Teams), R. Walker Garrett (via Microsoft Teams), John M. House, Bruce Huff, Judy W. Thomas, and Toyia Tucker (via Microsoft Teams). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Mayor Pro Tem R. Gary Allen PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the April 11, 2023, Council Meeting and Executive Session. APPOINTMENT OF NEW COUNCILOR: Appointment of new Councilor Tyson Begly for Council District Ten Seat. Vote Result: APPROVED ADD-ON RESOLUTION Mayor’s Add-On Resolution: Vote Result: APPROVED 2. RESOLUTION - A resolution expressing appreciation to Councilor John House for his dedicated service to the Columbus Council and the citizens of Columbus, Georgia. --------------------------------------------------------------------------------------------------------------------- NOTE: Councilor John House left the meeting after the reading and presentation of the resolution in his honor. --------------------------------------------------------------------------------------------------------------------- OATH OF OFFICE Mayor’s Add-On Item #3: Oath of Office administered to newly appointed Councilor Tyson Begly to the Council District 10 At-Large seat. 3. Oath of Office administered to the newly appointed Columbus Council District 10 At-Large member by Chief Superior Court Judge Arthur L. Smith, III and Probate Court Judge Marc E. D’Antonio. NOTE: Newly appointed Councilor Tyson Begly took his respective seat at the Council dais. PROCLAMATIONS: Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor Cogle) 4. Proclamation: National Therapy Animal Day Receiving: Angie Zapata Mayor’s Agenda #5: No Action Taken (Proclamation read into the record by Councilor Crabb) 5. Proclamation: Georgia Cities Week Receiving: Deputy City Manager Lisa Goodwin Page 2 of 14 Mayor’s Agenda #6: No Action Taken (Proclamation read into the record by Councilor Thomas) 6. Proclamation: Small Business Week Receiving: Greater Columbus, Georgia Chamber of Commerce Mayor’s Agenda #7: No Action Taken (Proclamation read into the record by Councilor Barnes) 7. Proclamation: Mental Health Awareness Month Receiving: Staff of New Horizons Mayor’s Agenda #8: No Action Taken (Proclamation read into the record by Councilor Crabb) 8. Proclamation: National Library Week Receiving: Columbus Area Library Association, Dr. Kimberly Scott Mayor’s Agenda #9: No Action Taken (Proclamation read into the record by Councilor Huff) 9. Proclamation: Gertrude “Ma” Rainey Celebration Recognition of “Ma” Rainey- Mother of Blues, receiving the Lifetime Achievement Award at the 2023 Grammys and celebrating her legacy and contributions to music. PRESENTATIONS: Mayor’s Agenda #10: No Action Taken 10. Post Legislative Update (Presented by Senator Ed Harbison) Mayor’s Agenda #11: Not Presented 11. Summer Youth Engagement - Proposing a united strategic plan for the summer to increase youth employment Monday - Saturday in one of the heavy crime areas in the city. (Presented by Dr. Gail Burgos, representing Girls Inc. of Columbus) Page 3 of 14 Mayor’s Agenda #12: No Action Taken 12. MAYOR’S FY2024 BUDGET PRESENTATION: Mayor Henderson presents the Recommended FY2024 Budget for the fiscal year beginning July 1, 2023 through June 30, 2024. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-02-23-0213: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 4128 Forrest Road (parcel # 086-024-002) from NC (Neighborhood Commercial) Zoning District to SFR2 (Single Family Residential 2) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Barnes) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-02-23-0214: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 5769 / 5747 Veterans Parkway (parcel # 189-011-011 / 189-011-012) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Garrett) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- REZN-02-23-0215: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 3019 5th Avenue (parcel # 015-002-019) from GC (General Commercial) Zoning District to LMI (Light Manufacturing / Industrial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Garrett) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- REZN-02-23-0216- An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 5436 Forrest Road (parcel # 096-022-015) from NC (Neighborhood Commercial) Page 4 of 14  Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Barnes) City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading- An ordinance extending the business and occupation tax licensing deadline established by local law for the year 2023; and for other purposes. (Mayor Pro-Tem) PUBLIC AGENDA Public Agenda #1: Vote Result: APPROVED exemption from requirement to install sidewalks on Emerson Way and Thoreau Court. 1. Mr. Ralph Corizzo, Re: A request to exempt Walden Pond Development from the requirement to install sidewalks on Emerson Way and Thoreau Court. (Continuation from April 11, 2023 Meeting at the request of Mayor Pro Tem Allen) 2. Mrs. Bertha Averett, Re: The handling of the Police Chief’s retirement. Not Present 3. Ms. Porsche Edmonds, The Garden of Vision, Re: Crime in Columbus. Not Present 4. Mr. Paul Cluverius, Re: Section 20-21.1 Personal Transportation Devices: Propose expanding the limits of travel to include the areas around Highside Market as well as Fetch Dog Park. No Action Taken 5. Mrs. Cora Jenkins, Re: False alarm concerns. No Action Taken 6. Mr. Marvin Broadwater, Sr., Re: Public Agenda decorum. No Action Taken 7. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: A need for strategic planning to address the issues that will improve the quality of life for all citizens. No Action Taken 8. Mr. Wane Hailes, representing the Columbus NAACP, Re: Amending the 60 day rule and appointment of city council member. No Action Taken 9. Mrs. Evie M. Kettler, Re: A discussion on tethering. No Action Taken CITY MANAGER'S AGENDA Page 5 of 14 City Manager’s Agenda #1: Vote Result: APPROVED 1. Transit Trust Fund Program (TTFP) Grant Request for Solar Lighting at METRA Bus Stops. Approval is requested to apply for and accept, if awarded, funds made available to METRA by the State Fiscal Year 2023 (SFY23) Transit Trust Fund Program (TTFP) to be used for the installation of solar-powered bus stop lights in the amount up to $213,295, or as otherwise awarded, and amend the Transportation Fund by the amount of the grant award. City Manager’s Agenda #2: Vote Result: APPROVED 2. Liberty Theatre, State of Georgia Department of Community Affairs OneGeorgia Grant Approval is requested to accept a grant from the Georgia Department of Community Affairs (DCA), OneGeorgia Special Purpose Award, for $150,000 to provide for building capital improvements to the historic Liberty Theatre. City Manager’s Agenda #3: Vote Result: APPROVED 3. Juvenile Justice Incentive Grant Request Approval is requested to submit a grant application and if awarded, accept funds up to $750,000 from the Criminal Justice Coordinating Council for the operation of the Muscogee County Juvenile Court and amend the Multi-Governmental Fund by the amount of the grant award. The grant period is from July 1, 2023, to June 30, 2024. City Manager’s Agenda #4 (A-G): Vote Result: APPROVED 4. PURCHASES A. Property Clean-Up Services (Annual Contract) – RFB No. 23-0027 B. Tire Leasing Services for City Buses (Annual Contract) – RFB No. 23-0029 C. 7-Yard Dump Truck for Public Works Department – Georgia State Contract Cooperative Purchase D. Carbon Dioxide Liquid Bulk and Tank Rentals for City Swimming Pools (Annual Contract) – RFB No. 23-0028 E. Contract Amendments 6, 7, and 8 for Construction Manager as General Contractor Services for Columbus Government Center Complex – RFQ No. 20-0002 F. 18-Yard Dump Truck for Parks and Recreation Department – Georgia State Contract Cooperative Purchase Page 6 of 14  G. Twenty-One Foot Rigid Inflatable Patrol Boat (RIB) for Sheriff’s Office – Cooperative Purchase via Federal GSA Grant 5. UPDATES AND PRESENTATIONS A. Illegal Dumping Hotline - Lisa Goodwin, Deputy City Manager for Operations. No Action Taken B. Georgia Cities Week - Lisa Goodwin, Deputy City Manager. No Action Taken C. Proposed interim measures for traffic at Mehaffey Road and County Line Road intersection - Donna Newman, Director of Engineering. No Action Taken D. CACC Audit Findings: Staffing Issues - Drale Short, Public Works Director (Delayed because power point didn’t go out as required.) E. Integrated Waste Update - Drale Short, Director, Public Works Director (Delayed because power point didn’t go out as required.) City Manager’s Agenda #5(F): Vote Result: APPROVED additional $2,334.00 for the Magistrate Court FY 2023 Budget F. Magistrate Court Update - Judge Steven Smith City Manager’s Agenda #5(G): Vote Result: APPROVED additional $1.1 million for the Fire/EMS FY 2023 Budget G. Fire/EMS Update - Chief Sal Scarpa BID ADVERTISEMENT April 26, 2023 1. Truck and Trailer Wrap Graphics for Parks and Recreation (Re-Bid) – PQ No. 23- 0018 Scope of PQ The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to design, provide and install truck and trailer wrap graphics for the Parks and Recreation Department. April 28, 2023 Page 7 of 14  1. Recycling Facility Operations and Management Services (Annual Contract) – RFP No. 23-0021 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) invites qualified offerors to submit proposals to provide recycling processing equipment, provide operations and maintenance of the equipment and the facility, market the processing capacity of the facility, market processed recyclable materials, and assist the City with public education services. Option A is for the Offeror to provide personnel to operate the facility and Option B is for the City to provide personnel to operate the facility. Offerors may submit proposals for either or both options. The contract term will be for two years with the option to renew for three additional twelve- month periods. May 5, 2023 1. Office Supplies (Annual Contract) – RFP No. 23-0019 Scope of RFP The Columbus Consolidated Government (the City) is seeking to contract with a qualified vendor to provide office supplies for various City Departments o an “as needed” basis. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. May 10, 2023 1. Concrete Pipe (Annual Contract) – RFB No. 23-0035 Scope of RFB Columbus Consolidated Government of Columbus, Georgia (the City) is seeking vendors to provide concrete pipe in various sizes on an “as needed” basis for use by the Public Works Department. The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. May 12, 2023 1. Right of Way Acquisition Services (Annual Contract) – RFP No. 23-0026 Scope of RFP Columbus Consolidated Government of Columbus (the City) is seeking multiple consultants to provide Right of Way Acquisition Services on an “as needed” basis. Page 8 of 14  The contract term will be for a period of two (2) years with the option to renew for three (3) additional twelve-month periods. 2. Emergency/Non-Emergency Notification System (Annual Contract) – RFP No. 23- 0028 Scope of RFP Columbus Consolidated Government of Columbus (the City) is seeking proposals from qualified vendors to provide and support an emergency/non-emergency notification system. The contract term will be for a period of two (2) years with the option to renew for three (3) additional twelve-month periods. 3. Master Plan for Golf Courses – RFP No. 23-0032 Scope of RFP Columbus Consolidated Government (CCG) is requesting proposals from qualified golf course design and architect professionals to prepare a master plan allowing for the anticipation of maintenance and renovation of existing and potentially planned facilities. The services are for Bull Creek Golf course (36 holes), *Oxbow Creek Golf Course (9 holes) and Godwin Creek Golf Course (9 holes). Proposals should be comprehensive for each respective property. Proposals should also identify opportunities and address issues before major problems occur. Persons interested in visiting the golf courses may do so by contacting Mr. Jim Arendt, PGA at 706-329-5713 to schedule an appointment. Interested parties are responsible for contacting Mr. Arendt in a timely manner. If pertinent RFP questions or concerns arise during the site visits, they should be submitted at least five business days before the due date as specified on pages 8 and 9. 4. Feasibility Study for Additional Holes at Oxbow Creek Golf Course – RFP No. 23- 0034 Scope of RFP Columbus Consolidated Government (CCG) is requesting proposals from qualified golf industry professional consultants to provide a feasibility study regarding an additional 9 holes at Oxbow Creek Golf Course. The comprehensive proposal shall identify opportunities and address the level of likely support from the local and surrounding markets. Page 9 of 14  5. On-Call Services for Installation or Replacement of Storm Sewer / Combined Sewer Systems (Annual Contract) – RFP No. 23-0035 Scope of RFP Columbus Consolidated Government (the City) invites qualified offerors to submit proposals to provide all materials, equipment and services required to install or replace elements of storm sewer / combined sewer systems located throughout Columbus- Muscogee County. The Engineering Department will procure the services on an as-needed basis. The contract term will be for two years with the option to renew for three additional twelve- month periods. 6. Upgrade and/or Replace Existing Equipment for CCG-TV Operations – RFP No. 23- 0037 Scope of RFP Columbus Consolidated Government of Columbus (the City) is seeking proposals from qualified vendors to provide TV production equipment upgrade or replacement with compatible brand equipment, if needed, for the CCG-TV Studio, Control Room, Council Chambers, Council Conference Room, CSC Lobby and CSC Community Room. May 17, 2023 1. Historic Bus Exterior Restoration and Repainting (Re-Bid) – RFB No. 23-0034 Scope of RFB These specifications define the requirements for the exterior restoration and repainting of one (1) historic, vintage bus which is operated by METRA Transit System as the stationary “Freedom Express Bus Museum”. May 19, 2023 1. Automated Speed Detection for School Zone Safety Enforcement (Annual Contract) – RFP NO. 23-0036 Scope of RFP The Columbus Consolidated Government is requesting proposals for automated speed detection for school zone safety enforcement systems and services, specifically LiDAR (Light Detection and Ranging) with ALPR (Automated License Plate Readers) functions to integrate with the existing Flock Safety system for the Columbus Police Department. The contract term will be for a period of two (2) years with the option to renew for three (3) additional twelve-month periods. Page 10 of 14 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. Email Correspondence from Tonika Wadley, Muscogee County Director of Georgia Division of Family & Children Services, requesting that the seat of Ms. Tolua Puailoa be declared vacant due to a lack of attendance. Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Minutes of the following boards: Board of Elections & Registration, February 2, 2023 Board of Tax Assessors, #12-23 & 13-23 Development Authority of Columbus, March 2, 2023 Family & Children Services Board, November 18, 2021; March 17, April 21, July 21, August 18, September 15 and December 15, 2022 Planning Advisory Commission, March 15, 2023 Uptown Facade Board, March 20, 2023 BOARD APPOINTMENTS - ACTION REQUESTED 3. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #3(A): Vote Result: CONFIRMED A. COLUMBUS AQUATICS COMMISSION: Mr. Tim Crabb was nominated to fill the expired term of Mr. David Helmick. (Councilor Crabb’s nominee) Term expires: June 30, 2024 4. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #4(A): No Action Taken Page 11 of 14  A. BUILDING AUTHORITY OF COLUMBUS: Leila Carr Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: March 24, 2023 Vincent Allen Open for Nominations Resigned (Council’s Appointment) Term Expired: March 24, 2023 This is a two-year term. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #4(B): No Action Taken B. COLUMBUS AQUATICS COMMISSION: Bruce Samuels Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 These are two-year terms. Meets monthly. Women: 2 Senatorial District 15: 3 Senatorial District 29: 3 Clerk of Council’s Agenda #4(C): No Action Taken C. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Page 12 of 14  SarahAnn Arcila Open for Nominations Resigned (Council’s Appointment) Term Expires: March 1, 2024 These are four-year terms. Board meets monthly. Women: 6 Senatorial District 15: 5 Senatorial District 29: 5 Clerk of Council’s Agenda #4(D): No Action Taken D. COOPERATIVE EXTENSION ADVISORY BOARD: Helen Williams Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: December 31, 2022 The term is six years. Meets quarterly. Women: 5 Senatorial District 15: 2 Senatorial District 29: 3 UPCOMING BOARD APPOINTMENTS: A. Board of Family & Children Services (Council’s Appointment) B. Columbus Aquatics Commission (Council’s Appointment) C. Keep Columbus Beautiful Commission (Council’s Appointment) D. Pension Fund, Employees’ Board of Trustees (Mayor & City Manager’s Appointment) E. Region Six Regional Advisory Council for Department of Behavioral Health and Developmental Disabilities (Council’s Appointment) F. Retirees’ Health Benefits Committee (Mayor & Council’s Appointment) G. Valley Partnership Joint Development Authority (Council’s Appointment) Page 13 of 14 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the April 25, 2023 Regular Council Meeting, seconded by Councilor Crabb and carried unanimously by the nine members present, with Councilor Davis being absent for the vote and the time being 8:24 p.m. Page 14 of 14