Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers April 11, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Joanne Cogle, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Rev. Emily Bel, Forgiving Heart United Church of Christ of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the March 28, 2023 Council Meeting & April 6, 2023 Special Called Meeting and Executive Sessions. PROCLAMATIONS: Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Councilor Tucker) 2. Proclamation: Mayor’s Inaugural Golf Tournament Receiving: Keep Columbus Beautiful Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Thomas) 3. Proclamation: Muscogee County Teacher of the Year Receiving: Muscogee Educational Excellence Foundation Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor Crabb) 4. Proclamation: Fair Housing Month Receiving: CCG Community Reinvestment Department RESOLUTION Mayor’s Agenda #5: Vote Result: APPROVED 5. A resolution authorizing the acceptance of donations in support of the Mayor’s Commission for Unity, Diversity, and Prosperity’s Black Historical Monument Project. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- An ordinance amending the Columbus Code to add a new Article VIII to Chapter 14 which provides comprehensive local regulation of Coin Operated Amusement Machines in Columbus, Georgia to the extent permitted by State Law; and for other purposes. (Councilors Barnes, Tucker, and Cogle) City Attorney’s Agenda #2: Vote Result: POSTPONED INDEFINITELY 2. 2nd Reading- An ordinance to amend the Columbus Code to revise and restate Articles III and VII of Chapter 16B which provide the procedures for certain personnel actions; to amend Article VIII of the Columbus Code pertaining to probationary employees; to repeal conflicting ordinances; to establish an effective date; and for other purposes. (Mayor Pro-Tem) Page 2 of 14 City Attorney’s Agenda #3: PUBLIC HEARING HELD 3. 1st Reading- REZN-02-23-0213: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 4128 Forrest Road (parcel # 086-024-002) from NC (Neighborhood Commercial) Zoning District to SFR2 (Single Family Residential 2) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Barnes) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- REZN-02-23-0214: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 5769 / 5747 Veterans Parkway (parcel # 189-011-011 / 189-011-012) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Garrett) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- REZN-02-23-0215: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 3019 5th Avenue (parcel # 015-002-019) from GC (General Commercial) Zoning District to LMI (Light Manufacturing / Industrial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Garrett) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- REZN-02-23-0216- An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 5436 Forrest Road (parcel # 096-022-015) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Barnes) City Attorney’s Agenda #7: PUBLIC HEARING HELD 7. 1st Reading- An ordinance extending the business and occupation tax licensing deadline established by local law for the year 2023; and for other purposes. (Mayor Pro-Tem) Page 3 of 14 RESOLUTIONS City Attorney’s Agenda #8: Vote Result: APPROVED 8. EXCP-02-23-0217- A Resolution approving a special exception to allow existing buildings located at 151 30th Avenue to operate a Day Care Center (Type III) on the subject property. (Planning Department and PAC recommend approval.) (Councilor Cogle) City Attorney’s Agenda #9: Vote Result: APPROVED 9. EXCP-02-23-0219- A resolution authorizing a special exception to operate new and used auto/truck sales on property in excess of 0.50 acre, but less than two (2) acres, located at 1300 5th Avenue. (Planning Department and PAC recommend approval.) (Councilor Cogle) City Attorney’s Agenda #10: Vote Result: APPROVED 10. A Resolution designating May and June 2023 as amnesty months for interest and penalties on demolition liens. (Mayor Pro-Tem) City Attorney’s Agenda #11: Vote Result: APPROVED 11. A Resolution of the Council of Columbus, Georgia (the “Council’’), declaring its official intent to enter into a second amendment to intergovernmental contract with the Hospital Authority of Columbus, Georgia (the ‘‘Authority’’), in accordance with a request by the authority asking that the consolidated government of Columbus, Georgia (“Columbus”), enter into such Second Amendment to contract with the Authority to provide security for the payment of the authority’s proposed refunding revenue anticipation certificates, Series 2023 (the “Series 2023 Certificates”), the proceeds from which shall be used to refund all or a portion of the Authority’s outstanding Revenue Anticipation Certificates, Series 2013; to authorize the Mayor, City Manager, city attorney, finance director and other officials of Columbus to take such further actions as are necessary relating to the issuance of the Series 2023 certificates; and for other purposes. (Mayor Pro-Tem) PUBLIC AGENDA 1. Mr. Ralph Corizzo, Re: A request to exempt Walden Pond Development from the requirement to install sidewalks on Emerson Way and Thoreau Court. No Action Taken 2. Mr. Marvin Broadwater, Sr., Re: The severance offer to the Police Chief. No Action Taken Page 4 of 14 3. Ms. Montric McClendon, representing Affluence Family Services, Inc., Re: Homicide concerns. No Action Taken 4. Mr. Timothy Veal, Re: Safety in the community and the rundown house in the neighborhood. No Action Taken 5. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Rights of citizens to participate in Council Meetings. No Action Taken 6. Mr. Matthew Bolin, Re: Issues in public safety and public safety leaders (2) The severance package. Not Present 7. Ms. Arreasha Z. Lawrence, representing Music & Entertainment Council, Re: Music Education Offer via MEC for the youth of Columbus Georgia and MaFest. No Action Taken 8. Mr. Emmanuel Rosado, Re: To offer opinion for the Interim Chief of Police position. Not Present 9. Mrs. Christy Edenfield, Re: The Columbus Police Department. No Action Taken 10. Ms. Meghan Kraus, Re: Support for an Interim Chief of Police. Not Present 11. Mr. Ricket Carter, Re: Request for a GBI Investigation into a murder case. No Action Taken 12. Mr. Byron Hickey, Re: Confirmation of a Police Chief. Not Present CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. 415 Mellon Street Property Purchase Approval is requested to purchase 415 Mellon St. Columbus, Georgia 31903 from CHI Asset Management LLC, for the amount of $95,000 for a new park. City Manager’s Agenda #2: Vote Result: APPROVED 2. Design Services for Oglethorpe Bridge Approval is requested to authorize Volkert, Inc. to assist with the development and design of visual upgrades to the proposed bridge replacement project. Page 5 of 14 City Manager’s Agenda #3: Vote Result: APPROVED 3. South Columbus Residential Lighting Upgrades Approval is requested to execute a Lighting Services Agreement with Georgia Power for Phase 2 Residential Lighting Upgrades. The upfront capital costs are up to $922,000 funded by Community Development Block Grant (CDBG) funds and an average monthly cost for maintenance and energy of up to $32,993 funded from the Streetlight budget in the General Fund. City Manager’s Agenda #4: Vote Result: APPROVED 4. Georgia Traffic Incident Management Enhancement (TIME) Task Force Grant Approval is requested to apply for a grant in the amount of $4,814.64 or as otherwise awarded from the Georgia Traffic Incident Management Enhancement (TIME) Task Force Grant with no matching funds required for the purchase of tear away traffic safety vests. City Manager’s Agenda #5: Vote Result: APPROVED 5. State Criminal Alien Assistance Program Grant Application Approval is requested to apply for and accept the State Criminal Alien Assistance Program (SCAAP) grant from the U.S. Department of Justice for Fiscal Year 2023, in the amount of $30,295, or as otherwise awarded, with no local match required, and amend the SCAAP project budget by the amount of the award. City Manager’s Agenda #6: Vote Result: APPROVED 6. Marathon Grant for First Responders Approval is requested to apply for a grant in the amount of $4,960.55 or as otherwise awarded from the Marathon Grant for First Responders with no matching funds required for the purchase of a heavy rescue package (extensive steel cutting in heavy rescue situations and a hazardous materials test kit. City Manager’s Agenda #7: Vote Result: APPROVED 7. FEMA- Fire Prevention and Safety Grant Approval is requested to apply for a grant in the amount of $14,982.00 or as otherwise awarded from the FEMA Fire Prevention and Safety Grant with $14,269.16 funded through the FEMA Fire Prevention and Safety Grant and a 5% local match of $713.42 paid by Columbus Fire and EMS for the purchase of 600 smoke alarms. Page 6 of 14 City Manager’s Agenda #8: Vote Result: APPROVED 8. FY24 Congressional Appropriations Grant Approval is requested to apply for and accept if awarded a grant application in the amount of $139,055.00 or as otherwise awarded from the FY24 Congressional Appropriations Grant with no matching funds required. Funds will be used to purchase a cardiac monitor, Ford Explorer, and medical equipment to aid in implementing a Mobile Integrated Healthcare (MIH) program. The Multi-Governmental Fund will be amended by the amount of the award. City Manager’s Agenda #9: Vote Result: APPROVED 9. Columbus Police Department: Donation Receipt Approval is requested to accept 30,000 cartons of Waterbox single-serve cartons of spring water from Emersa Waterbox, LLC. City Manager’s Agenda #10 (A-D): Vote Result: APPROVED 10. PURCHASES A. Security Surveillance and Security Access Equipment (Annual Contract) – RFP No. 23- 0002 B. Network Switches and Access Point Upgrade for Information Technology Department – NCPA Cooperative Purchase C. Air-Gapped Backup and Recovery Solution for Information Technology – Sourcewell Cooperative Purchase D. Construction Manager as General Contractor for Fire Station No. 5 Replacement – RFQ No. 23-0002 INFORMATION ONLY: EXIGENT “OFF THE LOT” VEHICLE PURCHASE 1. Information Only: Exigent “Off the Lot” Vehicle Purchase – Resolution No. 067-23 On April 4, 2023, a purchase order was executed for five (5) utility police interceptor vehicles for the Columbus Police Department due to exigent circumstances, as approved by Council per Resolution No. 067-23. The vehicles were purchased from Wade Ford (Smyrna, GA) at a unit price of $43,182.00, and a total price of $215,910.00 via Georgia State Contract #99999-001-SPD000183- 0006. Wade Ford had vehicles available on their lot. The vehicles will be used by officers to patrol the streets of Columbus. These are replacement vehicles. Page 7 of 14  Funding is available in the FY23 Budget as follows: 2021 Sales Tax Project Fund – 2021 SPLOST – 21 SPLOST Public Safety – Light Trucks; 0567-696-3111-STPS-7722-54151- 20230. 11. UPDATES AND PRESENTATIONS A. CCVB Update - Peter Bowden, Visit Columbus GA. President – CEO. No Action Taken City Manager’s Agenda #11 (B): Vote Result: APPROVED Call-In Bulk Waste Hotline. B. Integrated Waste Update - Drale Short, Director of Public Works & Angelica Alexander, Director of Finance. C. Pool Update - Holli Browder, Director of Parks and Recreation. No Action Taken City Manager’s Agenda #11 (D): Vote Result: APPROVED to permanently remove the property located at 931 5th Avenue from the demolition list. D. Demolition Update - Ryan Pruett, Director of Inspections and Code. City Manager’s Agenda #11 (E): Vote Result: APPROVED to allow the Civic Center to exceed its budget by $300,000. E. Civic Center Update - Lisa Goodwin, Deputy City Manager for Operations. BID ADVERTISEMENT April 12, 2023 1. Carbon Dioxide Liquid Bulk and Tank Rentals for City Swimming Pools (Annual Contract) – RFB No. 23-0028 Scope of RFB It is the intent of the Columbus Consolidated Government (the City) to secure an annual contract with a vendor to provide carbon dioxide liquid in bulk, and the rental of six (6) 750lb tanks, for City swimming pools. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. 2. Investigation Interview Audio/Video Recording System for Columbus Fire & EMS Department – PQ No. 23-0012 Page 8 of 14  Scope of PQ The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide and install one (1) digital audio/video interview recording system, Legaltek LX Oracle (LXO) 1080P HD, or current production model equivalent, for investigation interviews for the Columbus Fire & EMS Department. The quote should include all labor and material for a turn-key solution. April 14, 2023 1. Advisory and Consulting Services for the Columbus Consolidated Government 457 Deferred Compensation Plan and Its Board (Annual Contract) – RFP No. 23-0016 Scope of RFP Columbus Consolidated Government seeks qualified firms to submit proposals for providing professional advisory and investment consulting services for the Columbus Consolidated Government’s 457 Deferred Compensation Plan. The contract term shall be for two (2) years with an option to renew for three (3) additional twelve-month periods. 2. Recycling Facility Operations and Management Services (Annual Contract) – RFP No. 23-0021 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) invites qualified offerors to submit proposals to provide recycling processing equipment, provide operations and maintenance of the equipment and the facility, market the processing capacity of the facility, market processed recyclable materials, and assist the City with public education services. Option A is for the Offeror to provide personnel to operate the facility and Option B is for the City to provide personnel to operate the facility. Offerors may submit proposals for either or both options. The contract term will be for two years with the option to renew for three additional twelve- month periods. May 5, 2023 1. Automated Speed Detection for School Zone Safety Enforcement (Annual Contract) – RFP No. 23-0036 Scope of RFP The Columbus Consolidated Government is requesting proposals for automated speed detection for school zone safety enforcement systems and services, specifically LiDAR Page 9 of 14  (Light Detection and Ranging) with ALPR (Automated License Plate Readers) functions to integrate with the existing Flock Safety system for the Columbus Police Department. The contract term will be for two years with an option to renew for three additional twelve- month periods. May 12, 2023 1. Master Plan for Golf Courses – RFP No. 23-0032 Scope of RFP Columbus Consolidated Government (CCG) is requesting proposals from qualified golf course design and architect professionals to prepare a master plan allowing for the anticipation of maintenance and renovation of existing and potentially planned facilities. The services are for Bull Creek Golf course (36 holes), *Oxbow Creek Golf Course (9 holes) and Godwin Creek Golf Course (9 holes). Proposals should be comprehensive for each respective property. Proposals should also identify opportunities and address issues before major problems occur. Persons interested in visiting the golf courses may do so by contacting Mr. Jim Arendt, PGA at 706-329-5713 to schedule an appointment. Interested parties are responsible for contacting Mr. Arendt in a timely manner. If pertinent RFP questions or concerns arise during the site visits, they should be submitted at least five business days before the due date as specified on pages 8 and 9. 2. Feasibility Study for Additional Holes at Oxbow Creek Golf Course – RFP No. 23- 0034 Scope of RFP Columbus Consolidated Government (CCG) is requesting proposals from qualified golf industry professional consultants to provide a feasibility study regarding an additional 9 holes at Oxbow Creek Golf Course. The comprehensive proposal shall identify opportunities and address the level of likely support from the local and surrounding markets. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: Forward to the Board of Honor for consideration. 1. Honorary Designation Application submitted by Becky Summerlin- Department of Parks & Recreation to name the Cooper Creek Tennis Center Clubhouse in honor of Mr. Rick Gordon. (The Council may vote to send to the Board of Honor.) Page 10 of 14 Clerk of Council’s Agenda #2: Vote Result: CONFIRMED appointment of Charles K. Hecht, III to succeed Susan McKnight on the Hospital Authority of Columbus. 2. Email Correspondence from Attorney Jack Schley advising that the Hospital Authority of Columbus has selected Mr. Charles K. Hecht, III to succeed Ms. Susan McKnight. (The Council would confirm the selection.) Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. Minutes of the following boards: Board of Tax Assessors, #10-23 & 11-23 Board of Zoning Appeals, March 1, 2023 Columbus Golf Authority, March 28, 2023 Hospital Authority of Columbus, January 31 and February 28, 2023 Housing Authority of Columbus, February 15, 2023 Keep Columbus Beautiful Commission, February 6, 2023 Pension Fund, Employees’ Board of Trustees, October 12 and November 9, 2022 Clerk of Council’s Add-On Resolution: Vote Result: APPROVED RESOLUTION - A resolution excusing the absence of Councilor Bruce Huff from the April 11, 2023, Council Meeting. BOARD APPOINTMENTS - ACTION REQUESTED 4. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #4(A): No Action Taken A. CIVIC CENTER ADVISORY BOARD: Jed G. Harris, Jr. (Mayor’s Appointment) Not eligible to succeed Term Expired: March 1, 2023 This is a three-year term. Board meets every other month. Page 11 of 14 5. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #5(A): Vote Result: CONFIRMED A. COOPERATIVE EXTENSION ADVISORY BOARD: Ms. Sandra Hawthorne was nominated to fill the unexpired term of Ms. Margaret Higdon. (Mayor Pro Tem Allen’s nominee) Term expires: December 31, 2027 6. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #6(A): No Action Taken A. BUILDING AUTHORITY OF COLUMBUS: Leila Carr Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expires: March 24, 2023 Vincent Allen Open for Nominations Resigned (Council’s Appointment) Term Expires: March 24, 2023 This is a two-year term. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #6(B): NOMINATION: Councilor Crabb nominated Tim Crabb to succeed David Helmick on the Columbus Aquatics Commission. B. COLUMBUS AQUATICS COMMISSION: David Helmick Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 Page 12 of 14  Bruce Samuels Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 These are two-year terms. Meets monthly. Women: 2 Senatorial District 15: 3 Senatorial District 29: 3 Clerk of Council’s Agenda #6(C): No Action Taken C. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): SarahAnn Arcila Open for Nominations Resigned (Council’s Appointment) Term Expires: March 1, 2024 These are four-year terms. Board meets monthly. Women: 6 Senatorial District 15: 5 Senatorial District 29: 5 Clerk of Council’s Agenda #6(D): No Action Taken D. COOPERATIVE EXTENSION ADVISORY BOARD: Helen Williams Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expires: December 31, 2022 The term is six years. Meets quarterly. Women: 5 Senatorial District 15: 2 Senatorial District 29: 3 Page 13 of 14 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of real estate acquisition and disposal, and potential and pending litigation as requested earlier in the meeting by City Attorney Fay. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Crabb and carried unanimously by the eight members present, with Councilor Tucker being absent for the vote, Councilor Huff being absent from the meeting, and the time being 1:55 p.m. The Regular Meeting reconvened at 3:06 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of real estate acquisition and disposal, and potential and pending litigation; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the April 11, 2023 Regular Council Meeting, seconded by Councilor Tucker and carried unanimously by the nine members present, with Councilor Huff being absent from the meeting, and the time being 3:06 p.m. Page 14 of 14