Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers June 20, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Tyson Begly, Charmaine Crabb, Glenn Davis, Bruce Huff, Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilors Joanne Cogle and R. Walker Garrett were absent from the meeting. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Charles Enfinger - Narrow Way Executive Director and Pastor, of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson PUBLIC HEARING: Mayor’s Agenda #1: PUBLIC HEARING HELD 1. TAXPAYER BILL OF RIGHTS PUBLIC HEARING: 9:00 a.m. The budget tentatively adopted by the Consolidated Government of Columbus, Georgia, requires a millage rate higher than the rollback millage rate. Therefore, before the Consolidated Government of Columbus, Georgia, may finalize the tentative budget and set a final millage rate, Georgia Law requires that three public hearings be held to allow the public an opportunity to express their opinions on this increase. MINUTES Mayor’s Agenda #2: Vote Result: APPROVED 2. Approval of minutes for the June 13, 2023 Council Meeting and Executive Session. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-03-23-0515: An Ordinance amending a condition of Ordinance No. 11- 13 as it pertains to property located at 6395 Psalmond Road (parcel # 120-001- 034). (Planning Department and PAC recommend approval.) (As amended 6-13-23.) (Mayor Pro Tem.) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-03-24-0544: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 5335 Miller Road (parcel # 099-008-024) from SFR1 (Single Family Residential 1) Zoning District to RO (Residential Office) Zoning District. (Planning Department and PAC recommend approval) (1st Reading delayed 5-23-23) (Councilor Crabb) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- REZN-04-23-0630: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 910 Talbotton Road (parcel # 016-027-001/002/003/016/022) from Residential Office (RO) Zoning District to Neighborhood Commercial (NC) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Cogle) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- REZN-04-23-0714: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 6700 & 6708 Green Island Drive (parcel # 180-006-002 / 180-006-003) from Single Family Residential 1 (SFR1) Zoning District to Single Family Residential 2 (SFR2) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Davis) Page 2 of 13 City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading- REZN CUVA: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain portions of a district known as the Conservation Use Valuation Assessment, from RE1 (Residential Estate 1) Zoning District to RE5 (Residential Estate 5) / RE10 (Residential Estate 10) Zoning District. (Planning Department and PAC recommend approval.) (Mayor Pro-Tem and Councilor Davis) City Attorney’s Agenda #6: No Action Taken 6. 2nd Reading and Public Hearing- An Ordinance adopting an operating and capital improvement budget for the Fiscal Year 2024 beginning July 1, 2023 and ending June 30, 2024, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget; and for other purposes. (as amended 6-13- 23) (Budget Review Committee) City Attorney’s Agenda #7: No Action Taken 7. 2nd Reading- An Ordinance adopting non-operating budgets for the fiscal year 2024 beginning July 1, 2023 and ending June 30, 2024, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget. (Budget Review Committee) City Attorney’s Agenda #8: Vote Result: ADOPTED 8. 2nd Reading- An Ordinance providing for contributions to the Columbus, Georgia General Government Employees’ Pension Plan for the fiscal year beginning July 1, 2023 and ending June 30, 2024. (Budget Review Committee) City Attorney’s Agenda #9: Vote Result: ADOPTED 9. 2nd Reading- An Ordinance providing for the governmental contributions to the Columbus, Georgia Pension Plan for employees of the Department of Public Safety for the fiscal year beginning July 1, 2023 and ending June 30, 2024. (Budget Review Committee) City Attorney’s Agenda #10: Vote Result: ADOPTED 10. 2nd Reading- An Ordinance providing for Government funding of a Major Disability Income Plan for the fiscal year beginning July 1, 2023 and ending June 30, 2024. (Budget Review Committee) Page 3 of 13 City Attorney’s Agenda #11: Vote Result: ADOPTED 11. 2nd Reading- An Ordinance providing for Government funding of a Death Benefit Escrow for the fiscal year beginning July 1, 2023 and ending June 30, 2024. (Budget Review Committee) City Attorney’s Agenda #12: Vote Result: ADOPTED 12. 2nd Reading- An Ordinance amending Article VII of Chapter 13 of the Columbus Code Solid Waste Collection and Disposal by updating the guidelines for an offset to the residential rate for low-income households; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #13: Vote Result: ADOPTED 13. 2nd Reading-An Ordinance to amend Section 20-21.1 of the Columbus Code to expand the authorized routes which may be used by Personal Transportation Vehicles (PTV’s) which comply with all other conditions of the code section; and for other purposes. (as amended) (Councilor Cogle) City Attorney’s Agenda #14: PUBLIC HEARING HELD 14. 1st Reading- An Ordinance providing for the establishment of taxing districts, including a county-wide general services district and three (3) urban services districts and three (3) Business Improvement Districts (BID); providing for the levy, assessment, and collection of taxes for Columbus, Georgia within such districts for the year 2023 as provided under the Charter of the Consolidated Government of Columbus, Georgia; providing penalties for violations of the provisions of said ordinance; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #15: PUBLIC HEARING HELD 15. 1st Reading- An Ordinance providing for the levy, assessment, and collection of taxes for the public school system of Columbus, Georgia; and for other purposes. (Request of Muscogee County School District) City Attorney’s Agenda #16: PUBLIC HEARING HELD 16. 1st Reading- An Ordinance adopting changes to the Evergreen Solutions recommended classification and pay plan for the fiscal year beginning July 1, 2024, and for other purposes. (Mayor Pro-Tem) Page 4 of 13 City Attorney’s Agenda #17: PUBLIC HEARING HELD 17. 1st Reading- An Ordinance amending Section 3-15.2 of the Columbus Code to establish an entertainment district subject to the requirements of Columbus Code Section 3-15.1 at Midland Commons; and for other purposes. (Mayor Pro-Tem) PUBLIC AGENDA 1. Ms. Yolanda Hunter, Re: Vacant overgrown property. (No longer present for Public Agenda but made her comments during the Taxpayers Bill of Rights Public Hearing.) CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Street Acceptance –That portion of Omaha Drive and that portion of Yellow Pine Road, located in Addition to Section Five, Midland Downs & Adjoining Property. Approval is requested for the acceptance of That portion of Omaha Drive and that portion of Yellow Pine Road, located in Addition to Section Five, Midland Downs & Adjoining Property. City Manager’s Agenda #2: Vote Result: APPROVED 2. Agreement Regarding Parking Lot at 5601 Veteran’s Parkway Approval is requested authorizing the execution of an agreement for the repair of the parking lot located at 5601 Veteran’s Parkway, Department of Public Health. City Manager’s Agenda #3: Vote Result: APPROVED 3. Integrated Waste Recycling Grant Approval is requested to submit and accept grant funding from the Recycling Partnership in the amount of $90,000 with no match from the city for the implementation of educational and outreach efforts with the goal of improving and enhancing our residential curbside recycling program. City Manager’s Agenda #4: Vote Result: APPROVED Page 5 of 13 4. Integrated Waste SERDC Infrastructure Recycling Grant Approval is requested to apply for and accept, if awarded, a grant from the (SERDC) Southeast Recycling Development Council in the amount of $25,540.75 or as otherwise awarded, with no local match requirement, for the purchase of recycling carts and for educational campaign materials. City Manager’s Agenda #5(A-C): Vote Result: APPROVED 5. PURCHASES A. Assessment Entity for Promotional Testing Services for CPD (Annual Contract) – RFP No. 23-0025 B. ArcGIS Installation and Migration Planning Support Services for Information Technology – Georgia State Contract Cooperative Purchase C. Aerial Imagery Services and Related Planimetric Data for the Information Technology Department / GIS – Georgia Department of Community Affairs Cooperative Contract INFORMATION ONLY: EXIGENT “OFF THE LOT” VEHICLE PURCHASE – RESOLUTION NO. 067-23 ONE (1) MISCELLANEOUS MILITARY GATOR™ FOR THE PARKS AND RECREATION DEPARTMENT On June 7, 2023, a purchase order was executed for one (1) miscellaneous military Gator™ (International Automated) for the Parks and Recreation Department due to exigent circumstances, as approved by Council per Resolution No. 067-23. The vehicle was purchased from SunSouth LLC (Columbus, GA) at a unit price of $28,500.00. The vehicle will be used by the Athletics Division staff during tournaments to transport injured participants during events and to transport supplies to playing fields. This is a new vehicle. Funds are budgeted in the FY23 Budget: General Fund – Parks and Recreation – Athletics – Other Equipment; 0101-270-3410-ATHL-7762. ONE (1) 2024 GMC SIERRA 2500HD PICKUP TRUCK FOR THE PUBLIC WORKS DEPARTMENT On June 13, 2023, a purchase order was executed for one (1) 2024 GMC Sierra 2500HD pickup truck for the Public Works Department due to exigent circumstances, as approved by Council per Resolution No. 067-23. The vehicle was purchased from Glenn Smith Chevrolet, Inc. (Opelika, AL) at a unit price of $56,378.00. The vehicle will be used by Rainwater Division staff as they check and perform maintenance on City sewer lines and watersheds. This is a new vehicle. Page 6 of 13 Funds are budgeted in the FY23 Budget: Sewer (Stormwater) Fund – Public Works – Sewer Maintenance – Light Trucks; 0202-260-3210-SWRM-7722. 6 UPDATES AND PRESENTATIONS A. City Hall Update - Ryan Pruett, Director, Inspections and Code. No Action Taken City Manager’s Agenda #6(B): Vote Result: APPROVED additional appropriation of $700,000 to the FY2023 Budget for the Muscogee County Prison B. MCP Update - Herbert Walker, Warden, Muscogee County Prison BID ADVERTISEMENT June 23, 2023 1. Demolition Services (Annual Contract) – RFP No. 23-0024 Scope of RFP Columbus Consolidated Government is requesting proposals for qualified vendors to provide all necessary equipment, materials, transportation, and labor for residential and commercial demolition services. The contract term shall be for two years with the option to renew for three additional twelve-month periods. July 12, 2023 1. Removal of Residual Ground Material & Removal and Disposal/Reuse of Large Tree Trunks (Annual Contract) – RFB No. 23-0043 Scope of bid The Consolidated Government of Columbus, Georgia (City) invites qualified contractors to submit bids to provide the following services on an “as needed” basis: Option 1: Residual waste removal on an “as needed” basis, for either Pine Grove or Granite Bluff Landfill. Such ground material could be used as fuel, mulch, or some other recyclable commodity. Option 2: Removal and disposal/reuse of large tree trunks on an “as needed” basis. The contract would be awarded to the vendor that can provide the greatest economic benefit to the City for each option. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Page 7 of 13 July 14, 2023 2. Automated Speed Detection for School Zone Safety Enforcement (Annual Contract) – RFP No. 23-0036 Scope of RFP The Columbus Consolidated Government is requesting proposals for automated speed detection for school zone safety enforcement systems and services, specifically LiDAR (Light Detection and Ranging) with ALPR (Automated License Plate Readers) functions to integrate with the existing Flock Safety system for the Columbus Police Department. The contract term shall be for two years with the option to renew for three additional twelve-month periods. REFERRALS: City Manager's Office Referrals 6.13.23 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Withdrawn by Clerk of Council Davis 1. RESOLUTION - A resolution excusing Councilor Tyson Begly from the June 20, 2023 Council Meeting. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A resolution excusing Councilor Joanne Cogle from the June 20, 2023 Council Meeting. Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION - A resolution excusing Councilor R. Walker Garrett from the June 20, 2023 Council Meeting. Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Email Correspondence from Mr. Stephen Waters resigning from his seat on the Animal Control Advisory Board. Page 8 of 13 Clerk of Council’s Agenda #5: Vote Result: RECEIVED 5. Minutes of the following boards: Animal Control Advisory Board, March 14, 2023 Board of Tax Assessors, #20-23 Crime Prevention Board, May 13, May 20, and June 3, 2020; February 16, April 14, April 28, May 12, May 26, and November 17, 2021 Employee Benefits Committee, August 24 and October 26, 2022; February 22, 2023 Mayor’s Commission for Persons with Disabilities, March 21, 2023 New Horizons Behavioral Health- Mental Health, Addictive Diseases and Developmental Disabilities- Community Service Board, January 10, February 14, March 14, May 9, June 13, August 15, September 12, October 10, and December 12, 2022 Retirees Health Benefits Committee, February 15, 2023 BOARD APPOINTMENTS - ACTION REQUESTED 6. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #6(A): Vote Result: CONFIRMED A. BOARD OF FAMILY & CHILDREN SERVICES: Dr. Chandler Padgett was nominated to serve in the Pediatric healthcare provider’s seat to fill the unexpired term of Ms. Tolua Puailoa. (Councilor Barnes’ nominee) Term expires: June 30, 2025 Clerk of Council’s Agenda #6(B): Vote Result: CONFIRMED B. BOARD OF WATER COMMISSIONERS: Ms. Jennifer S. Upshaw was nominated to fill the unexpired term of Ms. Rebecca Rumer and to serve a full term. (Councilor Thomas’ nominee) Term expires: December 31, 2027 Clerk of Council’s Agenda #6(C): Vote Result: CONFIRMED C. BUILDING AUTHORITY OF COLUMBUS: Mr. Tyler Martindill was nominated to succeed Mr. Vincent Allen. (Councilor Begly’s nominee) Term expires: March 24, 2025 Clerk of Council’s Agenda #6(D): Vote Result: CONFIRMED Page 9 of 13  D. KEEP COLUMBUS BEAUTIFUL COMMISSION: Ms. Dorris Bishop was nominated to succeed Mr. Matt Hornes as the SD-15 Representative. (Councilor Begly’s nominee) Term expires: June 30, 2026 Clerk of Council’s Agenda #6(E): Vote Result: CONFIRMED E. KEEP COLUMBUS BEAUTIFUL COMMISSION: Mr. David Houser was nominated to fill the unexpired term of Mr. Doug McLeod, Jr. as the SD-15 Representative. (Councilor Thomas’ nominee) Term expires: June 30, 2024 Clerk of Council’s Agenda #6(F): Vote Result: CONFIRMED F. KEEP COLUMBUS BEAUTIFUL COMMISSION: Ms. Kimberly Wright was nominated to succeed Mr. William Bandy as the SD-29 Representative. (Councilor Thomas’ nominee) Term expires: June 30, 2026 Clerk of Council’s Agenda #6(G): Vote Result: CONFIRMED G. KEEP COLUMBUS BEAUTIFUL COMMISSION: Ms. Pamela Green Thomas was nominated to fill the unexpired term of Ms. Alyssa Williams as the At-Large Representative. (Councilor Thomas’ nominee) Term expires: June 30, 2024 Clerk of Council’s Agenda #6(H): Vote Result: CONFIRMED H. PLANNING ADVISORY COMMISSION: Mr. Rick Stallings was nominated to succeed Ms. Sheila Brown. (Mayor Pro Tem Allen’s nominee) Term expires: August 31, 2026 Clerk of Council’s Agenda #6(I): Vote Result: CONFIRMED I. REGION 6 REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES: Dr. Janet Bussey was nominated to succeed Ms. Cynthia Smith. (Councilor Barnes’ nominee) Term expires: June 30, 2026 Clerk of Council’s Agenda #6(J): Vote Result: CONFIRMED J. RETIREES’ HEALTH BENEFITS COMMITTEE: Mr. John D. Hawk was nominated to succeed Mr. Mike Massey. (Councilor Thomas’ nominee) Term expires: June 30, 2026 Page 10 of 13 7. COUNCIL’S DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #7(A): No Action Taken A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Sendreka Lakes (Council District 9- Thomas) Seat declared vacant Term Expires: March 27, 2024 Clerk of Council’s Agenda #7(B): No Action Taken B. PUBLIC SAFETY ADVISORY COMMISSION: Pamela Williams (Council District 2- Davis) Seat declared vacant Term Expires: October 31, 2023 Jennifer S. Upshaw (Council District 5- Crabb) Seat declared vacant Term Expires: October 31, 2023 Vacant (Council District 6- Allen) Term Expires: October 31, 2023 These are three-year terms. Board meets monthly. 8. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #8(A): No Action Taken A. BUILDING AUTHORITY OF COLUMBUS: Leila Carr Open for Nominations Not seeking reappointment (Council’s Appointment) Term Expired: March 24, 2023 Page 11 of 13  This is a two-year term. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #8(B): No Action Taken B. COLUMBUS AQUATICS COMMISSION: Bruce Samuels Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 These are two-year terms. Meets quarterly. Women: 2 Senatorial District 15: 5 Senatorial District 29: 2 Clerk of Council’s Agenda #8(C): No Action Taken C. KEEP COLUMBUS BEAUTIFUL COMMISSION: Lee Jordan Open for Nominations (SD-29 Representative) (Council’s Appointment) Eligible to succeed Term Expires: June 30, 2023 Dr. Kar’retta Venable Open for Nominations (At-Large Member) (Council’s Appointment) Not Eligible to succeed Term Expires: June 30, 2023 These are three-year terms. Meets every even month. Women: 4 Senatorial District 15: 6 Senatorial District 29: 3 Page 12 of 13 Clerk of Council’s Agenda #8(D): Nomination: Councilor Huff renominated Gloria Thomas to serve another term on the Planning Advisory Commission. D. PLANNING ADVISORY COMMISSION: Gloria Thomas Open for Nominations Eligible to succeed (Council’s Appointment) Term Expires: August 31, 2023 These are three-year terms. Meets two times a month. Women: 3 Senatorial District 15: 6 Senatorial District 29: 3 UPCOMING BOARD APPOINTMENTS: A. Audit Committee (Mayor & Council’s Appointments) With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Huff to adjourn the June 20, 2023 Regular Council Meeting, seconded by Councilor Tucker and carried unanimously by the eight members present, with Councilors Cogle and Garrett being absent for the meeting, and the time being 12:18 p.m. Page 13 of 13