Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers June 27, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Tyson Begly, Joanne Cogle, Charmaine Crabb, Glenn Davis, R. Walker Garrett (via Microsoft Teams), Bruce Huff (arrived at 5:35 p.m.), Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Walter Johnson, God’s Way Ministries PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the June 20, 2023 Council Meeting. PROCLAMATION Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Councilor Cogle) 2. Proclamation: Nova Python Day Receiving: Nova Pythons All-Star Cheerleaders, Summit National Champions RESOLUTION Mayor’s Agenda #3: Vote Result: APPROVED (Resolution read into the record by Councilor Barnes) 3. Resolution: Georgia Police and Fire Games Receiving: Chief Sal Scarpa, Columbus Department of Fire & EMS; Interim Chief Stoney Mathis, Columbus Police Department; Sheriff Greg Countryman, Muscogee County Sheriff’s Office; Merri Sherman, Columbus Georgia Sports Council PRESENTATION Mayor’s Agenda #4: No Action Taken 4. Pratt & Whitney Expansion Update – Presented by Jerald Mitchell, President & CEO of the Greater Columbus, GA Chamber of Commerce. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: AMENDED to reclassify one Sergeant position to Lieutenant for $10,955 for the Columbus Police Department; AMENDED for the creation of a Director of Accountability Courts Position at a Step 34; AMENDED to adjust the operating budget by $7 million, with $500,000 from Contingency, $2 million from Indigent Care, and $4.5 million from Fund Balance Reserves; Vote Result: ADOPTED AS AMENDED 1. 2nd Reading - An Ordinance adopting an operating and capital improvement budget for the Fiscal Year 2024 beginning July 1, 2023 and ending June 30, 2024, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget; and for other purposes. (as amended 6-13-23) (continued on 2nd Reading from 06-20-23) (Budget Review Committee) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An Ordinance adopting non-operating budgets for the fiscal year 2024 beginning July 1, 2023 and ending June 30, 2024, for certain funds of the Consolidated Government of Columbus, Georgia, and appropriating the amounts shown in each budget. (continued on 2nd Reading from 6-20-23) (Budget Review Committee) Page 2 of 11 City Attorney’s Agenda #3: Vote Result: ADOPTED to reflect the amendments to the operating budget ordinance, with a reduction of 1.03 mills in General Services and 0.41 in Indigent Care. 3. 2nd Reading- An Ordinance providing for the establishment of taxing districts, including a county-wide general services district and three (3) urban services districts and three (3) Business Improvement Districts (BID); providing for the levy, assessment, and collection of taxes for Columbus, Georgia within such districts for the year 2023 as provided under the Charter of the Consolidated Government of Columbus, Georgia; providing penalties for violations of the provisions of said ordinance; and for other purposes. (Budget Review Committee) City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- An Ordinance providing for the levy, assessment, and collection of taxes for the public school system of Columbus, Georgia; and for other purposes. (Request of Muscogee County School District) City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading- An Ordinance adopting changes to the Evergreen Solutions recommended classification and pay plan for the fiscal year beginning July 1, 2024, and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #6: Vote Result: ADOPTED 6. 2nd Reading-An Ordinance to amend Section 20-21.1 of the Columbus Code to expand the authorized routes which may be used by Personal Transportation Vehicles (PTV’s) which comply with all other conditions of the code section; and for other purposes. (as amended) (Councilor Cogle) City Attorney’s Agenda #7: Vote Result: ADOPTED 7. 2nd Reading- An Ordinance amending Section 3-15.2 of the Columbus Code to establish an entertainment district subject to the requirements of Columbus Code Section 3-15.1 at Midland Commons; and for other purposes. (Mayor Pro-Tem) Page 3 of 11 RESOLUTIONS City Attorney’s Agenda #8: Vote Result: APPROVED 8. A Resolution authorizing payment of attorney fees which may be incurred for legal services rendered regarding various city issues during fiscal year 2024. (Mayor Pro-Tem) City Attorney’s Agenda #9: Vote Result: APPROVED 9. A Resolution requesting that the Georgia Prosecuting Attorney’s Council intervene at the state and federal level to ensure continued funding of the VOCA grant program which serves victims of crime in Columbus, Georgia and the entire Chattahoochee Judicial Circuit. (Mayor Pro Tem) City Attorney’s Agenda #10: Vote Result: APPROVED 10. A Resolution requesting that the Development Authority of Columbus, Georgia and the Muscogee County Board of Tax Assessors provide certain information to the Council of Columbus, Georgia. (Councilor Davis) PUBLIC AGENDA 1. Mr. Jack Rosenhammer, representing Columbus Street Hockey, Re: Discuss a new street hockey program for kids. No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Evictions and Affordable Housing. Not Present 3. Mr. Jeremy Frady, Re: Noise ordinance within residential areas pertaining to business dumpsters being emptied before 7am and a potential new ordinance established or stronger penalties for repeat offenders. No Action Taken 4. Mrs. Olivia Rose, representing Chattahoochee Adventure Co., Re: Consideration for additional activities on the Whitewater course. No Action Taken 5. Mr. Erwin Jenkins, representing AAMCO Transmissions of Columbus, GA, Re: The Columbus Consolidated Government's support of non-tax paying businesses over its own taxpaying businesses in the City of Columbus. No Action Taken Page 4 of 11 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Risk Management Legal Services Approval is requested for payment of the legal services rendered regarding Risk Management issues Fiscal Year 2024. City Manager’s Agenda #2: Vote Result: APPROVED 2. FY2024 U.S. Literacy Matters Grant Approval is requested to submit an application and if approved, accept funds from the U.S. federal government for a Literacy Matters grant in the amount of $34,000, with no local match required, as to amend the Family Connection Fund 0985 by the amount of the grant awarded. City Manager’s Agenda #3(A-E): Vote Result: APPROVED; City Manager’s Agenda #3(F): Vote Result: RFP DENIED 3. PURCHASES A. Masonry Products (Annual Contract) – RFB No. 23-0024 B. Ball Field Groomers – RFB No. 23-0037 C. Dual Axle Utility Trailers – RFB No. 23-0036 D. Flatbed Dump Trucks with 12FT Body – RFB No. 23-0038 E. Repair of Bulldozer for Public Works Department F. Professional Healthcare Services for Medically Indigent Persons in Muscogee County (Annual Contract) – RFP No. 23-0009 4. UPDATES AND PRESENTATIONS A. City Hall Update – Ryan Pruett, Director, Inspections & Code. No Action Taken B. Indigent Care - Pam Hodge, Deputy City Manager, Finance, Planning & Development. No Action Taken C. Electric Charging Stations Update - Everett Flemming, Assistant Director, Metra. No Action Taken Page 5 of 11  D. Finance Update - Angelica Alexander, Director, Finance. No Action Taken BID ADVERTISEMENT DATE: June 27, 2023 TO: Mayor and Councilors FROM: Finance Department SUBJECT: Advertised Bids/RFPs/RFQs July 12, 2023 1. Removal of Residual Ground Material & Removal and Disposal/Reuse of Large Tree Trunks (Annual Contract) – RFB No. 23-0043 Scope of bid The Consolidated Government of Columbus, Georgia (City) invites qualified contractors to submit bids to provide the following services on an “as needed” basis: Option 1: Residual waste removal on an “as needed” basis, for either Pine Grove or Granite Bluff Landfill. Such ground material could be used as fuel, mulch, or some other recyclable commodity. Option 2: Removal and disposal/reuse of large tree trunks on an “as needed” basis. The contract would be awarded to the vendor that can provide the greatest economic benefit to the City for each option. The contract term shall be for two years with the option to renew for three additional twelve-month periods. July 14, 2023 1. Automated Speed Detection for School Zone Safety Enforcement (Annual Contract) – RFP No. 23-0036 Scope of RFP The Columbus Consolidated Government is requesting proposals for automated speed detection for school zone safety enforcement systems and services, specifically LiDAR (Light Detection and Ranging) with ALPR (Automated License Plate Readers) functions to integrate with the existing Flock Safety system for the Columbus Police Department. The contract term shall be for two years with the option to renew for three additional twelve-month periods. Referrals from 6.20.23 Page 6 of 11 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following boards: Crime Prevention Board, January 18, February 15, March 22, April 19, May 3, May 25, and June 6, 2022; February 16, April 13, and May 17, 2023 Development Authority, May 4, 2023 River Valley Regional Commission, April 26, and May 24, 2023 BOARD APPOINTMENTS- ACTION REQUESTED: Clerk of Council’s Agenda #2(A): Nomination(s): Mayor Henderson nominated Mike Baker and John Redmond; Vote Result: CONFIRMED the appointment of Mike Baker and John Redmond. 2. MAYOR’S APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: A. AUDIT COMMITTEE: New Member (Mayor’s Appointment) (Finance/Accounting or Governmental Rep) Term Expired: June 30, 2025 New Member (Mayor’s Appointment) (Finance/Accounting or Governmental Rep) Term Expired: June 30, 2025 *The external members is required to have a finance, governmental or accounting background. These are two-year terms. Page 7 of 11 3. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #3(A): Vote Result: CONFIRMED A. PLANNING ADVISORY COMMISSION: Ms. Gloria Thomas was nominated to serve another term of office. (Councilor Huff’s nominee) Term expires: August 31, 2026 4. COUNCIL’S DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #4(A): No Action Taken A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Sendreka Lakes (Council District 9- Thomas) Seat declared vacant Term Expires: March 27, 2024 Clerk of Council’s Agenda #4(B): Nomination: Councilor Davis nominated Christopher Poirier for the vacant seat of the District 2 Representative; Vote Result: CONFIRMED appointment of Christopher Poirier. B. PUBLIC SAFETY ADVISORY COMMISSION: Pamela Williams (Council District 2- Davis) Seat declared vacant Term Expires: October 31, 2023 Jennifer S. Upshaw (Council District 5- Crabb) Seat declared vacant Term Expires: October 31, 2023 Vacant (Council District 6- Allen) Term Expires: October 31, 2023 These are three-year terms. Board meets monthly. Page 8 of 11 5. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #5(A): Nomination: Councilor Begly nominated Lori Turner to fill the unexpired term of Stephen Waters; Vote Result: APPROVED allowing the resignation of Julee Fryer to be withdrawn. A. ANIMAL CONTROL ADVISORY BOARD: Stephen Waters Open for Nominations Resigned (Council’s Appointment) Term Expires: October 15, 2023 Julee Fryer Open for Nominations Resigned (Council’s Appointment) Term Expires: October 15, 2024 This is a two-year term. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #5(B): Nomination(s): Councilor Davis nominated Michael Bruder for the Finance/Accounting or Governmental Rep. Seat; Mayor Pro Tem Allen nominated Councilor Tyson Begly and Councilor Toyia Tucker for the Councilor seats; Vote Result: CONFIRMED the appointments of Councilor Tyson Begly and Councilor Toyia Tucker. B. AUDIT COMMITTEE: New Member Open for Nominations (Finance/Accounting or Governmental Rep) (Council’s Appointment) Term Expired: June 30, 2025 New Member (Councilor) Open for Nominations Term Expired: June 30, 2025 (Council’s Appointment) New Member (Councilor) Open for Nominations Term Expired: June 30, 2025 (Council’s Appointment) Page 9 of 11  *The external members is required to have a finance, governmental or accounting background. These are two-year terms. Clerk of Council’s Agenda #5(C): Nomination: Councilor Huff nominated Johnny Byrd, II to succeed Leila Carr. C. BUILDING AUTHORITY OF COLUMBUS: Leila Carr Open for Nominations Not seeking reappointment (Council’s Appointment) Term Expired: March 24, 2023 This is a two-year term. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Clerk of Council’s Agenda #5(D): No Action Taken D. COLUMBUS AQUATICS COMMISSION: Bruce Samuels Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 These are two-year terms. Meets quarterly. Women: 2 Senatorial District 15: 5 Senatorial District 29: 2 Page 10 of 11 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of litigation as requested earlier in the meeting by City Attorney Fay. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Tucker and carried unanimously by the ten members of Council, with the time being 9:40 p.m. The Regular Meeting reconvened at 10:18 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of litigation and personnel; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Thomas to adjourn the June 27, 2023 Regular Council Meeting, seconded by Councilor Huff and carried unanimously by the nine members present, with Councilor Garrett being absent for the vote, and the time being 10:18 p.m. Page 11 of 11