Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers July 11, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Tyson Begly, Joanne Cogle, Charmaine Crabb, Glenn Davis, Bruce Huff (arrived at 9:06 a.m.), Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor R. Walker Garrett was absent from the meeting. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Ricky Smith, Calvary Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the June 27, 2023 Council Meeting and Executive Session. PROCLAMATION: Mayor’s Agenda #2: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 2. Proclamation: Columbus Restaurant Week CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: PUBLIC HEARING HELD 1. 1st Reading-REZN-05-23-0878: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 8151 Fortson Road (parcel # 073-026-004) from Residential Estate 1 (RE1) Zoning District to General Commercial (GC) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Davis) City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading- REZN-05-23-0895: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 7150 Schomburg Road (parcel # 101-001-003 I 101-001-003H) from Residential Estate 1 (RE1) Zoning District to Residential Multifamily 1 (RMF1) Zoning District and to General Commercial (GC) Zoning District. (Planning Department and PAC recommend approval.) (Mayor Pro-Tem) City Attorney’s Agenda #3: PUBLIC HEARING HELD; Action Taken: AMENDED to add in Section 2-296 “One of the nine voting members will be a licensed CPA”, in Section 2-298(a)(4) “and the Board Chair and Civic Center Director or their designees shall report to Council on the results of the review”, and in Section 2-298(a)(5) “and the Board Chair and Civic Center Director or their designees shall report quarterly to Council on the results of the site visit”. 3. 1st Reading- An Ordinance creating a new Article XXII of Chapter 2 of the Columbus Code to create a Liberty Theatre & Cultural Arts Center Advisory Board; and for other purposes. (Councilor Huff) RESOLUTIONS City Attorney’s Agenda #4: Vote Result: AMENDED to add “said fence shall be located on the south side of the pond located to the northeast of the development.); Vote Result: APPROVED as amended 4. A resolution approving a Special Exception to allow for a private school in existing buildings located at 4361 Weems Road located in a Single Family Residential 2 (SFR2) zoning district. (Planning Department and PAC recommend conditional approval.) (Mayor Pro-Tem) Page 2 of 9 City Attorney’s Agenda #5: Vote Result: APPROVED 5. A resolution commending John Rivers for his architectural contributions to the City of Columbus. (Councilor Barnes) City Attorney’s Agenda #6: No Action Taken 6. A resolution providing for the reimbursement of certain expenses incurred in providing qualified professional service to indigent citizens of Muscogee County and Inmates. (Mayor Pro-Tem) City Attorney’s Agenda #7: Vote Result: APPROVED 7. A resolution of the Council of Columbus, Georgia, redeclaring its official intent set forth in Resolution No. 131-23; authorizing Davenport & Company, LLC to pursue different methods of sales for the proposed Hospital Authority of Columbus, Georgia Refunding Revenue Anticipation Certificates, Series 2023; and for other purposes. (Request of the Hospital Authority of Columbus) PUBLIC AGENDA 1. Ms. Sarah Carter, Re: The overgrown trees and bushes on the neighboring property. Not Present 2. Mr. Nicholas Ginter, Re: A portion of Front Avenue blocked for construction purposes. Cancelled CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Sidewalk and Maintenance Easement Acceptance That portion of a 6.5 ft. Sidewalk and Maintenance Easement located on Outparcels 5-A, 5-B and 6 along the right-of-way for Midland Commons Blvd. Page 3 of 9 Approval is requested for the acceptance of 6.5 ft. Sidewalk and Maintenance Easement located on Parcels 5-A, 5-B and 6 along the right of way for Midland Commons Blvd. City Manager’s Agenda #2: Vote Result: APPROVED 2. State of Georgia Department of Community Affairs Equity Fund Rural Workforce Housing Application (NeighborWorks Columbus) Approval is requested to apply, and if awarded, accept the State of Georgia Department of Community Affairs Equity Fund Rural Workforce Housing Initiative on behalf of NeighborWorks Columbus by the amount awarded and amend the Multi-Governmental Fund by the amount awarded. City Manager’s Agenda #3: Vote Result: APPROVED 3. Donation for the Columbus Police Department, Muscogee County Sheriff’s Office, and Fire & EMS Department Approval is requested to accept a donation in the amount of $1,500 from an anonymous donor for the Columbus Police Department, Muscogee County Sheriff’s Office, and Fire & EMS Department. City Manager’s Agenda #4(A-E): Vote Result: APPROVED 4. PURCHASES A. Fuel Purchases for Fiscal Year 2024 B. Federal and State Mandated Fees for Fiscal Year 2024 C. Axon Virtual Training System for the Columbus Police Department – Georgia State Contract/NASPO Cooperative Purchase D. Integrated Ballistic Identification System (IBIS) for the Police Department E. Concrete Slabs for Exterior Exercise Equipment – RFB No. 23-0042 5. UPDATES AND PRESENTATIONS A. City Hall Update – Ryan Pruett, Director, Inspections & Code. No Action Taken B. Columbus Family Connection Update – Zoé Hightower, Director, Columbus Family Connection. No Action Taken Page 4 of 9 City Manager’s Agenda #5(C): Vote Result: APPROVED to allow public safety employees who reside in Alabama to drive their city owned vehicles home with a signed document acknowledging the potential liability and put together a coalition of partners to try to move this forward in the next six months C. Public Safety Take Home Vehicles to Alabama – Lauren Vance, Risk Management & Compliance Officer, Risk Management. No Action Taken D. Indigent Care Update - Pam Hodge, Deputy City Manager, Financial Planning and Infrastructure. No Action Taken City Manager’s Agenda #5(E): Vote Result: APPROVED request for an additional $22,789.85 to fund the repairs at Legacy Terrace E. Legacy Terrace Update - Pam Hodge, Deputy City manager, Financial Planning and Infrastructure. BID ADVERTISEMENT DATE: July 11, 2023 July 12, 2023 1. Removal of Residual Ground Material & Removal and Disposal/Reuse of Large Tree Trunks (Annual Contract) – RFB No. 23-0043 Scope of bid The Consolidated Government of Columbus, Georgia (City) invites qualified contractors to submit bids to provide the following services on an “as needed” basis: Option 1: Residual waste removal on an “as needed” basis, for either Pine Grove or Granite Bluff Landfill. Such ground material could be used as fuel, mulch, or some other recyclable commodity. Option 2: Removal and disposal/reuse of large tree trunks on an “as needed” basis. The contract would be awarded to the vendor that can provide the greatest economic benefit to the City for each option. The contract term shall be for two years with the option to renew for three additional twelve-month periods. July 14, 2023 1. Automated Speed Detection for School Zone Safety Enforcement (Annual Contract) RFP No. 23-0036 Scope of RFP Page 5 of 9  The Columbus Consolidated Government is requesting proposals for automated speed detection for school zone safety enforcement systems and services, specifically LiDAR (Light Detection and Ranging) with ALPR (Automated License Plate Readers) functions to integrate with the existing Flock Safety system for the Columbus Police Department. The contract term shall be for two years with the option to renew for three additional twelve-month periods. REFERRALS: Referrals CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: APPROVED 1. RESOLUTION - A resolution excusing Councilor R. Walker Garrett from the July 11, 2023 Council Meeting. Clerk of Council’s Agenda #2: Vote Result: INCONCLUSIVE 2. Travel Authorization Request for Councilor Tyson Begly to attend the Fall 2023 Robert E. Knox, Jr. Municipal Leadership Institute. Clerk of Council’s Agenda #3: Vote Result: Seat Declared Vacant 3. Email correspondence from Atty Jack Schley- Hospital Authority of Columbus requesting that the seat of Ms. Jennings Chester be declared vacant. (Ms. Chester desires to vacate the seat once a successor is appointed.) Clerk of Council’s Agenda #4: Vote Result: RECEIVED 4. Email correspondence from Mr. Chris Poirier resigning from his District Two seat on the Community Development Advisory Council. (Mr. Poirier has accepted an appointment to the Public Safety Advisory Commission.) Page 6 of 9 Clerk of Council’s Agenda #5: Vote Result: RECEIVED 5. Minutes of the following boards: Airport Commission, June 22, July 29, August 24, September 28, October 26, and November 16, 2022 and November 29, 2022 Special Called Meeting Board of Tax Assessors, #21-23 Board of Water Commissioners, March 14, April 11, May 9, July 11, and November 14, 2022 Budget Review Committee, May 16, 2023 Employee Benefits Committee, April 17, 2023 Hospital Authority of Columbus, May 30, 2023 Housing Authority of Columbus, May 17, 2023 Planning Advisory Commission, May 17, 2023 BOARD APPOINTMENTS - ACTION REQUESTED 6. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #6(A): Vote Result: CONFIRMED A. ANIMAL CONTROL ADVISORY BOARD: Ms. Lori Turner was nominated to fill the unexpired term of Mr. Stephen Waters. (Councilor Begly’s nominee) Term expires: October 15, 2023 Clerk of Council’s Agenda #6(B): Vote Result: CONFIRMED B. AUDIT COMMITTEE: Mr. Michael Bruder was nominated to serve in a new member seat as the Financial, Accounting or Governmental representative. (Councilor Davis’ nominee) Term expires: June 30, 2025 Clerk of Council’s Agenda #6(C): Vote Result: CONFIRMED C. BUILDING AUTHORITY OF COLUMBUS: Mr. Johnny Byrd, II was nominated to succeed Ms. Leila Carr. (Councilor Huff’s nominee) Term expires: March 24, 2025 Page 7 of 9 7. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): Nomination: Councilor Begly nominated Pete Temesgen to fill the unexpired term of SarahAnn Arcila on the Commission on International Relations & Cultural Liaison Encounters (CIRCLE) A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): SarahAnn Arcila Open for Nominations Resigned (Council’s Appointment) Term Expires: March 1, 2024 These are four-year terms. Board meets monthly. Women: 6 Senatorial District 15: 5 Senatorial District 29: 5 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of litigation, potential litigation, property acquisition and disposal, and personnel as requested earlier in the meeting by City Attorney Fay. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Crabb and carried unanimously by the eight members present, with Councilor Huff being absent for the vote, Councilor Garrett being absent from the meeting, and the time being 1:10 p.m. The Regular Meeting reconvened at 2:24 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of litigation, potential litigation, property acquisition and disposal, and personnel; however, there were no votes taken. RESOLUTION (ADD-ON): City Attorney’s Agenda Add-On Item: Vote Result: APPROVED A resolution settling the claim filed by Ralph Dowe and Allen “Tony” Litle for $600,000.00. Page 8 of 9 With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Crabb to adjourn the July 11, 2023 Regular Council Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the nine members present, with Councilor Garrett being absent from the meeting, and the time being 2:25 p.m. Page 9 of 9