Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers July 25, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes (arrived at 6:07 p.m.), Tyson Begly, Joanne Cogle, Charmaine Crabb, Glenn Davis, R. Walker Garrett (via Microsoft Teams), Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. ABSENT: Councilor Bruce Huff was absent from the meeting. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Gloria Smith, Pleasant Grove Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the July 11, 2023, Council Meeting and Executive Session. PRESENTATIONS: Mayor’s Agenda #2: No Action Taken 2. Citizen Life Saving Awards (Presented by Chief Sal Scarpa, Columbus Fire Department and Assistant Daniel Hord) Mayor’s Agenda #3: Vote Result: APPROVED motion to begin audits starting at the top with the City Manager’s Office, Finance, and Human Resources. 3. Fire & EMS Audit (Presented by Donna McGinnis, Internal Auditor/Compliance Officer) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading-REZN-05-23-0878: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 8151 Fortson Road (parcel # 073-026-004) from Residential Estate 1 (RE1) Zoning District to General Commercial (GC) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Davis) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- REZN-05-23-0895: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 7150 Schomburg Road (parcel # 101-001-003 I 101-001-003H) from Residential Estate 1 (RE1) Zoning District to Residential Multifamily 1 (RMF1) Zoning District and to General Commercial (GC) Zoning District. (Planning Department and PAC recommend approval.) (Mayor Pro-Tem) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An Ordinance creating a new Article XXII of Chapter 2 of the Columbus Code to create a Liberty Theatre & Cultural Arts Center Advisory Board; and for other purposes. (as amended on 1st Reading) (Councilor Huff) Page 2 of 7 RESOLUTIONS City Attorney’s Agenda #4: Vote Result: APPROVED 4. A resolution ratifying a resolution adopted by the Hospital Authority of Columbus, Georgia (the “Authority”) authorizing the issuance of its refunding revenue anticipation certificates, Series 2023 in accordance with the official intent of the council contained in its Resolutions No. 131-23 and No. 228-23; to approve the execution and delivery of the second amendment to contract between Columbus, Georgia, and the Authority; to authorize officials of Columbus to take such further actions as are necessary to provide for the issuance and delivery of said certificates; and for other purposes. (Request of the Hospital Authority of Columbus) City Attorney’s Agenda #5: Vote Result: AMENDED language in #9 of the substitute resolution to read “Employees within general government departments that are on call”; Vote Result: APPROVED SUBSTITUTE RESOLUTION AS AMENDED 5. A resolution adopting a revised City Vehicle / Car Allowance Policy (Request of Council) City Attorney’s Agenda #6: Vote Result: APPROVED 6. A resolution authorizing the City Manager to engage a healthcare consultant, using legally required procurement processes, to assist with formulation of plans for an indigent/inmate care program to serve the residents of Muscogee County, to include providing advice with regard to a more positive renaming of the program and reimbursement for services already provided in FY 23 and FY 24. (Councilor Davis) PUBLIC AGENDA 1. Mr. Marvin Broadwater, Sr., Re: Crime Prevention Funding and Indigent Care Funding. No Action Taken 2. Ms. Ashley Badr, Re: The concerns with rainwater flow on her property. Not Present 3. Mr. DeMarco Johnson, Re: Steam Mill Road Project. No Action Taken 4. Mr. Malik McCotter-Jordan, Re: Suggestion on ways to save money to increase the funding for the Police Department and improve transportation. Not Present 5. Mr. John Anker, Re: Thanks to the Council for the adjustments to the millage rate. No Action Taken Page 3 of 7 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Risk Management Donations for Risk and Safety Day Community Event Approval is requested to accept financial donations from businesses and organizations to be used to host a Risk and Safety Day Community Event. City Manager’s Agenda #2: Vote Result: APPROVED 2. Columbus Police Department: Donation Approval is requested to accept a donation in the amount of $25 given in support of the Columbus Police Department and Special Olympics Georgia. City Manager’s Agenda #3(A-J): Vote Result: APPROVED Additional Action Taken: Vote Result: APPROVED add funding of $100,000 from Reserves to the Fire & EMS FY2024 Budget for lawn maintenance at fire stations. 3. PURCHASES A. Advisory and Consulting Services for the Columbus Consolidated Government 457 Deferred Compensation Plan and Its Board (Annual Contract) – RFP No. 23-0016 B. Concrete Pipe (Annual Contract) C. Feasibility Study for Additional Holes at Oxbow Creek Golf Course – RFP No. 23-0034 D. Amendment 9 for Construction Manager as General Contractor Services for Columbus Government Center Complex – RFQ No. 20-0002 E. Amendment 5 for Space Planning and Programming & Design Professional Services for Columbus Consolidated Government Center Project – RFQ No. 20-0001 F. Grounds Maintenance Services (Annual Contract) – RFP No. 23-0013 G. Legal Representation in Real Estate Matters for the Columbus Consolidated Government (Annual Contract) – RFP No. 23-0018 H. Declaration of Surplus and Donation of Three Crown Victoria Vehicles to Warm Springs Police Department Page 4 of 7  I. Declaration of Surplus and Donation of Three Crown Victoria Vehicles to City of White Police Department J. Repair of Bulldozer for Public Works Department 4. UPDATES AND PRESENTATIONS A. City Hall Update - Ryan Pruett, Director, Inspections & Code. No Action Taken B. Public Safety Take-Home Vehicles to Alabama - Lauren Vance, Risk Management & Compliance Officer, Risk Management. No Action Taken C. Indigent Care Update - Pam Hodge, Deputy City Manager, Finance, Planning & Development. No Action Taken BID ADVERTISEMENT DATE: July 25, 2023 July 26, 2023 1. Confiscated Firearms for Credit or Swap II – RFB No. 23-0039 Scope of bid The Consolidated Government of Columbus, Georgia (City) is offering confiscated firearms for sale to a licensed firearms dealer who can issue a credit to purchase or swap for Rock River LE2020M rifles with accessories. August 9, 2023 1. Agricultural Chemicals (Annual Contract) – RFB No. 24-0002 Scope of bid The Consolidated Government of Columbus, Georgia (City) is seeking vendors to provide agricultural chemicals, for the Parks and Recreation and Public Works Departments, on an “as needed” basis. The contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. REFERRALS: Referrals from 7.11.2023 Page 5 of 7 CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Minutes of the following boards: Board of Tax Assessors, #22-23 Board of Water Commissioners, January 9, March 13, April 10 and May 15, 2023 Board of Zoning Appeals, June 7, 2023 Convention & Visitors, Board of Commissioners, May 15, 2023 Columbus Golf Course Authority, June 27, 2023 Development Authority of Columbus, June 1 & 15, 2023 Mayor’s Commission on Persons with Disabilities, April 18, 2023 Region 6 Regional Advisory Council for Department of Behavioral Health and Developmental Disabilities, May 11, September 14 and November 9, 2022 and May 10, 2023 RESOLUTION (ADD-ON): Clerk of Council’s Agenda Add-On Item: Vote Result: APPROVED RESOLUTION - A resolution excusing Councilor Bruce Huff from the July 25, 2023 Council Meeting. BOARD APPOINTMENTS - ACTION REQUESTED 2. COUNCIL APPOINTMENT- READY FOR CONFIRMATION: Clerk of Council’s Agenda #2(A): Vote Result: CONFIRMED A. COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE): Judge Pete Temesgen was nominated to fill the unexpired term of Ms. SarahAnn Arcila. (Councilor Begly’s nominee) Term expires: March 1, 2024 Page 6 of 7 3. COUNCIL’S DISTRICT SEAT APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #3(A): No Action Taken A. COMMUNITY DEVELOPMENT ADVISORY COUNCIL: Chris Poirier (Council District 2- Davis) Resigned to accept another appointment Term Expires: March 27, 2024 Sendreka Lakes (Council District 9- Thomas) Seat declared vacant Term Expires: March 27, 2024 PUBLIC AGENDA (continued) 1. Mr. Marvin Broadwater, Sr., Re: Crime Prevention Funding and Indigent Care Funding. No Action Taken 3. Mr. DeMarco Johnson, Re: Steam Mill Road Project. No Action Taken With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Crabb to adjourn the July 25, 2023, Regular Council Meeting, seconded by Councilor Tucker and carried unanimously by the nine members present, with Councilor Huff being absent from the meeting, and the time being 9:39 p.m. Page 7 of 7