Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers December 17, 2024 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Travis L. Chambers, Joanne Cogle, Charmaine Crabb, Glenn Davis, R. Walker Garrett, Byron Hickey, Bruce Huff and Toyia Tucker (arrived at 9:06 a.m.). City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, Deputy Clerk of Council Lindsey G. McLemore and Deputy Clerk Pro Tem Tameka Colbert. ABSENT: Councilor Judy W. Thomas was absent. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding INVOCATION: Offered by Pastor John Burnett – Hilton Terrace Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the December 10, 2024 Council Meeting. PRESENTATION: Mayor’s Agenda #2: No Action Taken 2. Muscogee County Sheriff’s Office Park Patrol (Presented by Sheriff Greg Countryman) CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-10-24-2164: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 988 Farr Road parcel # 089-022-002) from General Commercial (GC) Zoning District to Single Family Residential – 4 (SFR4) Zoning District with Conditions. (Planning Department and PAC recommend approval.) (Councilor Huff) City Attorney’s Agenda #2: Vote Result: ADOPTED 2. 2nd Reading- An ordinance amending the budgets for the Fiscal Year 2024 by appropriating amounts in each fund for various operational activities. (Final amendment) (Budget Review Committee) City Attorney’s Agenda #3: Vote Result: ADOPTED 3. 2nd Reading- An ordinance to revise and clarify certain provisions of Chapter 19 of the Columbus Code which provide for business activities not covered by this chapter; and for other purposes. (as amended on 1st Reading) (Mayor Pro-Tem) City Attorney’s Agenda #4: PUBLIC HEARING HELD 4. 1st Reading- An ordinance amending Section 11-17.15 of the Columbus Code, to amend certain provisions pertaining to the position of division chief within the Columbus Department of Fireman and Emergency Services; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #5: PUBLIC HEARING HELD 5. 1st Reading- An ordinance amending Section 2-69 of the Columbus Code pertaining to the duties of the internal auditor, to clarify an additional duty; and for other purposes. (Councilor Tucker) RESOLUTION: City Attorney’s Agenda #6: Vote Result: APPROVED 6. A resolution authorizing the Tax Commissioner to accept checks and other methods of payment. (Request of Tax Commissioner Elect) Page 2 of 10 PUBLIC AGENDA 1. Rev. Johnny Flakes, III, Re: Questions regarding the Internal City Auditor. No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Upcoming lobby days in Georgia Legislature on Ending Mass Incarceration and the Death Penalty and on Housing Justice in February 2025. Asking support from Council in January 2025. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Infantry Drive Supplemental Agreement No. 1 and Construction Agreement Approval is requested to execute an amendment to the Project Framework Agreement with the Georgia Department of Transportation (GDOT) for additional funding for the Preliminary Engineering phase (PE) and Construction (CST) phase of the Infantry Road and Follow Me Trail project. The supplemental agreement provides additional funding of $377,961.00 ($301,969 Federal, $75,592.20 Local) for the PE Phase and the Construction Agreement provides additional funding of $1,122,946.30 ($898,357.04 Federal, $224,589.26 Local) for the Construction Phase for a total project of $3,000,907.30 ($2,400,725.84 Federal 80% and $600,181.46 Local 20%). The funding source for the 20% match of $300,181.46 is available in the TSPLOST Discretionary Fund. City Manager’s Agenda #2: Vote Result: APPROVED 2. Acquisition of GDOT Property - 6th Street and 6th Avenue Approval is requested to submit an application to acquire excess property from the Georgia Department of Transportation located at 6th Street and 6th Avenue. City Manager’s Agenda #3: Vote Result: APPROVED 3. Installation, Maintenance, and Repair Services for Outdoor Lighting Systems Page 3 of 10 Approval is requested to execute Services Agreements with Georgia Power for the installation, maintenance and repair for outdoor lighting systems – GDOT P.I. No. 0013373, SR 22 @ CR 1505/Bradley Park Drive – Diverging Diamond Interchange (DDI) City Manager’s Agenda #4: Vote Result: APPROVED 4. Bulldog Bait and Tackle – Lease Amendment and Extension Approval is requested to execute a lease amendment and extension with Ferrell D. Williams and Mildred E. Williams d/b/a Bulldog Bait and Tackle through December 31, 2029, for leasing property at 1300 Victory Dr. City Manager’s Agenda #5: Vote Result: AMENDED to add “any such adjustments will be approved by Council”; Vote Result: APPROVED as Amended 5. TSPLOST Project Budgets, TIA 2 Approval is requested to proceed with project development if preliminary estimates exceed the project budget by either electing to locally fund possible overruns or making selective adjustments to the scope of the project to remain within the allocated TIA2 budgeted funds. City Manager’s Agenda #6: Vote Result: APPROVED 6. Allowance of the Insolvent List A resolution authorizing the allowance of the insolvent lists of tax FiFas by the Tax Commissioner. City Manager’s Agenda #7: Vote Result: APPROVED 7. 2024-2025 Victims of Crime Act (VOCA) Grant – District Attorney Approval is requested to submit and, if approved, accept a grant for $144,246 or as otherwise awarded from the Criminal Justice Coordinating Council of Georgia along with $132,077 from the 5% Crime Victim Surcharge Fund allocated in the FY25 Budget for the local match to provide funding for Crime Victim Assistance in the Chattahoochee Judicial Circuit from October 1, 2024, to September 30, 2025. It is requested that the multi-governmental fund be amended by the amount awarded plus the local match. City Manager’s Agenda #8: Vote Result: APPROVED 8. FY25 - FY26 – Solicitor General Crime Victim Assistance Grant Page 4 of 10 Approval is requested to accept a Federal VOCA (Victims of Crimes Act) Grant in the amount of $57,483 or as otherwise awarded from the Georgia Criminal Justice Coordinating Council for the Solicitor General’s Victim Assistance Program, with the local match requirement waived, and amend the Multi Governmental Fund (0216) to reflect these revenues and expenses. City Manager’s Agenda #9: Vote Result: APPROVED 9. Georgia Trauma Commission – Georgia Trauma Care Network Grant Approval is requested to apply for and accept a grant in the amount of $10,679.90 or, as otherwise awarded, from the Georgia Trauma Commission – Georgia Trauma Care Network Commission, with no local match required and amend the Multi-Government Fund by the award amount. The grant funds will be used to purchase equipment that will be used to better equip Columbus Fire and EMS in the treatment of trauma patients. City Manager’s Agenda #10(A-E): Vote Result: APPROVED 10. PURCHASES A. First-In Alerting System for Fire & EMS – Sourcewell Cooperative Contract Purchase B. Repair of Caterpillar D7E Bulldozer for Public Works C. Repair of Caterpillar 330F Excavator for Public Works D. Contract Extension for Alcohol Management Services for Columbus Civic Center Locations (Annual Contract) – RFP No. 18-0020 E. Contract Extension for Recycling Services for Public Works – Resolution No. 457- 23 11. UPDATES AND PRESENTATIONS A. Update on CACC/PAWS Negotiations - Isaiah Hugley, City Manager. No Action Taken B. Consolidated Annual Performance and Evaluation Report (CAPER) Update - Rob Scott, Director, Community Reinvestment. No Action Taken C. Recycling Center Update - Drale Short, Director, Public Works. DELAYED D. Farmers Market Update - Pam Hodge, Deputy City Manager, Finance, Planning & Development. No Action Taken Page 5 of 10  BID ADVERTISEMENT DATE: December 10, 2024 SUBJECT: Advertised Bids/RFPs/RFQs December 18, 2024 1. Muscogee County Jail Roof Project – RFB No. 25-0006 Scope of Bid Provide all labor, equipment, and materials to remove the existing roof system at the Muscogee County Jail and install a new TPO roof system as specified, in full compliance with the project manual. A mandatory Site Visit is scheduled for 9:00 AM, Friday, November 22, 2024. Vendors shall convene at the Muscogee County Jail, which is located at 700 E 10th St, Columbus, GA 31901. December 20, 2024 1. Stage Curtains for Columbus Civic Center – RFB No. 25-0008 Scope of Bid The Consolidated Government of Columbus, Georgia (the City) is requesting bids for a total of twenty-three (23) stage curtains, consisting of fourteen (14) side curtains and nine (9) middle stage curtains for the Columbus Civic Center arena. The curtains will be used as backdrops, to keep out sunlight, and to block backstage activity during shows. The curtains must meet or exceed specifications for DD 9919 Nirvana B.O.B. 2. Single Stream Recycling Materials Processing (Re-Bid) (Annual Contract) – RFB No. 25-0013 Scope of RFP The Consolidated Government of Columbus, Georgia (the City) invites qualified and interested parties to receive recycling materials delivered by Public Works collection vehicles and serve as a processor, as well as an end market, for recycling materials. This contract is needed while the City prepares its facility to receive recycling materials, which may take approximately 2 years. Please Note: The receiving of this material must be on the property of the proposer. The City’s current facility, 8001 Pinegrove Way, will not be available for this purpose. The Public Works Department will be working with a consultant to purchase and install recycling equipment for the City’s recycling facility in preparation for future processing. Page 6 of 10 CLERK OF COUNCIL’S AGENDA ENCLOSURES - INFORMATION ONLY Clerk of Council’s Agenda #1: No Action Taken 1. Recommendations submitted by Clerk of Council Sandra Davis for the restructuring and composition of certain city boards, commissions, committees and authorities. ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Minutes of the following boards: Board of Tax Assessors, #40-24 Columbus Golf Course Authority, October 22, 2024 Clerk of Council’s Agenda #3: Vote Result: APPROVED 3. RESOLUTION - A resolution excusing Councilor Judy Thomas from the December 17, 2024 Council Meeting. (Add-On) BOARD APPOINTMENTS - ACTION REQUESTED 4. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #4(A): No Action Taken A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Alex Griggs Open for Nominations (Architect Rep) (Council’s Appointment) Rotating off the board Term Expires: January 31, 2025 Page 7 of 10  NOMINATIONS RECEIVED FROM AN ORGANIZATION / AGENCY: Toney Johnson Nomination from the (Historic District Preservation Soc. Rep) Historic District Preservation Society Eligible to succeed (Council’s Appointment) Term Expires: January 31, 2025 *In process of making contact with organization. Tyler J. Pritchard Nomination from the (Historic Columbus Foundation Rep) Historic Columbus Foundation Eligible to succeed (Council’s Appointment) Term Expires: January 31, 2025 *In process of making contact with organization. Jonathan K. Pelletier Nomination from the (Columbus Homebuilders Assoc. Rep) Columbus Homebuilders Association Eligible to succeed (Council’s Appointment) Term Expires: January 31, 2025 *In process of making contact with organization. Clerk of Council’s Agenda #4(B): No Action Taken B. PERSONNEL REVIEW BOARD: Dennis Walsh Open for Nominations (Alternate Member 1) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2024 Willie L. Belfield, Jr. Open for Nominations (Alternate Member 2) (Council’s Appointment) Appointed to Regular Member seat Term Expires: December 31, 2024 Page 8 of 10  Donna D. Baker Open for Nominations (Alternate Member 3) (Council’s Appointment) Appointed to Regular Member seat Term Expires: December 31, 2024 The terms are three years. Meets monthly. Women: 4 Senatorial District 15: 5 Senatorial District 29: 5 Clerk of Council’s Agenda #4(C): No Action Taken C. VALLEY PARTNERSHIP JOINT DEVELOPMENT AUTHORITY: Monte Galbraith Open for Nominations Resigned (Council’s Appointment) Term Expires: June 30, 2026 The term is four years. Meets every other month beginning in February. Women: 0 Senatorial District 15: 2 Senatorial District 29: 1 COUNCIL HEARINGS: Council Hearing #1: Vote Result: APPROVED refund of penalties and/or interest in the amount of $2,185.26. 1. Request for Refund of Penalty and/or Interest submitted by Mr. Chandra Chikkakalbalu – Owner of AARC HOLDINGS LLC on (5) Real Property Parcels. Council Hearing #2: Vote Result: APPROVED refund of penalties and/or interest in the amount of $684.06 for 2021 and $1,435.68 for 2022. 2. Request for Refund of Penalty and/or Interest submitted by Mr. Philip Losonsky on (1) Real Property Parcel. Page 9 of 10 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of property acquisition and disposal as requested by City Attorney Fay earlier in the meeting. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Cogle and carried unanimously by the eight members present, with Councilor Davis being absent for the vote, Councilor Thomas being absent from the meeting, and the time being 12:49 p.m. The Regular Meeting reconvened at 1:23 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of property acquisition and disposal; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the December 17, 2024 Regular Council Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the seven members present, with Councilors Davis and Tucker being absent for the vote, Councilor Thomas being absent from the meeting, and the time being 1:24 p.m. Page 10 of 10