Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers January 7, 2025 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Travis L. Chambers, Joanne Cogle, Charmaine Crabb, Glenn Davis (arrived at 9:02 a.m.), R. Walker Garrett, Byron Hickey and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Deputy Clerk of Council Lindsey G. McLemore and Deputy Clerk Pro Tem Tameka Colbert. ABSENT: Councilors Bruce Huff and Judy W. Thomas were absent. Clerk of Council Sandra T. Davis was also absent. CALL TO ORDER: Mayor B. H. “Skip” Henderson, III, Presiding INVOCATION: Offered by Pastor, Rev. Dr. Arthur H. Mitchell- Friendship Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson OATHS OF OFFICE ADMINISTERED BY CHIEF SUPERIOR COURT JUDGE ARTHUR L. SMITH, III: Mayor’s Agenda Item #1: No Action Taken 1. Councilor Glenn Davis – District 2 Councilor Toyia Tucker – District 4  Councilor R. Gary Allen – District 6 Councilor R. Walker Garrett – District 8 Councilor Travis L. Chambers – District 10 At-Large MINUTES Mayor’s Agenda #2: Vote Result: APPROVED 2. Approval of minutes for the December 17, 2024 Council Meeting and Executive Session. PROCLAMATION: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Councilor Tucker) 3. Proclamation: Law Enforcement Appreciation Day Receiving: Public Safety TRANSITIONAL AUDIT REQUEST Mayor’s Agenda #4: Vote Result: APPROVED 4. Request from Newly Elected Solicitor General Shevon Thomas for a Transitional Audit of the Solicitor General’s Office. CITY ATTORNEY’S AGENDA ORGANIZATIONAL MEETING City Attorney’s Agenda #1: Vote Result: APPROVED appointment of R. Gary Allen as Mayor Pro Tem. 1. A resolution appointing the Mayor Pro-Tem for Columbus, Georgia for a term of two (2) years. City Attorney’s Agenda #2: Vote Result: APPROVED appointment of Sandra T. Davis as Clerk of Council 2. A resolution appointing the Clerk of Council for Columbus, Georgia for a term of two (2) years. Page 2 of 11 City Attorney’s Agenda #3: Vote Result: APPROVED appointment of Lindsey G. McLemore as Deputy Clerk of Council 3. A resolution appointing the Deputy Clerk of Council for Columbus, Georgia for a term of two (2) years. ORDINANCES City Attorney’s Agenda #4: Vote Result: ADOPTED 4. 2nd Reading- An ordinance amending Section 11-17.15 of the Columbus Code, to amend certain provisions pertaining to the position of division chief within the Columbus Department of Fire and Emergency Services; and for other purposes. (Mayor Pro-Tem) City Attorney’s Agenda #5: Vote Result: ADOPTED 5. 2nd Reading- An ordinance amending Section 2-69 of the Columbus Code pertaining to the duties of the internal auditor, to clarify an additional duty; and for other purposes. (Councilor Tucker) City Attorney’s Agenda #6: PUBLIC HEARING HELD 6. 1st Reading- REZN-10-24-2210: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 5201 Macon Road (parcel # 098-001-002) from Single Family Residential - 2 (SFR2) to Single Family Residential - 3 (SFR3) Zoning District with conditions and Residential Multifamily - 1 (RMF1) Zoning District. (Planning Department recommends conditional approval. PAC recommends denial.) (Councilor Hickey) City Attorney’s Agenda #7: DELAYED due to Applicant not being present for 1st Reading 7. 1st Reading- REZN-10-24-2232: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 1126 30th Street (parcel # 029-013-001) from Neighborhood Commercial (NC) Zoning District to Residential Multifamily - 1 (RMF1) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Garrett) City Attorney’s Agenda #8: PUBLIC HEARING HELD 8. 1st Reading- An ordinance amending the budgets for the Fiscal Year 2025 by appropriating amounts in each fund for various operational activities. (FY25 MID-YEAR BUDGET AMENDMENT) (Budget Review Committee) Page 3 of 11 City Attorney’s Agenda #9: PUBLIC HEARING HELD 9. 1st Reading- An ordinance amending Section 2-68 of the Columbus Code to provide that the internal auditor/compliance officer shall be solely subject to the direction of the Columbus Council; and for other purposes. (Councilor Hickey) City Attorney’s Agenda #10: PUBLIC HEARING HELD 10. 1st Reading- An ordinance amending Section 3-5(e) of the Columbus Code, to revise a provision pertaining to the issuance of alcohol licenses; and for other purposes. (Councilors Davis and Garrett) RESOLUTION City Attorney’s Agenda #11: Vote Result: APPROVED 11. A resolution amending Resolution 206-24 authorizing payment of attorney fees which may be incurred for legal services rendered regarding various city issues during Fiscal Year ending June 30, 2025. (Add-On) PUBLIC AGENDA 1. Mrs. Audrey Holston Palmore, Re: Property located at 2928 10th Street that was previously listed on the demolition list on January 23, 2024 and was removed. No Action Taken 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Paws Humane Negotiations. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED; Vote Result: Internal Auditor designated to serve as the Contract Administrator under the Agreement. 1. Resolution for Management & Operation Agreement for Animal Shelter and Animal Field Services A Resolution authorizing the execution of a contract with the PAWS animal services division of PAWS humane, Inc. (Columbus, Ga) for animal care and control services. Page 4 of 11 To view the Animal Care and Control/PAWS Humane Public Meeting held on December 30, 2024, please copy the link in your browser. https://youtu.be/fME-DSxidCg?si=c5VfwAjDCW4Zz8xC City Manager’s Agenda #2: Vote Result: APPROVED 2. FY2026 Georgia Department of Transportation – Transportation Planning Contract Approval is requested to execute a contract with the Georgia Department of Transportation for Financial Assistance to carry out the FY2026 Transportation Planning Work Activities of the Columbus-Phenix City Transportation Study (C-PCTS). Transportation planning funds in the amount of $342,502.81 are requested in the form of a contract with the Georgia Department of Transportation. This is an annual contract with the Georgia Department of Transportation and the Federal Highway Administration, which will require a 20% match of $85,625.70, which is budgeted in the FY2026 General Fund. City Manager’s Agenda #3: Vote Result: APPROVED 3. FY2026 Georgia Department of Transportation – Y410 Funds -Transportation Planning Contract Approval is requested to execute a contract with the Georgia Department of Transportation for Financial Assistance to carry out the FY2026 Y410 Planning funds for Safe & Accessible Transportation Options - (H.R. 3684 - Sect, 11206), as outlined in the Infrastructure Investment and Jobs Act (IIJA). This funding is required to be included in the Transportation Planning Work Activities of the Columbus-Phenix City Transportation Study (C-PCTS). The Y410 Transportation planning funds in the amount of $8,782.12 is requested in the form of a contract with the Georgia Department of Transportation and to amend the Multi-Governmental Fund by the amount awarded. This is a five-year annual contract with the Georgia Department of Transportation and the Federal Highway Administration which began in FY 2023 and will conclude in FY 2027, as outlined in the IIJA. This will require a new budget to be created by the Finance Department. City Manager’s Agenda #4: Vote Result: APPROVED 4. Memorandum of Agreement: CFEMS & RightSite Health Physicians PLLC Approval is requested to execute the Memorandum of Agreement (MOA) related to telehealth services jointly provided through the Columbus Department of Fire and Emergency Medical Services by RiteSite Health Physicians PLLC. Page 5 of 11 City Manager’s Agenda #5: Vote Result: APPROVED 5. Lease of Equipment for Golf Courses - Toro Grounds Keeping Equipment Approval is requested to enter a lease of one piece of Toro grounds keeping equipment, with accessories, from Huntington National Bank over a 48-month period in the total amount of $33,824.57. City Manager’s Agenda #6: Vote Result: APPROVED 6. Lease of Equipment for Golf Courses – Yamaha Golf Car Equipment Approval is requested to enter a lease for one piece of Yamaha Golf Car equipment from Yamaha Motor Finance Corporation over a 48-month period in total amount of $9,146.40. City Manager’s Agenda #7(A-F): Vote Result: APPROVED 7. PURCHASES A. Infantry Road and Follow Me Trail PI # 0015285 – RFB No. 24-0040 B. Additional Resource for Pursuit Vehicle Buildout Services (Annual Contract) – TIPS USA Cooperative Contract C. Georgia First Responder Post Traumatic Stress Disorder (PTSD) Program Insurance D. Extension of Memorandum of Agreement for Mental Health Services for Muscogee County Prison E. Repair of Caterpillar D7R II Bulldozer for Public Works F. Annual Maintenance/Service Agreement for the Camera Integration Platform for Police Department – Cooperative Contract Purchase INFORMATION ONLY: 1. Information Only: Exigent “Off the Lot” Vehicle Purchases – Resolution No. 106-24 On December 16, 2024, a purchase order was executed for one (1) 2024 Chevrolet Silverado 3500HD Flatbed Dump Truck for Public Works Department-Community Services due to exigent circumstances, as approved by Council per Resolution No. 354-24. The vehicle will be purchased from Son’s Chevrolet LLC (Columbus, GA) at a unit price of $70,937.00. The vehicle will be used to haul materials and move equipment. This is a new vehicle. Page 6 of 11  Funds are budgeted in the FY25 Budget: General Fund – Public Works – Public Works – Light Trucks; 0203-260-3130-ROWM-7722. 8. UPDATES AND PRESENTATIONS A. Update on Proposed Management Agreement Between CACC and PAWS Humane - Isaiah Hugley, City Manager. No Action Taken B. Proposed General Aviation Terminal Building - Amber Clark, Airport Director, CSG Columbus Airport. No Action Taken CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: RECEIVED 1. Letter from Mr. Alfred Hayes, Jr. resigning from his seat on the Board of Zoning Appeals effective January 30, 2025. Clerk of Council’s Agenda #2: Vote Result: APPROVED 2. RESOLUTION - A resolution excusing Councilor Judy Thomas from the January 7, 2025 Council Meeting. (Add-On) Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. Minutes of the following boards: Audit Committee, November 20, 2024 Board of Tax Assessors, #41-24 Board of Zoning Appeals, October 2, and November 6, 2024 Convention & Visitors Board of Commissioners, November 20, 2024 Historic & Architectural Review Board, August 12, 2024 Page 7 of 11 Clerk of Council’s Agenda #4: Vote Result: APPROVED 4. RESOLUTION - A resolution excusing Councilor Bruce Huff from the January 7, 2025 Council Meeting. (Add-On) BOARD APPOINTMENTS - ACTION REQUESTED 5. COUNCIL’S DISTRICT SEAT APPOINTMENT- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #5(A): NOMINATION: Councilor Crabb nominated Pete Berry to fill the unexpired term of Jennifer Upshaw; Vote Result: CONFIRMED appointment of Pete Berry as the District 5 Representative on the Public Safety Advisory Commission. A. PUBLIC SAFETY ADVISORY COMMISSION: VACANT (Council District 5- Crabb) Term Expires: October 31, 2025 Councilor Crabb is nominating Pete Berry to fill the unexpired vacant seat. *Daniel Street was confirmed to fill the unexpired term of Jennifer Upshaw; however, the onboarding process was not completed. 6. COUNCIL’S CONFIRMATION - NOMINATIONS RECEIVED FROM AN ORGANIZATION / AGENCY MAY BE CONFIRMED: Clerk of Council’s Agenda #6(A): Vote Result: CONFIRMED the reappointment of Toney Johnson as the Historic District Preservation Society Representative on the Historic & Architectural Review Board. A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Toney Johnson Nomination from the (Historic District Preservation Soc. Rep) Historic District Preservation Society Eligible to succeed (Council’s Appointment) Term Expires: January 31, 2025 Page 8 of 11  The Historic District Preservation Society is recommending Toney Johnson to serve another term of office. 7. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #7(A): NOMINATION: Mayor Pro Tem Allen nominated Allen Cline to serve as the Architect Representative on the Historic & Architectural Review Board. A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Alex Griggs Open for Nominations (Architect Rep) (Council’s Appointment) Rotating off the board Term Expires: January 31, 2025 The terms are three years. Meets monthly. Women: 6 Senatorial District 15: 10 Senatorial District 29: 1 Clerk of Council’s Agenda #7(B): No Action Taken B. PERSONNEL REVIEW BOARD: Dennis Walsh Open for Nominations (Alternate Member 1) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2024 Willie L. Belfield, Jr. Open for Nominations (Alternate Member 2) (Council’s Appointment) Appointed to Regular Member seat Term Expires: December 31, 2024 Page 9 of 11  Donna D. Baker Open for Nominations (Alternate Member 3) (Council’s Appointment) Appointed to Regular Member seat Term Expires: December 31, 2024 The terms are three years. Meets monthly. Women: 4 Senatorial District 15: 5 Senatorial District 29: 5 Clerk of Council’s Agenda #7(C): No Action Taken C. VALLEY PARTNERSHIP JOINT DEVELOPMENT AUTHORITY: Monte Galbraith Open for Nominations Resigned (Council’s Appointment) Term Expires: June 30, 2026 The term is four years. Meets every other month beginning in February. Women: 0 Senatorial District 15: 2 Senatorial District 29: 1 PUBLIC AGENDA (continued): 2. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Paws Humane Negotiations. No Action Taken EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of property acquisition and disposal as requested by City Attorney Fay earlier in the meeting. Councilor Hickey made a motion to go into Executive Session, seconded by Councilor Tucker and carried unanimously by the seven members present, with Councilor Cogle being absent for the vote, Councilors Huff and Thomas being absent from the meeting, and the time being 2:59 p.m. Page 10 of 11 The Regular Meeting reconvened at 3:11 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of property acquisition and disposal; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Tucker to adjourn the January 7, 2025 Regular Council Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the seven members present, with Councilor Cogle being absent for the vote, Councilors Huff and Thomas being absent from the meeting, and the time being 3:12 p.m. Page 11 of 11