Council Agenda - Regular Meeting

Council Members R. Gary Allen Travis L. Chambers Byron Hickey R. Walker Garrett Judy W. Thomas Charmaine Crabb Glenn Davis Bruce Huff Toyia Tucker Joanne Cogle Clerk of Council Sandra T. Davis Council Chambers January 28, 2025 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A CALL TO ORDER: Mayor B.H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Jimmy Elder – First Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Skip Henderson MINUTES 1. Approval of minutes for the January 7, 2025, Council Meeting and Executive Session. CITY ATTORNEY’S AGENDA ORDINANCES 1. 2nd Reading- REZN-10-24-2210: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 5201 Macon Road (parcel # 098-001-002) from Single Family Residential - 2 (SFR2) to Single Family Residential - 3 (SFR3) Zoning District with conditions and Residential Multifamily - 1 (RMF1) Zoning District. (Planning Department recommends conditional approval. PAC recommends denial.) (Councilor Hickey) 2. 2nd Reading- An ordinance amending the budgets for the Fiscal Year 2025 by appropriating amounts in each fund for various operational activities. (FY25 MID-YEAR BUDGET AMENDMENT) (Budget Review Committee) 3. 2nd Reading- An ordinance amending Section 3-5(e) of the Columbus Code, to revise a provision pertaining to the issuance of alcohol licenses; and for other purposes. (Councilors Davis and Garrett) 4. 2nd Reading- An ordinance amending Section 2-68 of the Columbus Code to provide that the internal auditor/compliance officer shall be subject to the direction of the Columbus Council; and for other purposes. (Councilor Hickey) (Proposed substitute by Mayor Pro- Tem) 5. 1st Reading- REZN-10-24-2232: An ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 1126 30th Street (parcel # 029-013-001) from Neighborhood Commercial (NC) Zoning District to Residential Multifamily - 1 (RMF1) Zoning District. (Planning Department and PAC recommend approval.) (Continued on 1st Reading from 1-7-25.) (Councilor Garrett) 6. 1st Reading- REZN-11-24-2362: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 2311 Fort Benning Road (parcel # 062-037-003) from General Commercial (GC) Zoning District to Residential Office (RO) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Cogle) 7. 1st Reading- REZN-11-24-2363- An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia to change certain boundaries of a district located at 425 3rd Avenue (parcel #002-015-002) from Historic (HIST) Zoning District to Residential Office (RO) Zoning District with Conditions. (Planning Department and PAC recommend approval with conditions.) (Councilor Cogle) RESOLUTIONS 8. A Resolution approving a Special Exception to allow for a Oil Change Facility in the existing building located at 920 Veterans Parkway located in the Uptown (UPT) zoning district. (Planning Department and PAC recommend approval.) (Councilor Cogle) 9. A Resolution authorizing the City Manager to execute the First Amendment to Stadium Sublease Agreement. (Councilor Davis) PUBLIC AGENDA 1. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: CCG Elected Officials and Staff must be held accountable. Page 2 of 8 2. Mr. Timothy Veals, Re: Concerns about Property Owners/Landlords needing to clean their properties and trash in the streets of his neighborhood. CITY MANAGER'S AGENDA 1. Dinglewood Park Grant Extension - NRT 22(12) Approval is requested to execute an extension of a grant for the Dragonfly Trails with the Georgia Department of Natural Resources until December 1, 2026, due to unforeseen challenges and delays to ensure the successful completion of the project. 2. Firehouse Subs Grant Agenda Report & Resolution Approval is requested to apply for and accept, if awarded, a grant in the amount of $38,695.00 or as otherwise awarded from the Firehouse Subs Public Safety Foundation. No matching funds are required. 3. FY2026 Family Connection Grant Approval is requested to continue to serve as fiscal agent and to submit an application and, if approved, accept a grant for $52,500, or as otherwise awarded, from the Georgia Department of Human Services with no local match required. Approval is also requested to amend the Family Connection Partnership Fund (Fund 0985) by the amount of the award. 4. Motorola Solutions Foundation Grant Approval is requested to apply for and accept, if awarded, a grant in the amount of $37,500.00 or as otherwise awarded from the Motorola Solutions Foundation to fund the purchase of an Unmanned Aircraft System (drone) and provide training and certification for drone team members. There are no matching funds required. 5. PURCHASES A. Three (3) Paratransit Buses for METRA – Georgia State Contract Cooperative Purchase B. Mobile Inmate Tracking System for the Sheriff’s Office – Cooperative Contract Purchase C. Consulting Services for Recycling Facility – RFP No. 25-0009 D. One (1) Chevrolet Tahoe for Homeland Security & Emergency Management Page 3 of 8  EMERGENCY PURCHASES 1. Emergency Purchase – Information Only KITCHEN EQUIPMENT FOR MUSCOGEE COUNTY PRISON On December 18, 2024, Warden Herbert Walker identified the need to make an emergency purchase to replace a Rotisserie Oven at Muscogee County Prison. The current oven was installed over 26 years ago. Ventilation to the system requires constant repairs due to poor operation. Consequently, due to safety concerns MCP has removed the current oven from service. The oven is needed for daily meal preparation at MCP, therefore a replacement unit must be purchased expeditiously. The replacement oven will be purchased from Mobile Fixture & Equipment (Columbus, GA) by cooperative purchase via Federal GSA Contract #GS-07F-0154V. The cost for the replacement equipment is $55,377.57. The City Manager approved the emergency purchase on December 18, 2024. 6. UPDATES AND PRESENTATIONS A. Finance Position Assessment - Reather Hollowell, Director, Human Resources B. Floating Homestead Options - HB581 – Suzanne Widenhouse, Chief Appraiser, Tax Assessor’s Office BID ADVERTISEMENT DATE: January 28, 2025 TO: Mayor and Councilors FROM: Finance Department SUBJECT: Advertised Bids/RFPs/RFQs January 31, 2025 1. Drug and Alcohol Screening: After-Hours, Weekends and Holidays – RFP No. 25-0007 Scope of RFP Provide post-accident Drug and Alcohol Screenings, to include: After-Hours, Weekends and Holidays for employees of the Columbus Consolidated Government (the City) on an “as needed” basis. Page 4 of 8  The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. February 19, 2025 1. Business License Tax/Revenue Collection Services – RFP No. 25-0015 Scope of RFP Columbus Consolidated Government is requesting proposals to establish a contract for the consulting services to provide business license tax/revenue collection services for the city. The contract term shall be for three (3) years with an option to renew for five (5) additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED 1. Email from Ms. Alston Auten. resigning from her seat on the Land Bank Authority effective January 30, 2025. 2. RESOLUTION - A resolution excusing Councilor Judy Thomas from the January 28, 2025 Council Meeting. 3. Minutes of the following boards: Airport Commission, June 28, August 28, and October 1, 2024 Board of Tax Assessors, #42-24 and #01-25 Board of Zoning Appeals, December 4, 2024 Columbus Golf Course Authority, November 19, 2024 Land Bank Authority, January 8, 2025 River Valley Regional Commission, December 11, 2024 Page 5 of 8 BOARD APPOINTMENTS - ACTION REQUESTED 4. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: A. HISTORIC & ARCHITECTURAL REVIEW BOARD: Mr. Allen Cline was nominated to succeed Mr. Alex Griggs (Architect Representative). (Mayor Pro Tem Allen’s nominee) Term expires: January 31, 2028 5. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: A. BOARD OF TAX ASSESSORS: Trey Carmack Open for Nominations (Passed Away) (Council’s Appointment) Term Expires: December 31, 2025 Councilor Crabb is nominating Doug Jefcoat to fill the unexpired term. The terms are six years. Meets weekly. Women: 3 Senatorial District 15: 1 Senatorial District 29: 4 B. BOARD OF ZONING APPEALS: Alfred Hayes, Jr. Open for Nominations Resigned (Council’s Appointment) Term Expires: March 31, 2026 Councilor Crabb is nominating Alissa Neal to fill the unexpired term. The terms are three years. Meets monthly. Women: 2 Senatorial District 15: 1 Senatorial District 29: 4 Page 6 of 8 C. PERSONNEL REVIEW BOARD: Dennis Walsh Open for Nominations (Alternate Member 1) (Council’s Appointment) Not Eligible to succeed Term Expires: December 31, 2024 Willie L. Belfield, Jr. Open for Nominations (Alternate Member 2) (Council’s Appointment) Appointed to Regular Member seat Term Expires: December 31, 2024 Donna D. Baker Open for Nominations (Alternate Member 3) (Council’s Appointment) Appointed to Regular Member seat Term Expires: December 31, 2024 The terms are three years. Meets monthly. Women: 4 Senatorial District 15: 5 Senatorial District 29: 5 D. VALLEY PARTNERSHIP JOINT DEVELOPMENT AUTHORITY: Monte Galbraith Open for Nominations Resigned (Council’s Appointment) Term Expires: June 30, 2026 The term is four years. Meets every other month beginning in February. Women: 0 Senatorial District 15: 2 Senatorial District 29: 1 Page 7 of 8 UPCOMING BOARD APPOINTMENTS: A. Board of Zoning Appeals (Council Appointment) B. Building Authority of Columbus (1 - Mayor Appointment / Council Confirmation) (2 - Council Appointment) C. Civic Center Advisory Board (Council District / Council Confirmation) D. Commission on International Relations and Cultural Liaison Encounters (CIRCLE) (Council Appointment) E. Community Development Advisory Council (3 - Mayor / Council Confirmation) (1 - Council District / Council Confirmation) F. Crime Prevention Board (4 - Mayor / Council Confirmation) (3 - Council Appointment) G. Land Bank Authority (Authority / Council Confirmation) H. Planning Advisory Commission (Council Appointment) The City of Columbus strives to provide accessibility to individuals with disabilities and who require certain accommodations in order to allow them to observe and/or participate in this meeting. If assistance is needed regarding the accessibility of the meeting or the facilities, individuals may contact the Mayor’s Commission for Persons with Disabilities at 706-653-4492 promptly to allow the City Government to make reasonable accommodations for those persons. Page 8 of 8