Council Agenda - Special Called Meeting

Council Members R. Gary Allen Jerry 'Pops' Barnes John M. House R. Walker Garrett Judy W. Thomas Charmaine Crabb Glenn Davis Bruce Huff Toyia Tucker Joanne Cogle Clerk of Council Sandra T. Davis Council Chambers February 28, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 4:00 PM 3111 Citizens Way, Columbus, GA 31906 Special Called Meeting M A Y O R’ S A G E N D A CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Mr. Derek Hay, Director of Student Ministries, St. Luke Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES 1. Approval of minutes for the February 14, 2023 Council Meeting and Executive Session. PROCLAMATIONS: 2. Proclamation: Intellectual and Developmental Disability Awareness Month Receiving: Staff of New Horizons 3. Proclamation: Columbus Arbor Day Receiving: Lisa Thomas-Cutts, Director of the Keep Columbus Beautiful Commission PRESENTATION: 4. Limited –Scope Performance Audit: Uptown Columbus, Inc. (Presented by Donna McGinnis, Internal Auditor/Compliance Officer) REQUEST FOR AUTHORIZATION: 5. Request of Donna McGinnis, Internal Auditor/Compliance Officer, for authorization to conduct a Transitional Audit for the Columbus Civic Center. CITY ATTORNEY’S AGENDA ORDINANCES 1. 2nd Reading- REZN-11-22-2153: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 212 Railroad Street (parcel # 005-007-010) from GC (General Commercial) Zoning District to UPT (Uptown) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Cogle) 2. 2nd Reading- REZN-12-22-2286: An ordinance adding a new Section 3.2.76 of the Unified Development Ordinance (UDO) for Columbus, Georgia to provide standards for a Medical Cannabis Dispensary. (Planning Department and PAC recommend approval.) (Mayor Pro Tem) 3. 2nd Reading- An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain portions of a district known as the Conservation Use Valuation Assessment, from RE1 (Residential Estate 1) Zoning District to RE5 (Residential Estate 5) or RE10 (Residential Estate 10) Zoning District. (Mayor Pro-Tem) 4. 2nd Reading- An Ordinance approving prohibition of the download or use of TikTok, WeChat and Telegram on laptops, mobile phones and other devices issued, owned, leased, or otherwise controlled by the Columbus Consolidated Government or used for Columbus Consolidated Government or State of Georgia business as Addendum 5 to the Acceptable and Supportable use of Technology Policy Number 210-1000-004. (Mayor Pro-Tem) 5. 2nd Reading- An Ordinance amending the budgets for the Fiscal Year 2023 by appropriating amounts in each fund for various operational activities. (Budget Review Committee) Page 2 of 10 RESOLUTION 6. A Resolution appointing Robert Wadkins, Sr. and Robert L. Wilson to a four-year term as Recorders Pro-Tem in the Recorder's Court. (Recorder's Court Advisory and Oversight Committee) PUBLIC AGENDA 1. Ms. Shannon Williams, Re: Forgiveness of tax bill. 2. Mr. Isaac Brown, representing Community Citizens Services Watch Program Inc, Re: Announcing the re-established Community Citizen Watch Program. 3. Mrs. Marie Cliatt, representing Tree of Life Healthcare, Re: Theft of HVAC/Air Condition System and Catalytic Converters (businesses and churches) in the North Avenue, Hamilton and Talbotton Road area. 4. Mr. Donald Maeller, Re: Care for veterans in Columbus with PTSD and oral health care. 5. Mr. Paul Olson, Re: The Chief of Police, (2) OLOST sales tax and (3) Insubordination to the Police Chief. 6. Mr. Buford King, Re: Citizens concerned for their safety at Lakebottom Park. 7. Ms. Sally Lasseter, Re: A desire to help our community rebuild the strong family values as done in the 1990’s with “United Beyond 2000”; (1) Teen shootings; (2) Our city looks and feels messy; (3) Our children are afraid. 8. Ms. Nadine Moore, Re: Why the 2003 Public Safety Infrastructure (PSIF) failed and the 2008 Pubic Safety Infrastructure Tax passed, which was renamed OLOST for public safety salaries and hard Infrastructure. 9. Ms. Vickie Williams-Wiley, representing SISTERS United, Re: Public Safety - Strategic Initiative. 10. Mr. Byron Hickey, Re: Violence in the city. 11. Mr. Willie Belfield, Re: Crime in Columbus, attacks on our Police Chief and the Mayor. 12. Pastor Adrian Chester, Re: The Columbus Police Department. 13. Mrs. Pat Hugley Green, Re: CPD Strategic Plan JH Report. Page 3 of 10 14. Mr. Jerome Williams, representing Fourth Masonic Prince Hall Madons, Re: Support for Police Chief. 15. Mr. Timothy Veals, Re: Crime in city and crime prevention. 16. Mr. Wane Hailes, representing NAACP, Re: Questioning the report / Support of Chief of Police. 17. Rev. Johnny Flakes, III, representing Fourth Street Missionary Baptist Church, Re: Support of Police Chief. 18. Mr. Fredrick Small, representing Fourth Street Missionary Baptist Church, Re: Support of Police Chief. CITY MANAGER'S AGENDA 1. Kissel Entertainment Approval is requested to enter into a four-year Agreement with Kissel Entertainment for the Annual Greater Columbus Fair, effective February 20, 2023. 2. State of Georgia Governor’s Office of Highway Safety Pedestrian/Bicycle Safety Grant Approval is requested to apply for and accept a grant in the amount of up to $375,000, or as otherwise awarded, from the State of Georgia Governor’s Office of Highway Safety, with no local match required and amend the Multi-Governmental Fund by the award amount. 3. FY24 Holiday Schedule Approval is requested to approve the Holiday Schedule for the FY24 Budget Year. It is recommended that Monday, July 3, 2023, be designated as the floating holiday. 4. FY2023 Exigent Vehicle Purchases Approval is requested, due to on-going supply chain issues, to make “off the lot” vehicle purchases for vehicles that have been approved as part of the budget for the remainder of FY23, with the exception of vehicles purchased using federal funds, that have been either directly awarded or passed through another entity to CCG. 5. PURCHASES A. Electric Shuttles for METRA – Georgia Statewide Contract Cooperative Purchase B. Roofing Consulting Services (Annual Contract) – RFP No. 23-0008 C. Architectural and Engineering Services (Annual Contract) – RFP No. 23-0007 Page 4 of 10  D. Concession Food Items, Supplies/Equipment for the Civic Center – Sourcewell Cooperative Contract E. Kitchen Equipment for Muscogee County Prison – GSA Cooperative Purchase F. Repair of Off-Road Dump Truck for Public Works G. Weapons and Accessories for Sheriff’s Office – Georgia Statewide Contract Cooperative Purchase H. Ambulances with Equipment for Fire & EMS – HGACBUY Cooperative Contract I. Fire Service Apparatus with Equipment for Fire & EMS – HGACBUY Cooperative Contract J. Level 3 Ballistic Vests and Accessories for Sheriff’s Office – Sourcewell Cooperative Contract Purchase K. Truck Vaults and Truck Bed Covers for The Sheriff’s Office 6. ADD-ON RESOLUTIONS A. RESOLUTION - A resolution requesting that the local legislative delegation to the Georgia General Assembly support an amendment to HR 157 which is pending in the current 2023 legislative session which will rescind any restrictions on the property described above that were imposed in the 1928 deed pursuant to several prior local legislative acts. B. Veterans Treatment Court Approval is requested to submit an application, and if approved, accept $132,927.30 or as otherwise awarded from the Criminal Justice Coordinating Council for the operation of the Muscogee County Veterans Treatment Court, from July 1, 2023 to June 30, 2024 and to amend the Multi-governmental Fund by $132,927.30 or as otherwise awarded. The City is required to provide a 12% cash matching funds ($15,951.24) to participate in this grant program. This cash match is satisfied in the 25% of salary and benefits of a current case manager who is paid for by the City ($50,406) the other 75% is used as match for Adult Drug and Mental Health Court. C. Adult Drug Felony Court Approval is requested to submit an application, and if approved, accept $358,638.10 or as otherwise awarded from the Criminal Justice Coordinating Council for the operation of the Muscogee County Adult Felony Drug Court/ Mental Health Court, from July 1, 2023 to June 30, 2024 and to amend the Multi-governmental Fund by $358,638.10 or as otherwise awarded. The City is required to provide a 12% cash matching funds ($48,905.00) to participate in this grant program. This cash match is satisfied in the salary and benefits of a Page 5 of 10  current case manager who is paid for by the City ($34905.00) and the $14,000 allocated to the program through DATE funds. D. Family Drug Court Accountability Court State Grant Request Approval is requested to submit a grant application and if awarded, accept funds from the Criminal Justice Coordinating Council for the operation of the Muscogee County Family Drug Court up to $300,000.00, or as otherwise awarded, and amend the Multi-Governmental Fund by the amount of the grant award. The grant period is from July 1, 2023 to June 30, 2024. E. Family Drug Court Accountability SAMHSA Grant Request Approval is requested to submit a grant application and if awarded, accept funds from the Criminal Justice Coordinating Council for the operation of the Muscogee County Family Drug Court up to $200,000.00, or as otherwise awarded, allow for payment of service providers and amend the Multi-Governmental Fund by the amount of the grant award. The grant period is from October 1, 2023 to September 30, 2028. F. Juvenile Drug Court Accountability Court State Grant Request Approval is requested to submit a grant application and if awarded, accept funds from the Criminal Justice Coordinating Council for the operation of the Muscogee County Juvenile Drug Court up to $170,000.00, or as otherwise awarded, and amend the Multi-Governmental Fund by the amount of the grant award. The grant period is from July 1, 2023 to June 30, 2024. EMERGENCY PURCHASES 1. Emergency Purchase – Information Only COMPRESSOR REPAIR/REBUILD SERVICES FOR THE CIVIC CENTER: On December 20, 2022, the City Manager was notified of the need for compressor repair/rebuild services required for the Ice Plant at the Civic Center due to exigent circumstances. The selected vendor, American Refrigeration, has worked on equipment at the Civic Center previously and is available to perform the work. Per the Civic Center, the piston in the #3 compressor of the Ice Plant at the Columbus Civic Center has deteriorated causing a catastrophic failure in the compressor. There are three compressors in this Ice Plant and at least two are required to maintain both sheets of ice located in the Civic Center and the Ice Rink. The compressors rotate as needed and are dependent on each other for a certain amount of run time. Now that there are only two compressors running, there is no back up to the system. If compressor #1 or #2 goes down, for whatever reason, for more than 28 hours, one or both sheets of ice will be lost. If operations are disrupted due to losing a sheet of ice, this may cause a significant loss in revenue and other unnecessary expenses for the Civic Center. American Refrigeration quoted a cost of $32,350.00 to perform the services. Page 6 of 10 The City Manager approved the emergency repair on December 20, 2022. Funding is available in the Civic Center maintenance budget to cover the cost of the repair. 7. UPDATES AND PRESENTATIONS A. Cure Violence Update - Reggie Lewis and Jerome Lawson B. Metra Uptown Shuttle – Rosa Evans, Director of Metra BID ADVERTISEMENT March 8, 2023 1. Tire Leasing Services for City Buses (Annual Contract) – RFB No. 23-0029 Scope of Bid Provide tire leasing services for City buses to the Columbus Consolidated Government Department of Transportation/METRA Transit System on an “as needed” basis. The contract term will be for three (3) years with no renewal options. 2. Overhead Door Installation and Maintenance Services (Annual Contract) Scope of Bid Provide all supervision, labor, tools, equipment, materials and services required for the provision, installation and maintenance of commercial overhead roll-up doors at various City locations. The contract term will be for two (2) years, with the option to renew for three additional twelve-month periods. March 10, 2023 1. Legal Representation in Real Estate Matters for the Columbus Consolidated Government (Annual Contract) – RFB No. 23-0018 Page 7 of 10  Scope of RFP Provide Columbus Consolidated Government with professional legal services involving land acquisition and disposition, leases, easements, in addition to other general real estate matters required of the Columbus Consolidated Government on an “as needed basis”. The contract term will be for two (1) years with an option to renew for three additional twelve- month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - INFORMATION ONLY 1. Certificate of Need Application submitted on behalf of the Columbus Memory Center to develop a mobile PET imaging service. ENCLOSURES - ACTION REQUESTED 2. RESOLUTION - A resolution excusing Councilor Glenn Davis from the February 14, 2023 Council Meeting. 3. Travel Authorization Request for Councilor Bruce Huff to attend the 2023 ACCG Annual Conference in April of 2023. 4. Memorandum of Peter Bowden on behalf of the Columbus Convention & Visitors Board of Commissioners requesting that the seat of Ms. Mamie Pound (Hotel/Motel Industry Representative) be declared vacant due to the lack of attendance. 5. Minutes of the following boards: Board of Tax Assessors, #04-23 & #05-23 Columbus Convention & Visitors Board of Commissioners, January 18, 2023 Historic & Architectural Review Board, December 12, 2022 and January 9, 2023 Planning Advisory Commission, January 4, 2023 BOARD APPOINTMENTS - ACTION REQUESTED 6. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Page 8 of 10  A. CONVENTION & VISITORS BOARD OF COMMISSIONERS: Mamie Pound (Mayor’s Appointment) hotel/motel industry representative Seat declared vacant Term Expires: December 31, 2023 Mayor Henderson is nominating Ms. Michele Spivey to fill the unexpired term of Ms. Mamie Pound as the hotel/motel industry representative. This is a three-year term. Board meets monthly. Women: 5 Senatorial District 15: 5 Senatorial District 29: 4 B. HOUSING AUTHORITY OF COLUMBUS: Edward Burdeshaw (Mayor’s Appointment) Does not desire reappointment Term Expires: April 30, 2023 This is a five-year term. Board meets monthly. Women: 3 Senatorial District 15: 4 Senatorial District 29: 3 7. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: A. BUILDING AUTHORITY OF COLUMBUS: Leila Carr Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expires: March 24, 2023 Page 9 of 10  Vincent Allen Open for Nominations Resigned (Council’s Appointment) Term Expires: March 24, 2023 This is a two-year term. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 B. EMPLOYEE BENEFITS COMMITTEE: Timothy Smith Open for Nominations (Sworn Officer Seat) (Council’s Appointment) Eligible to succeed Term Expires: April 30, 2023 This is a two-year term. Board meets every other month (Beginning in February). C. HISTORIC & ARCHITECTURAL REVIEW BOARD: Katie Bishop Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: January 31, 2023 These are three-year terms. Board meets monthly. Women: 6 Senatorial District 15: 9 Senatorial District 29: 2 The City of Columbus strives to provide accessibility to individuals with disabilities and who require certain accommodations in order to allow them to observe and/or participate in this meeting. If assistance is needed regarding the accessibility of the meeting or the facilities, individuals may contact the Mayor’s Commission for Persons with Disabilities at 706-653-4492 promptly to allow the City Government to make reasonable accommodations for those persons. Page 10 of 10