Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers March 14, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 9:00 AM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Joanne Cogle, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff (arrived at 9:12 a.m.), Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by former Councilor Wayne Anthony PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the February 28, 2023 Council Meeting and Executive Session. RESOLUTION Mayor’s Agenda #2: Vote Result: APPROVED 2. A Resolution in Honor of Lyndon H. Burch. PROCLAMATIONS: Mayor’s Agenda #3: No Action Taken (Proclamation read into the record by Mayor Pro Tem Allen) 3. Proclamation: Partners in Education Week Receiving: The Greater Columbus Chamber of Commerce Mayor’s Agenda #4: No Action Taken (Proclamation read into the record by Councilor Cogle) 4. Proclamation: Let's Read Muscogee Month Receiving: The Literacy Alliance PRESENTATIONS: Mayor’s Agenda #5: No Action Taken 5. The Legacy of Hal and Julia Moore (Presented by Colonel Colin Mahle, Garrison Commander, Fort Benning) Mayor’s Agenda #6: No Action Taken 6. Update on the Columbus Police Department and Presentation of the Strategic Plan (Presented by Chief Freddie Blackmon, Columbus Police Department) CITY ATTORNEY’S AGENDA ORDINANCE City Attorney’s Agenda #1: PUBLIC HEARING HELD 1. 1st Reading- REZN-01-23-0036: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 2925 Manchester Expressway (parcel # 069-008-004 / 069-008-022 / 069-008- 023) from LMI (Light Manufacturing / Industrial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Crabb) Page 2 of 10 RESOLUTIONS City Attorney’s Agenda #2: Vote Result: APPROVED 2. EXCP-01-23-0039- A Resolution approving a special exception to allow existing buildings located at 2313 Ellen Avenue to be used as Day Care Center (Type III) (Planning Department and PAC recommend approval.) (Councilor Cogle) City Attorney’s Agenda #3: Vote Result: APPROVED 3. A Resolution establishing the qualifying fee for the special election to fill the Muscogee County Board of Education District 7 vacancy to be held on June 20, 2023, and for other purposes. (Mayor Pro-Tem) PUBLIC AGENDA 1. Mr. Marvin Broadwater, Sr. Re: The comments related to Columbus Police Chief. No Action Taken 2. Mr. Paul Olson, Re: Jensen and Hughes Assessment Report, (2) Crime Prevention Program Assessment of reducing crime, (3) Police Pay and (4) Increase in insurance rates of housing and vehicles due to crime wave in Columbus. No Action Taken 3. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: Public Safety. No Action Taken 4. Mr. Timothy Veal, Re: Neighborhood clean-up, (2) the need for a walkway on Head Street and (3) guns in the street. No Action Taken 5. Ms. Annette Adams, Re: The new Muscogee County Jail. No Action Taken 6. Mr. Chris Harman, Re: Public Safety and lack of leadership. No Action Taken 7. Ms. Donna Murray, Re: Affordable housing for the middle class. No Action Taken 8. Ms. Annette Walker, representing MPACS, Re: Multicultural Community Organizing Weekly Block Parties. No Action Taken Page 3 of 10 CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: APPROVED 1. Columbus Lions Lease Agreement Approval is requested to enter into a five-year Agreement with the Columbus Indoor Football Team, LLC d/b/a Columbus Lions. City Manager’s Agenda #2: Vote Result: APPROVED 2. METRA’s 2023 Public Transportation Agency Safety Plan (PTASP) Approval is requested for the 2023 Public Transportation Agency Safety Plan (PTASP) and authorization is requested for the Transportation Director to approve, submit, and implement this Safety Plan on behalf of the City and in compliance with federal requirements. City Manager’s Agenda #3: Vote Result: APPROVED 3. Lease Agreement – 5001 12th Ave. – Chattahoochee Valley Episcopal Ministries, (CVEM) Approval is requested to enter into a lease agreement with CVEM to lease the building at 5001 12th Ave Columbus, Georgia 31904. The City will lease at the rate of $100.00 per annum, being a sum of $500.00 for the initial lease and $500.00 for each subsequent renewal. City Manager’s Agenda #4: Vote Result: APPROVED 4. The PORCH Project Approval is requested to submit an application, and if approved, accept $2,000,000 or as otherwise awarded from the Substance Abuse and Mental Health Administration (SAMHSA) for the operation of the PORCH Project from October 1, 2023, to September 30, 2027, and to amend the Multi-governmental Fund by $2,000,000 or as otherwise awarded. There is NO MATCH requirement for this program. City Manager’s Agenda #5: Vote Result: APPROVED 5. Energy Efficiency and Conservation Block Grant (EECBG) Formula Grant Request Approval is requested to submit a grant application and if awarded, accept funds from the Energy Efficiency and Conservation Block Grant (EECBG) Program for the installation of electric vehicle Page 4 of 10 charging infrastructure in the amount up to $236,000, or as otherwise awarded, and amend the Transportation Fund by the amount of the grant award. City Manager’s Agenda #6: Vote Result: APPROVED 6. FFY 2024 Congressionally Directed Spending Request for Funding to Acquire Ten (10) electric non-CDL <30-Ft. Paratransit Buses and Ten (10) Bus Charging Stations. Approval is requested for the City Manager to accept, if awarded, and amend the Transportation Fund by an amount up to $4,800,000 in funding from FFY 2024 Congressionally Directed Spending (CDS) offered through the Office of Senator Raphael Warnock. The funding requires a 20% match in an amount up to $1,200,000. Available Transportation Local Option Sales Tax (T- SPLOST) funds will be used for the match. Funding will be utilized to acquire ten (10) electric non-CDL <30-Ft. paratransit buses and ten (10) bus charging stations for METRA. City Manager’s Agenda #7(A-J): Vote Result: APPROVED 7. PURCHASES A. Protective Driver Door Shields for METRA Buses – RFB No. 23-0022 B. Oil & Lubricants for METRA (Annual Contract) – RFB No. 23-0026 C. Contract Extension for Security Surveillance Equipment – Public Works and Miscellaneous Locations (Annual Contract) – RFP No. 16-0006 D. Shade Coverings for South Commons Softball Complex – Sourcewell Cooperative Purchase E. Playground Equipment for Parks and Recreation – Sourcewell Cooperative Contract F. Shade Structures for Britt David Park and Rigdon Park – Sourcewell Cooperative Contract G. Exercise Equipment for Various Park Locations – Sourcewell Cooperative Contract H. In-Car Mobile Video Recording System for the Columbus Police Department – GSA Cooperative Purchase I. Gator for Cooper Creek Tennis Center – Georgia Statewide Contract Cooperative Purchase J. Information Only: Exigent “Off the Lot” Vehicle Purchase – Resolution No. 067-23 Page 5 of 10 8. UPDATES AND PRESENTATIONS A. City Hall Parking Garage Options Update - Pam Hodge, Deputy City Manager of Finance, Planning & Development. No Action Taken B. Comprehensive Camera Update - Lisa Goodwin, Deputy City Manager of Current Operations. No Action Taken C. Short Term Rental Update - Ryan Pruett, Inspections and Codes Director. No Action Taken D. Signs on Right of Way - Lisa Goodwin, Deputy City Manager of Current Operations. No Action Taken E. Municipal Court Clerk Update - Reginald Thompson. No Action Taken F. Trade Center Update - Hayley Tillery, Executive Director, Columbus Georgia Convention &Trade Center. No Action Taken BID ADVERTISEMENT March 24, 2023 1. Recruitment Advertising Services – RFP No. 23-0030 Scope of RFP Columbus Consolidated Government invites qualified firms to submit proposals to provide the Columbus Police Department with a 3:00 to 4:00 minute documentary style video for recruiting purposes. In addition, the vendor should also be able to provide other advertising media in the form or brochures, billboards and other media resources to aid in the recruitment and retention of officers. Time is of the essence; therefore, the ability to immediately start on the project and provide a quality, finished product as soon as possible will be a major consideration in awarding of the contract. March 29, 2023 1. Patches & Emblems (Annual Contract) – RFB No. 23-0015 Scope of Bid Provide patches and emblems for Columbus Consolidated Government Departments, to include but not limited to, the following: Columbus Police Department, Columbus Fire and EMS, Muscogee County Prison and METRA Transit on an “as needed” basis. This contract may also be utilized by any other City agency requiring the goods. The term of the contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. Page 6 of 10 March 31, 2023 1. Lead-Based Paint/Asbestos & Clearance Testing Services (Annual Contract) – RFB No. 23-0011 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide Lead-Based Paint/Asbestos & Clearance Testing Services for the housing rehabilitation (single and multi-family), rental assistance program (tenant and project- based), and supportive services/operations programs. These services will be utilized primarily by the Community Reinvestment Department on an “as needed” basis. The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #1: Vote Result: FORWARD request to the Board of Honor 1. Honorary Street Designation Application submitted by Pastor L. Darnel Skinner, Jr. with the Bread of Life Christian Center requesting signage to be placed at the intersecting streets at each end of the one block area of Manchester Expressway and 46th Street in honor of Bishop L.D. Skinner, Sr. (The Council may vote to send to the Board of Honor.) Clerk of Council’s Agenda #2: Vote Result: RECEIVED 2. Minutes of the following boards: Board of Tax Assessors, #06-23 & 07-23 Board of Zoning Appeals, February 1, 2023 Development Authority of Columbus, February 2, 2023 Keep Columbus Beautiful Commission, February 6, 2023 Region Six Regional Advisory Council for Department of Behavioral Health and Developmental Disabilities, March 10, May 11, September 14 and November 9, 2022 Uptown Facade Board, January 17, 2023 Page 7 of 10 BOARD APPOINTMENTS - ACTION REQUESTED 3. MAYOR’S APPOINTMENTS- ANY NOMINATIONS MAY BE CONFIRMED FOR THIS MEETING: Clerk of Council’s Agenda #3(A): Nomination: Mayor Henderson nominated Ryan Clements to succeed Edward Burdeshaw on the Housing Authority of Columbus; Vote Result: CONFIRMED A. HOUSING AUTHORITY OF COLUMBUS: Edward Burdeshaw (Mayor’s Appointment) Does not desire reappointment Term Expires: April 30, 2023 This is a five-year term. Board meets monthly. Women: 3 Senatorial District 15: 4 Senatorial District 29: 3 4. COUNCIL APPOINTMENTS- READY FOR CONFIRMATION: Clerk of Council’s Agenda #4(A): Vote Result: CONFIRMED A. EMPLOYEE BENEFITS COMMITTEE: Mr. Timothy Smith (Sworn Officer seat) was nominated to serve another term of office. (Mayor Pro Tem Allen’s nominee) Term expires: April 30, 2025 Clerk of Council’s Agenda #4(B): Vote Result: CONFIRMED B. HISTORIC & ARCHITECTURAL REVIEW BOARD: Mr. Shea Spencer was nominated to succeed Ms. Katie Bishop. (Councilor Crabb’s nominee) Term expires: January 31, 2026 Page 8 of 10 5. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #5(A): No Action Taken A. BOARD OF HONOR: Bob Hydrick Open for Nominations (passed away) (Council’s Appointment) Term Expired: October 31, 2022 All of the members serving on this board must be former elected officials of Muscogee County. This is a four-year term. Board meets as needed. Women: 3 Senatorial District 15: 4 Senatorial District 29: 2 Clerk of Council’s Agenda #5(B): No Action Taken B. BUILDING AUTHORITY OF COLUMBUS: Leila Carr Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expires: March 24, 2023 Vincent Allen Open for Nominations Resigned (Council’s Appointment) Term Expires: March 24, 2023 This is a two-year term. Board meets as needed. Women: 3 Senatorial District 15: 2 Senatorial District 29: 3 Page 9 of 10 Clerk of Council’s Agenda #5(C): No Action Taken C. COLUMBUS AQUATICS COMMISSION: David Helmick Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 Bruce Samuels Open for Nominations Not Eligible to succeed (Council’s Appointment) Term Expired: June 30, 2022 These are two-year terms. Meets monthly. Women: 2 Senatorial District 15: 3 Senatorial District 29: 3 EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of real estate and personnel as requested earlier in the meeting by City Attorney Fay. Councilor Tucker made a motion to go into Executive Session, seconded by Mayor Pro Tem Allen and carried unanimously by the ten members present, with the time being 2:17 p.m. The Regular Meeting reconvened at 3:46 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of real estate and personnel; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Councilor Garrett to adjourn the March 14, 2023 Regular Council Meeting, seconded by Mayor Pro Tem Allen and carried unanimously by the nine members present, with Councilor Huff being absent for the vote, and the time being 3:46 p.m. Page 10 of 10