Council Agenda - Regular Meeting

~~POST SUMMARY MINUTES~~ Council Chambers March 28, 2023 C. E. “Red” McDaniel City Services Center- Second Floor 5:30 PM 3111 Citizens Way, Columbus, GA 31906 Regular Meeting M A Y O R’ S A G E N D A PRESENT: Mayor B. H. “Skip” Henderson, III and Mayor Pro Tem R. Gary Allen and Councilors Jerry “Pops” Barnes, Joanne Cogle, Charmaine Crabb, Glenn Davis, R. Walker Garrett, John M. House, Bruce Huff, Judy W. Thomas, and Toyia Tucker. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Sandra T. Davis, and Deputy Clerk of Council Lindsey G. McLemore were present. CALL TO ORDER: Mayor B. H. "Skip" Henderson, III, Presiding INVOCATION: Offered by Pastor Curtis Crocker, Metropolitan Baptist Church of Columbus, Georgia PLEDGE OF ALLEGIANCE: Led by Mayor Henderson MINUTES Mayor’s Agenda #1: Vote Result: APPROVED 1. Approval of minutes for the March 14, 2023, Council Meeting and Executive Session. RESOLUTION Mayor’s Agenda #2: Vote Result: APPROVED 2. Resolution in Recognition of Dr. Judy Purnell. CITY ATTORNEY’S AGENDA ORDINANCES City Attorney’s Agenda #1: Vote Result: ADOPTED 1. 2nd Reading- REZN-01-23-0036: An Ordinance amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia, to change certain boundaries of a district located at 2925 Manchester Expressway (parcel # 069-008-004 / 069-008-022 / 069-008- 023) from LMI (Light Manufacturing / Industrial) Zoning District to GC (General Commercial) Zoning District. (Planning Department and PAC recommend approval.) (Councilor Crabb) City Attorney’s Agenda #2: PUBLIC HEARING HELD 2. 1st Reading- An Ordinance amending the Columbus Code to add a new Article VIII to Chapter 14, which provides comprehensive local regulation of Coin Operated Amusement Machines in Columbus, Georgia to the extent permitted by State Law; and for other purposes. (Councilors Barnes, Tucker, and Cogle) City Attorney’s Agenda #3: PUBLIC HEARING HELD 3. 1st Reading- An Ordinance to amend the Columbus Code to revise and restate Articles III and VII of Chapter 16B which provide the procedures for certain personnel actions; to amend Article VIII of the Columbus Code pertaining to probationary employees; to repeal conflicting ordinances; to establish an effective date; and for other purposes. (Mayor Pro-Tem) PUBLIC AGENDA 1. Mr. Royce Morris, Re: The Code Enforcement Department relating to dilapidated houses in the community. CANCELLED 2. Mr. Antonio Carter, Re: Not Present 3. Ms. Letisha Rice, Re: ARP Grant questions and concerns. No Action Taken 4. Mr. Wane Hailes, representing NAACP, Re: The Strategic Plan. No Action Taken 5. Rev. Johnny Flakes, III, representing Fourth Street Missionary Baptist Church, Re: Questions on the process as it relates to the position of Police Chief. No Action Taken Page 2 of 13 6. Rev. Michael Powell, representing Asbury UMC, Re: The implementation of the Columbus Police Department Strategic Plan. No Action Taken 7. Mr. Alton Russell, Re: Public Safety issues. CANCELLED 8. Ms. Theresa El-Amin, representing Southern Anti-Racism Network, Re: CPD Strategic Plan. No Action Taken 9. Mrs. Elizabeth Garcia, Re: The need for new leadership at the Columbus Police Department. Not Present 10. Mr. Marvin Broadwater, Sr., Re: Injustices with the process with the Police Chief. No Action Taken 11. Mr. Eric Finch, representing NOBLE (National Organization of Black Law Enforcement Executives), Georgia Chapter Area Vice-President, Re: To speak on behalf of the Police Chief. No Action Taken 12. Ms. Nadine Moore, Re: The Severance Packet. No Action Taken 13. Mr. Paul Olson, Re: 1. Executive Session, 2. Counseling and Adverse Evaluation Reports, 3. Dismissal and Appeal of City Officer IAW City Charter, 4. Public Safety Advisory Commission and 5. Incorporating the Police Department into the Sheriff's Department by City Council. No Action Taken CITY MANAGER'S AGENDA City Manager’s Agenda #1: Vote Result: TABLED 1. Columbus Police Department Quarterly Retention Bonuses and Incentives for Calendar Year 2023 Approval is requested to provide $1,500 quarterly retention bonuses for calendar year 2023 applicable to full-time Sworn Officers and full-time 911 Communications Technicians employed in the Columbus Police Department as well as relocation assistance up to $3,000 and employee referral incentives of $600 for employees in the Columbus Police Department. City Manager’s Agenda #2: Vote Result: APPROVED 2. Uptown Columbus – City Chattahoochee River Park Management MOU Renewal and Amendment Page 3 of 13 Approval is requested to authorize to renew the MOU with Uptown Columbus, Inc., for management and operation of the Chattahoochee River Park and make amendments to certain provisions. City Manager’s Agenda #3: Vote Result: APPROVED 3. Oglethorpe Bridge/4th Avenue Replacement Project Approval is requested to submit a resolution requesting GDOT (Georgia Department of Transportation) include ADA sidewalk/multiuse transportation facilities on the proposed new bridge replacing the SR 520/US 280 Bridge over the Chattahoochee River. City Manager’s Agenda #4: Vote Result: APPROVED 4. Federal Fiscal Year 2024 Congressionally Directed Spending Request for Funding to Provide On-Demand Transit Service Approval is requested to accept, if awarded, and amend the Transportation Fund by an amount up to $2,630,000 in funding from FFY 2024 Congressionally Directed Spending (CDS) offered through the Office of Senator Jon Ossoff. The funding requires a match in an amount up to $2,030,000. Available Transportation Local Option Sales Tax (T-SPLOST) funds will be used for the match. Funding will be utilized to provide an on-demand transit service for locations such as the Robert S. Poydasheff VA Clinic, the Georgia Department of Driver Services Office, and other destinations. City Manager’s Agenda #5: Vote Result: APPROVED 5. FY23 Violence Against Women Act Grant Award Approval is requested to apply for and accept a grant in the amount of 50,000., or as otherwise awarded, with a $16,667 local match requirement from the State of Georgia Criminal Justice Coordinating Council, for the third year of a 3-year VAWA grant program for the Muscogee County Solicitor General Victim Witness Program and amend the Multi-Governmental Fund by the award amount. City Manager’s Agenda #6: Vote Result: APPROVED 6. Georgia Statewide Afterschool Network BOOST grant Summer 2023. “Building Opportunities for Out of School Time” Approval is requested to apply for a grant and, if awarded, accept a grant in the amount of $65,000.00, or the amount awarded, with no local match requirement. The funds will provide Page 4 of 13 additional opportunities to provide expanded and improved support for all students in the summer programs run by the City and amend the Multi-governmental Fund by the amount awarded. City Manager’s Agenda 7: Vote Result: APPROVED 7. Therapeutic Recreation: Tables and Chairs Donation Approval is requested to accept a donation from TSYS of ten (10) tables and forty (40) chairs to be used by participants of therapeutic recreation services. The chairs are cushioned and will enhance the comfort of the participants while providing additional stability while seated. The approximate value is $2,500 and requires no match from the city donation. City Manager’s Agenda #8: Vote Result: APPROVED 8. Approval to serve as Fiscal Agent and apply for FY2024 Family Connection Grant Approval is requested for the Columbus Consolidated Government to continue to serve as fiscal agent for and apply and accept if awarded the Fiscal Year 2024 Family Connection grant from the Georgia Department of Human Services. City Manager’s Agenda #9: Vote Result: APPROVED 9. Donation Request for the 2023 Columbus Civic Center Juneteenth Jubilee Approval is requested to accept both Financial and equipment donations from local business and organizations to be used for the 2023 Columbus Civic Center Juneteenth Jubilee. The second annual Juneteenth Jubilee will be the week of June 17th - 19th. City Manager’s Agenda #10 (A-M): Vote Result: APPROVED 10. PURCHASES A. Overhead Door Installation and Maintenance Services (Annual Contract) – RFB No. 23- 0032 B. Alternators & Starters for METRA (Annual Contract) – RFB No. 23-0031 C. Amendment 1 for the Mobile Technology System for Waste Collection Vehicles – RFP No. 21-0015 D. Contract Extension for Consolidated Plan, Annual Action Plan, CAPER, and Equity Plan – RFP No. 21-0019 Page 5 of 13  E. Workers’ Compensation Claims Management Services (Annual Contract) – RFP No. 23- 0020 F. Maintenance, Repair & Operation (MRO), Industrial Supplies and Tools – State Cooperative Contract G. Front-End Loader for Parks and Recreation – Sourcewell Cooperative Purchase H. Gators™ for Parks and Recreation Department – Georgia Statewide Contract Cooperative Purchase I. Industrial Sink with Disposal for Muscogee County Prison – Federal GSA Cooperative Purchase J. Cloud-Based Phone System and Contact Center for Information Technology Department – Sourcewell Cooperative Purchase K. Calltower for Cloud-Based Phone System for Information Technology – Federal GSA Cooperative Purchase L. Firewall Upgrade for Information Technology – Sourcewell Cooperative Purchase M. Plumbing Services for Public Works Department – Federal GSA Cooperative Purchase EMERGENCY PURCHASES 1. Emergency Purchase – Information Only FORENSIC TRANSPORT VEHICLE FOR CORONER’S OFFICE: On March 21, 2023, the City Manager was notified of the need for a new Forensic Transport vehicle for the Coroner’s Office as a matter of Public Health and Safety. This vehicle is used to transport the deceased to the GBI for autopsies and to also transport bodies to the morgue in the event the family has no arrangements for disposition, or no family is available. The current vehicle has over 230,000 miles, is inoperable and has been taken out of service per the Fleet Manager, due to fuel line damage, as well as a long list of repairs that make it unfit for use. The maintenance log and justifications for removing the vehicle from service are available. The Fleet Manager advised that the standard cargo van is no longer available, but that J.A.R. Capital Group, Inc. dba Quality Vans & Specialty Vehicles can provide the needed van. The vendor quoted a Ford Transit 350 146" EB EL Tall Roof 10600 GVWR dual rear wheel van at a cost of $111,700. The City Manager approved the emergency request on March 21, 2023, upon submission from the Coroner’s Office. Page 6 of 13 Funds are budgeted in the FY23 Budget: LOST/Public Safety Fund – Coroner – Public Safety/LOST – Light Trucks; 0102 – 570 – 9900 – LOST – 7722. 11. UPDATES AND PRESENTATIONS A. Finance Update - Angelica Alexander, Finance Director. No Action Taken City Manager’s Agenda #11 (B): Vote Result: APPROVED 1st and 2nd levels of the Parking Garage would be dedicated to public parking 24 hours a day 7 days a week. Parking levels 3 – 6 would be for city employees. B. City Hall Parking Garage Update - Pam Hodge, Deputy City Manager of Finance, Planning & Development. C. 931 5th Avenue Demolition Update - Pam Hodge, Deputy City Manager of Finance, Planning & Development. No Action Taken D. ARP Update - Pam Hodge, Deputy City Manager of Finance, Planning & Development. E. Renaming Fort Benning Update - Will Johnson, Planning Director. No Action Taken F. Streetlight Project - Robert Scott, Community Reinvestment Director. No Action Taken BID ADVERTISEMENT March 29, 2023 1. Patches & Emblems (Annual Contract) – RFB No. 23-0015 Scope of Bid Provide patches and emblems for Columbus Consolidated Government Departments, to include but not limited to, the following: Columbus Police Department, Columbus Fire and EMS, Muscogee County Prison and METRA Transit on an “as needed” basis. This contract may also be utilized by any other City agency requiring the goods. The term of the contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. Page 7 of 13  2. Recycling Facility Operations and Management Services (Annual Contract) – RFP No. 23-0021 A Non-Mandatory Site Visit/Walk-Thru is scheduled for 9:00 AM on Wednesday, March 29, 2023, at the Recycling Center located at 8001 Pine Grove Way in Columbus, GA. March 31, 2023 1. Lead-Based Paint/Asbestos & Clearance Testing Services (Annual Contract) – RFB No. 23-0011 Scope of RFP Columbus Consolidated Government is seeking proposals from qualified vendors to provide Lead-Based Paint/Asbestos & Clearance Testing Services for the housing rehabilitation (single and multi-family), rental assistance program (tenant and project- based), and supportive services/operations programs. These services will be utilized primarily by the Community Reinvestment Department on an “as needed” basis. The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. 2. Assessment Entity for Promotional Testing Services for CPD (Annual Contract) – RFB No. 23-0025 Scope of RFP Columbus Consolidated Government is seeking an Assessment Entity to provide promotional testing services for the Columbus Police Department on an “as needed basis”. The contract term shall be for five (5) years with an option to renew for five (5) additional twelve-month periods. 3. Recruitment Advertising Services – RFP No. 23-0030 Scope of RFP Columbus Consolidated Government invites qualified firms to submit proposals to provide the Columbus Police Department with a 3:00 to 4:00 minute documentary style video for recruiting purposes. In addition, the vendor should also be able to provide other advertising media in the form or brochures, billboards and other media resources to aid in the recruitment and retention of officers. Time is of the essence; therefore, the ability to immediately start on the project and provide a quality, finished product as soon as possible will be a major consideration in awarding of the contract. April 5, 2023 1. Investigation Interview Audio/Video Recording System for Fire & EMS – PQ No. 23- 0012 Page 8 of 13  Scope of PQ The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide and install one (1) digital audio/video interview recording system, Legaltek LX Oracle (LXO) 1080P HD, or current production model equivalent, for investigation interviews for the Columbus Fire & EMS Department. The quote should include all labor and material for a turn-key solution. 2. Advertisement Signs for METRA Buses – PQ No. 23-0011 Scope of PQ The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to provide and install advertisement signs on buses for the Department of Transportation/METRA. 3. Truck and Trailer Wrap Graphics for Parks and Recreation – PQ No. 23-0013 Scope of PQ The Columbus Consolidated Government (the City) is seeking quotes from qualified vendors to design, provide and install truck and trailer wrap graphics for the Parks and Recreation Department. April 7, 2023 1. Pursuit Vehicle Build Out (Annual Contract) – RFB No. 23-0015 Scope of RFP Columbus Consolidated Government requires the services of a qualified provider on an “as needed” basis to acquire and install the specified equipment into the pursuit vehicles purchased by the City each year, and prepare them for delivery to the City of Columbus Fleet Maintenance Shop, as a fully functional pursuit vehicle, for use by one of the Law Enforcement Agencies of the City of Columbus. The contract term shall be for five (5) years with an option to renew for five (5) additional twelve-month periods. 2. Master Plan for Golf Courses – RFP No. 23-0032 Scope of RFP Columbus Consolidated Government (CCG) is requesting proposals from qualified golf course design and architect professionals to prepare a master plan allowing for the anticipation of maintenance and renovation of existing and potentially planned facilities. The services are for Bull Creek Golf course (36 holes), *Oxbow Creek Golf Course (9 holes) and Godwin Creek Golf Course (9 holes). Proposals should be comprehensive for each respective property. Proposals should also identify opportunities and address issues before major problems occur. Page 9 of 13  Persons interested in visiting the golf courses may do so by contacting Mr. Jim Arendt, PGA at 706-329-5713 to schedule an appointment. Interested parties are responsible for contacting Mr. Arendt in a timely manner. If pertinent RFP questions or concerns arise during the site visits, they should be submitted at least five business days before the due date as specified on pages 8 and 9. 3. Feasibility Study for Additional Holes at Oxbow Creek Golf Course – RFP No. 23- 0034 Scope of RFP Columbus Consolidated Government (CCG) is requesting proposals from qualified golf industry professional consultants to provide a feasibility study regarding an additional 9 holes at Oxbow Creek Golf Course. The comprehensive proposal shall identify opportunities and address the level of likely support from the local and surrounding markets. April 12, 2023 1. Carbon Dioxide Liquid Bulk and Tank Rentals for City Swimming Pools (Annual Contract) – RFB No. 23-0028 Scope of RFB It is the intent of the Columbus Consolidated Government (the City) to secure an annual contract with a vendor to provide carbon dioxide liquid in bulk, and the rental of six (6) 750lb tanks, for City swimming pools. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. April 14, 2023 1. Advisory and Consulting Services for the Columbus Consolidated Government 457 Deferred Compensation Plan and Its Board (Annual Contract) – RFP No. 23-0016 Scope of RFP Columbus Consolidated Government seeks qualified firms to submit proposals for providing professional advisory and investment consulting services for the Columbus Consolidated Government’s 457 Deferred Compensation Plan. The contract term shall be for two (2) years with an option to renew for three (3) additional twelve-month periods. 2. Recycling Facility Operations and Management Services (Annual Contract) – RFP No. 23-0021 Page 10 of 13  Scope of RFP The Consolidated Government of Columbus, Georgia (the City) invites qualified offerors to submit proposals to provide recycling processing equipment, provide operations and maintenance of the equipment and the facility, market the processing capacity of the facility, market processed recyclable materials, and assist the City with public education services. Option A is for the Offeror to provide personnel to operate the facility and Option B is for the City to provide personnel to operate the facility. Offerors may submit proposals for either or both options. The contract term will be for two years with the option to renew for three additional twelve- month periods. CLERK OF COUNCIL’S AGENDA ENCLOSURES - INFORMATION ONLY Clerk of Council’s Agenda #1: No Action Taken 1. Certificate of Need Application submitted by the Medical Center, Inc. d/b/a Piedmont Columbus Regional Midtown (PCRM) for its project to upgrade and reconfigure its ICU rooms and associated areas. ENCLOSURES - ACTION REQUESTED Clerk of Council’s Agenda #2: Vote Result: CONFIRMED reappointment of Nancy Schroeder and Sandra Gill to serve another term on the New Horizons Behavioral Health- Mental Health, Addictive Diseases and Developmental Disabilities- Community Service Board. 2. Official Appointment Form for New Horizons Behavioral Health- Mental Health, Addictive Diseases and Developmental Disabilities- Community Service Board recommending reappointment of Nancy Schroeder and Sandra Gill for a term beginning on July 1, 2023 to June 30, 2026. Page 11 of 13 Clerk of Council’s Agenda #3: Vote Result: RECEIVED 3. Minutes of the following boards: Animal Control Advisory Board, February 3, 2023 Board of Tax Assessors, #08-23 & #09-23 Convention & Visitors Board of Commissioners, February 15, 2023 Planning Advisory Commission, March 1, 2023 River Valley Regional Commission, February 22, 2023 BOARD APPOINTMENTS - ACTION REQUESTED 4. COUNCIL APPOINTMENTS- ANY NOMINATIONS WOULD BE LISTED FOR THE NEXT MEETING: Clerk of Council’s Agenda #4(A): Nomination: Mayor Pro Tem Allen nominated Sandra Hawthorne to succeed Margaret Higdon. A. COOPERATIVE EXTENSION ADVISORY BOARD: Margaret Higdon Open for Nominations Does not desire reappointment (Council’s Appointment) Term Expired: December 31, 2021 The Cooperative Extension Office is recommending Ms. Sandra Hawthorne to succeed Ms. Margaret Higdon. The term is six years. Meets quarterly. Women: 5 Senatorial District 15: 2 Senatorial District 29: 3 Page 12 of 13 PUBLIC AGENDA CONTINUED (3 Additional Minutes) 5. Rev. Johnny Flakes, III, representing Fourth Street Missionary Baptist Church, Re: Questions on the process as it relates to the position of Police Chief. No Action Taken 6. Rev. Michael Powell, representing Asbury UMC, Re: The implementation of the Columbus Police Department Strategic Plan. No Action Taken EXECUTIVE SESSION: Mayor Henderson entertained a motion to go into executive session to discuss matters of potential litigation and personnel as requested earlier in the meeting by City Attorney Fay. Mayor Pro Tem Allen made a motion to go into Executive Session, seconded by Councilor Tucker and carried unanimously by the ten members present, with the time being 10:02 p.m. The Regular Meeting reconvened at 11:25 p.m., at which time, Mayor Henderson announced that the Council did meet in executive session to discuss matters of potential litigation and personnel; however, there were no votes taken. With there being no further business to discuss, Mayor Henderson entertained a motion for adjournment. Motion by Mayor Pro Tem Allen to adjourn the March 28, 2023 Regular Council Meeting, seconded by Councilor Barnes and carried unanimously by the eight members present, with Councilors Garrett and House being absent for the vote, and the time being 11:25 p.m. Page 13 of 13