Committee of the Whole

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MONDAY, NOVEMBER 5, 2018 – FOLLOWING REGULAR MEETING COLUMBUS CITY HALL 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizens Comments on agenda items 5. Department Reports a. Public Works Monthly and Quarterly 6. Board/Committees/Commissions Reports a. HLPC – 10/04/18 special meeting b. HLPC – 10/11/18 minutes 7. Discuss transfer of Jurisdictional Rights of portion of STH 73 8. Review and discuss final closeout Change Order for the 2018 City Street Project 9. Social Media/Website Policy 10. Consider and discuss resolution to accept of donated utilities from Fromm Family Foods 11. Discuss the placement of stop signs at John St & Hamilton/Center St & Hamilton 12. Consider and discuss scheduling of a Fall/Winter Council Listening Session 13. Update on Municipal Court 14. Consider and discuss use of slow moving vehicles on city streets 15. Convene to closed session per §19.85(1)(g) to confer with legal counsel for the governing body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. 16. Convene to closed session pursuant to §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (City Employee evaluation process) 17. Adjourn Columbus Historic Landmarks and Preservation Commission Special Meeting, Columbus Community Building, 5:00 PM Date: October 4, 2018 Attendees: Carolyn Fredericks Beth Altschwager Retta Kurth John Salzwedel Jan Ulrich RuthAnn Hermanson Eric Lukasavitz 1. Call meeting to order 2. Properly posted meeting 3. Approve agenda: Motion: Kurth; Second: Lukasavitz; Motion approved 4. Financial summary: Income/expense sheet distributed. Net profit: $3,631.41 5. Follow-up discussions: A. Pros: 1) Easy set-up & take-down 2) Nice diversity of music Cons: 1) Sunday night not a favorable night for a concert. 2) Banner on Pavilion not easily readable. Suggest notices at entrances to City and above street. 3) Noticed a lack of representation by business sponsors and city councilpersons. B. 2019 thoughts: The consensus of all was to continue with the summer concert series, once a month for 3 months, and a possible event in April. C. Food and beverage vendors: General agreement to offer opportunity for local food and beverage vendors to set up at summer concerts with ½ profits going to Pavilion fund. D. Business Sponsors: Show appreciation with a follow-up thank-you and prospective future support in 2019. E. Advertising/marketing: Social media, cable coverage, and press coverage before and following the concerts essential. Mass emails found to be a quick & easy way to get information to businesses, keeping pertinent information short and to the point. F. Music groups: Agreed to offer a variety of music, seeking more options. 6. Work on business list: Hermanson & Frederick will keep list current.  7. Donation to library for use of stage: Ulrich made a motion to donate $150 to Library for use of the stage ($50/event). Salzwedel seconded it, motion carried. 8. Thank you to DPW for the help with set-up: Salzwedel made a motion to treat DPW workers to a pizza lunch at the next convenient Friday not to exceed $100. Hermanson seconded it, motion carried. 9. Name plates for wall: Names submitted to Altschwager for ordering. 10. Thank you letter and 2019 plan to business sponsors: Fredericks will send notes to sponsors thanking them and reminding them of end of the year donations. 11. Newspaper article thanking community and business sponsors: Fredericks will submit a letter to the editor listing all business sponsors and cast of All Murder. 12. Other: 1) Suggest supplying a canopy for performers at concerts in the park. 2) Notice: Open house from 10-2 October 13 at the Historical Society on W. James St. 3) Consider a “Meet & Greet” gathering between CHLPC and Columbus Area Historical Society. Respectfully Submitted, Retta Kurth, Sec. Columbus Historic Landmarks and Preservation Commission Monthly Meeting, Community Center Building, 5:00 PM Date: October 11, 2018 Attendees: Beth Altschwager Retta Kurth John Salzwedel Jan Ulrich Eric Lukasavitz Carolyn Fredericks 1. Call meeting to order 2. Properly posted meeting 3. Approve Agenda of October 11, 2018 Meeting Motion: Kurth, Second: Altschwager, Motion approved. 4. Approve Minutes of September 13, 2018 & October 4 Special Meeting Motion: Ulrich Second: Salzwedel, Motion approved. 5. Treasurer Report-Attached: Motion: Salzwedel, Second: Kurth, Motion approved. 6. CHLPC City budget summary: Distributed. 7. Old Business: A. Auditorium lease- working on completion: Close to completion. B. 2018 Budget funds: Reviewed. C. 2019 Projects list: RestHaven 1) Soffit repair: Lukasavitz will look into getting bids. 2) Front doors: Will check storage area for doors, and get a bid from Black for replacement doors. 3) Fredericks will check with City to use “carry-over” funds for RestHaven exterior. D. Summer Concert Series – March/April concert – dates available: March 16,17,30,31 and April 6,7. Ulrich made a motion for Kurth to contact Don Peachey for his availability. Lukasavitz seconded it. Motion carried. E. 2019 Calendar – Jan: Layout complete (Chris Proost) and sent to Thysee Printing October 12. Calendars should be available Nov. 1.  F. Clock tower agreement – John: Agreement goes to City Council Nov. 5 for approval. Salzwedel reported that the East face of the clock has been repaired. G. CHLPC garden make-over/Commenoration of Alice – Spring 2019: A Salzwedel Redbud tree has been selected and will be planted this fall. It was agreed to commemorate the tree with a plaque to honor Alice Schmidt during 2019 “RedBud Days”. H. Pavilion sink issues – Brian Wright – brackets ordered: Subject to completion. 8, New Business: A. Maloney’s awning: Fredericks will work with Maloney on alternatives. . B. Certificate of appropriateness – Columbus Library signage: Salzwedel will work with Cindy Fessmeyer & recommend reflective lettering as opposed to a back-lit sign. C. Meet & Greet with Historical Society – Jan/Feb: Fredeicks will be in communication with Wagner. D. Damaged chairs from order for RestHaven: Ulrich made a motion to donate the chairs. Lukasavitz seconded it. Motion carried. E. Other: Salzwedel made a motion to pay the office supply bill to Ulrich. Lukasavita seconded it. Motion carried. 9. Council Liaison Report: Theilen absent. 10. Adjourn: Lukasavitz made a motion to adjourn, Kurth seconded it. Motion carried. Meeting adjourned at 7:15 pm. Respectfully Submitted, Retta Kurth, Sec.  4001 Nakoosa Trail, Suite 200 • Madison, WI 53714-1380 • Tel. (608) 819-2600 November 1, 2018 Mr. Patrick Vander Sanden City Administrator City of Columbus 105 North Dickason Boulevard Columbus, WI 53925 RE: Project Close-Out Change Order Mr. Patrick Vander Sanden: The change order referenced above provides a final contract price adjusted to account for the final quantities of installed work. The attached Analysis of Close-Out Change Order worksheet offers a detailed breakdown of the final installed quantities and their effect of the final contract price. This change order includes the three invoices provided by Forest Landscaping and Construction, Inc., for the additional work performed outside the original scope of services. The invoices are in the amounts of $3,060.00; $2,500.00; and $2,400.00 (for street, water, and sewer related work, respectively). The itemized invoices are attached. In regards to the above information, the close-out change order shall adjust the final contract price as outlined below: Original Contract Price……………………………………..$908,299.00 Contract Price After Previously Approved Change Order…$925,179.00 Final Value of Installed Work……………………………...$922,766.36 Decrease of This Change Order………………………….. ($2,412.64) Very truly yours, RUEKERT & MIELKE, INC. Ben J. Schulte, E.I.T. Project Engineer bschulte@ruekert-mielke.com BJS:rsf Enclosures cc: File Columbus City 8117-10052 2018 Street Reconstruction > 300-Construction > Changes > VanderSanden-20181101-Project Close-out Change Order Cover Letter.docx.docx  CHANGEORDER#1 ANALYSIS OF CLOSE-OUT CHANGE ORDER OWNER: City of Columbus, Columbia County 4001 Nakoosa Trail, Suite 200 PROJECT: 2018 S. Water and E. School Street and Utility Improvements Madison, WI 53714 DATE PREPARED: 10/30/2018 Original Bid CHANGE ORDER 1 Approx.Qu Total Price Item No. Description UNIT Unit Price Total Price New Unit Price Change Quantity New Quantity Total Price antity Change 2018 North and South Perry Parkway Utility and Street Improvements 1 Construct Roadway to Subgrade LS 1 $40,000.00 $40,000.00 0.00 1.00 $0.00 $40,000.00 2 Excavation Below Subgrade (EBS) CY 507 $24.00 $12,168.00 69.50 576.50 $1,668.00 $13,836.00 3 Geogrid Subgrade Reinforcement SY 1521 $4.50 $6,844.50 -1091.10 429.90 ($4,909.95) $1,934.55 4 Crushed Aggregate Base Course TON 2584 $10.50 $27,132.00 0.00 2,584.00 $0.00 $27,132.00 5 1.75-Inch Asphaltic Concrete Pavement-Surface $68.00 $20,808.00 TON 306 -18.09 287.91 ($1,230.12) $19,577.88 Course 6 2.25-Inch Asphaltic Concrete Pavement-Binder $70.00 $27,510.00 TON 393 54.43 447.43 $3,810.10 $31,320.10 Course 7 30-Inch Concrete Curb and Gutter LF 2148 $10.50 $22,554.00 317.00 2,465.00 $3,328.50 $25,882.50 8 Remove and Replace Concrete Sidewalk SF 10564 $4.75 $50,179.00 60.00 10,624.00 $285.00 $50,464.00 9 New Concrete Sidewalk SF 70 $4.75 $332.50 -5.00 65.00 ($23.75) $308.75 10 6-Inch Concrete Driveway Apron SF 4414 $6.00 $26,484.00 480.70 4,894.70 $2,884.20 $29,368.20 11 Full Depth Sawcut Pavement LF 165 $4.50 $742.50 360.00 525.00 $1,620.00 $2,362.50 12 Traffic Control LS 1 $4,000.00 $4,000.00 0.00 1.00 $0.00 $4,000.00 13 Tracking Pad EA 1 $500.00 $500.00 0.00 1.00 $0.00 $500.00 14 Inlet Protection - Type D EA 6 $100.00 $600.00 0.00 6.00 $0.00 $600.00 15 Tree Removal ID 120 $40.00 $4,800.00 -47.00 73.00 ($1,880.00) $2,920.00 16 Street Trees EA 6 $400.00 $2,400.00 -3.00 3.00 ($1,200.00) $1,200.00 17 Detectable Warning Field EA 10 $250.00 $2,500.00 2.00 12.00 $500.00 $3,000.00 18 Topsoil, Seed, Fertilize, and Mulch LS 1 $10,000.00 $10,000.00 0.00 1.00 $0.00 $10,000.00 19 10-Inch PVC Sanitary Sewer Relay w/ Granular $65.00 $71,760.00 LF 1104 -1.00 1,103.00 ($65.00) $71,695.00 Backfill 20 8-Inch PVC Sanitary Sewer Relay w/ Granular $90.00 $3,240.00 LF 36 2.50 38.50 $225.00 $3,465.00 Backfill 21 48-Inch Sanitary Sewer Manhole w/ Frame and $375.00 $10,462.50 VF 27.9 0.00 27.90 $0.00 $10,462.50 Cover 22 6-Inch PVC Sanitary Sewer Lateral LF 733 $45.00 $32,985.00 -20.00 713.00 ($900.00) $32,085.00 23 Abandon Existing Sanitary Manhole EA 2 $400.00 $800.00 -1.00 1.00 ($400.00) $400.00 24 12-Inch RCP Class V Storm Sewer w/ Granular $45.00 $8,955.00 LF 199 0.00 199.00 $0.00 $8,955.00 Backfill 25 15-Inch RCP Class IV Storm Sewer w/ Granular $60.00 $900.00 LF 15 0.00 15.00 $0.00 $900.00 Backfill 26 15-Inch PVC Storm Sewer w/ Spoil Backfill LF 25 $60.00 $1,500.00 0.00 25.00 $0.00 $1,500.00 27 60-Inch Storm Manhole w/Frame and Cover EA 1 $2,000.00 $2,000.00 0.00 1.00 $0.00 $2,000.00 28 2'x3' Standard Catch Basin Precast Box w/ Frame $1,500.00 $15,000.00 EA 10 0.00 10.00 $0.00 $15,000.00 and Grate 29 6-Inch Ductile Iron Water Main w/Granular $100.00 $1,600.00 LF 16.00 32.00 $1,600.00 $3,200.00 Backfill 16 30 8-Inch Ductile Iron Water Main w/Granular $75.00 $92,550.00 LF 1234 66.50 1,300.50 $4,987.50 $97,537.50 Backfill Page 1  CHANGEORDER#1 31 6-Inch Water Main Valve EA 2 $1,500.00 $3,000.00 0.00 2.00 $0.00 $3,000.00 32 8-Inch Water Main Valve EA 6 $1,800.00 $10,800.00 0.00 6.00 $0.00 $10,800.00 33 Hydrant Assembly EA 3 $4,500.00 $13,500.00 0.00 3.00 $0.00 $13,500.00 34 6-Inch Hydrant Lead LF 39 $100.00 $3,900.00 2.00 41.00 $200.00 $4,100.00 35 1-Inch Copper Water Service - Open Trench w/GranularLFBackfill 856 $42.00 $35,952.00 -160.50 695.50 ($6,741.00) $29,211.00 36 1-Inch Tap and Corporation Valve EA 26 $200.00 $5,200.00 -1.00 25.00 ($200.00) $5,000.00 37 1-Inch Curb Valves and Curb Box EA 26 $250.00 $6,500.00 -1.00 25.00 ($250.00) $6,250.00 38 Pipe Insulation LF 24 $10.00 $240.00 8.00 32.00 $80.00 $320.00 BASE BID B 39 Construct Roadway to Subgrade LS 1.00 $20,000.00 $ 20,000.00 0.00 1.00 $0.00 $20,000.00 40 Excavation Below Subgrade (EBS) CY 490.00 $24.00 $ 11,760.00 -177.00 313.00 ($4,248.00) $7,512.00 41 Geogrid Subgrade Reinforcement SY 1,470.00 $4.50 $ 6,615.00 -1263.00 207.00 ($5,683.50) $931.50 42 Crushed Aggregate Base Course TON 1,460.00 $10.50 $ 15,330.00 0.00 1,460.00 $0.00 $15,330.00 43 1.75-Inch Asphaltic Concrete Surface Course TON 301.00 $68.00 $ 20,468.00 -13.09 287.91 ($890.12) $19,577.88 44 2.25-Inch Asphaltic Concrete Binder Course TON 388.00 $70.00 $ 27,160.00 54.44 442.44 $3,810.80 $30,970.80 45 30-Inch Concrete Curb and Gutter LF 1,035.00 $10.50 $ 10,867.50 335.00 1,370.00 $3,517.50 $14,385.00 46 Spot Remove and Replace Concrete Curb LF 490.00 $30.00 $ 14,700.00 144.00 634.00 $4,320.00 $19,020.00 and Gutter 47 Remove and Replace Concrete Sidewalk SF 3,900.00 $5.00 $ 19,500.00 25.80 3,925.80 $129.00 $19,629.00 48 Spot Remove and Replace Sidewalk SF 980.00 $6.00 $ 5,880.00 -229.40 750.60 ($1,376.40) $4,503.60 49 New Concrete Sidewalk SF 70.00 $5.00 $ 350.00 56.80 126.80 $284.00 $634.00 50 6-Inch Concrete Driveway Apron SF 3,089.00 $6.00 $ 18,534.00 -596.00 2,493.00 ($3,576.00) $14,958.00 51 7-Inch Concrete Driveway Apron SF 420.00 $7.00 $ 2,940.00 33.80 453.80 $236.60 $3,176.60 52 Remove Asphaltic Pavement SY 1,581.00 $3.00 $ 4,743.00 0.00 1,581.00 $0.00 $4,743.00 53 Full Depth Sawcutting LF 135.00 $5.00 $ 675.00 104.00 239.00 $520.00 $1,195.00 54 Traffic Control LS 1.00 $3,000.00 $ 3,000.00 0.00 1.00 $0.00 $3,000.00 55 Inlet Protection - Type D EA 2.00 $100.00 $ 200.00 0.00 2.00 $0.00 $200.00 56 Tree Removal ID 60.00 $40.00 $ 2,400.00 -7.00 53.00 ($280.00) $2,120.00 57 Street Tree EA 4.00 $400.00 $ 1,600.00 2.00 6.00 $800.00 $2,400.00 58 Detectable Warning Fields EA 9.00 $250.00 $ 2,250.00 -1.00 8.00 ($250.00) $2,000.00 59 Topsoil, Seed, Fertilize, and Mulch LS 1.00 $10,000.00 $ 10,000.00 0.00 1.00 $0.00 $10,000.00 60 10-Inch PVC Sanitary Sewer w/ Granular LF 204.00 $68.00 $ 13,872.00 0.00 204.00 $0.00 $13,872.00 Backfill 61 8-Inch PVC Sanitary Sewer w/ Granular LF 141.00 $65.00 $ 9,165.00 0.00 141.00 $0.00 $9,165.00 Backfill 62 8-Inch PVC Sanitary Sewer Relay w/ LF 188.00 $65.00 $ 12,220.00 0.00 188.00 $0.00 $12,220.00 Granular Backfill 63 48-Inch Sanitary Sewer Manhole w/ Frame VF 18.70 $375.00 $ 7,012.50 1.50 20.20 $562.50 $7,575.00 and Cover 64 6-Inch PVC Sanitary Sewer Lateral LF 227.00 $45.00 $ 10,215.00 -48.50 178.50 ($2,182.50) $8,032.50 65 6-Inch Ductile Iron Sanitary Sewer Lateral LF 50.00 $75.00 $ 3,750.00 -10.50 39.50 ($787.50) $2,962.50 66 Pipe Insulation LF 221.00 $10.00 $ 2,210.00 27.00 248.00 $270.00 $2,480.00 67 12-Inch RCP Class V Storm Sewer w/ LF 50.00 $45.00 $ 2,250.00 -4.00 46.00 ($180.00) $2,070.00 Granular Backfill 68 2'x3' Standard Catch Basin Precast Box w/ EA 4.00 $1,500.00 $ 6,000.00 0.00 4.00 $0.00 $6,000.00 Frame and Grate 69 6-Inch Ductile Iron Water Main w/Granular LF 19.00 $85.00 $ 1,615.00 42.00 61.00 $3,570.00 $5,185.00 Backfill Page 2  CHANGEORDER#1 70 8-Inch Ductile Iron Water Main w/Granular LF 544.00 $75.00 $ 40,800.00 47.50 591.50 $3,562.50 $44,362.50 Backfill 71 4-Inch Water Main Valve EA 1.00 $1,200.00 $ 1,200.00 -1.00 0.00 ($1,200.00) $0.00 72 6-Inch Water Main Valve EA 1.00 $1,500.00 $ 1,500.00 1.00 2.00 $1,500.00 $3,000.00 73 8-Inch Water Main Valve EA 1.00 $1,800.00 $ 1,800.00 0.00 1.00 $0.00 $1,800.00 74 1-Inch Water Services - Open Trench LF 204.00 $42.00 $ 8,568.00 25.00 229.00 $1,050.00 $9,618.00 w/Granular Backfill 75 4-Inch Ductile Iron Water Services - Open Trench LF w/Granular 35.00 Backfill $90.00 $ 3,150.00 -4.00 31.00 ($360.00) $2,790.00 76 1-Inch Tap and Corporation Valve EA 8.00 $200.00 $ 1,600.00 0.00 8.00 $0.00 $1,600.00 77 1-Inch Curb Valves and Curb Box EA 8.00 $250.00 $ 2,000.00 0.00 8.00 $0.00 $2,000.00 SUBTOTAL OF ORIGINAL CONTRACT ITEMS $ 908,299.00 $6,507.37 $914,806.36 ADDITIONAL ITEMS 78 Miscellaneous Street Items (Invoice 7358) LS $3,060.00 1.00 1.00 $3,060.00 $3,060.00 79 Miscellaneous Water Items (Invoice 7359) LS $2,500.00 1.00 1.00 $2,500.00 $2,500.00 80 Miscellaneous Sewer Items (Invoice 7360) LS $2,400.00 1.00 1.00 $2,400.00 $2,400.00 SUBTOTAL OF ADDITIONAL ITEMS $7,960.00 GRAND TOTAL $922,766.36 ORIGINAL CONTRACT AMOUNT $ 908,299.00 EXECUTED CHANGE ORDER(S) $16,880.00 CONTRACT PRICE PRIOR TO THIS CLOSE-OUT CHANGE ORDER $925,179.00 AMOUNT EARNED ON ORIGINAL CONTRACT ITEMS $914,806.36 AMOUNT EARNED ON OTHER ITEMS $7,960.00 TOTAL AMOUNT EARNED $922,766.36 TOTAL AMOUNT EARNED $922,766.36 LESS CONTRACT PRICE PRIOR TO THIS CLOSE-OUT CHANGE ORDER ($925,179.00) CLOSE OUT CHANGE ORDER AMOUNT ($2,412.64) Page 3  2018 AGENDA ITEM Committee of the Whole Meeting date: __ November 5, 2018 ______ Council Meeting date: _____TBD ______ ITEM: _ Social Media & Website Policy DETAILED DESCRIPTION OF SUBJECT MATTER: The Social Media & Website policy will return to the COW for another review and continued discussion. At the last meeting we worked through some of the concerns raised but would like to continue discussing this with Alderman Clark, who was not able to attend the last meeting. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Draft Social Media & Website Policy ACTION REQUESTED OF COUNCIL: Continued review of the policy  CITY OF COLUMBUS Social Media Policy 1.0 PURPOSE: The purpose of this policy is to provide guidelines and procedures for the distribution of information via electronic means (social media platforms). The City of Columbus uses these social media avenues in order to reach out to the public and educate individuals on certain events, activities, and service information offered by the community. Social media helps the City and its departments connect with the public. This policy outlines the proper content and uses for social media in order to protect the City’s best interest and maximize the purpose as described. 2.0 ORGANIZATIONS AFFECTED: All departments and staff of the City of Columbus. 3.0 GENERAL POLICY This policy directs city staff on how to provide information to the public via the use of the City’s social media outlets. 1. In order for any city department to establish a social media site, the request must first be provided to the City Administrator and approved by the City Council. Requests for social media sites must include a plan that assigns certain individuals (department head or designees) to update and monitor the sites. The request must also include ways that the department plans to utilize their social media site. 2. All social media sites must be monitored on a daily basis. 3. Each site must clearly state that it is city-operated and maintained by city staff. The site must also include the City of Columbus logo that identifies it as such. 4. All social media sites, when possible, should include a link back to the City of Columbus website: www.cityofcolumbuswi.com, or a subdomain thereof. 5. The City reserves the right to take down any abusive or inappropriate posts that violate this policy. Any post that is taken down from the site must be documented by the department head responsible for the social media site. Documentation must include a copy of the post, time of the post, date of the post, name of the individual responsible for the content, and any other relevant information. 6. City of Columbus social media sites are subject to State of Wisconsin public record laws. Any content on these sites related to City business is considered a public 1  record. Content can range from messages, lists of subscribers, images and other content that exists. The department responsible for their social media site is responsible for following the City’s public record request process. If possible, all social media sites from the City should remind its viewers through a disclaimer that content on its site is considered public record. 7. Employees entrusted with maintaining social media sites on behalf of the City of Columbus must conduct themselves as representatives of the City. All posts by employees must be completed in a professional manner that is strictly used for informative purposes related to the City. Employees who fail to conduct themselves in an appropriate manner can be subject to disciplinary action. 8. The City of Columbus encourages all departments and staff to use the following disclaimer for their social media sites, where possible: “The City of Columbus encourages all viewers to use proper content. This is the official account for [insert department or affiliate name here]. Any abusive or inappropriate content that violates the City of Columbus social media policy will be removed from the site. All information posted on the site is subject to public record.” 9. All City-sponsored social media sites must have one or more staff assigned to update content on the site, respond to requests or questions asked by the public, and monitor content posted. Posting administration: city staff must provide any planned text and get approval prior to posting information on the a City Facebook page social media profile. 10. Page type: the City of Columbus Facebook pages will be an organizational-type page, which will allow for singular postings of information, and allow for comments by followers. Those posts will be closely monitored per the Comment policy listed. Postings will frequently refer followers to follow up with the City website or particular city departments if there are specific questions or concerns about any post. 11. All City social media accounts will be updated at least on a quarterly basis. Though more frequent updates are encouraged. 12. Any social media presence partially or totally controlled by City staff for work purposes must provide access to the City Administrator with the most administrative privileges possible. 13. Any monies spent on advertisements or features designed to increase the reach of a social media profile or post should come from funds budgeted for marketing or advertising. 14. Official City of Columbus social media are limited to the accounts, profiles and pages listed in this policy. 15. Elected and appointed City officials with social media accounts are encouraged to post the following disclaimer where possible: 2  “Any views expressed are my own and do not represent the City of Columbus.” 4.0 COMMENT POLICY 1. Any comment posted by a member of the public is solely an individual’s opinion. No posts should imply the views or opinions of the City of Columbus. Comments and posts created by the City of Columbus will only provide information regarding City business. 2. The City of Columbus reserves the right to remove any inappropriate or abusive content. This content is not limited to but includes: a. Content that discriminates against others based on race, creed, color, sex, gender, national origin, religion, sexual orientation, marital status or mental or physical disability; b. Threats made towards an individual or organization; c. Comments that support or oppose a political campaign or ballot measure; d. Solicitation of commerce; e. Conduct that violates any federal, state or local law; f. Encouragement of illegal activity; g. Sexual content (including links); h. Profane or abusive language (including images); i. Content that violates legal ownership interest (such as copyright) or any party; j. Any other comments that do not relate to the original topic 3. The City reserves the right to remove or block any repeated violators of this policy. 4. Removal of any violators of this policy must be approved by a committee made up of the City Administrator and two other members appointed by the Administrator. 5.0 MEETING AND EVENT STREAMING POLICY 1. Any open City meeting which has been properly noticed and has a quorum of members present may be streamed live online. 2. Any group wishing to have their meeting or event streamed should work with the Cable Television Commission to identify proper means and methods. 3. Any method used to stream a meeting should not allow for public comments by default or should have a means to disable public comments. 4. Public comments are not allowed on streams of city meetings. 3 6.0 APPROVED ACCOUNTS 1. Facebook a. Columbus Area Aquatic Center b. City of Columbus – WI c. Columbus Wisconsin Cable d. Columbus Commotion e. Columbus Recreation Department f. Visit Columbus, Wisconsin 4  CITY OF COLUMBUS Website Administration Policy 1.0 PURPOSE: The purpose of this policy is to provide guidelines and procedures for the distribution of information via electronic means (city website/social media) 2.0 ORGANIZATIONS AFFECTED: All departments and staff of the City of Columbus. 3.0 POLICY: This policy directs city staff on how to provide information to the public via the use of the City website. 4.0 PROCEDURE: As information dissemination requires accurate and useful information on city activities to the public, it is important to ensure that the information provided through these venues is both functional for the Columbus community, but also portrays the City in a positive manner. Posting on City website: Postings for the Home Page – all content requested to be placed upon the City website homepage needs prior approval by the Mayor or City Administrator. Posts on the home page of the website are reserved for the following: • Links to other Departmental pages and the City meeting/event calendar. Design graphics and photos will be present and continually reviewed for appearance • Posts of a positive nature, highlighting a city achievement or accolade • Informational or instructional posts – directing users on how to complete a city transaction or participate in a community event or process • Links directing users to a departmental page, where more information on a program or activity is displayed 1 Postings to Departmental Page – content on various departmental pages are designed to assist community members with achieving a government action via electronic means (program sign up, payment of a tax or fee, register a question or concern). Departmental pages should also keep in the spirit of showcasing a positive image to the City and their respective department. • Postings that highlight an upcoming program/event/deadline can be added to the Department page without prior approval • Postings/content that provides information on a particular activity or service provided by a department need approval by the Mayor or City Administrator Continual Review • Generally, all city employees with access to the internet should visit the City website to review posted information for any incorrect or outdated content or subject matter that should be updated or changed. Any known issues should be forwarded to their Department Head or Supervisor so they can be addressed. • The content of the entire website will be monitored on a daily basis by the City Administrator or their designee. Postings that are not consistent with the spirit of the Website Policy will be removed immediately, and steps will be taken to prevent repeated similar problems. 2  2018 AGENDA ITEM Committee of the Whole Meeting date: __ November 5, 2018 ______ Council Meeting date: _____November 20, 2018 ______ ITEM: _ Resolution: Utility Dedication – Fromm Family Foods DETAILED DESCRIPTION OF SUBJECT MATTER: Prior to the construction of the Hall Road extension within TID #4 and the Fromm Expansion, Fromm had approached the City to request that they be allowing to construct a portion of water and sewer main off of the City’s new utility lines adjacent to Hwy 16 to better connect with their lateral connections to their new space. The understanding was that when Fromm constructed the mains to the satisfaction of Columbus Water & Light and the City, they would then be dedicated to the City, saving those entities the need to pay for that construction (as Fromm was the only benefactor to the construction). Fromm has completed the construction and has formally proposed the dedication of the water and sewer mains to the City of Columbus. The attached resolution memorializes this action. The construction and current function of these utilities has been deemed acceptable by CWL Utility Manager Eric Anthon and City Engineer Jason Lietha. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Fromm Dedication Letter and proposed resolution ACTION REQUESTED OF COUNCIL: Consideration of the Fromm utility dedication  RESOLUTION ___22-18_____ A RESOLUTION ACCEPTING CERTAIN IMPROVEMENTS The Common Council of the City of Columbus does hereby resolve as follows: WHEREAS, the City of Columbus ("Columbus") and Fromm Family Foods ("Fromm") are parties to a Development Agreement dated April 3, 2017, and a supplement to the Development Agreement dated December 18, 2017 (the "Agreements") wherein Fromm was required to construct and install certain sewer and water utilities ("Utilities") within the Hall Road right-of-way located within the City of Columbus; and WHEREAS, upon final construction of the Utilities, Fromm was to dedicate the Utilities to Columbus; and WHEREAS, Fromm has completed construction of the Utilities and has now requested that Columbus accept the Utilities as a dedication to Columbus. NOW, THEREFORE, BE IT HEREBY RESOLVED that the City of Columbus does hereby accept the Utilities installed and constructed by Fromm pursuant to the Agreements and said Utilities are as identified in yellow on the attached Exhibit A. Adopted by the Columbus Common Council on the ____ day of _________, 2018. CITY OF COLUMBUS _____________________________ Michael Thom, Mayor _____________________________ Pat Goebel, Interim Clerk  2018 AGENDA ITEM Committee of the Whole Meeting date: __ November 5, 2018 ______ Council Meeting date: _____TBD ______ ITEM: _ Proposal to install Stop Signs at John/Hamilton and Center/Hamilton DETAILED DESCRIPTION OF SUBJECT MATTER: At the October 2nd City Council meeting, citizen Roger Ehlers spoke under Citizen Comment to urge a review of the John St/Ann St/ Center St and Hamilton St areas. He expressed concern over the increased traffic and how it affects safety of students walking to school, etc. I noted his comments and spoke to staff about the situation. Currently, as John St and Center St approach Hamilton there is not regulatory signage for traffic. Ann St has a stop sign. After speaking with staff about the issue, it was recommended that stop signs be placed on John St and Center St at Hamilton to increase safety at both intersections. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Map ACTION REQUESTED OF COUNCIL: Consider approval of Stop Signs on John and Center Streets at Hamilton Street.  2018 AGENDA ITEM Committee of the Whole Meeting date: __ November 5, 2018 ______ ITEM: _ Scheduling of a Fall/Winter Council Listening Session DETAILED DESCRIPTION OF SUBJECT MATTER: Council President Andy Traxler asked me to include on this Committee of the Whole agenda an item to discuss the potential scheduling of a fall/winter listening session. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: None. ACTION REQUESTED OF COUNCIL: Discuss potential scheduling of a fall/winter listening session  2018 AGENDA ITEM Committee of the Whole Meeting date: __November 5, 2018 ______ Council Meeting date: _____None ______ ITEM: _ Municipal Court Update DETAILED DESCRIPTION OF SUBJECT MATTER: I do not have any updates to share with regard to the creation of the Columbus Municipal Court at this time, but want to keep this as an open item on the COW agenda so if there are updates on Tuesday we can discuss them. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: None. ACTION REQUESTED OF COUNCIL: Further discussion about the creation of the Columbus Municipal Court.  2018 AGENDA ITEM Committee of the Whole Meeting date: __ November 5, 2018 ______ Council Meeting date: _____TBD ______ ITEM: _ Slow Moving Vehicle Regulations DETAILED DESCRIPTION OF SUBJECT MATTER: Attached are some sample ordinances and information related to the slow-moving vehicle issue that Mayor Thom has shared in recent meetings. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Further information on slow-moving vehicle regulations ACTION REQUESTED OF COUNCIL: Discussion on issue and possible next steps. Low-speed vehicle (LSV) A low-speed vehicle (LSV) must meet the National Highway Traffic Safety Administration's (NHTSA) Federal Motor Vehicle Safety Standards and must have a certification label stating that the vehicle meets those standards. A golf cart is not considered an LSV. An LSV: Wisconsin LSV license plate • has four wheels. • has a top attainable speed in one mile of more than 20 mph and not more than 25 mph on a paved level surface. • has a gross vehicle weight rating of less than 3,000 pounds. • is self-propelled by gas or electric power (also known as "neighborhood electric vehicles"). • is exempt from state emissions testing. • is not required to display a slow moving vehicle sign. Operation on local roads LSVs may be operated: • on local or county roads that have a speed limit of 35 miles per hour or less. • on connecting highways having a speed limit of 25 miles per hour or less, or if allowed by the local municipality, having a speed limit of 35 miles per hour or less. • across numbered state highways where the state highway has a speed limit of 35 miles per hour or less and the intersection has traffic control signals. LSVs may never travel on or across expressways, freeways, interstate highways or other controlled- access highways. Driver license required The operator of an LSV must have a valid regular or probationary driver license and follow all traffic laws. Insurance required Just like automobiles, LSV operators must have a motor vehicle liability policy in effect that covers the LSV and meets minimum required coverage. The LSV operator must display proof of insurance coverage upon demand from any traffic officer. Title and registration For operation on public roads, a LSV must be titled and registered through the DMV. • The biennial registration fee is $23, with expiration on April 30 of even-numbered years (see pro- rated fee chart). • The registered owner may transfer the plate to another LSV when the vehicle is sold. • The title fee for LSVs is $62. • Unless exempt, LSVs are subject to state and local sales and use tax. To receive LSV title and registration, you must mail a completed MV14 application form for title and registration and fees to the DMV. Local DMV customer service centers cannot provide title and registration services for these vehicles. Keep a copy of the application in your vehicle until you receive the Certificate of Vehicle Registration and license plate. When you receive the title, keep it in a secure place, not in the vehicle. To apply, send: 1. The original Certificate of Title, or Manufacturer Certificate (or Statement) of Origin signed by the previous owner or dealer. 2. Completed and signed Wisconsin Low Speed Vehicle Title and License Plate application MV14. Keep a copy of the completed form for your records. 3. A photograph of the federal certification label on the vehicle. The certification label reads "this vehicle conforms to all applicable federal motor vehicle standards..." and will list the type of vehicle on the label. 4. Registration fee (see pro-rated fee chart). 5. $62 title fee. 6. Sales tax (if applicable). 7. Local sales tax (if applicable). 8. Check or money order made payable to Registration Fee Trust. 9. Mail the application and fee to: Wisconsin Department of Transportation P.O. Box 7949 Madison, WI 53709-7949 LSV disabled parking information Customers who have and display a valid parking identification (DISID) card may park an LSV in public parking spaces reserved for individuals with a disability that impairs the ability to walk. However, to prevent the theft of the DISID card, WisDOT does not recommend using the card in an LSV if the vehicle cannot be securely locked. Current state law does not allow the issuance of license plates for LSVs for disabled parking privileges.  ORDINANCE # 46 GOLF CART ORDINANCE STATE OF WISCONSIN Town of Namakagon Bayfield County SECTION I – TITLE AND PURPOSE The title of this ordinance is the Town of Namakagon Golf Cart Ordinance. The purpose of this ordinance is for the Town of Namakagon to regulate the use of golf carts in the Town of Namakagon. SECTION II – AUTHORITY The Town Board of the Town of Namakagon has the specific authority under s. 175.25, Wis. stats., and general authority under its village powers under s. 60.22, Wis. stats., to adopt this ordinance. SECTION III – ADOPTION OF ORDINANCE This ordinance, adopted by a majority of the town board on a roll call vote with a quorum present and voting and proper notice having been given, provides for the regulation of golf carts on town roads. SECTION IV – DEFINITIONS Golf cart: A vehicle designed and manufactured for operation on a golf course for sporting or recreational purposes and that is not capable of exceeding 20 miles per hour. SECTION V - SUBDIVISION AND NUMBERING OF THIS ORDINANCE This ordinance is divided into sections designated by uppercase Roman numerals. Sections may be divided into subsections designated by uppercase letters. Subsections may be divided into paragraphs designated by numbers. Paragraphs may be divided into subdivisions designated by lowercase letters. Subdivisions may be divided into subdivision paragraphs designated by lowercase Roman numerals. Reference to a "section," "subsection," "paragraph," or "subdivision" includes all divisions of the referenced section, subsection, paragraph, or subdivision. (1) SECTION VI – COVERAGE A. The operation of golf carts on public roads in the Town of Namakagon with the provisions outlined in this ordinance shall be permitted. B. No person who is less than 16 years of age or who does not have a valid driver’s license issued under or granted by the laws of Wisconsin or some other state may operate a golf cart on any public street within the town. For purposes of this section, a learners permit shall not be considered as a valid driver’s license nor shall any license that has been revoked, tempoary or otherwise, or suspended for any reason, be considered as a valid driver’s license during the period of suspension or revocation. C. Golf carts shall not be operated on the public roads of this town except in full compliance with the provisions of this section. a. Hours of operation: Golf carts can be driven on the roads of the Town of Namakagon from sunrise to sunset. b. Golf cart travel is only allowed on town roads having speed limits of 35 mph or less. c. The golf cart must have a reflective slow moving vehicle sign on the back of the cart visible to all that approach the cart from the rear. d. County Highways “M” and “D” are not town roads and golf cart travel is not allowed on these roads under this ordinance. SECTION VII – DISCLAIMER AND LIABILITY  A. Disclaimer: Golf carts are not designed for nor manufactured to be used on public roads and the Town of Namakagon neither advocates nor endorses the golf cart as a safe means of travel on public streets, roads, and highways. The Town of Namakagon in no way shall be liable for accidents, injuries, or death involving the operation of golf carts. B. Assumption of risk. Any person who owns, operates, or rides upon a golf cart on a public street, road, or highway within the Town of Namakagon does do so at his or her own risk ands peril and assumes all liability resulting from the operation of the golf cart. (2) SECTION VII --PENALTY PROVISION Any person that violates this ordinance shall pay a forfeiture of not more than $100 for a first violation and not more than $250 for any further violations. SECTION IX – SEVERABILITY If any provision of this ordinance or its application to any person or circumstance is held invalid, the invalidity does not affect other provisions or applications of this ordinance that can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are severable. SECTION X – EFFECTIVE DATE This ordinance is effective on publication or posting. The town clerk shall properly post or publish this ordinance as required under s. 60.80, Wis. stats. Adopted this 8th day of August, 2017. ____________________________________ Town Chairman ____________________________________ Supervisor ____________________________________ Supervisor ____________________________________ Town Clerk (3) 4  ORDINANCE NO. 74 TOWN OF GENEVA Ordinance to Regulate the Operation of a Golf Cart on Public Roads The Town Board of the Town of Geneva, Walworth County, Wisconsin, does ordain Town of Geneva Ordinance No. 74 as follows: Section 1. Registration: A bi-annual Town of Geneva use permit is required to operate a Golf cart on public roads within the limits of the Town. The fee for this permit shall be determined by the Town Board. Upon payment of fees, an operating permit shall be issued for a 2 year term. The permit sticker shall be applied to the cart and plainly visible on the front cowling of the cart. Golf Cart owners MUST provide proof of liability insurance in an amount not less than Fifty Thousand Dollars ($50,000.00) to receive a permit. Section 2. Operating Restrictions: 1. Golf Cart usage is only allowed on Town of Geneva roads with a posted speed limit of 25 miles per hour or lower except as further provided herein. Usage is prohibited on County Highway H, Wisconsin Highway 50, McDonald Road or any other public road with posted speed limits exceeding 25 miles per hour. 2. No golf cart may be operated on Township roads before sunrise or after sunset. 3. No person under the age of 16 may operate any golf cart on any public roads. All legal operators will be required to have a valid driver’s license. All passengers must be seated and seating is limited to two people per bench seat. No child is allowed on a golf cart operated on any public road if a child restraint seat is required by state or federal regulations for said child if said child was a passenger in an automobile. 4. Cart operators shall obey all posted road signs, i.e. Stop, Yield and Speed limit signs. Operators shall be subject to Wisconsin Statutes Chapter 346 “Rules of the Road” applicable to automobiles. Forfeitures for violations will be determined by those in effect for automobiles. In particular, the operator must be sober, open alcohol is not allowed on the cart and all riders must be seated. 5. Any golf cart which cannot attain a speed of 25 miles per hour must display a slow moving vehicle emblem as required by Section 347.245(1) Wis. Statutes. 6. No unattended golf cart is permitted on any public roadway while the motor is running or with the key in the ignition. 7. No person may operate a golf cart on a sidewalk, pedestrian walkway, in any park or any grassy area outside the roadway easement.  8. Golf Carts shall be operated on the extreme right side of the improved roadway and travel with the flow of traffic. Golf Carts shall be operated single file. Section 3. Forfeiture. Operators violating any of the above restrictions will be subject to a forfeiture of not less than $25.00 nor more than $1,000.00. Section 4. Fees. 1. The biannual permit fee shall be $25.00 which permit shall expire on December 31 of even years. 2. Fees for owners of a golf cart holding a valid driver’s license plus a valid Handicapped Driver certificate shall be waived as long as the Handicapped certificate remains valid. Section 5. Effective Date. The passage of this Ordinance shall take effect from and after its adoption by the Town Board and its posting or publication thereof as required, pursuant to s. 60.80, Wis. Stat. This Ordinance was ( ADOPTED  DENIED) this 10th day of December, 2012, by a vote of: ____ in favor _____ against _____ abstain: _________________________________________ Absent  Aye  Nay  Abstain  Preside Merle Loomer – Supervisor No.1 _________________________________________ Absent  Aye  Nay  Abstain  Preside Jim Daily – Supervisor No.2 _________________________________________ Absent  Aye  Nay  Abstain  Preside Gene Decker – Supervisor No.3 _________________________________________ Absent  Aye  Nay  Abstain  Preside Steve Kukla – Supervisor No.4 _________________________________________ Absent  Aye  Nay  Abstain  Preside Joseph F. Kopecky – Chairperson ____ ____  Attest Debra L. Kirch – Clerk/Treasurer