Committee of the Whole

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES TUESDAY, JUNE 25, 2019 – FOLLOWING REGULAR MEETING COLUMBUS CITY HALL 1. Roll Call: Present: Council President Traxler, Alders Gray, Johnson, Reid, Ryan, Theilen, Thom, City Administrator Vander Sanden, City Attorney Johnson, City Clerk Goebel, interested citizens and the media. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Ryan, second by Gray to approve the agenda. Carried voice vote. 4. Citizens Comments on agenda items: None. 5. Department Reports: Columbus Area EMS – May 2019, Senior Center Report – May 2019, Police Dept – May 2019, DPW – April and May 2019, Treasurer’s Report – May 2019, Fire Dept – May 2019 6. Committee Minutes: Senior Center Advisory – 05/02/19, PFC – 5/1/2019, CWL – 5/9/2019, CHLPC – 6/13/2019 7. Insurance Renewal Proposals For Consideration: Richards Insurance & League of Municipalities Municipal Mutual Insurance presented insurance proposals for the 7/1/19-7/1/20 insurance period. Forward to July 9 Regular meeting. 8. Review Bid Results for 2019 Street Maintenance Projects: Discussion on the 2019 Street Maintenance Projects; crack sealing and street repairs plus alternates and where the money would come from. Finance Director submitted a report showing several scenarios of the different parts of the project would cost. Favored proposal was to include all but the Alternate: Others in the project, totaling $141,177.25. Forward to July 9 Regular meeting. 9. Review and consider Water Quality Trading agreement with Rhodes Bake-N-Serv: Consensus to move forward with the water quality trading agreement with Rhodes Bake-N-Serv. 10. Review and consider Water Quality Trading agreement with Stibb Farms: Consensus to move forward with the water quality trading agreement with the Stibb Farms. 11. Sidewalk Repair/Maintenance Plan Update: Discussion around sidewalk repair policy, what sidewalks to repair, and hire a contractor to repair sidewalk rather than replace. DPW Director recommended Safe Step for the repairs. Forward to July 9 Regular meeting. 12. Pillar Project at Fireman’s Park Pavilion Review and Update: DPW Director Navin submitted three estimates to repair the pillar. Consensus was to go with Keller Inc with an estimate of $2300. Navin will submit an official proposal for Council. Forward to July 9 Regular meeting. 13. Review request for a waiver for a driveway project at 423 Hamilton Street: Resident on Hamilton Street requested a 6" variance to repair his driveway. Code states he must be 3' off the lot line. Council requested the resident get the ok from neighbors. Forward to July 9 Regular meeting. 14. Review CHLPC Planned Designations of the Chapel St Water Tower and 251 W. James St Building as Local Historic Landmarks: CHLPC submitted notice to petition for Local Historic Landmarks designations for the Chapel St Water Tower and the Library Annex at 251 W James St. Alder Johnson expressed concerns the notice was not in the correct format and does not include owners consent. Also expressed concern over the ordinance and felt the Council should visit that ordinance for clarification. 15. Discuss status of contract with vendor for Fireman’s Park Pavilion Electrical project: Low bidder for the electrical project at Fireman's Park has withdrawn from the project. CHLPC has asked if the next qualified bidder be awarded the project. CHLPC would contact the person donating funds to ask if they would consider covering the difference in cost. Forward to July 9 Regular meeting. 16. Review proposed contract with TerraVenture Advisors for Real Estate Services for the STH 89 Project: TerraVenture was the low bidder for Real Estate services for the project. City would have to fund the services and will be reimbursed by the DOT when the project is completed. Forward to July 9 Regular meeting. 17. Review and Consider request for City to consent to assignment of Development Agreement for the Columbus Commerce Center development: All the properties in the Columbus Commerce Development, except for the grocery store and Ace Hardware have been transferred to the new owner, Investor's Bank. The new owner has asked the City to consent to assignment of the Developer's Agreement. Forward to July 9 Regular meeting. Page 2 – Committee of the Whole – 06/24/19 18. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus: Motion by Ryan, second by Gray to convene to closed session. Roll call vote unanimous. 19. Reconvene to Open Session: Motion by Ryan, second by Gray to reconvene to open session at 10:39 pm. 20. Adjourn: Motion by Traxler, second by Ryan to adjourn at 10:39 pm. Submitted by: Pat Goebel, City Clerk