Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, JUNE 4, 2019 – FOLLOWING REGULAR MEETING COLUMBUS CITY HALL 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizens Comments on agenda items 5. Department Reports 6. Committee Minutes a. Investment Board Minutes 9/7/2018 b. CHLPC Minutes 5/9/2019 c. CHLPC Minutes 5/23/2019 7. Consider adjustment to lease with the Chamber of Commerce on the Farmer’s Market Hours of Operation 8. Task Order 2019-03 for Filter Screen Project 9. Review and discuss the condition of the pillars at the Fireman's Park Pavilion 10. Review Applications for Alcohol License renewals: Licensing period 07/01/19 - 06/30/20 • Class "A" Fermented Malt Beverage Licenses & "Class A" Liquor and Fermented Malt Beverage Licenses • Class "B" Fermented Malt Beverage Licenses & "Class B" Liquor and Fermented Malt Beverage Licenses • "Class B" Fermented Malt Beverage License & "Class C" Wine License 11. Update on Water Quality Trading Project and Wastewater Discharge Permit Application 12. Update on citizen vacancies to City Boards, Committees and Commissions 13. Discuss Council meeting dates in July 14. Convene to closed session pursuant to §19.85(1)(c) considering employment, promotion, compensation or performance evaluation data for any public employee over which the governmental body has jurisdiction or exercises responsibility (City Administrator Evaluation) 15. Adjourn  CITY OF COLUMBUS INVESTMENT BOARD September 7, 2018 MINUTES 1.) CALL TO ORDER The meeting was called to order by Kim Manley, Finance Director. One citizen was present. 2.) ROLL CALL Roll call was taken. Present: Mayor Michael Thom, Administrator Patrick Vander Sande and Finance Director Kim Manley. Also present: Eric Anthon, Water & Electric Utilities Superintendent. 3.) APPROVAL OF MINUTES FROM PRIOR MEETING – none were presented for approval. 4.) NEW BUSINESS: a.) Discuss and consider proposal from Farmers & Merchants Union Bank to use a different method of collateralizing the City and Water & Electric Utility funds. Dennis Sweno, VP of Operations, spoke to the group about the method of using a Letter of Credit for collateral for the invested funds with Farmers & Merchants Union Bank. He stated that the bank is a member bank of the Federal Home Loan Bank system. The Federal Home Loan Bank of Chicago covers all of the state of Illinois and the state of Wisconsin. He spoke on the method whereby the Federal Home Loan Bank of Chicago (FHLB) issues the Letter of Credit based on the Farmers & Merchants Union Bank portfolio with them. It is fully backed by the FHLB. There are two methods that are used for the Letter of Credit – one is a variable amount and the other a set amount. The bank pays all the fees with the issuance of each Letter of Credit and that fee is not passed on to the customer. The group asked various questions about the security of the Letter of Credit and how the amount of the Letter of Credit is determined. After further discussion, the consensus was to take this to the next Committee of the Whole. Sweno noted that the City would have to update its investment policy – language was provided in the handout to be helpful. Motion by Vander Sanden to recommend to the Council to approve changing the collateralization of the investments with the Farmers & Merchants Union Bank to add the option of using Letter of Credit, seconded by Thom. Motion carried on a unanimous voice vote, 3-0-0. 5.) ADJOURNMENT Motion to adjourn by Thom, seconded by Vander Sanden. Motion carried on a unanimous voice vote, 3-0-0. Meeting adjourned at 1:30 p.m. Kim Manley, Finance Director/Treasurer Columbus Historic Landmarks and Preservation Commission Monthly Meeting, Community Center Building, 6:00 PM Date: May 9 , 2019 Attendees: Absent: Beth Altschwager Retta Kurth (excused) John Salzwedel, Carolyn Fredericks Eric Lukasavitz Jan Ulrich Andy Traxler-liaison Guests: Andrew Gile 1. Call meeting to order 2. Properly posted meeting 3. Approve Agenda of April 11, 2019 Meeting with additions “Other”: Motion: Luksavitz, Second: Altschwager, Motion carried 4. Approve Minutes of March 14, 2019: Revision of language in Old Business regarding CHLPC Garden, work to be done by volunteers, Phil Kaschub and Hermanson Masonr, not DPW. Motion: Ulrich Second: Altschwager Motion carried 5. Treasurer Report-Attached: Motion: Lukasavitz, Second: Hermanson; Motion carried. 6. Old Business: Summer Concert Series 6.26, 7.25, & 8.22 Fredericks and Hermanson to follow up with Advertisersand Sponsors; deadline of 5.17.19 set. Ulrich to work on short newspaper announcement. CHLPC Memorial Garden honoring Alice Schmidt Haldemann-Homme Pavilion floor rework to begin May 13 Local Landmarks Designation Tabled until June meeting  7. New Business: A. Bills – American Awards and Promotions; name plaques for Pavilion Project; $137.43 from account 187450 Motion: Hermanson Second: Salzwedel Motion carried. Downtown Banner project bills to be paid from the Bob and Janet Groh – $5,000 from the 2017 donation and 3 bills ( $300, $300, and $155) from the 2018 donation. . B. CHLPC Pictures at City Hall – Discussion of donating several old Columbus pictures to the Columbus Historical Society. Motion: Salzwedel Second: Lukasavitz Motion carried. C. Gov. Lewis Grave Marker - brought to our Commission that grave site doesn’t have Historical marker; after discussing Commission felt not our place to make that decision but best left for next of kin. D. Guest – Andrew Gile – Auditorium discussion: Gile announced a group he is starting, Columbus Theater Association, and invited Commission to his residence on July 18 to discuss his Business Plan. E. Marine Corps Globe and Anchor Detachment – Request for Sponsorship of Marine Dance. Salzwedel Motioned $100 donation, Second: Hermanson Motion carried F. Lukasavitz Donation – Eric Lukasavitz donated $73.33 for 12 HLCP Badges and $48.88 for Lanyards. 8. Concil Liaison Report- CHLPC welcomes Andy Traxler as Liaison 9. Adjourn: Lukasavitz made a motion to adjourn, Altschwager seconded it. Motion carried. Meeting adjourned at 8:17 pm. Respectfully Submitted, John Salzwedel for Retta Kurth  Columbus Historic Landmarks and Preservation Commission Pavilion Projects Meeting Agenda Tuesday, May 23, 2019 @ 5:00 pm Community Center Building Attendees: John Salzwedel, Beth Altschwager, Carolyn Fredericks, Eric Lucasavitz, Retta Kurth, Jan Ulrich, Ruth Hermanson Guest: Winfield MacDonald 1. Call meeting to order: 2. Properly posted meeting: 3. Approve agenda: Motion: Altschwager; Second: Lukasavitz; Motion carried. 4. Citizen comments on agenda items: 5. Approve minutes from the April 25, 2019 Pavilion Planning meeting: Motion: Salzwedel; Second, Lukasavitz; Motion carried. 6. Floor finishing project – satisfaction of agreement with Haldeman-Homme, Inc. and lien waiver with final payment: Project completed to satisfaction. Final invoice & lien waiver forthcoming. Fredericks will check into compensation for Zumba instructor for inconvenience during the refinishing process. Fredericks will work with Johnson to create a lien waiver for all future contractors. 7. Additional electrical project – schedule: Lukasavitz will request a schedule and signed contract from Power Plus. Additional electrical work for lighting above donation plaques will be requested. 8. Utility sink project – started/schedule: Mark Crary will be completing the car- pentry work needed for the sink installation. 9. Windows: specification sheet: Salzwedel is getting bids. Community Building & Restoration will be asked for references and a work schedule. 10. Exterior painting – specification sheet: Lukasavitz will be sending out sheets to previous bidders. 11. First floor entryway design: Fredericks will stay in contact with designers. 12. Timeframe – Overview spreadsheet: Fredericks will keep Council updated as projects move along. 13. Next meeting date: Set for June 20, 5 pm at the Pavilion. 14. Winfield MacDonald – OddFellows building front fascade: MacDonald presented the plans with blueprints. Salzwedel made a motion to accept the Certificate of Appropriateness. Altschwager seconded it. Motion carried. 15. CHLPC on plaque for Alice Schmidt: Lukasavitz will contact Chris Proost regarding the logo. Fredericks will follow up with Engraving & Trophy Specialists. 16. Adjourn: Motion: Kurth; Scond: Salzwedel; Motion carried. Meeting adjourned at 7:50.i  2019 AGENDA ITEM Committee of the Whole Meeting date: __ June 4, 2019 ______ Council Meeting date: TBD ITEM: _ Proposal to amend Farmer’s Market agreement to use City Hall Parking Lot DETAILED DESCRIPTION OF SUBJECT MATTER: The Columbus Farmers Market has been open each Wednesday evening since May 15th. Each week they have added new vendors and the early returns have been positive. The market managers have heard through social media and by word of mouth that extended hours would better serve residents that work outside of Columbus. To address those comments the Columbus Farmers Market is proposing to stay open later. To do this they need to have their lease agreement with the city amended. Enclosed is a revised agreement that tracks the changes that have been made. Under item 3 of the agreement it extends the hours of operation from 6:00 PM to 7:00 PM. With approval of the COW tonight the revised agreement will be ready for signature and the Farmers Market could have extended hours starting on 6-5-2019. ACTION REQUESTED OF COUNCIL: Review and amend the agreement.  AGREEMENT This Agreement made by and between the Columbus Chamber of Commerce, Inc. (hereinafter “CCC”) and the City of Columbus, a Wisconsin Municipal Corporation (hereinafter “City”). WHEREAS, CCC has requested permission from the City to hold a farmer’s market in the parking lot in the rear of City Hall; Tax Parcels 52 and 53(“the Property”); and WHEREAS, pursuant to Section 114-98 of the City Code, the Zoning Administrator may issue a Temporary Use Permit to allow CCC to hold a farmer’s market; and WHEREAS, CCC and City now wish to enter into an agreement which will allow CCC to hold a farmer’s market on the Property for a specific period of time in 2019. NOW, THEREFORE, CCC and City do hereby agree as follows: 1. City hereby issues a Temporary Use Permit to CCC for purposes of holding a farmer’s market on the Property. 2. This permit shall be effective May 7, 2019, and shall terminate on October 30, 2019. If either party desires to terminate the Agreement during the term as set forth herein, the party shall give 30 days’ written notice to the other party. Notice to CCC shall be given to the authorized representative set forth below. Notice to City shall be given to the City Clerk. 3. During the term of the permit, CCC shall be allowed to hold a farmer’s market between the hours of 3:00 p.m. and 67:00 p.m. each Wednesday. 4. Beginning at 2:00 pm on each Wednesday in which a farmer’s market is scheduled to be held, City shall take all steps necessary to close the Property by 2:00 p.m. in order to allow vendors the opportunity to set up prior to the beginning of the farmer’s market. 5. No consumers or customers shall park on the Property between the hours of 2:00 p.m. and 7:00 p.m. on a day in which a farmer’s market is scheduled. 6. CCC shall be responsible for all signage advertising the farmer’s market and all signage shall be consistent with the City of Columbus Sign Code. 7. CCC shall be responsible for all set up and tear down of the farmer’s market and shall ensure that the Property is left in a broom-clean condition at the end of each session. 8. CCC shall obtain and maintain third party liability insurance with a $1 million per injury coverage naming the City as an additional insured or co-insured and shall deliver a certificate of insurance to the City Clerk prior to the first farmer’s market being held. 9. CCC agrees to defend, indemnify and hold harmless the City, its members, officers, agents and employees from any and all claims and damages for injury suffered or incurred by an person, vendor, customer or other third party arising out of or related to the conducting of a farmer’s market held on the Property by CCC. Dated this 9th day of May, 2019 CITY OF COLUMBUS By: _______________________ By: _______________________ Michael Thom, Mayor Pat Goebel, Clerk COLUMBUS CHAMBER OF COMMERCE, INC. By: _______________________ Rich Luey, Chamber President 2  2019 AGENDA ITEM Committee of the Whole Meeting date: __June 4, 2019 ______ Council Regular Meeting date: ____June 18, 2019 ITEM: _ Task Order 2019-03: Wastewater Filter Screen Replacement DETAILED DESCRIPTION OF SUBJECT MATTER: At the May 7, 2019 Committee of the Whole, David Arnott from Ruekert-Mielke presented information to you regarding the work needed to prepare for the replacement of the filter screen at the Wastewater Treatment Plant. After discussion, the Council recommended the Task Order for final approval. In reviewing the financing source for the project it was determined that the project would call for a Sewer Utility Revenue Bond due to the anticipated cost being significantly greater than what the Wastewater Replacement Fund can support. Because of this certain sections of the Intergovernmental Agreement with the Village of Fall River relative to the sewer operations become applicable. (See attached agreement) The agreement calls for the Village to be notified before a Task Order appears on the Committee of the Whole (COW) agenda. The Village of Fall River has been informed about the task order and in order to follow the correct process listed in the agreement this item is returning to the COW. The COW meeting is the opportunity for Fall River Village officials to participate in the discussion. At this time we have not been notified if any Village Officials will attend the meeting on Tuesday, but we need to follow the letter of the agreement and provide the opportunity for their comment. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Letter to the Village of Fall River on Task Order 2019-03 Copy of the Task Order. Intergovernmental Agreement Amendment ACTION REQUESTED OF COUNCIL: Further review and discussion.  TASK ORDER 2019-03 2019 Wastewater Treatment Facility Influent Screen Replacement This is Task Order No. 2019-03, consisting of 6 pages. Task Order In accordance with Paragraph 1.1 of the Master Professional Service Agreement between the City of Columbus (City) and Ruekert and Mielke, Inc. (R/M) for Professional Services – Task Order Edition dated March 20, 2019 (“Agreement”), City and R/M agree as follows: 1. Background A. A key process at the wastewater treatment facility (WWTF) is influent screening. This process removes rags, trash, and debris found in the raw wastewater before the sewage falls into the wet well at the treatment plant. The buildup of these materials within the tanks hinders treatment capacity and results in increased maintenance to clean the tanks and equipment. B. Prior to 2008, the raw sewage at the WWTF flowed through a grinder to grind the solids up into small pieces. The solids were then removed with the sludge. However, many solids ended up settling in the tanks, requiring high levels of cleaning and maintenance for the tanks and equipment. In 2008, the City purchased a 3-year-old, used screen and washer compactor from another WWTF. The screen was available at a reduced cost, as it did not work well in the configuration it was placed in at the other WWTF. C. There are several disadvantages to the existing 2008 screen configuration at the WWTF. Staff must manually transport approximately 80 pounds of screenings every day, up two flights of stairs, with a total vertical distance of 14 feet. There are several safety concerns with this process, in addition to the screenings being highly infectious and unsanitary. Once at grade level, the screenings are then lifted about 4 feet above the ground into a dumpster. In the winter, the screenings freeze to the bottom of the dumpster. The dumpster then must be rolled out to separate building with an indoor garage, where the screenings are left to thaw out before they are removed weekly by a commercial refuse disposal service. In the summer, excess flies accumulate around the screenings dumpster. D. WWTF staff have indicated that with the existing screen, which has ¼-inch openings, material collects at a downstream process at the WWTF. There is a need to collect more material, and it is recommended that a new influent screen have ⅛-inch openings to collect more of the material. This project will also include a complimentary washer/compactor for the screen. The washer/compactor will wash the screened material to reduce fecal content and will compact the material to reduce the size and water content Page 1 of 6 Pages (Attachment 1 - Task Order Form) 05/02/19 Ruekert/Mielke ~Columbus City 8117-00000 Miscellaneous Project Files > 219 Misc Engineering > Task Orders > Task Order 2019-03 Wastewater Treatment Facility Influent Screen Replacement.docx~  TASK ORDER 2019-03 2019 Wastewater Treatment Facility Influent Screen Replacement of the collected screenings. Screening material will be stored in an enclosed area when the project is complete. E. R/M and the City executed a previous Task Order (No. 2015-03) for the design, bidding, and construction services for an influent screening replacement project at the WWTF. Due to discovery of poor soils, the construction cost was estimated to be higher than the amount budgeted at that time. In order to reevaluate the project approach, the project was suspended at approximately 80% of design completion. The City now has a new design approach and a financial plan that will allow this project to be authorized by the Council to move forward. Building codes have also been updated and changes are required from the original design. This task order supersedes Task Order 2015-03 and picks up with the design where the original one left off and includes design, bidding, and construction. 2. Proposed Design A. To bring the WWTF’s existing screening operation up to industry standards, it is proposed to construct a building over where the screen and washer/compactor are presently are located. The building would be approximately 18-feet by 24-feet and would be at grade level. The new building would house a new ⅛-inch opening screen which would extend down to the lower channel. Screenings captured from the lower channel would be transported automatically up inside the new building by the screen. A new washer/compactor would be located at grade level in the new building next to the screen. The screenings would be washed and compressed inside the new building and transported through a chute to a dumpster located in the new building. The dumpster would be located adjacent to double doors to allow WWTF staff to roll it outside when the disposal service comes. B. With the proposed design the following issues would be addressed: 1) WWTF staff would no longer have to haul screenings up the stairs and up into a dumpster. Presently, this needs to be done daily. 2) The screenings dumpster would not be located outside. All screenings would be continuously bagged in the dumpster with a bagging system. Freezing in the winter and animal attraction in the summer would no longer be problems. 3) The new screen would capture more material compared to the existing screen. The new screen will reduce the requirement to clean downstream equipment and pumps. 4) The existing screen and washer/compactor are approaching the end of their service lives. Page 2 of 6 Pages (Attachment 1 - Task Order Form) 05/02/19 Ruekert/Mielke ~Columbus City 8117-00000 Miscellaneous Project Files > 219 Misc Engineering > Task Orders > Task Order 2019-03 Wastewater Treatment Facility Influent Screen Replacement.docx~  TASK ORDER 2019-03 2019 Wastewater Treatment Facility Influent Screen Replacement 3. Services of R/M A. R/M proposes full engineering services through this project. We propose to complete design, bidding, and construction services. Formal contract documents using the EJCDC format would be used with this project for bidding and construction. Specifics of our proposed services are listed below. Design • Coordinate with one alternate equipment manufacturer for the screen and washer/compacter. This manufacturer will be listed as an alternate on the bid form. • Coordinate geotechnical services for boring in the area of the building addition. • Perform geotechnical work by subconsultant. • Complete remaining electrical and controls design. The new screen would be included with the WWTF SCADA system. • Provide final coordination with plumbing and the HVAC sub-consultant. • Provide final mechanical design related to new equipment. • Provide final structural design coordination with sub-consultant. • Provide final drafting services for plan development. • Write technical specifications. • Write contract and front-end specifications to industry standards. • Coordinate DNR submittal and approval. • Conduct 90% drawing approval with City. • Conduct internal QA/QC. • Provide final document preparation for public bidding. Bidding • Administer public bidding documents with electronic plan room. • Answer bidders’ questions. • Attend pre-bid meeting. • Issue addenda. • Attend bid opening. • Review bids and prepare bid tabulation. • Make formal award recommendation to City. Construction Related Services • Administer contract execution (e.g. Insurance, Agreement, Bonding, etc). • Issue Notice to Proceed. • Draft preconstruction meeting agenda. • Attend preconstruction meeting. Page 3 of 6 Pages (Attachment 1 - Task Order Form) 05/02/19 Ruekert/Mielke ~Columbus City 8117-00000 Miscellaneous Project Files > 219 Misc Engineering > Task Orders > Task Order 2019-03 Wastewater Treatment Facility Influent Screen Replacement.docx~  TASK ORDER 2019-03 2019 Wastewater Treatment Facility Influent Screen Replacement • Draft preconstruction meeting minutes. • Review submittals such as shop drawings, test results and vendor operation and maintenance manuals. • Attend eight progress meetings with contractor (separate from inspections). • Provide intermittent construction observation (sixteen visits throughout construction). • Review and negotiate change orders. • Review and coordinate contractor pay requests. • Answer contractor questions and coordinate with contractor. • Coordinate with City staff during construction. • Write process operation and maintenance manual. • Attend equipment start up and provide substantial completion inspection. • Write punch list. • Conduct punch list inspection • Assemble project closeout documentation. 4. City’s Responsibilities A. City shall have those responsibilities set forth in Section II of Agreement, subject to the following: 1) City shall confirm attendance to meetings prior to attendance. 2) Allow access to WWTF during design. 3) Provide timely review of plans. 5. Items Excluded A. The following items are excluded from the Scope of Services: • Alternatives analysis other than conceptual screening design already identified. • Coordinate with the Village of Fall River’s Engineer in accordance with the City IGA. • Permit fees • Additional geotechnical requirements other than listed. • Any grant application related to this project. • As-Built drawings other than contractor-submitted redlines. 6. Times for Rendering Services A. Schedules are subject to change due to activities beyond the control of Ruekert & Mielke, Inc. The tentative project schedule is as follows: Authorization to Proceed 5/21/19 Complete Coordination with Fall River 08/01/19 Final Design and Advertise 10/15/19 Page 4 of 6 Pages (Attachment 1 - Task Order Form) 05/02/19 Ruekert/Mielke ~Columbus City 8117-00000 Miscellaneous Project Files > 219 Misc Engineering > Task Orders > Task Order 2019-03 Wastewater Treatment Facility Influent Screen Replacement.docx~  TASK ORDER 2019-03 2019 Wastewater Treatment Facility Influent Screen Replacement Bids Due on Project 11/15/19 Start Construction 03/15/20 Final Completion 09/01/20 Project Closeout 10/01/20 7. Payments to R/M A. City shall pay R/M for services rendered as follows: Estimate of Compensation Category of Services Compensation Method for Services Design Standard Hourly Rates $15,945 Bidding Standard Hourly Rates $1,945 Construction Related Standard Hourly Rates $37,822 Services Subconsultant HVAC Lump Sum $11,300 and Structural Services Geotechnical Boring Lump Sum $2,926 TOTAL = $69,938 1) Detailed breakdown of Hours is attached as Exhibit B. 2) The terms of payment are set forth in Section III and Exhibit A of the Agreement. 3) Terms and Conditions: Execution of this Task Order by City and R/M shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. R/M is authorized to begin performance upon its receipt of a copy of this Task Order signed by City. Page 5 of 6 Pages (Attachment 1 - Task Order Form) 05/02/19 Ruekert/Mielke ~Columbus City 8117-00000 Miscellaneous Project Files > 219 Misc Engineering > Task Orders > Task Order 2019-03 Wastewater Treatment Facility Influent Screen Replacement.docx~  TASK ORDER 2019-03 2019 Wastewater Treatment Facility Influent Screen Replacement The Effective Date of this Task Order is May 21, 2019. City of Columbus: Ruekert and Mielke, Inc.: By: By: Name: Name: Jason P. Lietha, P.E. Title: Title: Vice President/Office Manager DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Patrick Vander Sanden Name: Jason P. Lietha, P.E. Title: City Administrator Title: Vice President/Office Manager Address: 105 North Dickason Blvd. Address: 4001 Nakoosa Trail, Suite 200, Columbus WI 53925 Madison WI 53714-1380 E-Mail pvandersanden@columbuswi.us E-Mail jlietha@ruekert-mielke.com Address: Address: Phone: 920.623.5900 Phone: 608.819.2600 Page 6 of 6 Pages (Attachment 1 - Task Order Form) 05/02/19 Ruekert/Mielke ~Columbus City 8117-00000 Miscellaneous Project Files > 219 Misc Engineering > Task Orders > Task Order 2019-03 Wastewater Treatment Facility Influent Screen Replacement.docx~ 2019 Columbus Wisconsin Standard Rates Exhibit A RUEKERT & MIELKE, INC. STANDARD HOURLY RATES STANDARD HOURLY RATES ENGINEERING SERVICES SCADA SERVICES Engineer 8 191.00 Senior SCADA Analyst $175.00 Engineer 7 181.00 City Engineer 7 176.00 SURVEYING SERVICES City Engineer 7 (Meeting Rate) 87.00 Professional Land Surveyor 134.00 Engineer 6 164.00 Crew Chief / Surveyor 122.00 Engineer 5 155.00 Surveying Technician 89.00 Engineer 4 147.00 Engineer 3 124.00 CONSTRUCTION REVIEW SERVICES Engineer 2 118.00 Construction Review Manager 130.00 Engineer 1 101.00 Senior Construction Review Technician 102.00 Senior Engineer Technician 139.00 Construction Review Technician 2 89.00 Engineer Technician 3 117.00 Construction Review Technician 1 75.00 Engineer Technician 2 105.00 Engineer Technician 1 95.00 ADMINISTRATIVE SERVICES Environmental Coordinator 145.00 Certified Public Accountant (Company CFO) 181.00 Project Assistant 75.00 Administrative Assistant 75.00 MISCELLANEOUS MILEAGE MUNICIPAL ECONOMICS & For Engineers and Technicians .58/mile PLANNING SERVICES For Construction Review Technicians .62/mile Senior Economic Consultant 189.00 For Survey Crews .79/mile Economic Consultant 2 134.00 Economic Consultant 3 145.00 IT/GIS TECHNICIAN SERVICES Asset Management Consultant 177.00 Print reproductions .50/sq. foot IT/GIS Analyst 4 161.00 Color copies .40/page IT/GIS Analyst 2 133.00 B&W copies .15/page IT/GIS Analyst 1 118.00 Color plots 2.50/sq. foot IT/GIS Technician 2 105.00 Scanning .50/scan IT/GIS Technician 1 95.00 Flow Probe 125.00/day GPS equipment 125.00/day ATV fee 125.00/day Robotics equipment 125.00/day Road Tube Traffic Counter – day 50.00/day Road Tube Traffic Counter – week 150.00/week Turning Movement Traffic Counter 10.00/day Note: Overtime rates will be 120% of standard rate for construction review services. 01/10/19 ~Columbus City 8117-00000 Miscellaneous Project Files > 218 Misc Engineering > Task Orders > Exhibit A - Ruekert and Mielke 2019 Rates For Columbus.doc~ PROFESSIONAL FEE ESTIMATE CLIENT: PROJECT: WWTF Influent Screen Replacement 02-May-2019 CATEGORY OF PERSONNEL TASK ORDER: 2019-3 PREPARED BY: DWA SCOPE OF SERVICES $181 $164 $134 $144 $147 $124 $118 $101 $105 $75 TOTAL TOTAL E7 E6 E5 E6 E4 E3 E2 E1 ENG ENGR. PM PM ENG WW ENG ENG ENG ENG TECH 2 AA HRS COST DESIGN FEES 422 $69,938 WWTF Screen Addition Design $14,949.00 0 $0.00 Coordinate with Alternate Equipment Manufacturer 3 3 $543.00 Coordinate Geotechnical Services 3 3 $354.00 Electrical and Controls Design 6 2 6 14 $1,952.00 Plumbing and HVAC Coordination with Subconsultant. 0.5 1.5 2 $267.50 Mechanical Design 3 4 2 9 $1,225.00 Structural Coordination with Subconsultant. 0.5 0.5 1 $149.50 Drafting and Drawing Coordination. 1 4 12 17 $1,913.00 Write Technical Specifications. 16 10 8 34 $4,676.00 Write Contract and Front End Specifications. 0.5 6 4 10.5 $1,374.50 Coordinate DNR Submittal and Approval. 0.5 5 2 7.5 $830.50 Conduct 90% Drawing Completion Review With City. 3 3 $543.00 QA/QC. 2 1 1 1 5 $660.00 Final Document Preparation for Public Bidding. 2 3 5 $461.00 Bidding $1,945.00 Administer Public Bidding Documents with Electronic Plan Room. 2 2 $150.00 Answer Bidders' Questions. 2 2 $362.00 Attend Pre-Bid Meeting. 2 2 $362.00 Issue Addenda. 1 1 2 4 $449.00 Attend Bid Opening. 2 2 $236.00 Review Bids and Prepare Bid Tabulation. 1 1 2 $193.00 Make Formal Award Recommendation to Client. 1 1 2 $193.00 Construction Related Services $37,822.00 Administer Contract Execution (e.g. Insurance, Agreement, Bonding, etc.) 1 1 2 $193.00 Issue Notice to Proceed 1 0.5 1.5 $155.50 Draft Pre-Construction Meeting Agenda 0.5 2 1 3.5 $401.50 Attend Pre-Construction Meeting 2 2 4 $598.00 Draft Pre-Construction Meeting Minutes 0.5 2 2.5 $326.50 Review Submittals Such as Shop Drawings and Vendor Operation and Maintenance Manuals. 9 25 2 36 $4,729.00 Attend Eight Progress Meetings with Contractor (Separate from Inspections). 9 32 41 $5,405.00 Provide Construction Inspections (16 site visits) 15 65 80 $10,385.00 Review and Negotiate Change Orders. 1 4 1 6 $728.00 Review and Coordinate Contractor Pay Requests. 2 6 2 10 $1,220.00 Answer Contractor Questions and Coordinate With Contractor. 8 4 20 1 33 $4,459.00 Coordinate with City During Construction. 4 8 12 $1,668.00 Write Process Operation and Maintenance Manual. 2 4 16 3 25 $3,051.00 Attend Equipment Start Up and Provide Substantial Completion Inspection. 4 12 16 $2,140.00 Write Punch List. 0.5 6 0.5 7 $836.00 Conduct Punch List Inspection. 0.5 4 4.5 $562.50 Assemble Project closeout documentation. 1 6 1 8 $964.00 TOTAL HOURS 100 6 0 8 0 0 250 0 21 37 422 DESIGN REIMBURSABLE $15,222 HALF SIZE PLAN REPRODUCTION SETS SHEETS/SET 0 SQUARE FEET/SET $300.00 MILEAGE - ENGINEERS 1200 MILEAGE $696.00 PLUMBING/HVAC SUBCONSULTANT $7,450.00 GEOTECH SUBCONSULTANT $2,926.00 STRUCTURAL SUBCONSULTANT $3,850.00  2019 AGENDA ITEM Committee of the Whole Meeting date: __June 4, 2019 ______ Council Meeting date: ____TBD_____ ITEM: _ Fireman’s Park Pillar Issue DETAILED DESCRIPTION OF SUBJECT MATTER: Public Works Director Zach Navin and I continue to review the issue of the Pillar conditions at the Firemans Park Pavilion. We had a conference call with Kurt Strauss from Structural Integrity this week to clarify what Kurt had proposed in his review of the pillars. The scope of his original proposal included the review and design for the repair of the north end stairs and two of the pillars (southwest corner). These were included in the $6000 proposal. There was confusion at the last COW discussion on this issue relating to the inclusion of a more broad scale review of the pillars & stairs. What Kurt said was he would include making notes of any issues he sees during the course of his review of the specific items included in the proposal. If he sees something that he can notes as something the City “should take a closer look at” he will report that, but it would not be a full examination of all the pillars. We did ask Kurt for an estimate of costs for him to do the full structure review and he said he thought that because he will need to broadly review the building to assess the specific items in question – that to do the full review would not take too much longer, time wise. He estimated the full review to be an additional $1000. Kurt said he would be documenting this option in a proposal for us, but we do not have it yet. In an effort to get us more options to address the pillar and stair issues, Zach has made contact with another firm that is capable of making structural assessments. That firm is Jewell Associates/Engineers from Spring Green. Our hope is that they can visit the Pavilion and provide their own view of what is needed. If we have this information by the time of the COW meeting Tuesday, we will provide it. The discussion at the COW meeting on May 21st included concerns over the cost of these assessments before we even spend funds to fix the issues. That is understandably frustrating. For you information, I have also attached the original report I received from Angus-Young, the architect to initially looked at the pillar and offered an prescription to fix the pillar. This would be a quicker fix, and it was a route we had planned to take, until the broader questions surfaced. We can review this further on Tuesday as well. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Angus Young report on Pavilion Pilar ACTION REQUESTED OF COUNCIL: Further review and discussion. April 19, 2019 Dan Elsass Acting Public Works Director City of Columbus Dept of Public Works 229 E School St Columbus, WI 53925 SUBJECT: Columbus Firemen’s Pavilion Columbus, Wisconsin Dear Dan: We appreciate the opportunity to provide structural engineering services on this project. This letter outlines the project scope and scope of engineering services. Project Scope: We understand that the project is the repair of a column on the corner of southwest corner of the park side façade of the building. The existing porch around the perimeter of the building is timber framed exterior and is two stories in height. The remainder of the building is wood framed with concrete foundations. The goal of the project is to furnish: • Visual aids for the City Council to review to aid in understanding the issues and the direction of the repairs. • Final structural design plans and specs to aid contractors in repairing the corner. We also understand that you are seeking structural design for repairs to the south west stair at the same end as the damaged column. In a future phase, similar work will be necessary for the northwest corner of the building as well and the stair at the north end. This work is not a part of the scope of this effort. We understand that you are comfortable with hand sketched versions of the repairs and specs. Scope of Structural Engineering Services: We understand that the project includes: • Onsite work session for data collection and documentation of the existing structure. • Review of any existing documentation on the structure furnished by Columbus DPW. • Load analysis, showing the new column to support loads of the structure. Also included in the scope of services: • Hand drawn visual aid sketches of the condition with notes showing proposed repairs. • Final hand drawn structural sketches with specifications and proposed sequencing and conceptual temporary shoring. • We have included time for one site visit to discuss contractor questions. We have not included any time to analyze the structural systems of the remaining existing building framing. Schedule: We understand that the visual aids will be necessary today for an evening meeting. The remainder of the design for the project will have a one-week duration; we anticipate a one-month construction schedule. We understand that it is your goal to use the building during construction. Fee: We propose to perform the services outlined in this proposal for the fee of $6,000. We look forward to the opportunity to work with you on this project. Please call if you have any questions. Sincerely; Kurtis J. Straus, P.E. Structural Integrity, Inc. -2- May 13, 2019 January 8, 2019 Patrick Vander Sanden City Administrator 105 North Dickason Blvd Columbus, WI 53925 RE: Fireman’s Park Pavilion Column Repair Dear Mr. Vander Sanden: Angus-Young Associates, Inc. appreciates the opportunity to provide you with this report regarding the column deterioration at the Fireman’s Park Pavilion located at 1049 Park Avenue in Columbus, WI. I visited the site to review the existing conditions on Thursday, December 6, 2018. Our observations, analysis, recommendations, and conclusions are as described in the following paragraphs. Photographs of our observations can be found in Appendix A. OBSERVATIONS: The pavilion is a two story, wood framed pavilion with an upper covered balcony, wood siding, and concrete foundations. The upper balcony is supported on wood columns and concrete piers. The wood column in question is a 5.3/8” x 7.3/8” wood timber which is on the lower level and rests directly on a concrete pier. It is located on the southernmost corner of the building. The wood column had been repaired at some point in the past as indicated by an approximately 12” upward extension of the concrete pier. The wood column has a major split in the bottom 3 feet, as indicated in photo #2 in Appendix A, which extends through the column to an adjacent side. ANALYSIS AND RECOMMENDATIONS: Based on our observations, we believe the column has lost approximately 25% of its section due to the cracked portions, so it has also lost approximately 25% of its original strength. This amount of strength reduction requires repair. In the short term, a few repair options could be implemented to maintain the column stability. Multiple thru-bolts could be added to squeeze the wood back together, steel banding rings could be added to do the same, or wood 2x framing could be added around the column to encase the entire column and provide more strength. We have included sketches of the short term repair options in Appendix B. In the long term, we believe the column should be replaced with a column of same size. This will require the entire balcony and roof to be temporarily re-supported while the lower portion of the column is removed and a replacement portion is installed. Once again, Angus Young appreciates the opportunity to provide you with this report. Please feel free to contact me with any questions that you may have. 555 South River Street  Janesville, Wisconsin 53548-4783  608-756-2326  Fax 608-756-0464  www.angusyoung.com 66410lePavilionColumnReport.docx 2/28/2019 Page 2 of 2 Sincerely, Zachary C. Goswick, P.E. Structural Engineer Cc: File 555 South River Street  Janesville, Wisconsin 53548-4783  608-756-2326  Fax 608-756-0464  www.angusyoung.com  Appendix A (Photographs Taken 12/06/2018) 555 South River Street  Janesville, Wisconsin 53548-4783  608-756-2326  Fax 608-756-0464  www.angusyoung.com Photo 1 of 9 Photo 2 of 9 Photo 3 of 9 Photo 4 of 9 Photo 5 of 9 Photo 6 of 9 Photo 7 of 9 Photo 8 of 9 Photo 9 of 9  Appendix B (Repair Sketch Options) 555 South River Street  Janesville, Wisconsin 53548-4783  608-756-2326  Fax 608-756-0464  www.angusyoung.com  2019 AGENDA ITEM Committee of the Whole Meeting date: ___ June 4, 2019____ Council Meeting date: ______June 18, 2019_______________ ITEM: __Alcohol License Renewals – Licensing Period 7/1/19-6/30/20__ __ DETAILED DESCRIPTION OF SUBJECT MATTER: All alcohol license applications have been reviewed for completeness. City Council has requested detailed information regarding premises descriptions, specifically where the alcohol is stored, sold, and/or consumed. Also included in the review are premises descriptions from the current licensing period (7/1/18-6/30/19) and the new licensing period (7/1/19-6/30/20). Building and Fire inspections/re-inspections are ongoing and an update will be provided at Tuesday's meeting. LIST ALL SUPPORTING DOCUMENTATION ATTACHED:  Alcohol Licensing Renewal Review for Licensing Period July 1, 2019 – June 30, 2020 ACTION REQUESTED OF COUNCIL:  2019 AGENDA ITEM Committee of the Whole Meeting date: __ June 4, 2019 ______ Council Meeting date: ___None. ITEM: _Update on WWTP Discharge Permit & Water Quality Trading Activities DETAILED DESCRIPTION OF SUBJECT MATTER: The City (particularly the Sewer Utility) has had some busy recent months working on the DNR Discharge Permit for the WWTP. As you know, a substantial element to the permit is to show we will comply with the phosphorus discharge standards imposed by the DNR. There is no specific issue or action on this item at this time, other than to update you on the various Water Quality Trading efforts we are engaging to help us with the phosphorus standards. The City Council gave the ok at the last Council meeting to work on the agreement with the WI Academy on Water Quality Trading, which will be a major factor in getting us in compliance. Now that the Academy is on track, the City is also talking to two other land owners on WQT. Rhodes Bakery holds 2 parcels along a main tributary to the Crawfish River and an agreement similar to what we are look at with the Academy, to a lesser scale, would help. City staff has a meeting set with officials at Rhodes next week to discuss further. The other property involved is Curt Stibb, a farmer whose land is located further away from the City but is along the watershed, has indicated his interest in working with us as well. There has been conversations between Mr. Stibb, Columbia County and the City on this. Our wastewater engineers from Ruekert-Mielke are following up on these agreements and more specific information will be ready for you to review soon. The one issue that needs to be raised is timing. I have spoked to Dave Arnott from Ruekert-Mielke about this issue and he reports that we should have the City’s support for any agreement with Rhodes and the Stibb farm so we can include it in our permit application. We do not need the formal agreements in place, but support from the Council on these projects will be important. The delay on both properties getting going really hinged on our getting the main agreement done with WI Academy. I am hoping to be able to provide at least a summary or draft of what arrangement we would be looking at with Rhodes and Stibb at the meeting on Tuesday. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: None. ACTION REQUESTED OF COUNCIL: Nothing formal, review and discuss.  2019 AGENDA ITEM Committee of the Whole Meeting date: __ June 4, 2019 ______ Council Meeting date: ____ ITEM: _ COW Item #12: Update on citizen vacancies to City Boards, Committees & Commissions COW Item #13: Discuss the July Council meeting dates DETAILED DESCRIPTION OF SUBJECT MATTER: Item #12: Mayor Thom asked that an agenda item be added to the COW to have a more in-depth discussion regarding the current citizen vacancies on the City’s Boards, Committees and Commissions. Rather than condense the information into his Mayor’s Report on the Regular Agenda, having it on the COW can allow for more information and discussion to be conveyed to the community. Item #13: Council President Traxler wanted to have a discussion among the Council regarding the July City Council meeting schedule. The first Council meeting in July is on July 2 nd, which could cause some to be unavailable that night due to Independence Day plans. July has 5 Tuesdays also, so the meetings could be adjusted to accommodate schedules better. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: None. ACTION REQUESTED OF COUNCIL: Review and Discuss.