Committee of the Whole

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES TUESDAY, FRBUARY 4 – 6:45 PM COLUMBUS CITY HALL 1. Roll Call: The meeting was called to order at 6:59 pm. Present: Council President Traxler, alders: Gray, Johnson, Reid, Ryan, Thom; Interim City Administrator Berner, City Attorney Johnson, City Clerk Goebel, interested citizens and the media. Theilen excused. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Ryan, second by Thom to approve with the removal of item #6. Carried voice vote. 4. Citizen Comments: None. 5. Committee Minutes: Placed on file: Recreation – 11/11/19, CDA – 10/23/19, 11/18/19, 12/16/19, Tourism – 10/7/19, 11/4/19, Plan Commission – 10/17/19, 11/21/19 6. Review and discuss scheduling a special Committee of the Whole meeting for March 10th, 2020 at 6:30 pm in the Council Chambers for the purpose of conducting a Public Hearing to review the City Engineer’s report and special assessment involving the Hibbard St. construction project: removed from the agenda. 7. Review and discuss bid recommendations from Ruekert Mielke for the WWTP Influent Screen project: The bid opening took place January 22, 2020. The low bidder was Staab Construction Corporation with a bid of $798,000 and Ruekert Mielke recommends accepting this bid. Forward to February 17 Regular meeting. 8. Review and discuss agreement with United Liquid Waste Recycling, Inc. for the Hauling of Wastewater Treatment Sludge: City Attorney Johnson voiced several concerns with the contract: option to renew but included no terms; hold harmless did not include the contractor. Johnson stated there is little risk to the City with the current contract. Council directed Interim Administrator to contact City's insurance carrier for input. Forward to February 17 Regular meeting. 9. Review and discuss CHLPC Pavilion ADA Entryway Project: Carolyn Fredricks, HLPC, briefly explained the project and requested City Engineer review the plans and bids specifications. Forward to February 17 Regular meeting. 10. Review and discuss 2020 Capital Projects Budget Amendment & Resolution: Berner reviewed the capital projects process. Council members had concerns the Mill & Overlay projects and pool leak contingency were not included. Forward to February 17 Regular meeting. 11. Review and discuss private sewer lateral replacement program: Council expressed interested to include this opportunity with Hibbard Street project as well as outside of construction projects. Forward to February 17 Regular meeting. 12. Review and discuss Wisconsin Dept. of Transportation (WDOT) Transportation Alternatives Program (TAP) Grant application: Planning & Development Director Schreiber reviewed the TAP grant application. A resolution would need to be submitted with the application. Return to COW with draft resolution. 13. Review and discuss application process for use of Mae Ward fund: Schreiber reviewed application process for the Mae Ward fund. Return to COW with suggested changes. 14. Review and discuss 2020 Haz-Mat coverage agreement between the City of Columbus and Columbia County: Forward to February 17 Regular meeting.  Page 2 – Committee of the Whole – 02/04/20 15. Adjourn to closed session pursuant to State Statutes 19.85 (1) ( g ) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Motion by Ryan, second by Gray to convene to closed session at 8:35 pm per State Statutes 19.85 (1) ( g ) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Roll call vote unanimous. 16. Motion to reconvene to open session: Motion by Gray, second by Ryan to reconvene to open session. Carried voice vote. Adjourn: Motion by Gray, second by Ryan to adjourn at 9:05 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk