Committee of the Whole

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE MINUTES MONDAY, FRBUARY 17, 2020 – 6:45 PM COLUMBUS CITY HALL 1. Roll Call: Council President Traxler called the meeting to order at 7:00 pm. Present: Council President Traxler, Alders Gray, Johnson, Reid, Ryan, Theilen, Thom; Interim City Administrator Berner, City Attorney Johnson, City Clerk Goebel, interested citizens and the media. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Thom, second by Theilen to approve the agenda with changes: swap items #18 & #11. Carried voice vote. 4. Citizen Comments: None 5. Committee Minutes: Place on file: CHLPC – 1/28/20, 2/1/20 6. Department Reports: Placed on file: Fire Dept Rpt – January 2020, Police Report – January 2020, Treasurer's Report – January 2020, Senior Center Report – December 2019, January 2020 7. Review and discuss Resolution for WDOT Transportation Alternatives Program (TAP) Grant Application: Director of Planning & Development Schreiber reviewed the Resolution for the TAP Grant application. The application is due April 17. Forward to 3/3/20 Regular meeting. 8. Review and discuss application process for use of Mae Ward Fund: Schreiber reviewed the updated application and process for use of the Mae Ward Fund. Forward to 3/3/20 Regular meeting. 9. Review and discuss project for lands near the Wastewater Treatment Plant: Schreiber reviewed a proposed timeline for a project near the Wastewater Treatment Plant. 10. Review and discuss the Water Quality Draft Agreements with Rhodes Bake-N-Serv, Stibb Farms, and Wisconsin Conference: Continued discussion on WQT draft agreements. Owners would like agreements approved in time for spring planting. Forward to 3/3/20 Regular meeting and direct Attorney Johnson to send draft agreements to the owners. 18. Review and discuss purchase of PD Radios: Forward to 3/3/20 Regular meeting. 12. Discussion of possible grant application for removal of Udey Dam: Alder Gray requested discussion on the submission of a grant application for the removal of the Udey Dam. The application is due February 28, 2020. Consensus there isn't enough time to submit and application, concerns with lack of public notice and discussion. Agree to return to a future COW meeting for further discussion. 13. Review and discuss amendments to the 2019 budget to qualify for the Expenditure Restraint Payment: Consensus to return this item to next Committee of the Whole meeting March 3, 2020. 14. Review and discuss Request for Proposals (RFP) to contract for lawn mowing services for 2020: DPW Director Navin discussion RFP proposals for lawn mowing services for 2020. Request for past bid costs and liability insurance. Forward to March 3, 2020 Regular meeting. 15. Review & discuss Weed, Grass, Shrubbery Removal Fee Schedule: Fees would increase the administrative fee to $73.64 plus the cost of the contractor. Forward to March 3, 2020 Regular meeting. 16. Review and discuss storm water project at Fireman's Park 2nd Ward Creek: Forward to the March 3, 2020 Regular meeting with the 5% proposed contingency added to the cost for a total of $84,616. 17. Review and discuss purchase of DPW Street Sweeper: DPW Director Navin recommended the Global M-3 street sweeper to replace the current sweeper that has outlived it's useful life. The purchase of the new sweeper would include a $10,000 trade for the old sweeper. Forward to March 3, 2020 Regular meeting.  Page 2 – Common Council – COW – 02/17/20 11. Review Resolution to include the Library as an additional site for absentee voting for the April 7th, 2020 Election: Resolution would allow an additional site for absentee voting at the Columbus Library for the April Election. Forward to the March 3, 2020 Regular meeting. 19. Adjourn to closed session pursuant to State Statutes 19.85 (1)(g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Motion by Ryan, second by Theilen to adjourn to closed session at 9:42 pm. Roll call vote unanimous. 20. Reconvene to open session: Motion by Ryan, second by Theilen to reconvene to open session. Roll call vote unanimous. 21. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus: Motion by Ryan, second by Theilen to convene to closed session. Roll call vote unanimous. 22. Reconvene to open session: Motion by Ryan, second by Theilen to reconvene to open session at 9:54 pm. Roll call vote unanimous. Adjourn: Motion by Ryan, second by Theilen to adjourn at 9:54 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk