Committee of the Whole

COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE AGENDA TUESDAY, MARCH 21, 2023 1. Roll Call: Council President Gray called the meeting to order at 7:55 pm. Present: Council President Gray, Ma yor Arnold, Alders: Albright, Motiff, Reid, Steiner; Staff: Ellefson, Goebel, Atty Johnson, CE Lietha, Meyers, Bledsoe, Larson, Weiner, interested citizens. Roelke excused. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Motiff, second by Arnold to approve the agenda. Carried voice vote. 4. Citizen Comments: Helen Klock spoke about the Oak Cultural Center status to raise money for the auditorium. Ruth Hermanson, CHLPC, asked Klock to attend the CHLPC meeting tomorrow night. 5. Department Reports: Placed on file: DPW, Fire, Library, Police, Treasurer, WWTP 6. Discuss Beautification Advisory Board Projects – Paula Steiner, Chair: Committee have met three times and discussed hanging baskets and planters for the downtown and asked for permission to have murals painted around the City; first being on the side of the Community Center in the City Hall courtyard. They would like to replicate the Susan Stare paintings hanging inside City Hall. Motiff suggest they return to the COW with a formal proposal and budget. 7. Discuss RFP Discussion for City Properties: Discussion to solicit proposals through the RFP process for city owned properties while recognizing the need for housing and city facility upgrades or replacement: Dingee Property, 1149 W James St, Tower Drive. Forward to April 3 Regular meeting. 8. Review Street Closing Request to use Fireman’s Park for a Run/Walk event – May 3: Toni McGee, CSD, outlined the CARES (Compassion Advocacy & Resources to End Suicide) group from Columbus High School whose focus is to advocate for students who are looking for confidential support when struggling with mental health. The run/walk would bring awareness to their group. Forward to April 3 Regular meeting. 9. Review & discuss SMFA – Tower Drive: The City was awarded funds under the bipartisan infrastructure law to replace pavement on Tower Drive from Faith Dr to Hwy K. Total project cost estimated at $903,852, with the City's share being $191,964. Forward to April 3 Regular meeting. 10. Review & discuss City Hall Roofing Proposal: After several attempts for bids, the City received 1 bid for the roof project at City Hall in the amount of $116,350. Forward to April 3 Regular meeting. 11. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss TID 6 Conceptual Project, Review Agreement for Commerce Center Lot 5, discuss lease for 1149 W James St, Midwestern LLC: Motion by Motiff, second by Steiner to adjourn to closed session at 8:59 pm. Roll call vote unanimous. 12. Reconvene to open session: Motion by Motiff, second by Arnold to reconvene to open session at 9:29 pm. Carried voice vote. 13. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically discuss Administrator’s review and review draft language clarification in Administrator’s contract: Motion by Arnold, second by Motiff to convene to closed session at 9:29 pm. Roll call vote unanimous. 14. Reconvene to open session: Motion by Arnold, second by Motiff to reconvene to open session at 9:32 pm. Carried voice vote. 15. Adjourn: Motion by Motiff, second by Arnold to adjourn at 9:32 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk