Committee of the Whole

COLUMBUS COMMON COUNCIL COMMITTEE OF THE WHOLE MINUTES MONDAY, APRIL 3, 2023 – 6:35 PM 1. Roll Call: Council President Gray called the meeting to order at 7:16 pm. Present: Council President Gray, Mayor Arnold, Alders: Albright, Motiff, Reid, Roelke, Steiner; Staff: Ellefson, Goebel, Weiner, Atty Johnson, Meyers, City Eng Lietha, Larson, Bledsoe; interested citizens. 2. Notice of Open Meeting: Noted as posted. 3. Approve Agenda: Motion by Motiff, second by Arnold to approve the agenda. Carried voice vote. 4. Citizen Comments: Chief Weiner reported the body cameras will be live April 13; National Drug Take Back day will be April 22 at Prairie Ridge Hospital – drive thru service available. 5. Committee / Commission Minutes: Placed on file: Beautification 1/23/23, 2/13/23 CUC 2/23/23 Library 1/17/23 Senior Center 1/5/23, 2/2/23 Tourism 2/6/23 6. Consider Task Order #2023-02 2023 Street Maintenance, WISLR rating updates: City Engineer Lietha presented a Task Order to cover WISLR rating updates. Forward to April 18 Regular meeting. 7. Consider Street Closing Request – Chamber of Commerce Red Bud Days – May 20, 2023: Request for street closing for Red Bud Days on May 20. Request entire Dickason Blvd be closed from 7 am – 7 pm. Forward to April 18 Regular meeting. 8. Review the request of the City of Columbus for a Conditional Use Permit (CUP) for the replacement and upgrade of the sanitary sewer lift station at Meister Park: Requesting a CUP for the replacement and upgrade of the sanitary sewer lift station at Meister Park, moving it out of the floodway. Forward to April 18 Regular meeting. 9. Review the request of DPW to pay invoice in the amount of $18,648.85 for DPW sweeper: The machine had not been serviced correctly and was towed to Casper's Truck & Equipment with instructions from former DPW Director to fix the sweeper. Did not receive a quote but did receive an invoice for the repairs. Forward to April 18 Regular meeting. 10. Discuss CHLPC Ordinance Draft and Request: Draft ordinance was presented. Return to April 18 COW for further discussion. 11. Discuss Resolution for designated account for Auditorium: Discussion regarding the designated account for auditorium. Some members of Council uncomfortable with the responsibility of the monies raised. Return to May 2 COW for continued discussion. 12. Discuss Field Services Director position: The Columbus Utility Commission has been recruiting for a Utility Director for several months and have not been successful. The City has a Public Works Director vacancy and with both positions open, it would be a good time to review positions descriptions. The Utility Commission has discussed the potential to look at a type of joint position to oversee all utility & public works operations. Return to April 18 COW, and to Utility Commission April 20. 13. Stormwater Project Discussion: Discussion to prioritize stormwater projects, discuss funding options, draft a capital plan. Consensus to focus on James Street box culvert. 14. Convene to closed session per §19.85(1)(e) deliberating or negotiating the purchase of public properties, the investment of public funds, or conducting other public business, whenever competitive or bargaining reasons require a closed session, specifically to discuss potential developments in the City of Columbus, specifically 146/154 N Dickason Blvd Buildings. Motion by Motiff, second by Steiner to convene to closed session at 8:28 pm. Roll call vote unanimous. 15. Reconvene to open session: Motion by Steiner, second by Roelke to reconvene to open session at 9:13 pm. Carried voice vote. 16. Convene to closed session per § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically City Administrator review: Motion by Roelke, second by Steiner to convene to closed session at 9:13 pm. Roll call vote unanimous. Page 2 – Committee of the Whole – 4/3/23 17. Reconvene to open session: Motion by Motiff, second by Roelke to reconvene to open session at 9:55 pm. Carried voice vote. 18. Adjourn: Motion by Motiff, second by Roelke to adjourn at 9:55 pm. Carried voice vote. Submitted by: Pat Goebel, City Clerk