Committee of the Whole Meeting Packets

COLUMBUS COMMON COUNCIL – COMMITTEE OF THE WHOLE TUESDAY, DECEMBER 4, 2018 – FOLLOWING REGULAR MEETING COLUMBUS CITY HALL 1. Roll Call 2. Notice of Open Meeting 3. Approve Agenda 4. Citizens Comments on agenda items 5. Department Reports 6. Board/Committees/Commissions Reports a. Library Board – 09/18/18, 10/16/18 b. HLPC – 11/13/18 Special Meeting c. PFC – 9/24/18, 10/04/18 d. Plan Commission – 09/20/18 7. Columbia County Health & Human Services Aging & Disability Resource Center – 2019 MOU for Nutrition Site 8. 2017 Library Report 9. Review of consultants for Columbus Roadmap 2050 Project 10. Review and consider Task Order for utility design work for Hwy 89 project 11. Presentation by Ruekert-Mielke on efforts to coordinate Industrial Discharges to the WWTP 12. Presentation by Baker Tilly on proposal to provide City Audit Services beginning in 2019 13. Presentation by Clifton, Larson & Allen on proposal to provide City Audit Services beginning in 2019 14. Review and update of Social Media/Website Policy 15. Continued Discussion and Review of Slow Moving Vehicle Regulations 16. Convene to closed session per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically the performance evaluation of the City Administrator 17. Adjourn  Columbus Public Library Library Board Meeting Tuesday September 18 2018 Phyllis Luchsinger Callahan Meeting Room Peter Kaland called meeting to order at 5:00 PM. Present: Trina Reid, Sara Sample, Sharon Egan, Nora Vieau, Sue Salter, Jim Schieble, Deb Haeffner, Merry Anderson, Cindy Fesemyer. Guest: Naomi Ferrel, a library practicum student. Adoption of the Agenda: Jim moved and Deb seconded that the agenda be adopted as presented. Motion Carried Board Minutes: Nora moved and Merry seconded that the Minutes of August 21, 2018, be adopted as presented. Motion carried. Financial Secretary’s Report:  Old National Bank balance is $34,342.54.  F&M checking balance is $8407.40. F&M saving balance is $ 7470.20.  The SCLS Foundation Fund balance is $245,795.37. Nora moved and Sue seconded a motion to approval Financial Secretary’s report as presented. Motion carried.  Some discussion was held regarding fixing of the CPL Sign. This sign will be paid for by reimbursement funds from landscaping that needed to be replaced due to road construction.  Pete also noted that Old National Bank has been sold to Marine National. Cindy will look into feasibility of transferring funds from Old National Bank to F&M Bank. Approval of Bills: Sharon moved and Sara seconded a motion to approval payment of bills in the amount of $23,863.77. Motion carried. Director’s Report:  See report for general information, statistics, fines and fees, and lost materials, circulations by municipality, and e-marketing analysis. President’s report:  Financial Secretary Bond: Pursuant to state statute, the library board does need to have the financial secretary bonded. Cindy brought paperwork for Jim to fill out to move forward with that application process.  New Annex Lease: Tenants have changed, thus a new lease has been put in place. Correspondence: None Friends of the Library Report:  Monthly sales continue.  Friends of the Library are hosting and staffing an Open Mic Night on October 4 th. 1 Committee Reports:  Policy: None  Personnel: o Job Description Review Process: The trustees were asked to review the director’s job description and use this to fill out the evaluation for Cindy. o Directors Evaluation: An evaluation form was handed out to all trustees. It was requested that these be filled out and sent to Sue before the next meeting in October.  Buildings and Grounds: None Unfinished business:  Bylaws Review: o Pete requests the sections regarding Standing Committees, Articles of Business and Compensation be reviewed before the next meeting. o Pete would like an ad hoc committee to look at these issues. He is willing to be chairman. Sue agreed to be on the committee, as did Jim.  2019 Budget: Cindy reported that the County Library Board has agreed to increase the budget by 2% in the reimbursement area. New Business:  2015-2018 Strategic Plan Summary: A summary was presented with comments on progress that has been made. A new strategic plan process will start this winter.  2018 Budget Amendment and transfer of funds: Jim made a motion to have money from the Library Maintenance Fund, held in the Old National account, transferred to checking in order to pay for air conditioning system repairs. Sara seconded the motion. Motion carried. Adjournment: Nora moved and Deb seconded to adjourn at 6:1. Motion carried. Next scheduled board meeting: October 16, 2018. Sharon Egan Columbus Public Library Board Secretary 2  Columbus Public Library September 2018 Report (Distributed at October 16, 2018 library board meeting) DIRECTOR’S REPORT PLANNING -The city received one response to the Request for Proposals for a planning consultant. The RFP will be revised and reissued, with materials due in early November. PROGRAMS -Baby Storytime is becoming a hub for new parents as well as grandparents. There are regularly 8-10 babies/toddlers along with their caregivers at baby storytime. -Pokémon club is continuing to be very popular, with a wide range of age and gender represented each month. -October’s Crafternoon featured Slime, and was the most popular Crafternoon all year. 68 people came through in 45 minutes and none of it was found in the carpet afterwards. Meg and Clayton handled the huge event with grace and inner calm.  -Kudos to Sam Link for a wonderful lead up to Sweat. Along with contracted professional Jen Rubin and Brendon Panke, Sam put on a two-part Storytelling Workshop and an Open Mic at the Annex (see photo). Thanks, also, to the Columbus Area Endowment for their $600 grant that supported Jen and Brendon’s stipend! -Our Personal Archiving week brought in 15 people who were able to digitize countless keepsakes and memories. This is the first public digitization event A local teenage ukulele virtuoso shares her musical within SCLS. Tamara, the system’s digitizing pro, skills at the Annex Open Mic. taught Sam, Amy and Clayton how to use the equipment and they, in turn, taught Columbus folks. Success! -The artists collaborating on the public art piece planned for the boulevard across from City Hall continue to meet and refine their concepts. -DON’T MISS SWEAT! Thursday, October 18 at 6:30 at the Senior Center. Doors open at 6:00. MARKETING -All of the program staff are putting finishing touches on programs for the Winer Columbus Commotion (Dec, Jan & Feb). The new edition will be out in the community by Thanksgiving. FUNDRAISING/FINANCES -I’m still working on getting the $48,000 released by the IMLS. Don’t worry, it’ll be done before year end to make sure the grant hits our books this fiscal year. 3 STAFF -Meg and I will attend the WI Library Association Conference October 24-26 in La Crosse. BUILDINGS -The new bathroom counters are ordered and paid for (about $1,000 each). I expect them to be installed no later than mid-November. It was very easy working with Drexel. It’s nice to have them in the area. -The carpets were professionally cleaned in mid-September. Wow, they needed it. We have the carpets cleaned once a year. -LaCrosse Signs submitted a final plan for the sign. The sign will be 100% moveable. The application and plan are currently under review by the City Building Inspector for siting and the Columbus Historical Landmarks and Preservation Council for historical appropriateness. Though we don’t have a final price yet, we’re assured they’ll stay within our $8,000 budget. Respectfully submitted by Cindy Fesemyer 4  Columbus Public Library Library Board Meeting Tuesday October 16, 2018 Phyllis Luchsinger Callahan Meeting Room Peter Kaland called meeting to order at 5:00 PM. Present: Trina Reid, Sara Sample, Sharon Egan, Sue Salter, Jim Schieble, Deb Haeffner, Merry Anderson. Nora Vieau and Cidy Fesemeyer were absent, excused. Adoption of the Agenda: Sara moved and Deb seconded that the agenda be adopted as presented. Motion Carried Board Minutes: Jim moved and Merry seconded that the Minutes of September 18, 2018 be adopted as presented. Motion carried. Financial Secretary’s Report:  Old National Bank balance is $34,342.54.  F&M checking balance is $8410.60. F&M saving balance is $7470.20.  The SCLS Foundation Fund balance is $244,534.50. Sharon moved and Sue seconded a motion to approval Financial Secretary’s report as presented. Motion carried.  Approval of Bills: Jim moved and Sara seconded a motion to approve payment of bills in the amount of $7058.94. Motion carried.  2018 Budget: The budget for the year is currently on track as expected.  Pete and Jim noted that the process of bonding the Financial Secretary requires a slight alteration in the bylaws. Pete stated that this will be addressed in ordering to complete the process. Director’s Report:  See report for general information, statistics, fines and fees, and lost materials, circulations by municipality, and e-marketing analysis. President’s report: None Correspondence: None Friends of the Library Report: None Committee Reports:  Policy - None  Personnel: o Job description: The job description for the director will be looked at closer in terms of appropriateness in relation to what is actually done. o The Directors Evaluation: Sue requested feedback on the form currently used. The consensus is that it needs to be adjusted to better meet the current needs. 1   Buildings and Grounds - None Unfinished business:  Bylaws Review: Committee is continuing o look at options New Business:  SCLS purge of charges under $100 equaling $4006: See directors report for details. Sharon moved to approve the proposal by the South Central Library System to purge said fines. Sue seconded the motion. Motion carried.  Director’s Cellphone: Pete discussed adding a $20 a month budget increase under Telephone and Data to reimburse director for business related phone usage. Pete moved and Sara seconded that the board pay Cindy Fesemeyer $20 a month as cell phone usage reimbursement. Motion carried. Adjournment: Deb moved and Sara seconded to adjourn at 6:01 p.m. Motion carried. Next scheduled board meeting: November 20, 2018. Sharon Egan Columbus Public Library Board Secretary Columbus Public Library October 2018 Report (Distributed at November 20, 2018 library board meeting) DIRECTOR’S REPORT PLANNING -6 new proposals came in via the RFP process to hire a city planning consultant. We’ve met with half of the companies and meet with the other half after Thanksgiving. The CET is hoping to make its recommendation to City Council the Dec 4 Council meeting. -Ryan Duffy tried out a short in-person survey on Election Day. He has recommendations for us on how to make future efforts more effective. FINANCES -The County Board has approved the support of libraries, as requested.  ILS -SCLS will be upgrading Koha to Bibliovation sometime in 2019. In the meantime, Sue, Amy and I attended various user groups demonstrations so we could start getting a picture of what the new software will look like for both patrons and staff. 2 PROGRAMS -Safe Trick or Treat grows every year; over a thousand people came through the firehouse that night Meg Mentioned storytime and baby storytime to families she didn’t recognize, and the following week had a much higher attendance at all three storytimes. - On Election Day, Kids Vote at the library was a hit. Many parents mentioned that the stop at the library corresponded with their own voting, allowing voting to become a family event. This will definitely become a regular program for the library. In case you were wondering, Elephant and Piggy are the Governor and Lt Gov. And DINOSAURS won the activity table referendum. -Sweat was amazing! If you missed it, bummer for you. It was incredible to host the talented actors who brought Broadway to Columbus and gave us so much to think about in our own town. -One of the actors was back a month later to dive deeper into the Sweat character of Tracey who cycled down into alcohol and narcotic The Sweat characters of Cynthia and Tracey support abuse as a coping mechanism to losing her job each other through their struggles. At least for a while . and identity. Facilitated discussion and .. exercises helped all who attended to look at addiction in a new way and to learn about local resources to support those in our area who struggle with the issue. Thanks to Paula of PARC, Roger of the County Sheriffs and Dennis of local PD for being there to give the local take on this global epidemic. -It’s beginning to look a lot like Christmas in Columbus. The library is one of many, many local partners gearing up for the Holiday Parade and Tree Lighting and the Holiday Train and Train Warm Up. -A holiday Story Walk will be up downtown storefronts in time for the Holiday Parade. This year’s book is Snowy Day by Jack Ezra Keats. A classic for all to enjoy. MARKETING -Kudos to Amy for her marketing efforts on city events like the Holiday Parade/Tree Lighting and Holiday Train. It’s a coordinated effort between multiple city agencies and local groups. Hopefully the message spreads far and wide to help make this a wonderful holiday season for all. STAFF -We’re sad to say good bye to Sam Link and very happy to see her start her new gig. She’s leveraging her MLS degree and library experience to do planning for the Winding Rivers Library System. Congrats, Sam!! -We are in the midst of a hire for an Adult Programming Library Assistant. The position will support all programming efforts, but will dedicate time especially to planning and putting on programs for area adults. We hope to have our new person join our ranks early in January. 3 -The WLA Conference was a very good one this year. Meg and I are already working implement some of the good ideas we got. -Meg attended two local youth services meetings this month, connecting not only with the South Central Library System Youth librarians, but also Jefferson and Dodge county librarians. BUILDINGS -Check out the new bathroom counters. So pretty. A special and HUGE thank you to Jenny Schultz and the DPW crew who removed the old counter, installed the new hardware and new faucets and got us up and running despite a couple of snafus. DPW is an amazing partner in the feeding and care of our building. We truly couldn’t do it without them. -The internally lit new exterior sign was approved by HLPC and the City Inspector. So many thanks go to HLPC for seeing the value in a well-lit sign to attract folks to the library in darkness and in light. MEETING/CONTINUING EDUCATION SUMMARY REPORTS MEETINGS -City Department Head meetings -various City Planning meetings -Artist Coalition -All Directors -County Directors -Staff meeting -Program Team Respectfully submitted by Cindy Fesemyer 4 Columbus Historic Landmarks and Preservation Commission Special Meeting, Fireman’s Park Pavilion, 4:00 PM Date: November 13, 2018 Attendees: Carolyn Fredericks Beth Altschwager Retta Kurth John Salzwedel RuthAnn Hermanson Eric Lukasavitz Guest: Amy Jo Meyers Meyers gave an overview of items which would best increase the rental rate of the Pavilion. 1. Call meeting to order 2. Properly posted meeting 3. Approve agenda: Motion: Hermanson; Second: Altschwager; Motion approved 4. Pavilion Projects Planning Meeting: A. Prioritize projects list: Getting bids, Timeframe for projects, Consideration of rental schedule, Summary spreadsheet & checklist 1) Electrical Upgrade: Balcony, floor to ceiling conduit, downstairs to outdoors, Veranda security lights. Lukasavitz will explore options and get bids. Should be a winter project. 2) Utility sink in upstairs bar: Fredericks will consult with Wright and get an idea of what that involves. Could be done as soon as possible. 3) Refinish floor: Hermanson will seek information specific to dance hall flooring and get estimates. Should be a winter project. 4) Windows: Research 5) Exterior painting: Fredericks will check with the State Histoical Society about restrictions, and Kurth will seek out contractors for bids. Should be a 2019 project. 6) Design an entrance: Research 7) Insulation & AC Research 8) Kitchen update: Research Salzwedel made a motion to recognize generous benefactors with a plaque. Lukasavitz seconded it. Motion carried. 5. Adjourn: Altschwager made a motion to adjourn. Lukasavitz seconded it. Motion carried. Respectfully Submitted, Retta Kurth, Sec.  MINUTES of COLUMBUS POLICE AND FIRE COMMISSION September 24, 2018 Columbus Fire Department 1) Meeting called to order at 5:34 p.m. by PFC President Olson. 2) Roll Call: PFC Members present: L. Olson, Z. Kianovsky, R. Rule, T. Hoffman , J. Roche. Members absent: None. Other present: T. Reid, City Counsel Liaison. 3) Notice of compliance with Open Meeting law—Notice of Meeting and Posted Agenda by Olson. 4) Motion by Rule to approve agenda. Seconded by Hoffman. Motion carried unanimously. 5) Motion to approve minutes of meeting of 09/17/2018 by Rule, seconded by Roche. Motion carried unanimously. 6) Citizen Comments: None 7) New Business. Motion by Hoffman to convene in closed session pursuant to Sec 19.85(1)(c)Stats. to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the PFC has jurisdiction or exercises responsibility, to wit, to consider and discuss of candidates for position of Chief of CPD. Seconded by Roche. Motion carried unanimously. PFC convened in closed session at 5:36 p.m. PFC discussed the results of interview of candidates for CPD Chief, and resumes. Motion to reconvene in Open Session by Hoffman, seconded by Roche. Motion carried unanimously. PFC reconvened in Open Session at 6:10 p.m. 8) Motion by Olson to make conditional offer for position of Chief of CPD to applicant Michael Selck, dependent on results of background investigation, medical, drug test and psychological examination with practitioner selected by City of Columbus. Seconded by Rule. Roll Call Vote on motion: Ayes: Olson, Kianovsky, Rule, Hoffman, Roche. Nays: None . Motion carried.unanimously. 9) Motion by Roche to adjourn, seconded by Hoffman. Motion carried unanimously. PFC meeting adjourned at 6:12 p.m. Next regular meeting tentatively scheduled for November 12, 2018 at the Fire Station. Special Meetings may be called in the interim as needed. Columbus PFC Minutes, September 24, 2018 Page 1 of 2  MINUTES of COLUMBUS POLICE AND FIRE COMMISSION September 24, 2018 Columbus Fire Department Minutes submitted by Zev Kianovsky, Secretary, Columbus Police and Fire Commission City of Columbus, Wisconsin Minutes are drafted for approval. Minutes approved by PFC on ______________ Columbus PFC Minutes, September 24, 2018 Page 2 of 2  MINUTES of COLUMBUS POLICE AND FIRE COMMISSION October 4, 2018 Columbus Water and Light Meeting Room 1) Meeting called to order at 5:34 p.m. by PFC President Olson. 2) Roll Call: PFC Members present: L. Olson, Z. Kianovsky, T. Hoffman , J. Roche. Members absent: R. Rule. Other present: T. Reid, City Counsel Liaison. 3) Notice of compliance with Open Meeting law—Notice of Meeting and Posted Agenda by Olson. 4) Motion by Hoffman to approve agenda. Seconded by Roche. Motion carried unanimously. 5) Motion to approve minutes of meeting of 09/24/2018 by Roche, seconded by Olson. Motion carried unanimously. 6) Citizen Comments: None 7) New Business. Motion by Hoffman to convene in Closed Session pursuant to Sec 19.85(1)(c)Stats. to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the PFC has jurisdiction or exercises responsibility, to wit, to consider and discuss of candidates for position of Chief of CPD. Seconded by Roche. Motion carried unanimously. PFC convened in closed session at 5:40 p.m. PFC discussed the results of interview, process for next steps for filling position of CPD Chief. Motion to reconvene in Open Session by Kianovsky, seconded by Hoffman. Motion carried unanimously. PFC reconvened in Open Session at 6:11 p.m. 8) Motion by Hoffman to make conditional offer for position of Chief of CPD to applicant Brent Van Gysel, dependent on results of background investigation, medical, drug test and psychological examination with practitioner selected by City of Columbus. Seconded by Roche. Roll Call Vote on motion: Ayes: Olson, Hoffman, Roche. Nays: None . Abstention: Kianovsky. Motion carried. 9) Motion by Roche to adjourn, seconded by Kianovsky. Motion carried unanimously. PFC meeting adjourned at 6: 14 p.m. Next regular meeting tentatively scheduled for November 12, 2018 at the Fire Station. Columbus PFC Minutes, October 4, 2018 Page 1 of 2  MINUTES of COLUMBUS POLICE AND FIRE COMMISSION October 4, 2018 Columbus Water and Light Meeting Room Special Meetings may be called in the interim as needed. Minutes submitted by Zev Kianovsky, Secretary, Columbus Police and Fire Commission City of Columbus, Wisconsin Minutes are drafted for approval. Minutes approved by PFC on ______________ Columbus PFC Minutes, October 4, 2018 Page 2 of 2  CITY OF COLUMBUS PLAN COMMISSION – REGULAR MEETING THURSDAY, SEPTEMBER 20, 2018 – 6:30 P.M. COLUMBUS CITY HALL - 105 N DICKASON BLVD COUNCIL CHAMBERS MINUTES 1. Call Meeting to Order – Meeting was called to order at 6:31 PM. 2. Roll Call – Present were Michael Hansen, Jason Theilen, Uriah Monday, Michael Thom, and Bob Zapotocny. Excused were Ed Parpart and Greg Robbins. Matt Schreiber staffed the meeting. 3. Notice of open meeting – Meeting was noticed in accordance with state and local laws. 4. Approve Agenda – Motion by Zapotocny and a second by Monday to approve the agenda as presented. Motion passed 5-0 5. Approve Minutes – Motion by Theilen and a second by Monday to approve the minutes as presented. Motion passed 5-0. 6. Citizens Comments – No citizen comments were made. 7. Unfinished Business a) Consider recommendation to the Common Council on the Site Plan for Lot 10 of the Woods at Highland Ridge Schreiber provided the status update for this project and review the materials in the packet. Steve Black who is the applicant for this project was there to provide an overview for the project. The applicant has proposed the site plan because they preferred a ranch style home for the site. The applicant provided a floor plan and explained how this site was difficult to design something that meets code. The applicant raised concerns if they would have to build a smaller home because it would be more difficult to sell and could have a negative impact on subdivision values. The applicant confirmed that they do not have a buyer for the property. The plan commission asked about the status of the alley. The applicant said they alley has not been built yet. The plan commission then discussed if they could shift the structure away from the existing homes to the north lot line and then shift the alley towards the north. Hansen asked if they neighbor on lot 11 had been contacted about the current proposal, the applicant indicated that they had not notified the owner of lot 11. Motion by Monday second by Hansen to approve the site plan for lot 10 provided that: 1. The applicant provides a revised site plan moving the house 0 feet off the rear lot line and to a zero lot line structure along the alley. 2. The applicant receives a letter from the owner of Lot 11 supporting the site plan 3. The applicant receive approvals from the City Engineer and Director of Public works. Motion passed 4-1 with Zapotocny voting against the motion. 8. New Business – None 9. Adjourn – Motion by Theilen and second by Hansen to adjourn the meeting at 7:39 Respectfully Submitted, Matthew Schreiber, Secretary  COLUMBIA COUNTY HEALTH AND HUMAN SERVICES ( ) County Copy AGING & DISABILITY RESOURCE CENTER ( ) Provider Copy 2019 Memorandum of Understanding MOU #2019-002 MEMORANDUM OF UNDERSTANDING (“MOU”) BETWEEN SENIOR CENTER, CITY OF COLUMBUS (“City”) AND THE SENIOR NUTRITION PROGRAM (“Program”) OF COLUMBIA COUNTY FOR JANUARY 1, 2019 TO DECEMBER 31, 2019. The following MOU shall govern the use of the facilities of the City by the Senior Nutrition Program, to-wit: 1. The City agrees to permit the use of the Senior Center Building and facilities located at 125 North Dickason Blvd in the City of Columbus for the conduct of a Senior Nutrition Program. These facilities include the kitchen and the non-exclusive use of the dining room area with table and chairs along with the restrooms. These facilities will be made available to the Program between the hours of 9:00 am and 1:00 pm for the serving of an 11:30 meal Monday through Friday of each week. The Program agrees to have a paid or volunteer Site Manager present during the serving of all meals. During the Program’s use of the building and facilities the City shall have the ability to use the same building and facilities provided the City’s use of the building and facilities does not interfere with the Program’s use of the same facilities. 2. The City will provide the Program with working appliances, electricity, heat, hot water, pest control, snow/ice removal and adequate restroom facilities The parking lot of the Senior Center is a public parking lot and is available to the program for use. 3. The Program agrees to clean the kitchen and adjoining facilities after each use, including, but not limited to: wiping down all counter tops, cupboards, and tables daily prior to leaving the facility, disposing of all garbage and placing all trash from the Program in securely tied plastic bags and removing them from the building site. 4. The City will ensure that the area used for Meal Sites will be clean, with no garbage sitting out during the Senior Nutrition Meal times. If the space used by the Program is also used by other parties, the Program equipment should not be used including the steam table, coffee maker, silverware, etc. except upon written agreement between the Program and the other party. 5. The Program does not wish to cause any unreasonable or unnecessary loss or financial burden to the City, and therefore agrees to compensate the City for City owned equipment lost, broken, or damaged due to the negligence of agents of the Program, exclusive of maintenance or repairs resulting from ordinary use. 6. This MOU begins January 1, 2019 and ends December 31, 2019. This MOU may be terminated by either party by providing a forty-five (45) day advance written notice. Any change or alteration to said MOU must be in writing and approved by both Parties. 7. The Program agrees to pay a consideration of $85.00 per month, not to exceed $1,020.00 annually. 8. This MOU binds each Party to secure and maintain policies of fire and extended coverage and liability insurance in amounts adequate to insure their interests in all properties located at the described location (please attach a copy of said policies). 9. The Parties agree that any additional equipment installation or deviation from routine room use by the Program will be done only with explicit consent of City Senior Center Director or City Administrator. 10. If painting, remodeling, or repair work will be done by the City during the Program hours, the City shall provide the Program with a 72 hour notice to allow for other arrangements to be made, if necessary. If the program will not be permitted to use the site for more than one week, a minimum of 75 days notice is required to be given by the City.  COLUMBIA COUNTY HEALTH AND HUMAN SERVICES ( ) County Copy AGING & DISABILITY RESOURCE CENTER ( ) Provider Copy 2019 Memorandum of Understanding MOU #2019-002 MEMORANDUM OF UNDERSTANDING (“MOU”) BETWEEN SENIOR CENTER, CITY OF COLUMBUS (“City”) AND THE SENIOR NUTRITION PROGRAM (“Program”) OF COLUMBIA COUNTY FOR JANUARY 1, 2019 TO DECEMBER 31, 2019. The following MOU shall govern the use of the facilities of the City by the Senior Nutrition Program, to-wit: 11. To avoid conflict with city observance of holidays, the Program will observe and when necessary close the meal site on those days holidays are observed by the City after receiving a holiday / closure list by the City. 12. The Program will maintain for its sole use a phone to serve the Senior Nutrition Program. 13. When area schools are cancelled due to weather, meal sites will also be closed and no meals will be provided that day. 14. The City will provide the Program with adequate secure space for a locked file cabinet that only Program staff have access to and adequate space for storage of equipment and supplies. 15. The Program will be in charge of ordering meals to ensure that there will be no over-ordering of meals and ensure that the meals ordered from the caterer match the reservation sheet counts. 16. The Program staff and the City staff will actively coordinate to invite diners to participate in scheduled programs. Activities promoted to diners should most often be those that are free of any charges and would not interrupt diners while they are actually eating their lunches. 17. The first and third Mondays of each month no congregate meals will be served and only home delivered meals will occur. The kitchen will still be available for use by the Program for the preparation of home delivered meals. Furthermore, the City may have up to seven additional non-consecutive days each year where no congregate meals will be served and only home delivered meals will be prepared. The City shall provide at least 30 days advance notice when no congregate meals are able to be served. 18. When the Senior Center building is in use for voting, the Program is allowed to use the Columbus Community Center, across the parking lot for services that day. PARTIES TO THE CONTRACT: By: ________________________ Provider's Authorized Representative Date Title: By: ________________________ Dawn Woodard Date Columbia County Health and Human Services Program Director By: ________________________ Board Chairperson Date  2018 AGENDA ITEM Committee of the Whole Meeting date: __ December 4, 2018 ______ Council Meeting date: _____ ______ ITEM: _9. Review of consultants for Columbus Roadmap 2050 Project DETAILED DESCRIPTION OF SUBJECT MATTER: The Citizen Engagement Team released a Request for Proposals (RFP) in October of 2018 to hire a consultant to complete a variety of long range planning activities. After receiving 6 proposals the team reviewed each proposal, conducted interviews with 5 firms, and checked the references for the preferred consultant. After completing this process the Citizen Engagement Team has recommended MSA to complete this project. Jason Valerius from MSA will be here to provide a brief overview of their proposal. ACTION REQUESTED OF COUNCIL: Review of consultants for Columbus Roadmap 2050 Project  2018 AGENDA ITEM Committee of the Whole Meeting date: __December 4, 2018 ______ Council Meeting date: _____ TBD______ ITEM: _ Task Order for Utility Design for State Hwy 89 Project DETAILED DESCRIPTION OF SUBJECT MATTER: City Engineer Jason Lietha will be present on Tuesday night to review a task order for the design of necessary utility work on Farnham Street (STH 89). The Wisconsin Department of Transportation will be requiring the utility plans in 2019 in anticipation for the project year in 2022. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Task Order, for utility design for STH 89 ACTION REQUESTED OF COUNCIL: Review and consider Task Order.  TASK ORDER 2018-9 STH 89 (Farnham Street) Sanitary Sewer Design & WisDOT Coordination (30% to 90%) This is Task Order No. 2018-9, consisting of 4 pages. Task Order In accordance with paragraph 1.1 of the Master Professional Service Agreement between City of Columbus (City) and Ruekert and Mielke Inc. (R/M) for Professional Services – Task Order Edition, dated March 16, 2010 ("Agreement"), City and R/M agree as follows: 1. Specific Project Data A. This task order represents an extension of the efforts identified and performed under Task Order 2016-13 which included field work, topographic survey, and preparation of 30% complete Plans, Specifications, and Estimate (PS&E) for the Wisconsin Department of Transportation (WisDOT) STH 89 project. The project extends from Avalon Road on the south to Park Avenue on the north. B. The purpose of this task order is to advance the design of sanitary sewer collection system improvements from 30% complete to the WisDOT mandated 60% and 90% milestones. Tasks include field work, design, coordination, meetings, and preparation of PS&E documents. C. This task order also includes a City Engineer support component during the development of WisDOT STH 89 Improvements. The WisDOT design team and other project consultants require coordination with City information and staff to create final plans. This support includes, but is not limited to, data gathering, data sharing, attending WisDOT and planning meetings, and public information meeting participation. Support may also include public relations and general support to the city as requested. D. A final task order will be prepared after the 90% PS&E submittal has been delivered to WisDOT. This task order will encompass the remaining tasks including: final PS&E, bidding support, and construction administration and review. 2. Scope of Services for R/M A. Perform supplementary field investigation and survey as necessary to prepare existing sanitary sewer collection system. Includes coordination with public works staff and other utilities. B. Confirm active lateral locations video recording verification and coordination with public works staff. C. Prepare for and attend 2 plan review meetings at 60% and 90% PS&E completion with public works staff. Includes additional plan design coordination with public works staff. Page 1 of 4 Pages (Attachment 1 - Task Order Form) 10/31/18 Ruekert & Mielke, Inc. ~ Columbus City 8117-00000 Miscellaneous Project Files > 218 Misc. Engineering > Task Orders > Task Order 2018-09 STH 89 Sanitary Sewer (60% & 90% Plans) > Task Order 2018-9-STH 89~  TASK ORDER 2018-9 STH 89 (Farnham Street) Sanitary Sewer Design & WisDOT Coordination (30% to 90%) D. Project administration and coordination with WisDOT design team to incorporate sanitary sewer collection system improvements into WisDOT construction documents. Includes review and comment on WisDOT designed storm sewer and road improvements to resolve conflicts. Also includes preparation and attending sanitary sewer collection system improvements coordination meeting(s) with WisDOT design team. E. Design and prepare sanitary sewer collection system design for 60% and 90% submittals to WisDOT. Anticipated design drawings include 8 plan and profile sheets and 2 construction detail sheets. F. Complete update to the Columbus Standard Specifications and prepare WisDOT format special provisions specific to this project. G. Determine quantities and update opinion of probable construction costs at the 60% and 90% milestones. H. Project QA/QC to limit potential for construction change orders. I. Miscellaneous WisDOT coordination and City support as described above. J. Reimbursable expenses, including plan reproduction, mileage, and survey equipment are included in estimated fee. 3. Columbus Responsibilities A. City shall have those responsibilities set forth in Section II of Agreement, subject to the following: • Review plans and cost estimates in a timely manner. • Provide field location and/or existing sanitary sewer collection system information as requested. • Attend meetings. 4. Times for Rendering Services A. Schedules are subject to change due to activities beyond the control of R/M. In general, the tentative schedule is as follows: • Per WisDOT schedule and weather permitting. Anticipated completion of 60% PS&E is February 2019 and 90% PS&E is September 2019. Page 2 of 4 Pages (Attachment 1 - Task Order Form) 10/31/18 Ruekert & Mielke, Inc. ~ Columbus City 8117-00000 Miscellaneous Project Files > 218 Misc. Engineering > Task Orders > Task Order 2018-09 STH 89 Sanitary Sewer (60% & 90% Plans) > Task Order 2018-9-STH 89~  TASK ORDER 2018-9 STH 89 (Farnham Street) Sanitary Sewer Design & WisDOT Coordination (30% to 90%) 5. Items not Included in Task Order A. The following items are excluded from the Scope of Services and considered to be additional services which require authorization in writing for approval: • Final PS&E. • Bidding support. • Construction administration and review. • Roadway and storm sewer design. • Plat or easement creation. • Title reports required to create legal documents. • Environmental, archeological, or historical research. • Permit or approval applications and fees. 6. Payments to R/M A. Columbus shall pay R/M for services rendered as follows on an hourly rate not to exceed without authorization included as Exhibit A and based on an estimate of man hours included as Exhibit B: Estimate of Category of Services Compensation Method Compensation for Services 60% & 90% PS&E Standard Hourly Rates $25,850.00 City Support and Standard Hourly Rates $9,344.00 Coordination TOTAL = $35,194.00 B. The terms of payment are set forth in Section III and Exhibit A of the Agreement. C. Detailed man-hour estimates are attached as Exhibit B. Page 3 of 4 Pages (Attachment 1 - Task Order Form) 10/31/18 Ruekert & Mielke, Inc. ~ Columbus City 8117-00000 Miscellaneous Project Files > 218 Misc. Engineering > Task Orders > Task Order 2018-09 STH 89 Sanitary Sewer (60% & 90% Plans) > Task Order 2018-9-STH 89~  TASK ORDER 2018-9 STH 89 (Farnham Street) Sanitary Sewer Design & WisDOT Coordination (30% to 90%) Terms and Conditions: Execution of this Task Order by Columbus and R/M shall make it subject to the terms and conditions of the agreement (as modified above), which Agreement is incorporated by this reference. R/M is authorized to begin performance upon its receipt of a copy of this Task Order signed by Columbus. The Effective Date of this Task Order is ________________. City of Columbus: Ruekert & Mielke, Inc.: By: By: Name: Name: Jason P. Lietha, P.E. Title: Title: Vice President/Madison Office Manager DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Patrick Vander Sanden Name: Jason P. Lietha, P.E. Title: Title: Vice President/Madison Office Administrator Manager 105 N. Dickason Blvd. 4001 Nakoosa Trail, Suite 200 Address: Columbus WI 53925 Address: Madison WI 53714 E-Mail: pvandersanden@columbuswi.us E-Mail: jlietha@ruekert-mielke.com Phone: 920-623-5900 Phone: 608-819-2600 Fax: 920-623-5901 Fax: 608-819-2601 Page 4 of 4 Pages (Attachment 1 - Task Order Form) 10/31/18 Ruekert & Mielke, Inc. ~ Columbus City 8117-00000 Miscellaneous Project Files > 218 Misc. Engineering > Task Orders > Task Order 2018-09 STH 89 Sanitary Sewer (60% & 90% Plans) > Task Order 2018-9-STH 89~ EXHIBIT B PROFESSIONAL FEE ESTIMATE CLIENT: CITY OF COLUMBUS PROJECT: WIS 89 IMPROVEMENT PROJECT - SANITARY DESIGN 31-Oct-2018 CATEGORY OF PERSONNEL TASK ORDER: 2018-09 PREPARED BY: AWB SCOPE OF SERVICES $175 $159 $170 $150 $142 $120 $114 $98 $135 $102 $92 $72 $128 $117 $85 $98 $85 TOTAL TOTAL E7 E6 CITY E5 E4 E3 E2 E1 SENIOR T2 T1 ADMIN RLS S2 SURVEY SENIOR LABOR PM PM ENG ENG ENG ENG ENG ENG TECH TECH TECH ASSIST SUR Crew Chief TECH CRT CRT HRS COST DESIGN FEES 276 $35,194 PHASE 1 - PLAN PREPARATION - SANITARY SEWER (FROM 30% PLANS THROUGH 90% PSE) $34,750 Perform Field Investigations/Survey As Necessary to Confirm Existing Pipe Network 2 2 2 2 8 $922.00 Confirm Active Lateral Locations Through Video and Coordination with City Staff 2 16 2 20 $2,346.00 Meetings/Review/Coordination with PW Staff (Assume 2 Mtgs) 4 8 12 $1,548.00 Project Administration/Coordination/Meetings with DOT to Incorporate Sewer Design into DOT Drawings 4 2 16 24 46 $5,248.00 Design and Prepare Sanitary Sewer Plan and Profiles; Details for Construction (Assume 8 P&P's, 2 Details) 4 2 36 64 106 $11,608.00 Update Columbus Standard Specifications and Prepare Special Provisions in DOT Format 8 2 10 $1,416.00 Update Quantities and Opinion of Probable Construction Cost (60% & 90%) 2 8 4 14 $1,638.00 Project QA/QC 4 4 $680.00 Miscellaneous DOT Coordination and Support 16 40 56 $9,344.00 TOTAL HOURS 0 40 48 0 0 0 86 0 0 96 0 2 2 2 0 0 0 276 DESIGN REIMBURSABLE $444 HALF SIZE PLAN REPRODUCTION (BASED ON 11"X17" SHEET) 10 SETS 10 SHEETS/SET 13 SQUARE FEET/SET 0.5 PER SQUARE FOOT $65.00 FULL SIZE PLAN REPRODUCTION (BASED ON 22"X34" SHEET) 0 SETS 22 SHEETS/SET 114.4 SQUARE FEET/SET 0.5 PER SQUARE FOOT $0.00 B&W COPIES (SPECIFICATIONS) 2 SETS 200 SHEETS/SET 400 TOTAL PAGES 0.1 PER PAGE $40.00 MILEAGE - ENGINEERS 250 MILEAGE 0.55 PER MILE $137.50 MILEAGE - CONSTRUCTION REVIEW TECHNICIANS 0 MILEAGE 0.59 PER MILE $0.00 MILEAGE - SURVEY 100 MILEAGE 0.76 PER MILE $76.00 EQUIPMENT 1 DAYS 125 PER DAY $125.00 SOIL BORINGS SUBCONSULTANT 0 BORINGS PER BORING $0.00 Columbus City 8117-00000 Miscellaneous Project Files > 215 Misc Engineering > Task Orders > Task Order 2015-06 2015 James Street Engineering-Sanitary | Exhibit B STH 89 Engineering Manhour Estimate  Sanitary Sewer and lateral Replacement area City of Columbus City Of Columbus STH 89 Sanitary Sewer 105 N Dickason Blvd Columbus, WI 53925 DISCLAIMER: 920-623-5900 This map is not a survey of the actual boundary of any property this map depicts. The City of Columbus does not guarantee the accuracy of the material contained here 8,366.13 in and is not responsible for any misuse or misrepresentation of this information or its derivatives. SCALE: 1 = 697' Print Date: 10/31/2018 2018 Columbus Wisconsin Standard Rates Exhibit A RUEKERT & MIELKE, INC. STANDARD HOURLY RATES STANDARD HOURLY RATES ENGINEERING SERVICES SCADA SERVICES Engineer 8 185.00 Senior SCADA Analyst $170.00 Engineer 7 175.00 City Engineer 7 170.00 SURVEYING SERVICES City Engineer 7 (Meeting Rate) 84.00 Professional Land Surveyor 128.00 Engineer 6 159.00 Crew Chief / Surveyor 117.00 Engineer 5 150.00 Surveying Technician 85.00 Engineer 4 142.00 Engineer 3 120.00 CONSTRUCTION REVIEW SERVICES Engineer 2 114.00 Construction Review Manager 139.00 Engineer 1 98.00 Senior Construction Review Technician 98.00 Senior Engineer Technician 135.00 Construction Review Technician 2 85.00 Engineer Technician 3 113.00 Construction Review Technician 1 72.00 Engineer Technician 2 102.00 Engineer Technician 1 92.00 ADMINISTRATIVE SERVICES Environmental Coordinator 141.00 Certified Public Accountant (Company CFO) 175.00 Project Assistant 72.00 Administrative Assistant 72.00 MISCELLANEOUS MILEAGE MUNICIPAL ECONOMICS & For Engineers and Technicians .55/mile PLANNING SERVICES For Construction Review Technicians .59/mile Senior Economic Consultant 183.00 For Survey Crews .76/mile Economic Consultant 2 130.00 Economic Consultant 3 140.00 IT/GIS TECHNICIAN SERVICES Asset Management Consultant 172.00 Print reproductions .30/sq. foot IT/GIS Analyst 4 156.00 Color copies .30/page IT/GIS Analyst 2 129.00 B&W copies .10/page IT/GIS Analyst 1 114.00 Color plots 2.50/sq. foot IT/GIS Technician 2 102.00 Scanning .30/scan IT/GIS Technician 1 92.00 Flow Probe 125.00/day GPS equipment 125.00/day ATV fee 125.00/day Robotics equipment 125.00/day Road Tube Traffic Counter – day 50.00/day Road Tube Traffic Counter – week 150.00/week Turning Movement Traffic Counter 10.00/day Note: Overtime rates will be 120% of standard rate for construction review services. 02/26/18 ~Columbus City 8117-00000 Miscellaneous Project Files > 218 Misc Engineering > Task Orders > Exhibit A - Ruekert and Mielke 2018 Rates For Columbus.doc~  2018 AGENDA ITEM Committee of the Whole Meeting date: __December 4, 2018 ______ Council Meeting date: _____TBD ______ ITEM: _ Review of efforts to coordinate review Industrial Discharges to the WWTP DETAILED DESCRIPTION OF SUBJECT MATTER: David Arnott from Ruekert-Mielke will be in attendance at the Committee of the Whole on Tuesday to review efforts by the Columbus Wastewater Utility to regulate BODs and other pollutants discharging into the Wastewater Treatment Plant. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Summary of Issue from Wastewater Engineer David Arnott ACTION REQUESTED OF COUNCIL: Review issue  Wastewater Industrial Coordination For communities with significant industrial users such as Columbus, local wastewater limits should be put in place. The local discharge limits prohibit wastewater pollutants from being discharged to the sanitary sewer system that interfere with the designed operation of the collection system or treatment facilities, or pass through the treatment works to cause the treatment works to exceed the limits presented by the WPDES permit, or interfere with the sludge management program. Columbus should establish local discharge limits for significant sewer users, including but not limited to American Packaging and Enerpac. In addition, individual discharge permits should be prepared for the existing significant sewer users and serve as a template for future permitting. These permits will serve as additional protection for the City sanitary sewer system and treatment works.  2018 AGENDA ITEM Committee of the Whole Meeting date: __ December 4, 2018 ______ Council Meeting date: _____December 18, 2018______ ITEM: _ Audit Firm Meetings DETAILED DESCRIPTION OF SUBJECT MATTER: Per the direction given at the Council Committee of the Whole meeting on November 29th, the two auditing firms still under consideration are slated to appear at the Committee of the Whole meeting on Tuesday. You should have the full proposals by Baker Tilly and Clifton, Larson, Allen. Attached are copies of their fee proposals. We’ve asked the firms to provide a brief presentation and then to prep for any Council questions that may come up. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Fee proposals by auditing firms ACTION REQUESTED OF COUNCIL: Hear from Baker Tilly and Clifton Larson Allen about their proposals to perform City and Sewer Utility Audits.  2018 AGENDA ITEM Committee of the Whole Meeting date: __ November 5, 2018 ______ Council Meeting date: _____TBD ______ ITEM: _ Social Media & Website Policy DETAILED DESCRIPTION OF SUBJECT MATTER: The Social Media & Website policy will return to the COW for another review and continued discussion. At the last meeting we worked through some of the concerns raised but would like to continue discussing this with Alderman Clark, who was not able to attend the last meeting. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Draft Social Media & Website Policy ACTION REQUESTED OF COUNCIL: Continued review of the policy  CITY OF COLUMBUS Social Media Policy 1.0 PURPOSE: The purpose of this policy is to provide guidelines and procedures for the distribution of information via electronic means (social media platforms). The City of Columbus uses these social media avenues in order to reach out to the public and educate individuals on certain events, activities, and service information offered by the community. Social media helps the City and its departments connect with the public. This policy outlines the proper content and uses for social media in order to protect the City’s best interest and maximize the purpose as described. 2.0 ORGANIZATIONS AFFECTED: All departments and staff of the City of Columbus. 3.0 GENERAL POLICY This policy directs city staff on how to provide information to the public via the use of the City’s social media outlets. 1. In order for any city department to establish a social media site, the request must first be provided to the City Administrator and approved by the City Council. Requests for social media sites must include a plan that assigns certain individuals (department head or designees) to update and monitor the sites. The request must also include ways that the department plans to utilize their social media site. 2. All social media sites must be monitored on a daily basis. 3. Each site must clearly state that it is city-operated and maintained by city staff. The site must also include the City of Columbus logo that identifies it as such. 4. All social media sites, when possible, should include a link back to the City of Columbus website: www.cityofcolumbuswi.com, or a subdomain thereof. 5. The City reserves the right to take down any abusive or inappropriate posts that violate this policy. Any post that is taken down from the site must be documented by the department head responsible for the social media site. Documentation must include a copy of the post, time of the post, date of the post, name of the individual responsible for the content, and any other relevant information. 6. City of Columbus social media sites are subject to State of Wisconsin public record laws. Any content on these sites related to City business is considered a public 1  record. Content can range from messages, lists of subscribers, images and other content that exists. The department responsible for their social media site is responsible for following the City’s public record request process. If possible, all social media sites from the City should remind its viewers through a disclaimer that content on its site is considered public record. 7. Employees entrusted with maintaining social media sites on behalf of the City of Columbus must conduct themselves as representatives of the City. All posts by employees must be completed in a professional manner that is strictly used for informative purposes related to the City. Employees who fail to conduct themselves in an appropriate manner can be subject to disciplinary action. 8. The City of Columbus encourages all departments and staff to use the following disclaimer for their social media sites, where possible: “The City of Columbus encourages all viewers to use proper content. This is the official account for [insert department or affiliate name here]. Any abusive or inappropriate content that violates the City of Columbus social media policy will be removed from the site. All information posted on the site is subject to public record.” 9. All City-sponsored social media sites must have one or more staff assigned to update content on the site, respond to requests or questions asked by the public, and monitor content posted. Posting administration: city staff must provide any planned text and get approval prior to posting information on the a City Facebook page social media profile. 10. Page type: the City of Columbus Facebook pages will be an organizational-type page, which will allow for singular postings of information, and allow for comments by followers. Those posts will be closely monitored per the Comment policy listed. Postings will frequently refer followers to follow up with the City website or particular city departments if there are specific questions or concerns about any post. 11. All City social media accounts will be updated at least on a quarterly basis. Though more frequent updates are encouraged. 12. Any social media presence partially or totally controlled by City staff for work purposes must provide access to the City Administrator with the most administrative privileges possible. 13. Any monies spent on advertisements or features designed to increase the reach of a social media profile or post should come from funds budgeted for marketing or advertising. 14. Official City of Columbus social media are limited to the accounts, profiles and pages listed in this policy. 15. Elected and appointed City officials with social media accounts are encouraged to post the following disclaimer where possible: 2  “Any views expressed are my own and do not represent the City of Columbus.” 4.0 COMMENT POLICY 1. Any comment posted by a member of the public is solely an individual’s opinion. No posts should imply the views or opinions of the City of Columbus. Comments and posts created by the City of Columbus will only provide information regarding City business. 2. The City of Columbus reserves the right to remove any inappropriate or abusive content. This content is not limited to but includes: a. Content that discriminates against others based on race, creed, color, sex, gender, national origin, religion, sexual orientation, marital status or mental or physical disability; b. Threats made towards an individual or organization; c. Comments that support or oppose a political campaign or ballot measure; d. Solicitation of commerce; e. Conduct that violates any federal, state or local law; f. Encouragement of illegal activity; g. Sexual content (including links); h. Profane or abusive language (including images); i. Content that violates legal ownership interest (such as copyright) or any party; j. Any other comments that do not relate to the original topic 3. The City reserves the right to remove or block any repeated violators of this policy. 4. Removal of any violators of this policy must be approved by a committee made up of the City Administrator and two other members appointed by the Administrator. 5.0 MEETING AND EVENT STREAMING POLICY 1. Any open City meeting which has been properly noticed and has a quorum of members present may be streamed live online. 2. Any group wishing to have their meeting or event streamed should work with the Cable Television Commission to identify proper means and methods. 3. Any method used to stream a meeting should not allow for public comments by default or should have a means to disable public comments. 4. Public comments are not allowed on streams of city meetings. 3 6.0 APPROVED ACCOUNTS 1. Facebook a. Columbus Area Aquatic Center b. City of Columbus – WI c. Columbus Wisconsin Cable d. Columbus Commotion e. Columbus Recreation Department f. Visit Columbus, Wisconsin 4  CITY OF COLUMBUS Website Administration Policy 1.0 PURPOSE: The purpose of this policy is to provide guidelines and procedures for the distribution of information via electronic means (city website/social media) 2.0 ORGANIZATIONS AFFECTED: All departments and staff of the City of Columbus. 3.0 POLICY: This policy directs city staff on how to provide information to the public via the use of the City website. 4.0 PROCEDURE: As information dissemination requires accurate and useful information on city activities to the public, it is important to ensure that the information provided through these venues is both functional for the Columbus community, but also portrays the City in a positive manner. Posting on City website: Postings for the Home Page – all content requested to be placed upon the City website homepage needs prior approval by the Mayor or City Administrator. Posts on the home page of the website are reserved for the following: • Links to other Departmental pages and the City meeting/event calendar. Design graphics and photos will be present and continually reviewed for appearance • Posts of a positive nature, highlighting a city achievement or accolade • Informational or instructional posts – directing users on how to complete a city transaction or participate in a community event or process • Links directing users to a departmental page, where more information on a program or activity is displayed 1 Postings to Departmental Page – content on various departmental pages are designed to assist community members with achieving a government action via electronic means (program sign up, payment of a tax or fee, register a question or concern). Departmental pages should also keep in the spirit of showcasing a positive image to the City and their respective department. • Postings that highlight an upcoming program/event/deadline can be added to the Department page without prior approval • Postings/content that provides information on a particular activity or service provided by a department need approval by the Mayor or City Administrator Continual Review • Generally, all city employees with access to the internet should visit the City website to review posted information for any incorrect or outdated content or subject matter that should be updated or changed. Any known issues should be forwarded to their Department Head or Supervisor so they can be addressed. • The content of the entire website will be monitored on a daily basis by the City Administrator or their designee. Postings that are not consistent with the spirit of the Website Policy will be removed immediately, and steps will be taken to prevent repeated similar problems. 2  2018 AGENDA ITEM Committee of the Whole Meeting date: __ December 4, 2018 ______ Council Meeting date: _____TBD ______ ITEM: _ Regulation of Slow-Mowing Vehicles in Columbus DETAILED DESCRIPTION OF SUBJECT MATTER: Atty. Johnson has provided a first draft of a possible ordinance to regulate the use of slow-moving vehicles (golf carts) in the City. This is our continuing discussion on the issue. LIST ALL SUPPORTING DOCUMENTATION ATTACHED: Proposed Ordinance ACTION REQUESTED OF COUNCIL: Further discussion on the issue  CITY OF COLUMBUS ORDINANCE No. ______________ AN ORDINANCE TO CREATE ARTICLE XII OF CHAPTER 98 OF THE CITY OF COLUMBUS MUNICIPAL CODE OF ORDINANCES CONCERNING THE REGULATION OF GOLF CARTS The Common Council of the City of Columbus, Columbia County, Wisconsin, does ordain as follows: 1. Article XII. – Golf Carts is hereby created to read as follows: Sec. 98-320. – Purpose. The purpose of this Article is to protect the public safety, health, and welfare of the City’s residents by regulating a means of travel currently used by certain residents of the City to reach certain recreational facilities within the City. The purpose is not to promote the use of golf carts upon all City streets for general transportation or commercial use. To ensure the public safety and welfare, the operation of golf carts must not only comply with normal regulations regarding vehicles, but should comply with special safety regulations intended to protect the operator and passengers in a vehicle that is primarily designed for operation on a golf course or recreational purposes. This Article establishes the basic, minimum standards of care to be used by the operators of golf carts on designated public roads, streets, and highways. Likewise, public safety requires that golf carts, used as a means of transportation, must also meet certain minimum safety standards through a system of registration and inspection. The registration and inspection of golf carts is required in order to protect the public health, safety, and welfare. Sec. 98-321. – Statutory Authorization and Definitions. (a) Statutory Authorization. This ordinance is adopted pursuant to authorization in Wis. Stat. §§ 349.18(1)(b) & (c) and 349.18(1m). (b) Definitions. (1) “Golf Cart” means a vehicle designed and manufactured for operation on a golf course for sporting or recreational purposes and that is not capable of exceeding 20 miles per hour. (2) “Public Street” means a public street, highway, or alley located within the municipal boundaries of the City of Columbus, Wisconsin. “Public Street” excludes U.S. Highway 151 and State Trunk Highways 16, 60, 73, and 89. (3) “Golf Cart Route” means those portions of Public Streets lying West of State Trunk Highway 89 and Southeast of State Trunk Highway 73, and  those portions of the following Public Streets lying South of State Trunk Highway 60 and East of State Trunk Highway 89: Williams Street, Dawn Court, Manning Street, Waterloo Street, Poet Street, Folsom Street, Cardinal Drive, and Badger Court; all having a speed limit of 25 miles per hour or less. Sec. 98-322. – Operation of golf carts allowed; Exemptions. (a) Allowed. The operation of Golf Carts registered pursuant to Section 98-325 on Golf Cart Routes and in compliance with the provisions of this Article XII is permitted. (b) Golf Cart Operations Exempt. The provisions of this Article XII do not apply to the following: (1) The operation of a Golf Cart at a golf course, private club, or on private property, with the consent of the owner; or (2) The operation of a Golf Cart in connection with a parade, a festival, or other special event, provided the consent of the sponsor is obtained, all other applicable federal, state, and local laws are observed, and the golf cart is only used during such event. Sec. 98-323. – Golf Cart Routes (a) Route markers. The Director of Public Works and the Columbus Police Department are authorized to procure, erect, and maintain appropriate Golf Cart Route signs and markers for Golf Cart Routes in the City. (b) Route status. The Chief of Police shall have the authority to declare any Golf Cart Route open or closed for continuous periods not to exceed 72 hours, and shall post appropriate notices of the same. Sec. 98-324. – Operators Permitted. No person shall operate a Golf Cart upon a Golf Cart Route who is less than 16 years of age or without a current, valid driver’s license issued for the operation of a motor vehicle. For purposes of this section, a learner’s permit is not a valid driver’s license and a driver’s license that has been revoked, temporarily or otherwise, or suspended for any reason is not a valid driver’s license during the period of suspension or revocation, unless the person has a valid occupational license issued by a state department of transportation. Sec. 98-325. – Registration. (a) Required. No Golf Cart may be operated on any Golf Cart Route within the City unless the Golf Cart has first been registered with the Columbus Police Department as required herein. To evidence the registration, the owner shall 2  be issued an annual permit which shall be displayed in a prominent, visible place on the rear fender of the Golf Cart or at such other place as may be approved by the Police Department. The permit may contain a registration number assigned for the particular Golf Cart and may contain an expiration date. A permit may not be transferred to a different owner or Golf Cart. (b) Registration Fee. A registration fee in the amount of $25.00 [$50.00, $100.00] annually, or such other amount as may be established and published in the Schedule of Fees adopted by the Common Council from time to time, as amended, shall be paid to the City at the time the application for registration is filed with the Columbus Police Department. The registration fee must be renewed each calendar year. (c) Application. The application for registration shall be made to the Columbus Police Chief, or to some other person designated, on forms provided by the City. The application may, among other things, require the owner’s name, street address, mailing address, a phone number, the make, model, and identification or serial number of the Golf Cart, proof of insurance, and such other information as may be reasonably required as well as a release of or disclaimer of liability by the City for accidents involving the registered Golf Cart. (d) Procedures. The Chief of Police may establish written procedures, consistent with this Article XII, setting out the process and the procedure, including the form of the application, the checklist for items to be inspected, and the type of sticker, plate, or tag evidencing the issuance of the registration permit. (e) Inspection. Prior to issuing the initial registration permit, the Golf Cart shall either be inspected, or in place of inspection, the Columbus Police Department may require photographs submitted of the Golf Cart, to determine that: (1) The Golf Cart is equipped with a rear vision mirror and at least two red rear reflectors at least three inches in height and width; (2) The Golf Cart is equipped with a reflective “slow moving sign” or “flag” on the rear of the cart; (3) The brakes provided by the manufacturer of the Golf Cart are in proper working order; (4) The Golf Cart has all of the standard safety features provided by the manufacturer and has not been modified to exceed a speed of 20 miles per hour, nor otherwise modified in any way that creates a hazard; and (5) The Golf Cart is equipped with all mechanical systems and safety equipment required by this Article XII. (f) Denial and revocation. The initial registration of a Golf Cart may be denied or subsequently revoked by the Columbus Police Department if it is determined that: (1) The application contains any material misrepresentation; 3  (2) Proof of Insurance (financial responsibility) requirements of the State of Wisconsin for motor vehicle operation have not been met; (3) The Golf Cart is not in compliance with the inspections requirements set out in subsec. 98-325(e) above; (4) The Golf Cart has been altered or customized and no longer meets the definition of a Golf Cart; (5) Equipment supplied by the manufacturer, especially safety equipment, has been removed from the Golf Cart or the vehicle identification number or serial number is removed; or (6) Other good cause shown including repeated violations of this Article XII. (g) Financial responsibility. The owner of a Golf Cart required to be registered with the City for use on the Golf Cart Routes shall maintain in full force and effect and continuously all liability insurance required for the operation of motor vehicles throughout any period of registration. (h) Disqualified vehicles. ATVs, four-wheel utility vehicles, and other similar utility vehicles which are not manufactured for operation on a golf course and Golf Carts which have been modified so that it no longer meets the definition of a golf Cart may not be registered as a Golf Cart nor shall such vehicles be operated on the public roads within the City unless such vehicles are otherwise registered pursuant to and allowed under the motor vehicle laws of the State of Wisconsin or the City’s ordinances. Sec. 98-326. – Manner of operation; restrictions. Golf Carts shall not be operated on the Golf Cart Routes of the City, except in full compliance with the provisions of this section. (a) Hours of operation. Golf Carts may be driven on Public Streets approved as Golf Cart Routes from sunrise until sunset, except that Golf Carts displaying at least one lighted headlight and taillight at all times, of a white or clear light, capable of illuminating the road ahead during hours of darkness, and being observed at a distance of at least 500 feet, may be operated from one half hour before sunrise until one half hour after sunset. Golf Carts may not be operated when fog, smog, smoke, or other conditions reduce visibility so that the Golf Cart is not visible for a distance of 500 feet. (b) Days of operation. No Golf Cart may be operated on a Golf Cart Route from December 1 to March 31, except as authorized by the Chief of Police under sec. 98-323(b). (c) Motor vehicle laws. All laws regarding the use of motor vehicles in the State of Wisconsin and all ordinances regarding the use of motor vehicles in the City, not inconsistent therewith, shall be observed, except that no Golf Cart may be operated at a speed in excess of 20 miles per hour. 4  (d) Right-of-way. The operator of a Golf Cart shall yield the right-of-way to overtaking motor vehicles. (e) State trunk highway crossing restricted. No Golf Cart may cross any state trunk or connecting highway within the City, except if the state trunk highway or connecting highway has a speed limit of 35 miles per hour or less, the highway crossing will connect Golf Cart Routes, and appropriate highway crossing signs have been erected by the Wisconsin Department of Transportation. (f) Street crossings. Golf Carts crossing Public Streets shall stop and yield the right-of-way to all vehicles approaching on the Public Street before crossing the Public Street. (g) City property and sidewalks. No person shall operate a Golf Cart upon any sidewalk, pedestrian way, public park, or upon the terrace area between the sidewalk and the curb line of any Public Street, except as specifically authorized for the purpose of legally crossing the street or to obtain immediate access to an authorized area of operation. (h) Golf cart capacity. The seating capacity shall not be exceeded nor shall the operator or any passenger be permitted to stand while the Golf Cart is in operation. (i) Commercial purposes. Golf Carts may not be used as a taxicab or bus or for the commercial carrying of passengers or the hauling of freight. (j) Parking. Golf Carts may only be parked in the same manner and at the same places designated for the parking of motor vehicles. The stopping, standing, or parking of Golf Carts in areas where parking is not allowed or in any place that impedes the flow of traffic, pedestrian walkways, or a passageway is prohibited. (k) Idling. No person shall allow a Golf Cart in the person’s custody to remain unattended on any Public Street or in any other public place, except an attended parking area, unless either the starting lever, throttle, steering apparatus, gear shift, or ignition of the Golf Cart is locked and the key for that lock is removed from the Golf Cart. (l) Towing. Golf Carts may not be used for the purpose of towing a person or another cart, trailer, or vehicle of any kind including a person on roller skates, a skateboard, a bicycle, or similar apparatus. Sec. 98-327. – Disclaimer and liability. (a) Disclaimer. Golf Carts are not designed for nor manufactured to be used on public streets and the City neither advocates nor endorses the Golf Cart as a safe means of travel on public streets, roads, and highways. The City in no way shall be liable for accidents, injuries, or death involving the operation of a Golf Cart. 5  (b) Assumption of risk. Any person who owns, operates, or rides upon a Golf Cart on a public street, road, or highway within the City does so at his or her own risk and peril and assumed all liability resulting from the operation of the Golf Cart. Sec. 98-328. – Violations and penalties. If any person violates this Article XII, he or she shall be guilty of a forfeiture and shall be fined not more than $100 or such other amount as shall be set forth in the Schedule of Fees adopted by the Common Council from time to time, except that an owner or operator of a Golf Cart who shall violate a provision regulating the parking of vehicles shall be subject to a civil penalty in the amount set forth in the Schedule of Fees adopted by the Common Council from time to time, including the imposition of larger civil penalties for multiple repeat offenses within a specified period of time. 2. If any portion of this Ordinance or its application on any person or circumstances is held invalid, the validity of this Ordinance as a whole or any other provision herein or its application shall not be affected. 3. This Ordinance shall take effect immediately upon its passage and publication or posting, as required by law. Adopted this ____ day of _______________, 2018. CITY OF COLUMBUS By: ___________________________ Michael Thom, Mayor By: __________________________ Pat Goebel, Interim Clerk Vote: Yes ______ No ______ Published on: F:\DOCS\WD\53481\6\A3085483.DOCX 6